Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
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Provide an overview of the Service.
Children
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Educators are interacting positively with Children.
Policy - 2.1;
Regulations: 155 & 156 -
Children are Actively supervised at all times.
Policy - 2.1;
Regulations: 155 & 156 -
Written Parental permission is obtained for children to be photographed.
Policy - 2.2a, 2.10 -
All Children are correctly signed in and out for each session by Educators and Families. Where children have not been signed in by families, there is evidence where the Coordinator has attempted to ensure records are completed correctly. Non attendance days and where applicable; non-signature days are initialled by an Educator.
Policy - 2.4
Regulation - 158; 177; 183
Child Care Services - CCMS Section 10 Reporting Attendance Information -
All Children's sign in and out records are retained and periods of care easily identified. All records are kept in a secure location.
Policy - 2.4
Regulation - 158; 177; 183
Child Care Services - CCMS Section 6 Service Delivery. -
An Example of how to sign children in and out is available for parents to see.
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There is a process in place for those children who are booked in but who do not arrive at the service or collection point within a reasonable time. Include when this process was last reviewed.
Policy - 2.4 -
All Educators have been made aware of their role and responsibility regarding Child Protection and evidence is in place to confirm this.
Policy - 2.4
Regulation: 84 -
Educators are constantly and consistently enforcing the Rules of Behaviour
Policy - 2.6 -
Educators are aware of how to report suspicious circumstances or allegations of abuse
Policy - 2.5
Regulations - 84 -
Educators are aware of the reporting and record keeping requirements.
Policy - 2.5; 2.12
Regulations - 84 -
Educators model appropriate behaviour to children at all times.
Policy - 2.6 -
Educators are constantly and consistently enforcing the Rules of Behaviour
Policy - 2.6 -
All Educators direct children towards appropriate behaviour techniques.
Policy - 2.6 -
Educators provide supervised "cooling off" or "thinking time" spaces and time.
Policy - 2.6 -
Behaviour Plans are implemented and all staff are aware of the short and long time goals of these plans.
Policy - 2.6 -
All Educators are aware of who they would need to contact in relation to providing support for a child with additional support needs.
Policy - 2.11 -
A completed and signed enrolment form is in place for all children. These documents are kept in a secure cabinet. (Select five names from utilisation sheet and request children's folders)
Policy - 2.15 -
Each Child has a signed booking form for the days of attendance required. (Select an additional 5 children from utilisation or use previous children's files)
Policy 2.15
Development & Conduct of Educational Programs
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The Educational Leader is aware of their role and responsibilities in the planning and the development of programs and has signed the Educational Leader Agreement.
Policy 3.1; 8.3
Regulation: 118 -
A Program is displayed at the service for parents to see.
Policy 3.1
Regulation: 75; 76 -
The Program demonstrates the 5 learning outcomes for the planned activities and experiences.
Policy: 3.1
Legislation: 168
Regulations: 74 -
The Program is built around routines e.g: arrival, hand washing and meal times.
Policy 3.1 -
The Program allows opportunities for children as individuals and groups to extend on their interests.
Policy: 3.1
Regulations: 74 -
Talking Circles or similar are used to gather input from children on their ideas and interest to form the program.
Policy 3.1 -
There are opportunities for children to complete projects over a number of sessions, that they haven't completed.
Policy 3.1 -
The Service has embedded a number of methods to seek regular feedback from families and children regarding the program. E.g. face to face conversations; surveys; newsletters; HubWorks - message centre; Notices
Policy 3.2 -
The Educational Leader on a weekly basis reflects on the evaluations from Educators.
Policy 3.2; 8.3
Regulations 74 -
The Educator Leader reflects on planned and spontaneous activities to identify if goals and learning outcomes were achieved.
Policy 3.2, 8.3
Regulations: 7.4 -
Activity Evaluations are completed by Educators
Policy 3.2 -
Educators reflect regularly on the program and provide feedback to the Educational Leader
Policy 3.2; 8.3 -
There is a designated area so children are able to complete homework tasks during before and after school care.
Policy 3.2 & 8.3 -
Risk Assessments are conducted and are detailed to accurately identify possible risks for each excursions and incursions.
Policy 3.4
Regulations: 100 & 102. -
Copies of Risk Assessments are available for families to view and are available prior to the Service accepting bookings.
