12.12 Shrinkage Control Rating

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

SEC. 1- OFFICE AND ADMINISTRATION (74)

• 1. Have all deficiencies from the most recent shrinkage control rating been corrected (8)?

  Yes

  No

  N/A

• 2. Is the stores YTD shrink .49% to sales or below (4)?

  Yes

  No

  N/A

• 3. Is the store's YTD Register O/S +/- .01% to sales or below (4)?

  Yes

  No

  N/A

• 4. Is the store's YTD Return check loss -.05% or below (4)?

  Yes

  No

  N/A

• 5. Is the store's YTD POS Overrides -.08% to sales or below (10)?

  Yes

  No

  N/A

• 6. Is the Register O/S column of the sales tracker filled out and is the store's over/short variance less than $15 for the previous 30 days (2)?

  Yes

  No

• 7. Is the store following proper daily paperwork filing procedures (2)?

  Yes

  No

• 8. Is a copy of the validated bank deposit slip for the past 30 days filed in store with daily paperwork and do they reflect the same dollar amount (2)?

  Yes

  No

• 9. Do all refunds, exchanges, credits, or post voids have completed information and two signatures on the register receipt (one manager's signature and one witness)? These transactions must be rung up by a member of management and all AC/TC refunds must be initialed by a HC (4).

  Yes

  No

• 10. Are signed copies of employee discount receipts kept in the employee's personnel file? (2)

  Yes

  No

• 11. Are the emergency register keys, ADT hold up keys, and core control keys accounted for and secured in a locked file cabinet (4)?

  Yes

  No

• 12. Are the weekly inventory reports filed properly with bill of ladings, open transfer report, inventory charged report and packing slips (2)?

  Yes

  No

• 13. Are the proper procedures concerning "out of stock" candy and drinks being followed? (5)

  Yes

  No

  N/A

• 14. Does the store have an adequate supply of LP forms (A-268 and A-269) and are they filling them out appropriately? Is the store using the LP incident telephone system to report losses? (4)

  Yes

  No

• 15. Is workers compensation information on site and available for employee review (2)?

  Yes

  No

• 16. Has the HISSSR notebook been completed properly for the previous 8 weeks and any unacceptable variances communicated (4)?

  Yes

  No

• 17. Have all employees signed the gameplan/ video completion sheet in the LP game plan (4)?

  Yes

  No

  N/A

• 18. Is the current LP newsletter (security blanket) and LP Shrink wrap posted in store and signed by all employees (2)?

  Yes

  No

  N/A

• 19. Are the 6 federal labor posters (EEOC, FLSA, USERRA, EPPA, FMLA and OSHA), state labor posters, and first response posters displayed in a conspicuous location? Are the state posters posted in Spanish in states where required (AZ, FL, TX, NM)? (2)

  Yes

  No

• 20. Are the results from the most recent shrinkage control rating posted (2)?

  Yes

  No

  N/A

• 21. Is the current OSHA 300A log posted and have the OSHA 300A logs for the past 2 years been filed? (2)

  Yes

  No

  N/A

• 22. is the Network Ethics and Compliance Hotline poster displayed? (2)

  Yes

  No

  N/A

• 23. For inventory, were all back stock items easily accessible and labeled with a SKU (4)?

  Yes

  No

  N/A

• 24. For inventory, did the trouble area (999) have less than 20 items? If items have sku tags present but will not scan in RGIS scanners then these items will not be counted against the store. (4)

  Yes

  No

  N/A

• 25. Was the inventory prep checklist from the inventory packet completed by the store staff prior to the inventory (4)?

  Yes

  No

  N/A

• 26. Are management members validating company truck seals during shipment delivery by being present when the truck seal is broken and ensuring that the seal number matches the paperwork (1)?

  Yes

  No

  N/A

• 27. is the Deposit verification form being filled out daily by store management (4)?

  Yes

  No

SEC. 2- BACKROOM (40)

• 1. Is the back door locked at all times? Is the Detex working properly? Is the back door being used improperly for entering/exiting the store (4)?

  Yes

  No

• 2. Are burglar bars off during business hours (4)?

  Yes

  No

  N/A

• 3. Is the trash being taken out prior to store opening by the opening manager (2)?

  Yes

  No

• 4. Is there a clear pathway to the back door, free of any empty boxes or trash (3)?

  Yes

  No

• 5. Is the backroom free of any empty packaging or merchandise out of place (2)?

  Yes

  No

• 6. Are ceiling tiles free of empty packaging/ merchandise (2)?

  Yes

  No

  N/A

• 7. Are all defectives and DM review tagged properly and placed in their designated area (2)?

  Yes

  No

  N/A

• 8. Does the store have a spill kit containing a mop and bucket available. (2)

  Yes

  No

• 9. Are holds up to date (2)?

