2015 Distribution/Transmission Onsite Observation Form v.1.5

1. Check the option that best describes the results of the document verification process.

2. The SIP is developed and updated in an effective manner.<br><br>Criteria:<br>A cross functional team or committee was involved in developing the plan.

3. The plan is communicated and understood by employees.<br><br>Criteria:<br>Interviewed employees understand and can articulate the co-op's current SIP priorities.<br>Interviewed employees have a general understanding of who is responsible to complete planned initiatives.<br>The employees receive periodic updates on plan progress.

4. The plan is organized and structured appropriately.<br><br>Criteria:<br>Responsibility for each initiative is clearly assigned and time frames for completion are defined.

5. The plan is monitored and tracked to ensure progress throughout the year.<br><br>Criteria:<br>Responsibilities for monitoring the plan and ensuring progress are clearly assigned.<br>The CEO and/or members of the senior staff are involved in monitoring plan progress on regular basis.<br>The board reviews plan progress on a periodic basis.

6. The SIP is used to identify priority initiatives and ensure consistent completion of these initiatives throughout the year.<br><br>Criteria:<br>Initiatives identified as a priority in the plan are consistently completed.<br>Review up to three previous SIP for consistent completion and follow through on initiatives.<br>Plan goals are appropriate and attainable.

Section 1: Summary<br>The overall evaluation of the onsite field observation team for this section of the assessment is as follows:<br><br>Criteria:<br>Strong Performance - Questions evaluated as exceeds or satisfies all requirements.<br>Satisfactory Performance - Questions evaluated as satisfies all requirements , could be a small number evaluated as exceeds.<br>Generally Satisfactory With Minor Areas For Improvement - Questions evaluated as satisfies all or most requirements, improvement areas are minor.<br>Key Attention Areas For Improvement- Questions evaluated as partially satisfies or fails to satisfy requirements in important improvement areas.

1. Stairs, landings and steps are free of any impediments, edges easy to discern, and allow safe movement in any direction.<br><br>Criteria:<br>Handrails are properly secured and meet regulatory requirement 30/33.<br>Steps and risers are uniform.<br>Steps are well lit and marked as needed for visibility.<br><br>ref. 29 CFR 1910.23

2. Docks and safety rails are in good condition and meet regulatory requirements.<br><br>Criteria:<br>Safety rails or barriers are in place for docks with 48" or more elevation.<br>Wheel chocks or other means are available for securing vehicles while loading or unloading.<br>Dock plates or ramps are available to bridge the gap when using lift trucks.<br><br>ref. 29 CFR 1910.23

3. Proper trash containers are readily available, are sufficient size for facility areas, and show evidence of proper use.<br><br>Criteria:<br>Inside trash containers appear to be emptied on a frequent basis.<br>Outside trash containers are emptied on a scheduled basis.<br>Used and oily rags are contained in metal self-closing containers that are emptied daily.<br><br>ref. 29CFR 1910.141(a)(3 & 4); 29 CFR 1910.22(a)

4. Hazard identification markings are in use as needed and meet the current requirements for background and letter coloring, size, shape, and appropriate levels of warning for the applications involved.<br><br>Criteria:<br>Danger, Warning, Caution, and informational types of messages are used when appropriate.<br>Low clearances, floor openings, uneven surfaces, docks, walkways, or hazardous work zones are clearly marked.<br><br>ref. 29 CFR 1910.145; ANSI Z535

5. Hand trucks or hand carts are available and of suitable capacity for handling materials commonly stored in each area.<br><br>Criteria:<br>Hand trucks or carts are well maintained and found in very good condition.<br>Clearly marked with capacity ratings.

6. Portable step devices are of adequate capacity, commercial grade, and designed for the typical use and users in the area.<br><br>Criteria:<br>Clearly marked with capacity ratings.<br><br>ref. 29 CFR 1910.29

7. Facility lighting levels and types are ideal for the work area functions and expected activities and 95% of fixtures are operational.<br><br>ref. 29 CFR 1926.56(a)

8. Emergency egress and access lighting is available from backup generation or batteries in facilities that are routinely occupied by employees or the public.<br><br>ref. 29 CFR 1910 Subpart E; 29 CFR 1910.37(b)(6)

