Title Page
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Conducted on
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Prepared by
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Location
1. BUILDING EXTERIOR
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Condition of exterior cladding?
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Description
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Is the exterior cleaning regularly?
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Condition of windows?
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Description
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Are the windows cleaned regularly?
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Condition of Roof
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Description
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Is there a roof maintenance program?
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Broken or cracked window glass? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Immediate action required?
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Missing or damaged window screens? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Barred windows equipped with interior releases operable? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2. DRIVEWAYS, PARKING LOTS, CARPORTS, GARAGES
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Controls in place to protect walls and supports?
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Description
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Wheel stops in proper position/secured, speed bumps and painted a contrasting color?.
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Description
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Grease and oil spots controlled?
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Evidence of waste oil dumping?
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Lighting covers all public areas?
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All cars properly parked in marked spaces?
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Abandoned and inoperative cars present?
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Driveway surfaces free of pot holes and uneven surfaces?
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Description
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Vegetation pruned back to reduce blind spots?
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Gas meters protected to prevent damage by vehicles. i.e. concrete posts?
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Height limits posted over garage and carport openings?
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Snow removed as needed in winter weather?
3. SECURITY/PRIVACY GATES:
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Safety devices in place and adjusted? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Description
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Emergency access available for fire and police? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Immediate action required?
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Description
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Manual operating procedures available for gates if power fails? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Driveway gates have stop signs posted on both sides? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Vehicle gate condition?
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Description
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Automatic gates have sign posted “CAUTION: AUTOMATIC GATE”? . . . . . . . . . . . . . . . . . . . . . . . . .
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Pedestrian door(s) condition?
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Description
4. Doors and Locks
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Utility and maintenance room doors kept closed and locked? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Common area doors and locks functioning properly? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Emergency exits properly marked? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
5. GARBAGE AREA
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Area clean: no broken glass or slippery liquids? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Dumpster lids kept closed and wheels locked? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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No abandoned appliances or furniture? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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No signs of hazardous materials being dumped? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Vegetation cleared away from tops and sides of dumpsters? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Dumpsters kept away from building walls? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Dumpster Condition
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Description
6. STAIRS AND HANDRAILS
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Any loose stairs, anti-slip covering in place? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Any loose or missing railings? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Any combustibles storaged under stairs? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Lighting appropriate for conditions? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Carpet secure and in good condition? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
7. WALKWAYS AND LAWNS
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Free of trip and fall hazards - uneven surfaces? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Immediate action required?
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Standing water on walkways surfaces? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Immediate action required?
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Ground cover and bushes kept off walkway surfaces? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Lawn sprinkler protrude above ground in any pedestrian area? . . . . . . . . . . . . . . . . . . . . . . . . . .
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Lighting illuminates all anticipated walking surfaces? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Immediate action required?
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Step up/step down areas properly protected by railings and/or indicated by bright, contrasting paint? . . . .
8. LANDSCAPING, TREES, BUSHES, HEDGES, GROUND COVER
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Gutters and roofs clear of leaves and debris? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Trees pruned away from roofs, eaves or buildings? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Immediate action required?
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Lower branches of trees removed to a minimum of seven feet above sidewalk? . . . . . . . . . . . . . . . . . . . . .
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Immediate action required?
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Bushes and hedges pruned back to reduce hiding places? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Brush cleared to 30 feet from buildings? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Poison oak/ivy removed? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Tree roots exposed? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Immediate action required?
9. BALCONIES AND DECKS
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Potted plants on railings or decks? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Storage on balconies and decks? . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Flammable liquid storage? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Condition of railings in place? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Condition of leaking edges of decks? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
10. PLAYGROUND AND EQUIPMENT
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Equipment secured to ground? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Shock-absorbing base beneath equipment? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Equipment inspected for worn, loose or missing components?.............................................................
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Glass, animal feces and other litter cleaned up? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Regular documented inspections of equipment? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
11. POOL AND SPA
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Fences around pool and spa in good condition? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
12. SAUNA
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Checked daily for serviceability? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Lighting adequate? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Door(s) open easily and benches free of splinters? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Rules posted for users’ reference? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Thermostat functional and visible to user? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Immediate action required?
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Window is present and clear? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Health warning signs posted? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
13. LIGHTING
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Adequate lighting present in all outdoor areas? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Immediate action required?
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Lighting time-clock adjusted at regular intervals for daylight changes? . . . . . . . . . . . . . . . . . . . . . . . . . . .
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All porch lights covered and equipped with properly sized bulb? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Hot bulbs/fixtures out of reach? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Circuit breakers properly labeled? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Is emergency lighting operational? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Immediate action required?
14. FIRE SYSTEMS AND PREVENTION
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Fire extinguishers of appropriate size and type available? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Fire extinguishers serviced once a year? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Expired?
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Alarm bells identified and painted a contrasting color? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Local fire alarm serviced? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Smoke detectors in place and functioning tested monthly? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Flammable liquids allowed in storage areas? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Combustible weeds or debris on property? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Fireplace and BBQ ashes need to be disposed of in separate metal containers? . . . . . . . . . . . . . . . . . . . . . . .
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Automatic sprinkler system regularly inspected and tested by qualified personnel?
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Fireplaces and chimneys inspected/cleaned annually? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Vegetation cleared within 10 feet of chimneys? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Spark arrestor caps in place? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Fireplaces equipped with screens inspected annually? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
15. LOBBY AND HALLWAYS
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Is the lobby clean, walls, floors, fixtures?
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Description
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Lobby furniture broken or in need of repair?
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Description
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Lobby flooring clean and undamaged?.
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Description
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Hallways clean, walls, ceiling and fixtures?
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Description
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Hallway flooring clean and undamaged?
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Description
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Fixtures in good condition?
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Description
16. AMENITIES, CLUB ROOM, SOCIAL FACILITIES
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Area checked daily for condition? (i.e., kitchen etc.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Condition of room, furniture, flooring and fixtures?
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Description
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Facilities inspected after each use or function? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Rules posted for users’ reference? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
17. FITNESS ROOM
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Equipment condition -worn, loose or missing components? . . . . . . . . . . . . . . . . . . . . . . . . . .
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Defective equipment present? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Rules posted for users’ reference? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Lighting adequate? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
18. LAUNDRY ROOM
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Lighting adequate? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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“NO SMOKING” signs posted? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Metal garbage cans provided with self-closing lids? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Dryer lint screens clean? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Dryer vents unobstructed, connected and clean? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Doors closed and locked when unattended? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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No storage within 18 inches of the water heaters? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Water heater burner door in place? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Area behind dryers and washers kept clean? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Dryer motor and related parts cleaned and lubricated semi-annually? . . . . . . . . . . . . . . . . . . . . . . . . . . . .
19. ELEVATORS
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Condition of cab(s)
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Description
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Annual inspection certificate posted in car? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Monthly service records maintained? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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“NO SMOKING” signs posted? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Wide-lipped, sand-filled ash trays provided on each floor outside elevator doors? . . . . . . . . . . . . . . . . . . .
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Signs posted “In The Event of Fire” do not use? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
20. HEATING AND AIR CONDITIONING
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Utility Room clean and free of debris? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Description
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Systems/pumps regularly serviced? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Water heaters or boilers inspected annually? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
REPORT OF UNSAFE CONDITIONS
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Item 1 - Description
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Item 2 - Description
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Item 3 - Description
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Item 4 - Description
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Item 5 Description
