Rural Estate OHS Inspection

• Audit Title

• Document No.

• Estate Name

• Conducted on

  Date

• Prepared by

• Location
  Address

• Estate Key Personnel Involved in Audit process

Estate Details

• Estate Management Contact Names

• Number of Employees

Executive Summary

• Executive Summary

Health and Safety Systems and Procedures

• Is there a health and safety policy in place? (Is it readily available to employees).

  Yes

  No

  N/A

• Has the Health and Safety Policy been signed by the Owner / Factor / Manager and dated in the last two years? (Is there a signature and a date less than two years old).

  Yes

  No

  N/A

• Has the policy been discussed with employees? (Meeting Minutes or Induction Record).

  Yes

  No

  N/A

• Is there a dedicated business management system applicable to H&S involved within the Estate?

  Yes

  No

  N/A

• Is there a competent person with H&S qualifications assigned to estate to advise when needed?

  Yes

  No

  N/A

• Have there been any assessments / audits that include health and safety in the last 12 months? (Document by who and when).

  Yes

  No

  N/A

• Have meetings including health and safety been documented?

  Yes

  No

  N/A

• Is there a H&S law poster situated onsite?

  Yes

  No

  N/A

• Are there emergency contact details easily available and documented accordingly?

  Yes

  No

  N/A

• Has there been a Covid 19 Risk Assessment carried out on the Estate?

  Yes

  No

  N/A

Estate Safety Procedures

• Are there formal Emergency Procedures in place? (E.g. Fire Action Notice, Assembly Point, Procedures available to employees, are they visible in the workplace).

  Yes

  No

  N/A

• Are there bespoke H&S procedures in place on the Estate? ( Lone working, Firearm Safety, Emergency Response, Covid 19 etc)

  Yes

  No

  N/A

Accident / Incident Procedures

• Are there trained and currently certified First Aiders on the Estate? (How many per head off staff).

  Yes

  No

  N/A

• Is there formal procedures regarding Accident reporting involved on the estate?

  Yes

  No

  N/A

• Have there been any Serious Harm Injuries? (If yes, how many, when and provide a quick summary).

  Yes

  No

  N/A

• Have any Serious Harm Injuries been reported to the HSE via RIDDOR.

  Yes

  No

  N/A

• Have any Near Miss or Injury incidents been reported? (Check Incident Register and there should be completed reports for each incident).

  Yes

  No

  N/A

Risk Assessment

• Is there an up-to-date Hazard Register in place? (Hard copy or electronic, evidence of a review in the last six months).

  Yes

  No

  N/A

• Have any new hazards been listed? (E.g. Has the Hazard Register been customised for the property, have new and estate specific hazards been added).

  Yes

  No

  N/A

• Have any hazards been reviewed or added as a result of an Incident Investigation? (Review Hazard Register).

  Yes

  No

  N/A

• Are Risk Assessments involved within the estate? Are they specific to tasks being undertaken onsite?

  Yes

  No

  N/A

• Have all staff been suitably inducted on Risk Assessments?

  Yes

  No

  N/A

COSHH

• Is there a current and completed Hazardous Substance Register in place?

  Yes

  No

  N/A

• Are there any Safety Data Sheets (SDS) in place? (These should be in a folder near to hazardous substances).

  Yes

  No

  N/A

• Are chemicals stored safely? (Look for bunding, correct spacing, labelled containers)

  Yes

  No

  N/A

• Is the correct PPE available and used? (E.g. Gumboots, waterproof apron, splash proof googles, face shield, vinyl gloves, respirator)

  Yes

  No

  N/A

• Is there adequate signage at entry points to the chemical storage area? (E.g. Warning, Ag Chemical sign, PPE Required, restricted area).

  Yes

  No

  N/A

• Is there a current approved handler of Pesticides on site? (View card or certificate)

  Yes

  No

  N/A

Staff Competence

• Have employees been inducted into health and safety requirements and is there a signed Induction Record?

  Yes

  No

  N/A

• Are there regular meetings with employees where health and safety is discussed? (There should be minutes of meetings, meetings should be held at least monthly).

  Yes

  No

  N/A

• Has training been carried out to help manage Significant Hazards? (E.g. Argo, Quad Bike, Tractor, Chainsaw etc).

  Yes

  No

  N/A

• Is employee competency reviewed? (E.g. have they demonstrated competency in key areas).

  Yes

  No

  N/A

Contractors

• Are there formal procedures involved in the Estate regarding vetting if Contractors are competent or not?

  Yes

  No

  N/A

• Is the Contractor's health and safety performance monitored? (Is this monitoring recorded?)

  Yes

  No

  N/A

• Have Contractors carrying out high risk work provided a Project Specific Safety Plan? (smaller Contractors may use the Farms Processes / Documentation).

