Kibali Gold Mine Section Management Systems (OHS) Audit

• Section

• Conducted on

  Date

• Prepared by

• Personnel Involved

• Completed On

  Date

4.1 Understanding the Organization and its Context

• Does the section have an update Procedure OHS-KIB- 001 Context of the Organisation

  Yes

  No

  N/A

4.2 Understanding the Needs and Expectation of Workers and other Interested parties

• Does the section have an update Procedure OHS-KIB-002 Needs and expectations of interested or affected parties

  Yes

  No

  N/A

4.3 Determining the Scope of the OH&s Management System

• Does the section have an update Procedure OHS-KIB-003 Scope of the OHS Management System

  Yes

  No

  N/A

4.4 OH&S Management System

• Does the section have an update Procedure OHS-KIB-004 - ISO 45001 SAFETY SYSTEM MANAGEMENT MANUAL V2

  Yes

  No

  N/A

5.1 Leadership Commitment

• Does the section Have an updated OHS-KIB- 006-1 Leadership and commitment

  Yes

  No

  N/A

• Does the section Perform Visible felt Leadership For Senior Personnel

  Yes

  No

  N/A

• Does the section maintain a monthly record of the VFL conducted

  Yes

  No

  N/A

• Does the section conduct Safety Leadership Interaction 4 per senior person in the section

  Yes

  No

  N/A

• Does the section maintain a monthly record of the Safety Leadership

  Yes

  No

  N/A

5.2 OH&S Policy

• Does the section have an updated OH&S Policy

  Yes

  No

  N/A

• Is the latest Policy displayed on the notice board and in the Offices

  Yes

  No

  N/A

• Has the Latest OH&S Policy been communicated to the workforce

  Yes

  No

  N/A

5.3 Organizational Roles, Responsibilities and Authorities

• Does the section have an updated OHS-KIB-005 Roles,responsibilities and authorities.

  Yes

  No

  N/A

• Does the senior Person in the section possess an appointment in terms of ISO 45001:2018

  Yes

  No

  N/A

• Does the section have appointed Safety Representative

  Yes

  No

  N/A

• Can the section supply proof that the section Safety Representative attend the OH&S Rep meeting

  Yes

  No

  N/A

• Does the section conduct their own OH&S Rep meeting

  Yes

  No

  N/A

5.4 Consultation and Participation of Workers

• Does the section have an updated OHS-KIB-006 Communication Participation and Consultation

  Yes

  No

  N/A

• Does the section conduct their own OH&S Rep meeting

  Yes

  No

  N/A

• Does the section have an appointed Health & Safety Committee Representative

  Yes

  No

  N/A

• Does the section have the last Minutes of the Health & Safety Committee Meeting

  Yes

  No

  N/A

• Does the section have records of the OH&S Representative weekly inspections conducted.

  Yes

  No

  N/A

6.1.1 Actions to Address Risks and Opportunities

• Can the section demonstrate that the Base Line Risk Assessment has been reviewed and the changes that where made

  Yes

  No

  N/A

6.1.2.1,6.1.2.2, 6.1.2.3 Hazard Identification and Assessment of Risks and Opportunities

• Does the section have an updated OHS-KIB-007 Hazard Identification and Assessment of risks and opportunities (6.1.2)

  Yes

  No

  N/A

• Does the section conduct Issue Based Risk assessment (IBRA) for the section

  Yes

  No

  N/A

• Does the section conduct Issue based Risk assessment with their contractors

  Yes

  No

  N/A

• Has the IBRA been reviewed.

  Yes

  No

  N/A

• Does the section have a Register for the IBRA conducted

  Yes

  No

  N/A

6.1.3 Determination of Legal Requirements and Other requirements

• Does the section have an up to date Kibali Legal Register & OHS-KIB-008 Legal and other Requirements.

