2014/2015 COMPLIANCE & SAFETY REVIEW

• Audit Title

• College

• Conducted on

  Date

• Prepared by

• Location
  Address

• Site Contact

PORTABLE APPLIANCE TESTING (PAT)

• Do you have a verified asset list of all portable appliances for your department?<br>

  Yes

  Partial

  No

  N/A

• Are the PAT records in date?

  Yes

  Partial

  No

  N/A

• Do you have a formal procedure for managing items that are deemed unsafe for use?

  Yes

  Partial

  No

  N/A

DISTRIBUTION BOARDS & PERIODIC FIXED WIRE TESTING

• Do you have a verified asset list of all Distribution Boards within your buildings?<br>

  Yes

  Partial

  No

  N/A

• Do all your buildings hold a current NIC EIC Periodic Testing Certificate?<br>

  Yes

  Partial

  No

  N/A

• Have all remedial actions from the most recent periodic test been completed, verified and signed off?<br>

  Yes

  Partial

  No

  N/A

Electrical Thermal Imaging and Visual Surveys

• Have Electrical Thermal Imaging and Visual Surveys been undertaken for your buildings within the past 12 months?<br>

  Yes

  Partial

  No

  N/A

• Have all remedial actions from the Thermal Imaging, Visual Surveys or supplementary surveys been completed, verified and signed off?<br>

  Yes

  Partial

  No

  N/A

LIGHTNING PROTECTION

• Do you have a verified asset list of all lightning protection systems for your buildings?<br>

  Yes

  Partial

  No

  N/A

• Do all buildings with Lightning Protection Systems have an up-to-date testing certificate?<br>

  Yes

  Partial

  No

  N/A

GAS SAFETY ( GENERAL )

• Do you have a verified asset list of all Gas Plant?<br>

  Yes

  Partial

  No

  N/A

• Have all items of gas plant been issued with a satisfactory CP4, 12 or 15 test certificate within the past 12 months?

  Yes

  Partial

  No

  N/A

PASSENGER/GOODS LIFTS

• Do you have a verified asset list of all lifts within your buildings?<br>

  Yes

  Partial

  No

  N/A

• Have all the lifts currently in operation undergone a Statutory Inspection within the past 6 months?<br>

  Yes

  Partial

  No

  N/A

• Are service records for all lifts in date?<br>

  Yes

  Partial

  No

  N/A

• Are all recorded immediate defects (statutory inspections) being reviewed and actioned in accordance to the KCL LOLER Procedures?<br><br>

  Yes

  Partial

  No

  N/A

PLATFORM LIFTS (INC. STAIRS, BED etc.)

• Do you have a verified asset list of all platform lifts within your buildings?<br>

  Yes

  Partial

  No

  N/A

• Have all platform lifts currently in operation undergone Statutory Inspections in accordance with legislative requirement?<br>

  Yes

  Partial

  No

  N/A

• Are all recorded immediate defects (statutory inspections) being reviewed and actioned in accordance to the KCL LOLER Procedures?<br><br>

  Yes

  Partial

  No

  N/A

• Are all the service records in date?

  Yes

  Partial

  No

  N/A

MOBILE ELEVATED WORK PLATFORMS (MEWPS)

• Do you have a verified asset list of all MEWPS?<br>

  Yes

  Partial

  No

  N/A

• Is the equipment labelled with test/inspection date?

  Yes

  Partial

  No

  N/A

• Have all MEWPS currently in operation undergone Statutory Inspections in accordance with legislative requirement (6-monthly thorough examination)?<br>

  Yes

  Partial

  No

  N/A

• Are all recorded immediate defects (statutory inspections) being reviewed and actioned in accordance to the KCL LOLER Procedures?<br>

  Yes

  Partial

  No

  N/A

RUNWAY TRACKS

• Do you have a verified asset list of all runway tracks under LOLER ?<br>

  Yes

  Partial

  No

  N/A

• Is the equipment labelled with safe working load?