9. Minimum capacity and appropriate category fire extinguishers are available in all facilities, are very easy to access, inspected monthly, and are ready for emergency use.<br>Criteria:<br>All facilities have minimum 60 B:C (10 lbs.) fire extinguishers within 75 feet of any location, unless other requirements apply.<br>Fire extinguishers are located within 50 feet of flammable storage areas and parts washers.<br>Fire extinguishers are located within 25 feet of welding work areas and fixed battery charging locations.<br>When possible, fire extinguishers are located near exits or emergency paths where access is also conducive to user escape.<br>Fire extinguishers in the vicinity of data centers, data equipment, or electronic controls are of an extinguishing agent type suitable for these locations.<br>Fire extinguishers in the vicinity of combustibles, flammables, or electrical sources are matched for the type of extinguishing agent.<br><br>ref. 29 CFR 1910.157; NFPA 10

10. Minimum capacity, type, and number of fire extinguishers are found in consistent locations on utility vehicles and equipment, and all units are inspected monthly to be ready for emergency use.<br><br>Criteria:<br>Vehicles less than 10,000 lbs. GVWR are equipped with minimum 1 each 10 B:C (5 lbs.) fire extinguisher.<br>Commercial vehicles 10,000 lbs. and more GVWR are equipped with minimum 2 each 60 B:C (10 lbs.) fire extinguishers in separate locations on the vehicle.<br>All miscellaneous equipment with 25 or more horsepower engines and fuel are equipped with minimum 1 each 10 B:C (5 lbs.) fire extinguisher.<br>Fire extinguishers that are ready for emergency use shall have an indicator that shows a full charge, a pin to lock the handle, a seal to secure the pin, and the dispensing nozzle which is free of any foreign material.

11. Fire sprinkler systems are fully operational and inspected annually according to all requirements.<br><br>Criteria:<br>Systems are charged with extinguishing agent as required by the system.<br>Systems are capable of being flushed and purged.<br>Sprinkler heads are located at a minimum 18 inches from any obstruction, stored materials, or facility structure that would interfere with the discharge.<br><br>ref. 29 CFR 1910.159

12. All facility doors and intended emergency pathways leading to the outside are unobstructed, capable of being used at any time from the inside, and clearly labeled as an "Exit" or "To An Exit".<br><br>Criteria:<br>Doors and emergency pathways leading to the outside that are not suitable exits shall be marked with "Not An Exit" signs.<br>All "Exit" signs shall be fully operational and illuminated internally or externally.<br>"Exit" signs are the proper type, size, and sign configuration.<br><br>ref. 29 CFR 1910 Subpart E

13. First Aid, CPR, and Bloodborne Pathogen Kits or Stations are readily available at each work location, meet all the applicable standards, and are adequate to serve the emergency needs anticipated.<br><br>Criteria:<br>Kit locations are identified with signs or markings on operation vehicles.<br>Kits or stations have a checklist and corresponding supply of critical items that match the user training levels for handling first aid, CPR, and bloodborne pathogen type emergencies.<br>Interviewed employees are familiar with location of these kits or stations and also familiar with the use of the equipment and supplies.<br>First aid kits and stations also contain the recommended materials necessary to handle bloodborne pathogen and cardio pulmonary resuscitation emergencies.<br>First aid kits and stations are very clean, well organized, and the equipment and supplies are inspected monthly in preparation for emergency use.<br><br>ref. 29 CFR 1910.151; and 29 CFR 1910.269(b) through (b)(1)(ii)

14. Automatic External Defibrillators (AEDs) are available for cardiac emergencies and ready for emergency use in facilities.

15. Automatic External Defibrillators (AEDs) are available for cardiac emergencies and ready for emergency use on vehicles.<br><br>Criteria:<br>Interviewed employees are familiar with the location and use of these units.<br>Unit is included on a monthly inspection of safety items that are checked.

16. Plumbed eyewash and/or body drenching equipment is/are located in areas with chemical hazards, ready for emergency use if water is available.<br><br>Criteria:<br>"Ready for emergency use" includes a weekly operational inspection, documented.<br>"Readily available" is defined as "within 10 seconds" of the hazard zone or work activity that a unit is intended to cover.<br>Water at plumbed equipment is supplied for a minimum of 15 minutes continuous flushing and meets the current required temperature range (between 60 and 100 degrees F) throughout the flushing/drenching cycle.<br><br>ref. 29 CFR 1910.151(c); ANSI Z358.1 - 2009