  Yes

  No

  N/A

• Has the section determined its Legal and Other requirements

  Yes

  No

  N/A

6.1.4 Planning Actions

• Once the section has determined the Legal and other requirements what actions have been introduced to mitigate these

  Yes

  No

  N/A

6.2.1 OH&S Objectives

• Does the section have an up to date Kibali OH&S Objectives

  Yes

  No

  N/A

• Has the section set their own sectional Objectives

  Yes

  No

  N/A

• Has the Kibali Objectives and the sectional Objectives been communicated in the section

  Yes

  No

  N/A

• Does the section have a plan to achieve it's Objectives which include the following - What will be done, Resources required, Who is responsible, Completion Date and Evaluation of the results

  Yes

  No

  N/A

7.1 Support

• Does the section have an Organogram

  Yes

  No

  N/A

• Does the section have an updated OHS-KIB-08-1 Documented information,communication and Control of Record

  Yes

  No

  N/A

• Has the section allocated resources to the ISO 45001:2018 to ensure continual improvement

  Yes

  No

  N/A

7.2 Competence

• Does the section have an updated OHS-KIB-010 Competence Training and Awareness

  Yes

  No

  N/A

• Has the section determined the Training needs and competency of the workers by means of aTNA & Training Matrix

  Yes

  No

  N/A

• Has the section conducted competency training on the basis of Education, training and experience

  Yes

  No

  N/A

• Has the section where applicable taken actions to acquire and maintain the necessary competency

  Yes

  No

  N/A

• Has the section retained the appropriate documented information as evidence of Competency.

  Yes

  No

  N/A

7.3 Awareness

• Does the section have it's own Induction

  Yes

  No

  N/A

• Does the section conduct it's own Induction training and keep record of it.

  Yes

  No

  N/A

• Has the section sent it's Workers to the Kibali General Induction

  Yes

  No

  N/A

• Does the section have Proof of the Kibali General Induction

  Yes

  No

  N/A

• Yes

  No

  N/A

7.4.1, 7.4.2, 7.4.3 Communication - General

• Does the section have an updated OHS-KIB-08-1 Documented information,communication and Control of Record

  Yes

  No

  N/A

• Has the section identified what is required to be communicated Internally

• Toolbox Talks

  Yes

  No

  N/A

• DSTI/ Take 5

  Yes

  No

  N/A

• Incident Communication

  Yes

  No

  N/A

• Sectional Topics

  Yes

  No

  N/A

• OH&S Weekly Topics

  Yes

  No

  N/A

• OH&S Monthly Topics

  Yes

  No

  N/A

• Stand Downs

  Yes

  No

  N/A

• Can the section demonstrate communication with it's Contractors with Regards to OH&S matters

  Yes

  No

  N/A

• Has the section retained document proof of this.

  Yes

  No

  N/A

• Can the section demonstrate how it ensure that the communication process(as) enables workers to contribute to continual improvement.

  Yes

  No

  N/A

• Does the section Manager know that only the General Manager may communicate externally.

  Yes

  No

  N/A

7.5.1 Documented Information - General

• Has the section determined what documented information is required - Size, Fulfilment to Legal requirements, complexity of the processes and competence of workers.

  Yes

  No

  N/A

7.5.2 Creating and Updating

• Does the section have their own Standard Operating Procedures (SOP)

  Yes

  No

  N/A

• Does the section have a List of all SOP's they deem necessary for ISO 45001:2018

  Yes

  No

  N/A

• The SOP have - Identification, Description, Correct Format, Reviewed, Approval for suitability and adequacy

  Yes

  No

  N/A

7.5.3 Control of Documented Information

• The Documents required by the section are they available and suitable for use, where and when needed.

  Yes

  No

  N/A

• The documents are adequately protected.

  Yes

  No

  N/A

• Does the section address the Distribution, Access, Retrieval, Use, Storage and Preservation

  Yes

  No

  N/A

• Does the section address the Control of Changes, Retention and Disposition

  Yes

  No

  N/A

• Are the Documents of an External Origin for the section -Identified, appropriate and controlled

  Yes

  No

  N/A

8.1 Operational Planning and Control - General

• Does the section Have OHS-KIB-012 Operational Planning and Control.

  Yes

  No

  N/A

• Does the section have a Risk Register

  Yes

  No

  N/A

• Has the Risk Register been updated on a 3 Yearly basis.

  Yes

  No

  N/A

• Does the section have Hazardous Chemical register

  Yes

  No

  N/A

• Does the section Store Hazards , Flammable & Explosive Chemical Correctly

  Yes

  No

  N/A

• When conducting your audit has the section ensured all Machine Guarding is in place and correct.