Policy 3.4
Regulations: 100 & 102. -
The Service utilises the PCYC SAC Excursion permission forms and sign families have signed, giving each child permission to attend.
Policy 3.4
Regulation 102 -
An Excursion Check List is completed prior to departing the Service.
Policy 3.4 -
Educators complete an excursion evaluation after the excursion and provide information to relevant stake holders.
Policy 3.4 -
All Excursions are reviewed and evaluated to ensure learning outcomes are met - this would usually be done in a team meeting.
Policy: 3.4 -
Ratios are maintained during excursions and Educators are aware of the ratio requirements.
Policy 2.3
Regulations 123 & 126
Queensland Specifics - Chapter 7 -
Mobile phones are available for excursions, before and after school bus runs.
Policy 3.5
Regulation 98 -
All vehicles used for bus runs and excursions display emergency contact details on or in the vehicle.
Policy 3.5 -
Bus Rolls are produced with the names of children; and their names are checked off as they disembarking and embarking the bus.
Policy 3.5 -
All the Educators are aware of the procedure in the event of an injury occurring during transporting children to an excursion, before or after school care.
Policy 3.5
Regulation 85, 86 & 87 -
The Service collects information on the swimming competency of all children attending a swimming activity.
Policy 3.7 -
Educators are aware of the required ratio for swimming.
Policy 2.3
Regulations - 123 & 126
Queensland Specifics - Chapter 7 -
Where applicable; parental permission forms are signed for children who participate in extra curricular activities.
Policy 3.8 -
When attending extra curricular activities children are signed out by the Responsible Person.
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The Service has a collaborative approach to documenting children's learning experiences and use a variety of methods; such as Diary entries; photographs; journals; learning stories; programming notes and evaluation forms.
Policy 3.10 -
This documentation is shared with families and made available upon request.
Policy 3.10 -
Written permission has been obtained for any activity requiring children to be escorted to/from the SAC premises.
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All Educators are familiar with the Educators Practice Policy.
Policy 3.12 -
Educators set up indoor/outdoor areas to promote safe physical play and to stimulate children's physical activities.
Policy 3.13 -
Educators act as good role models and become involved in children's physical activities.
Policy 3.13 -
Safety checks of the environment are completed prior to and end of each session.
Policy 2.2 & 3.13 -
Children and Educators wear a brimmed hat and have sunscreen applied when involved in outdoor activities.
Policy 3.13 -
Drinking water is readily available at the service and Educators are encouraging children to access it.
Policy 3.13
Regulation 78 -
Safety Checks are completed on equipment and broken or damaged resources are reported.
Policy 3.13
Regulations 103 -
Educators are aware of who to report broken/damaged resources to.
Policy 3.13 -
Broken or damaged resources are removed from the service immediately
Policy 3.13 -
A copy of PANOSH is available at the Service and Educators are aware of this resource.
Policy 3.13
Regulations 105 -
Resources are adequate for the number of children approved to attend the service
Policy 3.13
Regulations 105 -
Resources are age appropriate and readily available and accessible to children to use without asking permission from a Educator.
Policy 3.13
Regulation 105
Health and Safety
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A medication form and medication policy is in the child enrolment pack.
Policy 4.1
Regulation 90 & 91 -
Educators are aware of their roles and responsibilities in administering medication.
Policy 4.1
Regulations 94 & 95 -
The Service has an Educator present at all times during the hours of operation with a First Aid; CPR; Anaphylaxis; Asthma and a two year qualitication
Policy 4.1
Regulations 126 & 136 -
Hand washing signage is placed appropriately at the service.
P 4.1 & 4.3
Regulation 77 -
A Cleaning checklist is completed daily and at the close of each session and all Educators are aware of this and the process.
Policy 4.1
Regulation; 103 -
Activity Risk Assessments are completed and reviewed on a regular basis.
Policy 4.1 -
There is a designated area at the Service for children when they become unwell.
Policy 4.1
Regulation 8.1 -
Educators are aware of food handling and storage procedures.
Policy 4.1
Regulations: 77 & 78 -
A copy of Staying Healthy is available at the Service for Educators and Parents and Educators are aware of this resource.
Policy 4.2 -
Signage is displayed at the Service to be utilised in case a infectious disease needs to be reported.
Policy 4.2
Regulations 88 -
Immunisation Requirements information is available at the Service
Policy 4.2 -
Exclusion Times are available at the Service.
