Audit

If warranted, take a workstation photo
1. Employee work pattern
Estimate the percentage of time spent on word processing / data entry
Estimate the percentage of time spent on emails
Estimate the percentage of time spent on reading / writing / research
Estimate the percentage of time spent on the telephone
Estimate the percentage of time spent on reception tasks
Estimate the percentage of time spent on meetings / travel
Estimate the percentage of time spent on other tasks

Does the employee have a variety of tasks that allow movement from a static position?

If yes, does the employee have some control over the order in which the tasks are done?

Has the assessor explained the importance of taking short pauses and rest breaks?

2. Chair

Can the chair be correctly adjusted from a seated position?

Can the user get close to the workstation without impediment? (Check that the desktop is thin, chair arms allow a close position to the desk and there is clear leg room.)

Are the seat height and tilt adjusted so that the user's thighs are parallel to the floor with feet resting on the floor or on a footrest?

Is the backrest angle and height adjusted to fit the small of the black and keep the user upright while working?

Does the chair have a stable, 5 point base with castors (friction castors for hard floor surfaces), padding and covers in good condition?

Is the size of the seat and backrest suitable for the user's stature?

If the user's work area is a counter, is the chair of an appropriate height?

3. Footrest

Is a footrest required to enable the employee to sit at their desk without pressure on the back of their thighs? To be effective a footrest should be in good condition and have an adjustable tilt.

4. Desk or Workstation

Is the desk suitable for the work being performed?

Is the height reasonable for the stature of the user? (Average 720mm.)

Is there adequate room under the desk to allow safe leg movement for tasks?

5. Computer

Is the monitor placed directly in front of and at a comfortable distance form the user (approximately an arms length) and free from glare and reflections?

Is the top of the monitor adjusted to 10-15 degrees below eye level? (Adjustable monitor stands are available.)

If a laptop computer is used,has it been set up for desktop use? Is a laptop stand or separate monitor provided, and is a separate keyboard and mouse used?

Is the keyboard close to the front of the desk edge, directly in front of the user?

Are the keyboard feet maintained in the lowered position (unless the user is a touch typist)?

If a wrist rest is used, is it only used for resting between keying?

Is the mouse suitable for the user?

Are the alternative mouse functions used effectively (scroll button, moving between left and right usage using keyboard commands)?

Is the mouse used with a combined hand wrist movement with hand and arm parallel to, but not touching the desk?

Is the mouse kept close to the keyboard and on the same level?

6. Documents

Is a suitable document holder available, if required, for computer source documents?

Is it placed in front of or close to the centre of the user?

Is a slope board available if required for bulky source documents or high levels of research and / or reading?

7. Telephone

Is the phone placed on the opposite side of the desk to the dominant hand and close to the user? (So user can write with dominant hand.)

Is a headset available if user has frequent, lengthy or documented phone onversations?

Does the user understand the damaging effects of cradling the handset or using poor posture while on the phone?

8. Layout / Storage / Housekeeping

Is there sufficient storage space at the workstation?

Are the floors clear of trip hazards?

Are the sharp corners of furniture etc situated to avoid a hazard when passing?

Are electrical connections and cords in a safe location and condition (electrical inspection tagged)?

9.. Environment

Does the lighting level feel suitable for the work environment?

Does the user find the level of noise compatible with the work being undertaken?

Does the air flow feel adequate in the work area?

Does the user find the air temperature suitable and the area free from draughts?

10. Manual Handling

Has the employee received manual handling / back care education suitable for the tasks being undertaken?

Are suitable mechanical aids provided if appropriate? (Eg stepladder, trolley, etc.)

Corrective Actions

Detail any corrective actions to be undertaken

Enter completion date for actions
Sign Off
Workstation Owner
Assessor
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.