  Yes

  No

  N/A

• Is Casual Labour involved on the estate? Is there evidence that casual employees have been inducted into health and safety? (This includes ensuring they are competent to carryout the duties they are engaged to do).

  Yes

  No

  N/A

• Have all Contractors been inducted into the Estates hazards and emergency procedures?

  Yes

  No

  N/A

• Does Insurance provisions for the Estate have adequate coverage for Sub Contractors / Casual Labour?

  Yes

  No

  N/A

• Is there a sign-in book for visitors and Contractors? Do the Estate Lone Working Procedures involve Contractors working on the Estate?

  Yes

  No

  N/A

General Vehicle Safety

• Are all vehicles that travel on the public road currently registered? (E.g. 4X4s, All Terrain, Trailers, Cars).

  Yes

  No

  N/A

• Are all vehicles regularly serviced / This included vehicles used to transport Clients / Beaters around the estate ?

  Yes

  No

  N/A

• Do drivers of vehicles have appropriate licenses? (E.g. 4X4, Car, etc)

  Yes

  No

  N/A

• Are all vehicles clean, in good condition and serviced regularly? (E.g. Is it serviced by an approved agent on a regular basis, has it got mud or straw in the motor, is there a lot of leaking oil or grease, is it dirty, is the cab full of dirt).

  Yes

  No

  N/A

• Are the vehicles fitted with a Fire Extinguisher? (This should be a minimum of a 2.5kg Dry Powder and must have a current Test Tag showing a test within the last 12 months, is it fitted or rolling loose).

  Yes

  No

  N/A

• Are the vehicles fitted with an up-to-date First AId Kit?

  Yes

  No

  N/A

Tractor / Farm Tele-handler Safety

• Is the tractor(s) / Telehandlers Registered / Licensed?

  Yes

  No

  N/A

• Does it have a current number plate?

  Yes

  No

  N/A

• Does it have a beacon fitted? (This should be fitted for travelling on the public road in low light conditions).

  Yes

  No

  N/A

• Does the PTO have a safety guard?

  Yes

  No

  N/A

• Are all tractors / telehandlers clean, in good condition and serviced regularly? (E.g. Is it serviced by an approved agent on a regular basis, has it got mud or straw in the motor, is there a lot of leaking oil or grease, is it dirty, is the cab full of dirt).

  Yes

  No

  N/A

• Are the tractors / Telehandlers fitted with a Fire Extinguisher? (This should be a minimum of a 2.5kg Dry Powder and must have a current Test Tag showing a test within the last 12 months, is it fitted or rolling loose).

  Yes

  No

  N/A

• Is there evidence the seat belt is worn? (Required when working on steep country, or when there is a risk of roll over or sudden stopping).

  Yes

  No

  N/A

All Terrain Veichles / Quad Bikes

• Are staff trained in the safe use of all terrain vehicles ( LANTRA / NPTC Awards)

  Yes

  No

  N/A

• Are All Terrain Vehicles used on the Estate? ( Hagglands / Kubotas /Argo Cats / Quads)

  Yes

  No

  N/A

• Doo the All-Terrain Vehicles get regularly serviced and maintained accordingly? Is there documentation to prove this?

  Yes

  No

  N/A

• Are there Helmets available for all bikes/riders? (Are they in good condition and do they get worn?).

  Yes

  No

  N/A

General Farm Machinery and Equipment

• Do PTO operated equipment / implements have PTO shaft covers? (E.g. Telescopic plastic sleeve)

  Yes

  No

  N/A

• Are guards fitted? (E.g. Guards protecting belts, cogs, pullys).

  Yes

  No

  N/A

• Is the equipment clean and in good condition? (E.g. not full of mud, clean, grease points greased, blades in good condition, etc)

  Yes

  No

  N/A

• Are hydraulics in good condition? (E.g. No leaking oil, O-rings are ok, hoses are in good condition)

  Yes

  No

  N/A

• Are personnel trained in the equipment / implement's use? (Check training record, question manager and employees)

  Yes

  No

  N/A

Forestry Work

• Do Forestry Contractors work on the Estate? Do they provide Risk Assessments and Certificates of Competence for the Work / Machinery they do and use?

  Yes

  No

  N/A

• Are Chainsaws used on the Estate by Staff? Do Staff have access to correct PPE?

  Yes

  No

  N/A

• Have Risk Assessments been conducted for Forestry work involving Chainsaws etc? ( Do they conform to FISA Guidance)

  Yes

  No

  N/A

• Are staff trained in the use of Chainsaws ( NPTC Tested) Has the training been completed in the last 5 years?

  Yes

  No

  N/A

Employee Health

• Do employees undergo any health checks? (E.g. Hearing, Eye Sight, Lung Function)

  Yes

  No

  N/A

• Is there any health related information available for employees? (Health eating, drinking etc)

  Yes

  No

  N/A

• Is sunblock provided to employees?