17. When eyewash is warranted, self-contained/portable eyewash equipment is available for emergency use when a water supply is not.<br><br>Criteria:<br>Fluid is within recommended dates for safe use.<br>Unit is inspected per manufacturer's recommendation.<br><br>ref. 29 CFR 1910.151(c); ANSI Z358.1 - 2009

18. Elevators and elevator controls are fully operational, free of any stored materials, maintained and inspected annually as required.<br><br>ref. 29 CFR 1917.116; ANSI A17.1 - 65; ANSI A17.2 - 60

19. All facility and vehicle ladders are found in good condition with commercial use class, capacity ratings, and setup instructions that are clear and fully legible.<br><br>Criteria:<br>Ladders are free of any damaged components.<br>Electric utility ladders that can conceivably be used for energized electrical work are constructed with nonconductive materials.<br>Ladders are used and stored in a manner that will prevent damage to this equipment.<br>Ladders are not exhibiting a condition known as fiber bloom. A blooming ladder, once damp or wet, can conduct up to half the voltage it comes in contact with.<br>Interviewed employees can explain several critical ladder inspection details.<br><br>ref. 29 CFR 1910.25; 29 CFR 1910.26; 29 CFR 1910.27; 29 CFR 1910.269(h)

20. Cranes and overhead lifting devices are inspected by the operators before each use and annually documented by a certified inspector.<br><br>Criteria:<br>Evidence of annual inspection is readily available upon request.<br>Interviewed crane equipment users can explain key items inspected before each use.<br><br>ref. 29 CFR 1910.179(j)

21. Floor hoists, jacks, and jack stands are clearly marked with capacity ratings and are found in good, useable condition.<br><br>ref. 29 CFR 1910.244(a)

22. Battery charging areas/rooms are properly equipped and maintained.<br><br>Criteria:<br>Battery charging areas/rooms have "No Smoking" and "Eye and Face Protection Required" signage.<br>Battery charging areas/rooms have proper ventilation and racks or trays resistant to electrolyte.<br>Eye and face protection, chemical gloves, and chemical aprons are provided in battery charging areas/rooms.<br><br>ref. 29 CFR 1910.178

23. Portable battery chargers are in good condition and clearly marked with "No Smoking" and "Eye Protection Required" signs.

24. Pole loading procedures call for the use of slings and/or pole lifting tongs that are inspected prior to use. Pole lifting tongs are rated with proper lifting capacity, employs a closed or locking keeper and a trip line designed to keep personnel out of loading area while loading and unloading poles.<br><br>Criteria:<br>Traditional skidding tongs are not considered a proper tool for loading and unloading poles.

Section 2: Summary<br>The overall evaluation of the onsite field observation team for this section of the assessment is as follows:<br><br>Criteria:<br>Strong Performance - Questions evaluated as exceeds or satisfies all requirements.<br>Satisfactory Performance - Questions evaluated as satisfies all requirements, could be a small number evaluated as exceeds.<br>Generally Satisfactory With Minor Areas for Improvement - Questions evaluated as satisfies all or most requirements, improvement areas are minor.<br>Key Attention Areas for Improvement - Questions evaluated as partially satisfies or fails to satisfy requirements in important improvement areas.

1. Shelves, bins and racks are designed, constructed, and used in a manner that safely contains the materials and equipment in stock.<br><br>Criteria:<br>Shelves, bins, and racks are rated and visibly marked with the maximum capacity of material weight.<br>Shelves, bins, and racks are designed to hold materials in place to lessen chances of falling.<br>Shelves, bins, and racks are designed or anchored to avoid tipping.<br><br>ref. 29 CFR 1910 Subpart N

2. Materials stored in a safe and orderly manner.<br><br>Criteria:<br>Materials are stacked and stored according to type, size, color, length, and weight.<br>Storage bins are labeled and easily identified.<br>Similar type materials are stored in the same immediate area (I.e. all bolts, UG sleeves, UG elbows are grouped together).<br>No sharp ends or protruding objects are extending from storage positions to catch clothing or injure a person passing in aisles.<br><br>ref. 29 CFR 1910.176

3. Aisles and walkways are clear paths for pedestrian use and are designated accordingly where equipment crosses or shares these pathways.<br><br>Criteria:<br>Aisles and walkways have no obstructions and are separated from work areas.<br>Surfaces are in very good condition.<br>Low clearances are marked with signs.<br><br>ref. 29 CFR 1910.22