  Yes

  No

  N/A

• Has the section Developed a Lock out Process for the various sources of energies -

• Kinetic

  Yes

  No

  N/A

• Chemical

  Yes

  No

  N/A

• Motion

  Yes

  No

  N/A

• Thermal Energy

  Yes

  No

  N/A

• Does the section have equipment pre use inspection checklists for their respective workplace equipment.

  Yes

  No

  N/A

• Does the section use Scaffolding

  Yes

  No

  N/A

• Does the section have an appointed Scaffold Erector

  Yes

  No

  N/A

• Does the section have a Scaffold Checklist

  Yes

  No

  N/A

• Does the section have Lifting Equipment Register

  Yes

  No

  N/A

• Does the section have Lifting Equipment Checklists

  Yes

  No

  N/A

• Does the section have a colour coding process in place to inspect and tag all lifting and portable electrical equipment on a quarterly basis.

  Yes

  No

  N/A

• Does the section conduct Load Testing on its lifting equipment Yearly

  Yes

  No

  N/A

• Does the section have Boilers, Pressure Vessels and Compressed Gas Cylinder Registers.

  Yes

  No

  N/A

• Compressed Gas Storage areas have the following Signs prominently displayed

• No Smoking

  Yes

  No

  N/A

• No Naked Flames

  Yes

  No

  N/A

• No Unauthorised Entry

  Yes

  No

  N/A

• Full and Empty Cylinders

  Yes

  No

  N/A

• Signage regarding the Type of Gas stored

  Yes

  No

  N/A

• SDS for the Gas Cylinders

  Yes

  No

  N/A

• Does the section have a Portable Electrical Tool Register

  Yes

  No

  N/A

• Does the section have Portable Tool Checklists for each Item

  Yes

  No

  N/A

• Can the section Prove that Earth Leakage Testing has been conducted in the sectional area.

  Yes

  No

  N/A

• Does the section have a Checklist for Hand Tool.

  Yes

  No

  N/A

• Does the section conduct Working at Height (WAH) and Have a Safety Harness Register

  Yes

  No

  N/A

• Does the section have a Safety Harness Checklist

  Yes

  No

  N/A

• Does the section have LV inspections conducted on their vehicles.

  Yes

  No

  N/A

• Does the section have HV inspections conducted on their vehicles.

  Yes

  No

  N/A

• Can the section prove maintenance has been conducted on their LV and HV vehicles.

  Yes

  No

  N/A

• Can the section prove that all their Operators have the required LV and HV licences.

  Yes

  No

  N/A

• Can the section prove that the Kibali Traffic Management plan has been communicated to all their employees.

  Yes

  No

  N/A

• Has any Occupational Hygiene Monitoring taken place within that section

  Yes

  No

  N/A

• Has the section any Permits to Work

• Confined Space

  Yes

  No

  N/A

• Excavation Permits

  Yes

  No

  N/A

• Hot Work Permits

  Yes

  No

  N/A

• Crane Lifting Permits

  Yes

  No

  N/A

• Scaffolding Permits

  Yes

  No

  N/A

• Does the section have Stacking & Storage Daily Checklists

  Yes

  No

  N/A

• Does the section Have High Voltage Power Line Inspections

  Yes

  No

  N/A

8.1.3 Management Of Change (MOC)

• Does the section have the updated OHS-KIB-013 Management of Change

  Yes

  No

  N/A

• Has the section conducted any MOC

  Yes

  No

  N/A

• If so has the section Reviewed the MOC

  Yes

  No

  N/A

8.1.4.2, 8.1.4.3 Contractors

• Has the section checked the Relevant Safety Files of the Contractors working for them as per OHS-KIB-014-2 Contractor Safety Standard

  Yes

  No

  N/A

• Does the section outsource any activity.

  Yes

  No

  N/A

• Does the section have a list of all Contractors working for them.

  Yes

  No

  N/A

• Has the section coducted Inspections at the Contractor working sites.

  Yes

  No

  N/A

• Has the section assessed the associated risks of outsourcing any activities that can have an impact in the achievement of its objectives?

  Yes

  No

  N/A

• Has the section determined and documented how these activites will be controlled and integrated into the organisation's management system?