  Yes

  No

  N/A

• Is the drug an alcohol policy used / followed? (E.g. When employing new employees)

  Yes

  No

  N/A

• Are all estate workers briefed on Lymes disease and what role Ticks play in spreading the disease?

  Yes

  No

  N/A

Estate Buildings

• Are the farm buildings in good condition? (E.g. Offices,Storage implement shed, chemical storage)

  Yes

  No

  N/A

• Is electrical equipment (e.g.chiller units) plugged into the mains electrically tested and does it have a current tag?

  Yes

  No

  N/A

Dwellings

• Are the dwellings in a good and tidy condition?

  Yes

  No

  N/A

• Are the dwellings fenced to ensure the security of children (Particularly near roads, lanes, driveways, effluent ponds, etc)

  Yes

  No

  N/A

• Is there a working smoke alarm installed in the dwellings?

  Yes

  No

  N/A

• Is there a suitable Fire Extinguisher installed in each dwelling? (tested and tagged in the last 12 months)

  Yes

  No

  N/A

• Is there a suitable and up-to-date First Aid Kit in each dwelling?

  Yes

  No

  N/A

Farmyards, Lanes, Bridges

• Are the lanes in good condition? (e.g. Well drained, hard surface, lack of mud)

  Yes

  No

  N/A

• Are the bridges in good condition? (Solid surface, side rails where there is a drop of more than 1m)

  Yes

  No

  N/A

• Have any bridges been certified by an engineer? (If yes, to what weight?)

  Yes

  No

  N/A

• Are all Overhead services on the estate identified regarding the risk of vehicles coming into contact?

  Yes

  No

  N/A

Safety Signage

• Is there any safety signage on public entries to the property? (E.g. No Unauthorised Access, Report to...)

  Yes

  No

  N/A

• Is there any Safety Signage to high risk areas? (E.g. Chemical Storage / Grain Silos)

  Yes

  No

  N/A

Electrical Safety

• Are there Lock Out / Isolation procedures in place? (Check main switchboard, chillers etc)

  Yes

  No

  N/A

• Are all electrical appliances tested and do they have a current Test Tag?

  Yes

  No

  N/A

Fire Prevention and First Aid

• Has a Fire Risk Assessment been carried out for Offices / General Public dwellings etc

  Yes

  No

  N/A

• Are there Fire Extinguishers in high risk areas? Work Shop, Tractors, Houses,)

  Yes

  No

  N/A

• Is the correct signage erected for the type of Fire Extinguisher in place?

  Yes

  No

  N/A

• Have the Fire Extinguishers been tested / checked in the last 12 months?

  Yes

  No

  N/A

• Are there First Aid Kits in high risk areas? ( Work Shop, Vehicles, Offices)

  Yes

  No

  N/A

• Are the First Aid Kits up-to-date and checked regularly? (Check contents)

  Yes

  No

  N/A

• Are the First Aid Kits clean and tidy? (No straw or bird feaces on them, no bloody material in them)

  Yes

  No

  N/A

• Is ther signage indicating the First Aid Kit's location? (Green sign with white cross)

  Yes

  No

  N/A

Animal Handling Facilities

• Are there stock yards? (Cattle / Sheep Yards)

  Yes

  No

  N/A

• Are they well drained? (E.g. Concrete slab, no mud, water drains away)

  Yes

  No

  N/A

Effluent Pond

• Is the effluent pond near any buildings or easily accessible to the public? (E.g. near a house, shed, school).

  Yes

  No

  N/A

• Is the pond fenced to prevent children accessing the water?

  Yes

  No

  N/A

• Is the stone trap fenced to prevent children accessing the water?

  Yes

  No

  N/A

• Are the fences in good condition? (Strong posts, wire tight, gates well hung)

  Yes

  No

  N/A

• Is work carried out around the edge of the pond?

  Yes

  No

  N/A

• If yes, is a risk assessment carried out before starting work?

  Yes

  No

  N/A

• Can personnel escape if they fall in? (E.g. safety line or ladder in the corner)

  Yes

  No

  N/A

• If accessing a pump in the middle of the pond, are there safety procedures in place? (E.g. Is the pump secure? Is there a safe way to access the pump? Is the pump isolated when work is carried out?

  Yes

  No

  N/A

Confined Space Entry / Working at Heights

• Is work carried out at a height where a fall can cause injury? (E.g. Grain Silos, Installing High Seats etc)

  Yes

  No

  N/A

• Is there a safe working at heights procedure in place?

  Yes

  No

  N/A

• Are there Ladders on the Estate? Are staff trained in the safe use?