4. Docks and safety rails are in good condition and meet regulatory requirements.<br><br>Criteria:<br>Safety rails or barriers are in place for docks with 48" or more elevation.<br>Wheel chocks or other means are available for securing vehicles while loading or unloading.<br>Dock plates or ramps are available to bridge the gap when using lift trucks.<br><br>ref. 29 CFR 1910.23

5. Overhead Storage - is adequate, orderly and meets all related requirements, including weight ratings and capacities.

Section 3: Summary<br>The overall evaluation of the onsite field observation team for this section of the assessment is as follows:

1. Welding areas are properly equipped and maintained.<br><br>Criteria:<br>Welding areas are clearly marked "Welding Area".<br>Welding area is designed with protective shield or curtain to protect workers and other people in the vicinity of this welding activity.<br>Signs are posted indicating "Eye Protection Required".<br>Proper power ventilation is provided in welding areas/rooms.<br><br>ref. 29 CFR 1910 Subpart Q

2. Welding safety equipment, helmets, face shields, goggles, gloves, sleeves, and aprons are available, in serviceable condition and meet the applicable OSHA/ANSI standards.<br><br>ref. 29 CFR 1910.252(b)(2); 29 CFR 1910.252(b)(3)

3. Welding equipment, cables, connections, clamps and electrode holders are in good condition.

4. All gas cylinders are capped when not in use, stored upright, and secured to avoid tipping.<br><br>Criteria:<br>Full and empty cylinders are properly stored in areas marked "Empty" and "Full" accordingly.<br>Cylinders with substances that react with other substances are stored in separate locations except those cylinders being used and/or those mounted on a welding cart during use.<br><br>ref. 29 CFR 1910.253(b)(2); 29 CFR 1910.253(b)(4)

5. Tire changing tools and safety equipment are in good condition.<br><br>Criteria:<br>Clip-on chucks, in-line valves, and pressure gauges are part of these air-line assemblies.<br>Length of hose between the clip-on chuck and the in-line valve is sufficient to keep maintenance workers clear of hazards.<br><br>ref. 29 CFR 1910.177 / 1910.177 App A

6. Cranes and overhead lifting devices are inspected by the operators before each use and annually documented by a certified inspector.<br><br>Criteria:<br>Evidence of annual inspection is readily available upon request.<br>Interviewed crane equipment users can explain key items inspected before each use.<br><br>ref. 29 CFR 1910.179(j)

7. Floor hoists, jacks, and jack stands are clearly marked with capacity ratings and are found in good, useable condition.<br><br>ref. 29 CFR 1910.244(a)

8. Portable battery chargers are in good condition and clearly marked with "No Smoking" and "Eye Protection Required" signs.

9. Electrical power tools and equipment have 3-wire grounding or are double-insulated and maintained in very good condition in all facilities.<br><br>ref. 29 CFR 1910.242; 29 CFR 1910.243; 29 CFR 1910.269(i)

10. All tools and equipment are in good condition and if not, they are marked "Out of Service".<br><br>ref. 29 CFR 1910.242; 29 CFR 1910.243

11. All tools are stored in special containers or designated locations.

12. Shields/guards are in place and well maintained for power tools.<br><br>ref. 29 CFR 1910.242

13. At each power tool station there are clean goggles, and face shields are available with signs posted requiring use of these items.<br><br>ref. 29 CFR 1910.133; 29 CFR 1910.145; ANSI Z535

14. Interviewed employees are able to explain the safe use of these maintenance area tools and equipment.

15. Flammable cabinets are available for storage of flammable materials, without leaks or spills, and meet regulatory requirements for design and use.<br><br>Criteria:<br>Flammable cabinets are labeled or marked with wording "Flammable" and "No Smoking".<br>Flammable cabinets are closed and latched after each use.<br>Each flammable cabinet has a maximum capacity of 60 gallons for class I or class II liquids and maximum 120 gallons of class II liquids.<br>Containers with a maximum 5 gallon capacity (lower State maximum capacities may apply) are stored inside flammable cabinets.<br>Flammable cabinets are either vented to the outside or the vent is capped.<br>Flammable cabinets are located away from facility energized electrical equipment where feasible.<br>A maximum of 3 flammable cabinets are located in any work area.<br>Contents are stored in an orderly manner.<br><br>ref. 29 CFR 1910.106(d)(3); NFPA 30