  Yes

  Partial

  No

  N/A

• Have all Runway tracks currently in operation undergone a Statutory Inspections in accordance with legislative requirement?<br>

  Yes

  Partial

  No

  N/A

• Are all recorded immediate defects (statutory inspections) being reviewed and actioned in accordance to the KCL LOLER Procedures?<br>

  Yes

  Partial

  No

  N/A

FORK LIFTS/HYDRAULIC TROLLEYS

• Do you have a verified asset list of all fork lifts and/or hydraulic trolleys within your buildings?<br>

  Yes

  Partial

  No

  N/A

• Is the equipment labelled with safe working load?

  Yes

  Partial

  No

  N/A

• Are all recorded immediate defects (statutory inspections) being reviewed and actioned in accordance to the KCL LOLER Procedures?<br>

  Yes

  Partial

  No

  N/A

• Have all items of fork lifts/hydraulic trolleys undergone statutory inspections within the past 12 months?

  Yes

  Partial

  No

  N/A

EYE BOLTS

• Do you have an asset list of all eyebolts by building?<br>

  Yes

  Partial

  No

  N/A

• Are all eyebolts labelled with a unique identifier and their status e.g. date of last test or do not use?<br>

  Yes

  Partial

  No

  N/A

PRESSURE SAFETY SYSTEMS ( GENERAL )

• Do you have a verified asset list of all plant under PSSR?<br>

  Yes

  Partial

  No

  N/A

WRITTEN SCHEMES OF EXAMINATION (WSE)

• Do all pressure systems have an up-to-date written scheme of examination?<br>

  Yes

  Partial

  No

  N/A

STATUTORY INSPECTIONS

• Have all pressure systems been subject to a statutory inspection within the past 12 months or as identified with the written scheme?<br>

  Yes

  Partial

  No

  N/A

• Are all recorded immediate defects (statutory inspections) being reviewed and actioned in accordance with KCL Procedures?

  Yes

  Partial

  No

  N/A

PUWER (GENERAL) ACCESS EQUIPMENT (NON-POWERED) - LADDERS, PODIUMS etc.

• Do you have an asset list of all access equipment provided to your staff?<br>

  Yes

  Partial

  No

  N/A

• Have all ladders, step ladders, podium steps, work platforms and mobile towers been subject to regular testing, inspections and tagging?<br>

  Yes

  Partial

  No

  N/A

ITEMS OF EQUIPMENT PROVIDED TO STAFF (EXCLUDING ACCESS EQUIPMENT) - INC TROLLEYS, POWER TOOLS ETC

• Do you have a list of equipment provided to your staff?

  Yes

  Partial

  No

  N/A

• Do the items listed above undergo a pre-use check by staff?

  Yes

  Partial

  No

  N/A

• Have you carried out a workplace inspection including tools, plant and equipment since the last review?

  Yes

  Partial

  No

  N/A

• Do you have a formal procedure for managing items of tools and equipment provided to staff which may be deemed unsafe for use?

  Yes

  Partial

  No

  N/A

FIRE RISK MANAGEMENT

• Do all buildings under your responsibility hold a valid Fire Risk Assessment?

  Yes

  Partial

  No

  N/A

• Have all the Fire Risk Assessments been reviewed within the past 12 months?

  Yes

  Partial

  No

  N/A

• Are weekly Housekeeping Inspections being conducted for all buildings?

  Yes

  Partial

  No

  N/A

• Have all remedial actions from the weekly inspection been completed and signed off within the last quarter?

  Yes

  Partial

  No

  N/A

• Have all flammable liquids or materials used by your teams been provided with a suitable and sufficient storage facility?

  Yes

  Partial

  No

  N/A

FIRE FIGHTING/CONTROL

• Do you have a list of all Fire Extinguishers and Fire Hoses within your buildings?

  Yes

  Partial

  No

  N/A

• Have all your Fire Extinguishers and Fire Hoses been subject to maintenance within the past 12 months?