Policy 4.2
Regulation 88 -
Gloves are used when preparing food, cleaning and when dealing with bodily fluids
Policy 4.3
Regulation 77 -
Educators wash their hands thoroughly with soap and water prior to: Handling, preparing and eating food; giving First Aid
And after: Preparing Food; Toileting or handling animals and cleaning bodily fluids
Policy 4.3
Regulation 77 -
A soiled clothes receptacle is available at the Service and cleaned with disinfectant after use.
Policy 4.3 -
No Smoking signage is placed around the Service
Policy 4.4
Regulation 82 -
The premises, resources and materials are clean and checklists completed and up to date.
Policy 4.4
Regulation 103 -
Different coloured cloths are utilised for different uses and spills and the signage displayed reflects this.
Policy 4.4 -
Different coloured chopping boards are utilised for different uses and food preparation and the signage displayed reflects this.
Policy 4.4 -
Individual medical plans are available for children and these have been updated in the last 12 months.
Policy 4.5
Regulations 90 -
All Educators are aware of children with special health needs and where to find details.
Policy 4.5
Regulation 90 -
The premises are regularly treated for the control of pests and evidence of treatment is available.
Policy 4.4 -
A fully maintained and equipped first aid kit is available at the Service and is adequate for the approved number of children. There is clearly displayed signage to identify where the kit is.
Policy 4.5
Regulation 89 -
Ice Packs and ice are readily available for use to administer first aid
Policy 4.5 -
Current Emergency Contact Telephone Numbers are available and all Educators are aware these are kept.
Policy 4.5 -
All Educators are aware of how to correctly complete a 7.2.1 Accident/Incident Reports & Investigation Form and where to find them.
Policy 4.5
Regulations 87 -
The Responsible Person is aware of the reporting requirements to the Branch, State Office and ECEC in relation to injuries/illnesses and Complaints.
Policy 4.5
Regulations 87 -
Any medication is stored in a secure receptacle.
Policy 4.5
Regulations 90; 177; 183 -
Medication stored at the Service is in it's original package with pharmacists label and clearly states the child's name, date of dispensing and expiry date.
Policy 4.6
Regulation 95 -
The Medication Disposal Register is used for expired medication.
Policy 4.6 -
The Service has a clearly labelled first aid waste bin, which is cleaned and sanitised after each use.
Policy 4.6b -
The daily UV Level is displayed at the Service (if transitioned)
Policy 4.9 -
The Educators are aware of the Sun Safe Policy
Policy 4.9 -
Personal action plans are available at the Service for children who have been diagnosed with anaphylaxis.
Policy 4.10
Regulation 4.9 -
The plans are displayed in an area not accessible to public but easily accessible for Educators.
Policy 4.10
Regulation 49 -
Educators are aware of triggers, reactions, warning signs and symptoms of individual children who have medical conditions.
Policy 4.11 and 4.14 -
Safety Checks of all toilets utilised by the Service are checked prior to each session and during hours of operation
Policy 4.13
Regulations 109 -
Educators are aware of their responsibilities when toilets are shared by adults and other children.
Policy 4.13 -
The Nominated Supervisor is aware of the Vehicle Restraint Policy particularly relating to children aged between 4 and 7.
Policy 4.15
Food Handling and Storage
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Adequate hand washing facilities are available including:- Constant supply of running water and soap; Single use towels or other methods for effectively drying hands and a bin for used towels.
Policy 5.1 -
Educators and children wash their hands thoroughly with soap and water after using the toilet facilities and prior to handling, preparing and eating food.
Policy 5.1 -
All food preparation surfaces are sanitised before and after use.
Policy 5.1 -
Food is stored in containers that are adequately labelled e.g: name of food stuff and expiry date.
Policy 5.1 -
Weekly menu is displayed for parents to view.
Policy 5.2
Regulation 80 -
The weekly menu is available in the food preparation area
Policy 5.2
Regulation 80 -
The menu is healthy, balanced, varied and age appropriate.
Policy 5.2
Regulation 79 -
The eating environment is set up to promote social interactions.
Policy 2.2 & 5.2
Regulations 155 & 156 -
Gloves and tongs are utilised when serving food
Policy 5,2
Regulation 77; 78 & 79 -
Feedback, ideas and suggestions are obtained from children and families on menu items and there is evidence to support this.
Policy 5.2 -
Information pertaining to a child's allergies is shared with Educators and is kept as confidential as possible.