  Yes

  No

  N/A

• Has the section determined the processes and activities that are to be outsourced (including the scope and boundaries of the outsourced procesess and activities and their interfaces with the organisation's own processes and activities)?

  Yes

  No

  N/A

• Has the section determined the responsibilities and authorities within the organisation for managing the outsourced processes and activities?

  Yes

  No

  N/A

8.2 Emergency Preparedness and Response

• Does the section have the updated OHS-KIB-015 EMERGENCY PREPAREDNESS AND RESPONSE & OHS-KIB-016 S.H.E EMERGENCY RESPONSE PLAN

  Yes

  No

  N/A

• Doe the section have a emergency response plan for there area of work

  Yes

  No

  N/A

• Has the section conducted an Emergency Drill

  Yes

  No

  N/A

• Does the section have a Emergency Drill Plan for the Year

  Yes

  No

  N/A

• Has the section partaken in the Contractor drill in their section

  Yes

  No

  N/A

• Has the section provided training for the planned response.

  Yes

  No

  N/A

• Evaluated and made the necessary correction after a drill was conducted.

  Yes

  No

  N/A

• Has the section submitted the Drill and Corrective actions to the HSE section.

  Yes

  No

  N/A

9.1.1 Monitoring, measurement, analysis and performance evaluation

• Has the section conducted Inspections or Planned Inspections into Premises, equipment, plant and any other element which may influence the Health & Safety surroundings

  Yes

  No

  N/A

• Specialised inspections - Air conditioner register 6 Monthly Engineering

  Yes

  No

  N/A

• Air Receiver Register -3 Monthly Engineering

  Yes

  No

  N/A

• Chain Block, Lever Hoist Register - 3 Monthly Engineering

  Yes

  No

  N/A

• Earth Leakage Testing - Annually Engineering

  Yes

  No

  N/A

• Extraction System Register - 6 Monthly Engineering

  Yes

  No

  N/A

• Gas Welding and Cutting equipment Register - Monthly

  Yes

  No

  N/A

• Hand Tool Register - Monthly

  Yes

  No

  N/A

• Lifting Machinery Register - 3 Monthly Engineering

  Yes

  No

  N/A

• Lifting Tackle Register - 3 Monthly Engineering

  Yes

  No

  N/A

• Portable Electrical equipment Register - 3 Monthly Engineering

  Yes

  No

  N/A

• Safety Harness Register - Monthly

  Yes

  No

  N/A

• First Aid Equipment Register

  Yes

  No

  N/A

• Fire Fighting equipment Register

  Yes

  No

  N/A

• Inspections conducted on Workplace Facilities and Amenities

  Yes

  No

  N/A

• Does the section have SDS for all the Hazardous Chemicals used in the section

  Yes

  No

  N/A

• Does the section have a Chemical compatibility chart for the Storage of the Hazardous Chemicals.

  Yes

  No

  N/A

• Can the section provide proof of Medical Screening of their workers

  Yes

  No

  N/A

• Can the section demonstrate that all equipment requiring Calibration are calibrated timeously.

  Yes

  No

  N/A

• Can the section demonstrate that Noise and Light survey have been conducted in their area within the last 2 Years.

  Yes

  No

  N/A

• Can the section demonstrate that lifting equipment has been inspected by an approved Authority in the last Year.

  Yes

  No

  N/A

9.2.1 Internal Audit

• With the previous Internal Audit, have the findings been closed out with evidence.

  Yes

  No

  N/A

• Have the findings been entered onto a Non-Comformance Register

  Yes

  No

  N/A

9.3 Management Review

• Does the section have the Previous Management review for OH&S Management system

  Yes

  No

  N/A

10.2 Incident, nonconformity and corrective action

• Has the section recorded

• Unsafe Act

  Yes

  No

  N/A

• Unsafe Condition

  Yes

  No

  N/A

• Near Miss

  Yes

  No

  N/A

• Incident

  Yes

  No

  N/A

• Has the section recorded all the incdents on the KGM OHS Incident Register.

  Yes

  No

  N/A

10.3 Continual Improvement

• Does the section have a Corrective Action Register.

  Yes

  No

  N/A

• Does the section have Proof that findings have been timeously Closed out.

  Yes

  No

  N/A

• Name & Signature of Auditee

  Sign

• Name & Signature of Auditor

  Sign