  Yes

  No

• 10. Launch shoes awaiting the launch date must be sealed in a carton with the launch date outside of the box. Launch shoes should be kept in a secure area of the stockroom such as under the head coach's desk or on top of a shoe bin. Are launch shoe procedures being followed (5)?

  Yes

  No

  N/A

• 11. Is merchandise being stored closer than 18 inches from a sprinkler head? (2)

  Yes

  No

  N/A

• 12. Does store have a first aid kit and is it properly supplied per the requirements of the safety notebook? Replenish any first aid supplies that are expired (1).

  Yes

  No

• 13. Are all spray bottles labeled properly with the name of the contents, appropriate hazard warnings and name/address of the manufacturer (2)?

  Yes

  No

  N/A

• 14. Are all ladders in the store in good shape, not wobbly (2)?

  Yes

  No

  N/A

• 15. Are all extension cords in good working condition with no frayed or exposed wires? Is the vacuum cleaner outfitted with a three prong plug that is not broken? (2)

  Yes

  No

  N/A

• 16. Is there at least 36 inches of clearance in front of the breaker box (2) ?

  Yes

  No

• 17. Is there a "load limit" sign posted where any merchandise is able to be stored over a bathroom or office area (2)?

  Yes

  No

  N/A

• 18. Are all employees aware of the hazard communication binder and the MSDS forms (2)?

  Yes

  No

• 19. have all Onesies been tagged and are they located in the appropriate area in the back room? (2)

  Yes

  No

  N/A

• 20. Are there no more than 3 onesies in the backroom that have not been entered in the register per AS400 (5)?

  Yes

  No

  N/A

• 21. Is the stores onesie compliance at least 90% (2)?

  Yes

  No

  N/A

• 22. Does the onesie screen on the register accurately represent the style, L/R foot, and size of the onesie shoe(s) in the store? (2)

  Yes

  No

  N/A

SEC. 3- REGISTER (26)

• 1. Does the cash register(s) have appropriate amount of cash in each drawer? Register countdown must be completed (2).

  Yes

  No

  N/A

• 2. Are check acceptance policies being followed and are checks being placed inside the register at the time of transaction (2)?

  Yes

  No

  N/A

• 3. Are Certegy referral cards kept at the register (2)?

  Yes

  No

• 4. Is the register area free of any change or money (2)?

  Yes

  No

• 5. Is the store receiving all merchandise shipments on register system upon receipt (4)?

  Yes

  No

• 6. Are the proper security levels/ position codes assigned to all store personnel in register system, only those persons on the current schedule (2)?

  Yes

  No

• 7. Are layaways up to date in register and in backroom (2)?

  Yes

  No

• 8. Are all special orders up to date and correct in the register (2)?

  Yes

  No

• 9. Does the store have a working flashlight (2)?

  Yes

  No

• 10. Is dressing room key located in the register area (2)?

  Yes

  No

• 11. Does only store management have access to the keys to watch/sunglasses cases (2)?

  Yes

  No

• 12. At the time of sale, are employees checking both shoes for size and style (5)?

  Yes

  No

  N/A

• 13. Is the cash wrap free of any coupons (excluding bag stuffers) (2)?

  Yes

  No

• 14. Is the safety notebook located at the register and is the monthly checklist up to date (3)?

  Yes

  No

  N/A

• 15. Are cashiers viewing customer's cell phones before applying mobile coupon discounts and/or rewards? (4)

  Yes

  No

  N/A

• 16. Are transaction numbers being written on paper coupons accepted? (4)

  Yes

  No

  N/A

SEC. 4- SALES FLOOR (39)

• 1. Are customers greeted within 10-15 seconds of entering store (2)?

  Yes

  No

• 2. Is dressing room locked at all times (1)?

  Yes

  No

  N/A

• 3. Are no more than 4 items being allowed in the dressing room at a time, and is a sign to that affect posted on the door (1)?

  Yes

  No

  N/A

• 4. Is the dressing room being cleaned upon the customer leaving (no tags, hangers, or merchandise being left) (1)?

  Yes

  No

  N/A

• 5. Are mirrors caulked around the edge to prevent price tags from being placed behind the mirrors (1)?

  Yes

  No

• 6. Is the store free from merchandise or tags misplaced under tables, racks, cash wrap, etc. (1)?

  Yes

  No

• 7. Are hot apparel items displayed on high waterfalls or secured with cables and locks? If EAS or ink tags are in use, are they attached to item properly? (Cabling through belt loops or vendor tags is not in compliance) (clearance merchandise does not have to be cabled) (10)?

  Yes

  No

  N/A

• 8. Are all security cables and/or inventory control (EAS/ink tags) being used in a safe manner (2)

  Yes

  No

  N/A

• 9. Is all urban apparel, excluding jerseys in strip center stores without gates at least 8 feet from the store front (2)?

  Yes

  No

  N/A

• 10. Are stockroom doors closed during business hours (2)?

  Yes

  No

• 11. Is at least one member on the sales floor at all times and do they utilize "cover and communicate" (2)?