  Yes

  No

  N/A

• Are there High Seats involved on the Estate for control of Deer? (Condition of High seats, Warning Signage)

  Yes

  No

  N/A

• Is work carried out in Confined Spaces? (E.g. Grain Silos)

  Yes

  No

  N/A

• Is there a confined space entry procedure in place? (E.g. Safety line, ventilation, safety stand over)

  Yes

  No

  N/A

• Is there a Work Permit System in place? (One where employees or contractors working on high risk activities apply for a permit from the Farm Manager or representative before starting work)

  Yes

  No

  N/A

Lone Working

• Is Lone Working undertaken by staff on the Estate?

  Yes

  No

  N/A

• Is there formal procedures for Lone Working on the Estate?

  Yes

  No

  N/A

• Are Lone Working emergency response devices used on the estate? If so are they used and work in all parts of the estate?

  Yes

  No

  N/A

• Have staff been trained on Lone Working procedures and do they adhere to them?

  Yes

  No

  N/A

Fire Arms

• Are there any fire arms on the Estate? ( List who holds Shotgun / Firearm Licences)

  Yes

  No

  N/A

• Are there Estate Shotguns / Rifles used? Are they annually serviced?

  Yes

  No

  N/A

• Are the fire arms, bolts and ammunition stored separately in a secure place?

  Yes

  No

  N/A

• Does annual servicing of all the Firearms on the estate take place? Even if they are owned by staff or estate rifles?

  Yes

  No

  N/A

• Is Ammunition purchased or does Bullet Re-Loading take place regarding Firearms?

  Yes

  No

  N/A

• Are staff trained in weapon handling and shooting safety? ( College graduates / Experience / DMQL1)

  Yes

  No

  N/A

• Are all rifles moderated? Is PPE (Hearing defenders) issued and worn by staff?

  Yes

  No

  N/A

General Shooting Activities

• Are all guns briefed formally prior to a days shooting on risks and do's & dont's?

  Yes

  No

  N/A

• Is their provision on the estate of accompanying inexperienced guns on a shoot day?

  Yes

  No

  N/A

• What communication methods are used for shoot days? (two way radios / mobile phones etc)

  Yes

  No

  N/A

• Are gamekeepers briefed on risks and what to do on shoot days regarding emergency procedures?

  Yes

  No

  N/A

• Are first aiders / first kits available on shoot days?

  Yes

  No

  N/A

• Do all shooting activities on the estate have suitable risk assessments involved for each discipline?

  Yes

  No

  N/A

• Have all staff been briefed on Risk Assessments?

  Yes

  No

  N/A

Deer Management

• Is there a dedicated Larder / Chill onsite? Is it in a good condition also?

  Yes

  No

  N/A

• Is their provision within the Larder for carcass hanging? Is their also Mechanical / Manual hoist systems involved and adequate for carcasses put through the Larder?

  Yes

  No

  N/A

• Are knives etc. used within the larder? Are staff trained on correct lardering techniques and use PPE accordingly?

  Yes

  No

  N/A

• Are cleaning chemicals used in Larder? Are SDS ( Safety Data Sheets) Involved and all staff adhere to them regarding PPE provisions etc.

  Yes

  No

  N/A

• Are staff who control Deer on the estate competent (DMQL1 / L2)

  Yes

  No

  N/A

• Are paying Clients involved on the estate to control Deer?

  Yes

  No

  N/A

• Is their a Safety briefing given to clients who help control Deer on the Estate?

  Yes

  No

  N/A

• Are staff trained in weapon handling and shooting safety? (Experience / College graduates / DMQL1)

  Yes

  No

  N/A

• What form of extraction of the hill takes place ( All Terrain Vehicles / Pony / Manual)

  Yes

  No

  N/A

• Are staff trained in safe Manual Handling techniques?

  Yes

  No

  N/A

• Is there Emergency response procedures involved for either ( Lone working / Staff & Client emergency's on the Hill)

  Yes

  No

  N/A

• Are signs implemented on the estate to warn the general public that deer stalking takes place? Are the general public limited to where they can go when stalking takes place?

  Yes

  No

  N/A

• Are all stalkers / Gamekeepers briefed on lymes disease and what roles tick's play in spreading the disease?

  Yes

  No

  N/A

Fishing

• Are all Gillies / Boatman competent in what they do? And have risk assessments been involved within the estate on tasks they have to undertake?

  Yes

  No

  N/A

• Are all boats in good condition? Are floatation devices provided for boatman / fisherman when on the water?

  Yes

  No

  N/A

• Are all fisherman briefed on risks of wading in fast flowing water?

  Yes

  No

  N/A

• Are all Electrical power lines suitably identified regarding risks of casting close and coming into contact?

  Yes

  No

  N/A

• Estate Factor / Managers Signature

  Sign

• Select date

  Date

• Inspectors Signature

  Sign

• Select date

  Date