10 Point Workstation Checklist

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

1. Employee work pattern

• Estimate the percentage of time spent on word processing / data entry

• Estimate the percentage of time spent on emails

• Estimate the percentage of time spent on reading / writing / research

• Estimate the percentage of time spent on the telephone

• Estimate the percentage of time spent on reception tasks

• Estimate the percentage of time spent on meetings / travel

• Estimate the percentage of time spent on other tasks

• Does the employee have a variety of tasks that allow movement from a static position?

  Yes

  No

  N/A

• If yes, does the employee have some control over the order in which the tasks are done?

  Yes

  No

  N/A

• Has the assessor explained the importance of taking short pauses and rest breaks?

  Yes

  No

  N/A

2. Chair

• Can the chair be correctly adjusted from a seated position?

  Yes

  No

  N/A

• Can the user get close to the workstation without impediment? (Check that the desktop is thin, chair arms allow a close position to the desk and there is clear leg room.)

  Yes

  No

  N/A

• Are the seat height and tilt adjusted so that the user's thighs are parallel to the floor with feet resting on the floor or on a footrest?

  Yes

  No

  N/A

• Is the backrest angle and height adjusted to fit the small of the black and keep the user upright while working?

  Yes

  No

  N/A

• Does the chair have a stable, 5 point base with castors (friction castors for hard floor surfaces), padding and covers in good condition?

  Yes

  No

  N/A

• Is the size of the seat and backrest suitable for the user's stature?

  Yes

  No

  N/A

• If the user's work area is a counter, is the chair of an appropriate height?

  Yes

  No

  N/A

3. Footrest

• Is a footrest required to enable the employee to sit at their desk without pressure on the back of their thighs? To be effective a footrest should be in good condition and have an adjustable tilt.

  Yes

  No

  N/A

4. Desk or Workstation

• Is the desk suitable for the work being performed?

  Yes

  No

  N/A

• Is the height reasonable for the stature of the user? (Average 720mm.)

  Yes

  No

  N/A

• Is there adequate room under the desk to allow safe leg movement for tasks?

  Yes

  No

  N/A

5. Computer

• Is the monitor placed directly in front of and at a comfortable distance form the user (approximately an arms length) and free from glare and reflections?

  Yes

  No

  N/A

• Is the top of the monitor adjusted to 10-15 degrees below eye level? (Adjustable monitor stands are available.)

  Yes

  No

  N/A

• If a laptop computer is used,has it been set up for desktop use? Is a laptop stand or separate monitor provided, and is a separate keyboard and mouse used?

  Yes

  No

  N/A

• Is the keyboard close to the front of the desk edge, directly in front of the user?

  Yes

  No

  N/A

• Are the keyboard feet maintained in the lowered position (unless the user is a touch typist)?

  Yes

  No

  N/A

• If a wrist rest is used, is it only used for resting between keying?

  Yes

  No

  N/A

• Is the mouse suitable for the user?

  Yes

  No

  N/A

• Are the alternative mouse functions used effectively (scroll button, moving between left and right usage using keyboard commands)?

  Yes

  No

  N/A

• Is the mouse used with a combined hand wrist movement with hand and arm parallel to, but not touching the desk?

  Yes

  No

  N/A

• Is the mouse kept close to the keyboard and on the same level?

  Yes

  No

  N/A

6. Documents

• Is a suitable document holder available, if required, for computer source documents?

  Yes

  No

  N/A

• Is it placed in front of or close to the centre of the user?

  Yes

  No

  N/A

• Is a slope board available if required for bulky source documents or high levels of research and / or reading?

  Yes

  No

  N/A

7. Telephone

• Is the phone placed on the opposite side of the desk to the dominant hand and close to the user? (So user can write with dominant hand.)

  Yes

  No

  N/A

• Is a headset available if user has frequent, lengthy or documented phone onversations?

  Yes

  No

  N/A

• Does the user understand the damaging effects of cradling the handset or using poor posture while on the phone?

  Yes

  No

  N/A

8. Layout / Storage / Housekeeping

• Is there sufficient storage space at the workstation?

  Yes

  No

  N/A

• Are the floors clear of trip hazards?

  Yes

  No

  N/A

• Are the sharp corners of furniture etc situated to avoid a hazard when passing?

  Yes

  No

  N/A

• Are electrical connections and cords in a safe location and condition (electrical inspection tagged)?

  Yes

  No

  N/A

9.. Environment

• Does the lighting level feel suitable for the work environment?

  Yes

  No

  N/A

• Does the user find the level of noise compatible with the work being undertaken?

  Yes

  No

  N/A

• Does the air flow feel adequate in the work area?

  Yes

  No

  N/A

• Does the user find the air temperature suitable and the area free from draughts?

  Yes

  No

  N/A

10. Manual Handling

• Has the employee received manual handling / back care education suitable for the tasks being undertaken?

  Yes

  No

  N/A

• Are suitable mechanical aids provided if appropriate? (Eg stepladder, trolley, etc.)

  Yes

  No

  N/A

Corrective Actions

• Detail any corrective actions to be undertaken

• Enter completion date for actions

  Date

Sign Off

• Workstation Owner

  Sign

• Assessor

  Sign