16. Portable flammable containers are designed and labeled for the product being stored and meet current use and storage requirements.<br><br>Criteria:<br>A pressure relief is available and operational.<br>Containers must be either Factory Mutual (FM) or Underwriters Laboratory (UL) rated. Note - FM requires flame arrestor screens in safety cans for approval, but UL does not require them for approval (NFPA recognizes approval of FM or UL rating).<br>Containers are marked or color coded (red for gasoline, blue for kerosene, yellow for diesel, green for oil) for the liquid being contained. Containers are stored where the product will not create additional hazards.<br>For incidental storage or use of flammable liquid - the quantity that may be located outside an inside storage room or storage cabinet in a building should not exceed: 25 gallons of Category 1 flammable liquids (i.e. flashpoint below 73.4 degrees F and a boiling point at or below 95 degrees F) in containers; 120 gallons of Category 2 (i.e. fp < 73.4 degrees F and bp > 95 degrees F), Category 3 (i.e. fp at or above 73.4 degrees F and bp at or below 140 degrees F) or Category 4 (fp > 140 F and bp at or below 199.4 F) flammable liquids.<br><br>ref. 29 CFR 1910.106(d)(2); 1910.106(e)(2); NFPA 30

17. Flammable storage rooms meet the current use and design requirements.<br><br>Criteria:<br>Flammable storage rooms have mechanical ventilation equipment.<br>Trash receptacles in these rooms are metal containers with self-closing lids.<br>All flammable materials are stored in an orderly manner and free of any leaks or spills.<br>Doors are closed and latched after each use.<br>These rooms are designed to capture and contain flammable material leaks or spills.<br>Explosion resistant electrical equipment is being used in flammable material rooms.<br>Flammable room entrances are marked with "Flammable" and "No Smoking" signs.<br><br>ref. 29 CFR 1910.106(d)(4); NFPA 30

18. Parts cleaning and other solvents (flammable or biodegradable) are stored and used properly in maintenance/repair facilities.<br><br>Criteria:<br>Approved containers for dispensing solvents are available.<br>Parts washer is well maintained and UL listed.<br>Parts washer has "Flammable" and "No Smoking" signs posted.<br>Proper ventilation is available for solvent use and proper solvent disposal practices are in place.<br>Appropriate PPE is available for use at each parts washer (rubber gloves, goggles, splash apron).<br>Eye wash station is within regulatory distance to the parts washer.<br><br>ref. 29 CFR 1910.106

19. Battery charging areas are properly equipped and maintained.<br><br>Criteria:<br>Battery charging and storage operations include charging batteries for powered industrial trucks, uninterrupted power supplies or battery backup systems, battery systems for emergency generators or lighting systems and other similar devices. These systems may include lead acid batteries and other similar devices.<br>Charging of low-voltage battery systems such as rechargeable NiCad batteries, Lithium-ion batteries, small consumer batteries, self-contained uninterruptible power supplies (typically used for small consumer products), etc. is not included.<br>Battery charging areas have "No Smoking" and "Eye Protection Required" signage.<br>Battery charging areas have proper ventilation and racks or trays resistant to electrolyte.<br>Eye and face protection, chemical gloves, and chemical aprons are provided in battery charging areas.<br>Batteries systems are inspected / tested per manufacturer's recommendations.<br><br>ref. 29 CFR 1910.178; 29 CFR 1926.441

20. "High voltage" electrical repair/test area has walls, fence or barrier, wiring with ground connections, test status signal, disconnect switch, and separated power cables.<br><br>Criteria:<br>All test areas, temporary and permanent include, as a minimum, test area guarding, grounding, and the safe use of measuring and control circuits.<br>A means should be established to ensure periodic safety checks of field test areas to ensure that safe work practices and conditions are established and used.<br>Guarding is provided within test areas to control access to test equipment or to apparatus under test.<br>Safe grounding practices are established including conductive parts accessible to the test operator.<br>System test status signals, if used, are in operable condition.<br>Test power disconnects are clearly marked and readily available in an emergency.<br>Ground connections are clearly identifiable.<br>Personal protective equipment is provided and used.<br>Signal, ground, and power cables are properly separated.<br><br>ref. 29 CFR 1910.269(o)