  Yes

  Partial

  No

  N/A

• Do you have a list of all Fire Suppression Systems within your buildings?

  Yes

  Partial

  No

  N/A

• Have all your Fire Suppression Systems been subject to maintenance and testing within the past 12 months?

  Yes

  Partial

  No

  N/A

• Do you have a verified list of all fire doors within your buildings?

  Yes

  Partial

  No

  N/A

• Have all your fire doors undergone a maintenance/visual inspection within the past 12 months?

  Yes

  Partial

  No

  N/A

• Do you have a verified list of all Fire Compartment Shutter/Roller Shutters within your buildings?

  Yes

  Partial

  No

  N/A

• Have all fire compartment shutters/roller shutters been subject to maintenance inspections within the past 12 months?

  Yes

  Partial

  No

  N/A

FIRE DAMPERS & VENTILATION

• Do you have verified Schematics identifying all fire dampers within your buildings?

  Yes

  Partial

  No

  N/A

• Have all the fire dampers undergone testing within the past 2 years?

  Yes

  Partial

  No

  N/A

• Do you have verified schematics of kitchen extracts for all your buidings?

  Yes

  Partial

  No

  N/A

• Have all your kitchen extracts been subject to inslection and cleaning within the past 14 months?

  Yes

  Partial

  No

  N/A

• Do you have verified schematics for all general ventilation ducts within your buildings?

  Yes

  Partial

  No

  N/A

• Have all your general ventilation ducts been subject to inspection within the past 5 years?

  Yes

  Partial

  No

  N/A

GENERAL SAFETY MANAGEMENT

• Have all members of your team been provided with access to the Directorate's Health & Safety Arrangements Document?

  Yes

  Partial

  No

  N/A

• Have all members of your team been provided with access to the Directorate's Safe Systems of Work?

  Yes

  Partial

  No

  N/A

• Have all members of your team been provided with access to the Directorate's Operational Procedures?

  Yes

  Partial

  No

  N/A

• Are suitable Local Health & Safety Arrangements in place including Responsible Persons, First Aiders, Risk Assessors and Permit Issuers?

  Yes

  Partial

  No

  N/A

• Have all the persons with safety responsibilities been suitably trained?

  Yes

  Partial

  No

  N/A

• Do you have an up-to-date training matrix identifying all roles within your responsibility?

  Yes

  Partial

  No

  N/A

• Have all planned maintenance activities been assessed with a suitable and sufficient risk assessment?

  Yes

  Partial

  No

  N/A

• Have all relevant members been provided access to the planned maintenance risk assessments?

  Yes

  Partial

  No

  N/A

• Have you carried out a workplace inspection within the past 6 months?

  Yes

  Partial

  No

  N/A

• Have all the correct types of PPE been issued as identified within the risk assessments?

  Yes

  Partial

  No

  N/A

• Do you have an asset list of all PPE provided to your team members?

  Yes

  Partial

  No

  N/A

• Have members of your team attended a toolbox talk withing the last 2 months?

  Yes

  Partial

  No

  N/A

CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH (COSHH)

• Have all staff members carrying out maintenance activities been provided with a means of accessing the asbestos register?

  Yes

  Partial

  No

  N/A

• Do you have a list of all chemicals or hazardous substances used by your teams?

  Yes

  Partial

  No

  N/A

• Have all chemicals or hazardous substances used or stored by your teams been subject to a suitable and sufficient COSHH Assessment?

  Yes

  Partial

  No

  N/A

• Have all chemicals and hazardous materials been provide with suitable and sufficient storage facilities?

  Yes

  Partial

  No

  N/A

• Is there a procedure in place for managing spilliages, accidents or incidents involving chemicals or hazardous substances used by your teams?

  Yes

  Partial

  No

  N/A

Further information

• Further Information

• Photos

  Media

• Sketches ( if necessary )

  Drawing

Conclusions

• Tap to enter information

Recommendations

• Tap to enter information

Reviewers Signatures

• 1st Reviewer

  Sign

• 2nd Reviewer

  Sign