2 Office Space Audit - Biltmore

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

1.0 - Building Safety

• 1.1 - Floor surfaces are even, uncluttered, dry, and clean?

  Safe

  At Risk

  N/A

• 1.2 - Entry and walkways are kept clear?

  Safe

  At Risk

  N/A

• 1.3 - Walkways are clearly marked?

  Safe

  At Risk

  N/A

• 1.4 - Intersections are kept clear?

  Safe

  At Risk

  N/A

• 1.5 - Stairs and ramps are clear and in good condition?

  Safe

  At Risk

  N/A

• 1.6 - Railings are in good condition?

  Safe

  At Risk

  N/A

• 1.7 - Fall preventive measures are in place and used where gaps occur in railings?

  Safe

  At Risk

  N/A

• 1.8 - Air conditioning systems are regularly maintained?

  Safe

  At Risk

  N/A

2.0 Fire Prevention

• 2.1 - Evacuation plan is displayed and understood by all employees?

  Yes

  No

  N/A

• 2.2 - Evacuation procedures are discussed regularly? (3 to 4 times a year)

  Yes

  No

  N/A

• 2.3 - Extinguishers are in place, clearly marked for type of fire?

  Yes

  No

  N/A

• 2.4 - Extinguishers have been recently serviced/checked?

  Yes

  No

  N/A

• 2.5 - Extinguishers are clear of obstructions?

  Yes

  No

  N/A

• 2.6 - Adequate signage for fire exits?

  Yes

  No

  N/A

• 2.7 - Exit doors are easily opened from inside?

  Yes

  No

  N/A

• 2.8 - Exits are clear of obstructions?

  Yes

  No

  N/A

• 2.9 - Fire alarm system is functioning correctly?

  Yes

  No

  N/A

3.0 - Visitors

• 3.1 - Visitors have clear instruction/signage to follow?

  Yes

  No

  N/A

• 3.2 - Visitor controls are in place?

  Yes

  No

  N/A

4.0 - General Lighting

• 4.1 - Good natural lighting?

  Yes

  No

  N/A

• 4.2 - Reflected light from walls & ceilings does not cause a glare?

  Yes

  No

  N/A

• 4.3 - Light fittings are clean and in good condition?

  Yes

  No

  N/A

• 4.4 - Emergency exit lighting is operable?

  Yes

  No

  N/A

5.0 - Storage Design and Use

• 5.3 - Bins emptied regularly?

  Yes

  No

  N/A

• 5.4 - Bins are at appropriate locations around site?

  Yes

  No

  N/A

• 5.1 - Materials are stored in suitable racks and bins?

  Yes

  No

  N/A

• 5.2 - Storage is designed to minimize lifting problems?

  Yes

  No

  N/A

6.0 - Electrical Safety

• 6.1 - Safety switches are installed and in safe, working condition?

  Safe

  At Risk

  N/A

• 6.2 - Any double/multiple adapters in use?

  Yes

  No

  N/A

• 6.3 - Are there any broken plugs, outlets, or switches?

  Safe

  At Risk

  N/A

• 6.4 - Power leads across walkways?

  Safe

  At Risk

  N/A

• 6.5 - Frayed or damaged leads?

  Safe

  At Risk

  N/A

• 6.6 - Where required, there are emergency shut-down procedures in place?

  Yes

  No

  N/A

• 6.7 - Is there evidence of overloading power boards?

  Safe

  At Risk

  N/A

7.0 - Chemical Safety

• 7.1 - Safety Data Sheets available for all chemicals?

  Yes

  No

  N/A

• 7.2 - All containers labeled correctly?

  Safe

  At Risk

  N/A

• 7.3 - Are hazardous substances segregated?

  Safe

  At Risk

  N/A

• 7.4 - Unused substances disposed of?

  Safe

  At Risk

  N/A

• 7.5 - Workers are trained in the use of hazardous substances?

  Yes

  No

  N/A

8.0 - Office Hazards

• 8.9 - Materials are stored so that they will not fall?

  Safe

  At Risk

  N/A

• 8.1 - Noise levels controlled?

  Safe

  At Risk

  N/A

• 8.2 - Filing cabinets are in good condition?

  Safe

  At Risk

  N/A

• 8.3 - Furniture is appropriate and sound?

  Safe

  At Risk

  N/A

• 8.4 - Storage racks/cupboards are in sound condition and not overloaded? (no sharp edges)

  Safe

  At Risk

  N/A

• 8.5 - General office space area is clean and tidy?

  Safe

  At Risk

  N/A

• 8.6 - Desks in good condition? (no damage)

  Safe

  At Risk

  N/A

• 8.7 - Screen-based equipment is positioned to reduce glare from windows etc?

  Safe

  At Risk

  N/A

• 8.8 - Photocopiers are positioned to avoid fumes? (adequate ventilation)

  Safe

  At Risk

  N/A

9.0 - Workspace Ergonomics

• 9.1 - Chairs are properly adjusted to ensure the following: <br>• Upper arms move freely <br>• Thighs are not compressed <br>• Upper leg is approximately horizontal or angled slightly upwards with feet on floor/footrest<br>• Sufficient clearance between legs and desk<br>• Back is supported/positioned to sit upright

  Safe

  At Risk

  N/A

• 9.2 - Tasks designed to prevent Occupational Overuse Syndrome? (Breaks included.)

  Safe

  At Risk

  N/A

• 9.3 - Documents and folders are easily accessible and do not require twisting/stretching to reach?

  Safe

  At Risk

  N/A

• 9.4 - Sufficient clearance and room beneath desks?

  Safe

  At Risk

  N/A

• 9.5 - When head is erect, the top of each computer monitor is in line with the eyes?

  Safe

  At Risk

  N/A

• 9.6 - Keyboards are placed at approximately elbow height?

  Safe

  At Risk

  N/A

• 9.7 - Each mouse is positioned at same level as keyboard (near the midline), is the appropriate size, and encourages straightened wrists?

  Safe

  At Risk

  N/A

• 9.8 - Knees positioned at ninety degree angles?

  Safe

  At Risk

  N/A

• 9.9 - Office temperatures are appropriate and comfortable?

  Safe

  At Risk

  N/A

• 10.0 - Employees consciously take breaks, vary tasks, and do exercises at their desks as needed?

  Safe

  At Risk

  N/A

• 10.1 - Fresh air is available to employees?

  Yes

  No

  N/A

• 10.2 - Fresh drinking water available?

  Yes

  No

  N/A

• Lighting appropriate to task?

  Yes

  No

  N/A

Sign Off

• On site representative

  Sign

• Auditor's signature

  Sign