  Yes

  No

• 12. Are all shoe table shoes $69.99 and under (7)?

  Yes

  No

  N/A

• 13. Is the store free of any empty pegs or racks on the sales floor (2)?

  Yes

  No

  N/A

• 14. Is the store free of any empty hangers or price tags on the sales floor (1)?

  Yes

  No

• 15. Are all baseball/softball bats with the highest price secured on the locking bat arm, space permitting? Are the locking bat arms kept full (5)?

  Yes

  No

  N/A

• 16. Are box cutters/razor blades located in appropriate areas (2)?

  Yes

  No

• 17. Are all fire extinguishers charged and serviced up to date (2)?

  Yes

  No

• 18. Are all aisles on the sales floor and in the backroom free and clear of obstruction so that there are no tripping hazards present (2)?

  Yes

  No

  N/A

SEC. 5- KNOWLEDGE AND ADHERENCE TO POLICY (39)

• 1. Is the Head Coach aware of the stores YTD Register over/short, return check, and POS override percentages (2)?

  Yes

  No

  N/A

• 2. Do all employees follow the company policy on not changing clothes in the store (2)?

  Yes

  No

• 3. Are all employees following company policy on not bringing bags or backpacks into the store (2)?

  Yes

  No

• 4. Are employees taking employee purchases out of the store as soon as the purchase is made (2)?

  Yes

  No

• 5. Are bag checks being completed as required (2)?

  Yes

  No

• 6. Does store management have in their possession all store keys, including keys to locking filing cabinets, front and back doors (2)?

  Yes

  No

• 7. Have all locks been changed since last key holder left the store (2)?

  Yes

  No

• 8. Are employees following company policy on not having friends or relatives congregating in the store (2)?

  Yes

  No

  N/A

• 9. Is alarm system in working order? Are motion detectors free from obstruction (2)?

  Yes

  No

• 10. Are alarm codes assigned to 3 key holders With no codes being shared (5)?

  Yes

  No

• 11. Are only hibbett employees allowed to enter the stockroom with the exception of customers using the restroom (I.e., no family or friends hanging out in the stockroom) (2)?

  Yes

  No

• 12. Is the Head Coach the only management member allowed to open the store alone (4)?

  Yes

  No

• 13. Is there at least one management member in the store, never leaving a non-management member in the store alone by themselves (4)?

  Yes

  No

• 14. Do all employees have their uniform shirts tucked in, name badge on, no visible tattoos and no unapproved piercings (2)?

  Yes

  No

• 15. Do all employees understand the 5-step apprehension guidelines (3)?

  Yes

  No

• 16. Do all employees know where the alarm hold-ups are located and how to use them (2)?

  Yes

  No

  N/A

• 17. Is the nightly deposit being taken to the bank by at least 2 Hibbett employees? A least one must be management (2)?

  Yes

  No

SEC. 6- EAS (33)

• 1. Is all required merchandise tagged properly? (Left side of the garment when worn, or back of collar) (2)

  Yes

  No

  N/A

• 2. Are EAS pedestals and proximity deactivator/double checker in proper working order and being utilized (4)?

  Yes

  No

  N/A

• 3. Have EAS milli-lanyards been placed on all shoes on the shoe tables (2)?

  Yes

  No

  N/A

• 4. Have all employees watched the EAS video (2)?

  Yes

  No

  N/A

• 5. Does the store have 2 working hand detachers (4)?

  Yes

  No

  N/A

• 6. Are all EAS detachers (hand detachers and magnets) firmly attached to the register (2)?

  Yes

  No

  N/A

• 7. Have all broken detachers been sent back to the appropriate party (4)?

  Yes

  No

  N/A

• 8. If store has bat tags, are they being utilized on all bats (2)?

  Yes

  No

  N/A

• 9. If district manager is present for this audit does he/she have his/her EAS detacher (5)?

  Yes

  No

  N/A

• 10. Is all the EAS equipment stored in the backroom in a neat and organized manner (4)?

  Yes

  No

  N/A

• 11. If the store has CCTV, is all the equipment working properly (2)?

  Yes

  No

  N/A

SEC. 7- BLITZ SHRINK (27)

• 1. Has the shrink blitz meeting been completed? NA if store has had binder less than 2 weeks (3).

  Yes

  No

  N/A

• 2. Have all employees signed the shrinkage reduction contract (3)?

  Yes

  No

  N/A

• 3. Has the Head Coach completed the shrink blitz store evaluation on page 7 (3)?

  Yes

  No

  N/A

• 4. Is the Head Coach completing weekly shrink blitz store audit (10)

  Yes

  No

  N/A

• 5. At the end of each month is the Head Coach completing the Monthly Shrink Blitz audit? (5)

  Yes

  No

  N/A

• 6. Has the district manager visited the store and signed off on the compliance audit in the last four weeks (3)?

  Yes

  No

  N/A