21. Explosives are properly secured and stored at the facility which is approved and licensed according to current regulations related to the class of explosives and detonators used.<br><br>Criteria:<br>Approved containers are used for the class of explosive and detonators.<br>Unused explosives and detonators are returned to the magazine at the end of the day as required.<br>Documentation of the amount of explosives and the number of detonators received, used, and on hand must be accurate and up to date.<br>Interviewed employees, authorized to handle or use explosives, are adequately trained, licensed, and can explain their basic safety procedures for use of these materials.<br>Cadweld and shoot-on type connectors are not considered explosives under this assessment question.<br><br>ref. 29 CFR 1910.109

Section 4: Summary<br>The overall evaluation of the onsite field observation team for this section of the assessment is as follows:

1. Hazardous substances or wastes are managed per Federal and State EPA regulations including reporting, storage, transportation and disposal.<br><br>Criteria:<br>Hazardous substances identified under EPA regulations are managed in such a way as to ensure that all required reporting and recording paper work is completed, and storage areas, cabinets and rooms are constructed and maintained appropriately.<br>Hazardous substances and/or waste are categorized as a specified listed waste by EPA or for its characteristics such as ignitability, corrosiveness, reactivity or toxicity. Some examples are gasoline, oil, Mercury in bulbs, lead and acid in batteries, herbicides, PCBs, solvents, ect.<br>Transportation of substances is performed in a way that they meet all applicable Federal and State DOT requirements.<br>All disposal requirements including manifests, transport, labeling and tracking are followed per Federal and State EPA requirements.<br>RESAP recommends that co-ops seek to eliminate the generation of hazardous substances and waste as much as possible to reduce exposure to employees and mitigate the regulatory hurdles in this area.<br><br>ref. 40 CFR 260; 49 CFR 100-185

2. Universal waste management procedures are developed and implemented per Federal and State EPA regulations.<br><br>Criteria:<br>Materials such as spent CFLs, pesticides, batteries and aerosol cans must be managed in such a way as to prevent releases of any Universal Waste into the environment.<br>Containers must be:<br>Closed (except when adding or removing items),<br>Structurally sound (adequate to prevent breakage),<br>Compatible with the waste,<br>Lack evidence of leakage, spillage, or damage that could cause leakage under reasonable foreseeable conditions,<br>Properly labeled or marked clearly with the appropriate"universal waste" listings,<br>Each container must be marked or labeled with the earliest date that any universal waste in the container became a waste (not to exceed one year from the earliest date); OR<br>Each individual item of universal waste (e.g., each battery, lamp or thermostat) must be marked or labeled with the date it became a waste or was received; OR<br>Maintain an inventory system on-site that identifies the date each universal waste became a waste or was received.<br><br>ref. 40 CFR 273<br><br>

3. If the co-op manages hazardous substances or waste, the staff should be appropriately trained in the use and handling of these substances and certified to respond to a hazardous or special waste release per Federal and State regulations.<br><br>Criteria:<br>Staff is trained per Federal and State requirements at a level that they will qualify to handle substances in the course of operations at a facility.<br>Staff meets various OSHA standards for remedial training and is refreshed annually per these standards.<br><br>ref. 29 CFR 1910.120

4. Underground and above ground storage tanks meet current requirements for storage, monitoring and handling of fuels onsite, and safety both Federal and State regulations. Fueling areas are equipped and maintained with proper safety equipment.<br><br>Criteria:<br>Each service or fueling area has at least one fire extinguisher with a minimum 120 B:C (20 lbs.) capacity rating and is located between 25 feet and 75 feet of the pump dispensers. Conspicuous and legible signs, "No Smoking", "NoOpen Flames", and "Shut Off Motors During Fueling" are posted.<br>The dispensing nozzles are equipped with approved automatic closing devices and hoses are equipped with break-away connectors.<br>Clearly identified and easily accessible emergency shut-offs are provided within 75 feet of the dispensing devices. Islands and barriers are provided to protect the fuel pumps. Hoses are stored out of traffic areas.<br>Staff identified for fueling are trained and certified as required under State and Federal operator training requirements.<br><br>ref. 40 CFR Part 112; Part 280/281; 29 CFR 1917; NFPA 30A; EPAct 2005, Section 1524