Policy 5.3
Regulation 77, 78 & 79 -
A cleaning and sanitising schedule is implemented at the Service.
Policy 5,6
Regulation 77, 78 & 79 -
Two-Step Cleaning and sanitising are present at the service.
Policy 5.6
Regulations 77; 78 & 79 -
Displays of cleaning and sanitising are present at the Service.
Policy 5.6 -
Dishwashers that are utilised at the Service are functioning correctly
Policy 5.6
Space and Facilities
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Children have indoor space that has adequate natural light and the room/s are well ventilated
Policy 6.1
Regulations: 107 & 110 -
Where the Service has air-conditioning units, these are cleaned and maintained on a regular basis and there is evidence to support this.
Policy 6.5
Regulations: 103 -
Adequate administrative space is available for private and personal conversations and administrative functions.
Policy 6.1
Regulations 111 -
Lockable storage reciprocal is available for child and family information, Educator records and any other confidential records (enrolment/iDebit forms)
Policy 6.1
Regulation 181 & 183 -
Educators are aware of who the Health and Safety Representative is at their Branch
Policy 6.3 -
All hazardous substances have a Material Safety Data Sheet (MSDS)
Policy 6.3 -
A current copy of the Education Qld Agreement is available at the school site service and Educators are aware of the arrangements in this agreement.
Policy 6.4
Emergency Equipment, Drills and Evacuations
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Smoke alarms are placed as required and these are tested regularly.
Policy 7.1 -
Fire extinguishers are properly installed and maintained and staff have received basic training in the use of fire blankets and extinguishers.
Policy 7.1 -
Emergency evacuation procedures are clearly displayed near the entrances and exits of each room at the Service.
Policy 7.2
Regulation 97 & 168 -
All exits are kept clear and unlocked to enable quick departure
Policy 7.2 & 7.5 -
Emergency evacuation and lockdown procedures are carried out at least once a term for BSC and ASC and at the beginning of each VAC program and there is evidence to support this.
Policy 7.2 & 7.5
Regulation 97 -
Emergency telephone numbers are clearly displayed at the Service.
Policy 7.2 -
Emergency evacuation and lockdowns are recorded and evaluated and then stored in OH&S Folder at the Service.
Policy 7.2
Regulation 97 -
All Educators and children are aware of the Emergency evacuation and lockdown procedures for; Bomb Threat; Harassment or Unauthorised persons; Loss of Power; Loss of Water and Severe Storms.
Policy 7.2 & 7.3
Educators and General Staff
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All Educators have received a full induction and orientation specific to their Service and position and signed induction evidence is sighted.
Policy 8.1 & 8.13 -
All Educators are aware of their roles and responsibilities in accordance with the Role and Expectations of Educators Policy.
Policy 8.1 -
Professional Development opportunities are available for Educators through; meetings, training information sessions and workshops
Policy 8.5 -
All Volunteers hold a current Blue Cared and have received an induction and there is evidence to support this.
Policy 8.6 -
Educators have performance reviews completed in accordance with their job description; and there is evidence of this.
Policy 8.9 & 8.10 -
Educators are aware of the Fit For Work Policy
Policy 8.18
Access and Enrolments
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There is an embedded enrolment procedure in place at the Service
Policy 9.2
Regulation 157 -
All children's enrolment forms are reviewed and updated regularly through newsletters and HubWorks message centre.
Policy 9.2 -
All children are current Members of PCYC
Policy 9.2 and 10.2 -
There is a communication with parents practice embedded at the Service by means of:- newsletters, HubWorks message centre; fliers/notices; meetings and parent communication book or box.
Policy 9.2 -
A copy of the Family Handbook is available at the service for new and existing parents.
Policy 9.2 -
Community Resources are available at the Service and Educators are aware of them.
Policy 9.3 -
All Educators are aware of the Complaints Handling Policy and the reporting requirements to be undertaken.
Policy 9.5 -
A copy of the SAC Policy and Procedures is made available at the Service for Families, Volunteers and Educators
Policy 9.6, 10.10
Regulations: 171 -
Parents skills and interests and involvement in the program is identified and strategies are in place to capture and acquire this information.
Policy 9.7
Quality Compliance
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The Service has developed a Service Philosophy and this is displayed at the Service. The SAC PCYC Philosophy is also displayed
Policy 10.1 -
The Fees policy is known by Educators and implemented effectively to reduce debt.
Policy 10.2 -
The Fee paying Agreement has been signed by all parents and is part of the enrolment pack.
Policy 10.2 -
All unused power outlets have a safety plug in place
Policy 10.4 -
The Approved Provider Certificate is displayed at the Service
Policy 10.5
Regulations 173 -
The Service Approval Certificate is displayed at the Service.
Policy 10.5
Regulations 173 -
Individual information collected at the Service protects the rights of privacy by being stored securely in a locked file cabinet.
Policy 10.6
Regulations 177 & 183 -
Records pertaining to any child injury or illness is kept until the child reaches the age of 25.
Policy 10.6
Regulations 87 & 183 -
Children's and Educators records are updated at least twice a year or as needed.
Policy 10.6 -
All Educators hold a current valid blue card and there are certified copies are kept on file.
Policy 10.7 -
Nominated Supervisor at the service holds a current Supervisor Certificate and a copy is held in their personal folder
Policy 10.9 -
Any court orders are secured in child's personal folder and Educators are aware of the children these relate to and the custody arrangements in place.
Policy 10.17
Regulations 177 & 183.
Regulative Specific
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Quality Improvement Plan is prepared and sighted. Policy 2.8
- Yes
- No
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Rating Levels are Displayed Regulation 57
- Yes
- No
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Not Yet Assessed Under the National Quality Framework is displayed. Legislation 133 (2) Regulations 58
- Yes
- No
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Law and Regulations to be available Regulations 185
- Yes
- No
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Outdoor Space is available and there is adequate shade. Regulation 114
- Yes
- No
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The premises are designed to facilitate supervision. Regulation 115
- Yes
- No
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There is a roster in place indicating: Who the responsible person is and that they agree to be the responsible person and the hours they are responsible. Regulations: 120; 121; 125; 136; 145; 146;147;148;149;150;151
- Yes
- No
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The Service has a roster in place with all educators and volunteers listed along with qualifications and start and finish times as well as (where applicable) Certified Supervisor details. Regulations: 120; 121; 125; 136; 145; 146;147;148;149;150;151
- Yes
- No
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The Educational Leader is displayed Regulation 145; 146; 147; 148; 149; 150 and 151.
- Yes
- No
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The Responsible person is displayed either through an indicator on their profile or on the roster Regulation 145; 146; 147; 148; 149; 150 and 151.
- Yes
- No
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Educator attendance records are in place and utilised correctly. OH&S
- Yes
- No
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Children attendance records are kept and reflect reported attendances. (Select a week from HubWorks and cross check this against Sign in and Out Sheets for children. Regulation 158; 161 & 162
- Yes
- No
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There is a visitor register and it has been utilised. Regulation 165
- Yes
- No
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The prescribed enrolment and other documentation has been kept Regulation 158; 160;161 & 162
- Yes
- No
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The prescribed Information is visible at the entrance of the service. Regulation 173
- Yes
- No
Best Practice
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Educator Profiles are displayed, current and reflect all educators employed within the Service.
- Yes
- No
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Children are greeted and farewelled by Educators.
- Yes
- No
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Head counts and roll calls are conducted.
- Yes
- No
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There is evidence of staff meetings.
- Yes
- No
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The atmosphere is relaxed and inviting.
- Yes
- No
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The Service uses transition activities effectively.
- Yes
- No
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There is an Open Door notice displayed.
- Yes
- No
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The parent area is easily identified and is clean and tidy.
- Yes
- No
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There are no sharps left in kitchen
- Yes
- No
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There are no children left unsupervised in the kitchen
- Yes
- No
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All the Educators are in full uniform including closed in shoes; name badge; PCYC Shirt and PCYC Hat
- Yes
- No
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Provide further information to support the above results.
Displays as per Policies and Procedures.
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The rules of the room are displayed and these are done in conjunction with the children and reviewed regularly. Policy 2.6
- Yes
- No
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There are display/posters representing a variety of social, cultural and linguistic backgrounds. Policy 2.8
- Yes
- No
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Children's learning experiences documented and displayed. Policy 3.2
- Yes
- No
-
Health and Safety information and displays are adequate. Policy 4.1
- Yes
- No
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There is contact information for the following available near the phone for e.g. Snake Handler; Australian Wildlife Rescue and Local Police Communications Room. Policy 7.4
- Yes
- No
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Provide further information to support the above results.