5. Storage, management and disposal of PCB contaminated fluids and solids are consistent with all Federal and State EPA regulations.<br><br>Criteria:<br>Facilities have developed appropriate storage and management areas that will safely handle PCB contaminated materials for future disposal.<br>Areas should have appropriate signage notifying the presence of PCB waste. Appropriate training and certification of staff handling PCB materials must comply with necessary OSHA and EPA criteria.<br>Adequate containment and barriers, including diking of areas securing PCB contaminated materials and physical barriers limiting access to the PCB materials should be available. Appropriate spill kits (size and sorbet material) suitable for mitigating spills of PCB fluids should be readily available with appropriate labels.<br>Records for PCB management should be on file at the co-op for inspection frequency, handling and disposal of all PCB materials per Federal and State regulations.<br><br>ref. 40 CFR 761; 40 CFR 263.20 - 22; 29 CFR 1910.120

6. Spill Prevention, Control and Countermeasures (SPCC) regulations have been implemented and a plan has been developed for the facility as required by Federal EPA regulations.<br><br>Criteria:<br>An SPCC plan has been either developed by a contractor or the co-op has self-certified per EPA regulations.<br>The plan is either certified by a P.E. Or developed under Tier II requirements.<br>The SPCC plan is current and has been updated within a 5 year period.<br>All reportable spills are handled per EPA requirements and records are maintained as required.<br>Staff is trained annually on the plan and records of the annual training are available at the facility.<br><br>ref. 40 CFR Part 112

7. Pesticide storage, management and use meet Federal and State EPA and USDA regulations.<br><br>Criteria:<br>Pesticides are stored in appropriate containers with required labels.<br>Secondary containment is adequate to contain spills and management of liquids in the case of a release.<br>Appropriate PPE is available for those handling pesticides (gloves, eye shield, splash apron and respirator if necessary).<br>Adequate ventilation is provided in storage rooms. Plumbed eye wash is available within required distances in pesticide handling and mixing areas.<br>Appropriate signage such as "Danger Pesticide Storage Area" with skull and cross bones, "Danger Pesticide Storage", are placed in appropriate locations.<br>Pesticide training records for all staff are kept on site and are readily accessible.<br><br>ref. 7 CFR 110, 136; 40 CFR 167

Section 5: Summary<br>The overall evaluation of the onsite field observation team for this section of the assessment is as follows:<br><br>Strong Performance - Questions evaluated as exceeds or satisfies all requirements.<br>Satisfactory Performance - Questions evaluated as satisfies all requirements, could be a small number evaluated as exceeds.<br>Generally Satisfactory With Minor Areas for Improvement - Questions evaluated as satisfies all or most requirements, improvement areas are minor.<br>Key Attention Areas for Improvement - Questions evaluated as partially satisfies or fails to satisfy requirements in important improvement areas.

1. Pole yards and outside storage have gates and fences designed and used to secure these areas.<br><br>Criteria:<br>"No Trespassing" and/or "Authorized Persons Only" signs are posted on all sides of pole yards and outside storage areas.<br>Pole yards and outside areas are totally enclosed with a security fence that is a minimum of 6 feet high.

2. Gates and entrances to these areas are located where vehicles and equipment can safely clear the traveled portion of public roads during gate operation, locking, or unlocking.

3. Poles are stored to preserve their condition, organized for safe selection and loading, and secured by pole stops or bunk design.<br><br>Criteria:<br>Pole bunks are in good condition.<br>Poles are separated by length/class.<br>Poles are safely stacked.<br>Poles are stored off the ground.

4. Pole yards and outside storage are designed for large equipment maneuverability in all weather conditions with wide driving lanes, solid surfaces, and adequate drainage.

5. Pole yard/outside storage materials are properly stored off the bare ground, with related materials stored together, and identified by unit markings or marked storage areas.

6. Pole yards and outside storage are equipped with lights that can be used during hours of darkness for worker safety.

7. Fueling areas are equipped and maintained with the proper safety equipment and meet current requirements for storage and monitoring of these fuels onsite.<br><br>Criteria:<br> Each service or fueling area has at least one fire extinguisher with a minimum 120 B:C (20 lbs.) capacity rating and is located between 25 feet and 75 feet of the pump dispensers. Conspicuous and legible signs, "No Smoking", "No Open Flames", and "Shut Off Motors During Fueling" are posted.<br>The dispensing nozzles are equipped with approved automatic closing devices and hoses are equipped with break-away connectors.<br>Clearly identified and easily accessible emergency shut-offs are provided within 75 feet of the dispensing devices. Islands and barriers are provided to protect the fuel pumps. Hoses are stored out of traffic areas.<br><br>ref. 40 CFR Part 112, Part 280/281; NFPA 30A

8. Previously used capacitors are properly shunted.

Section 6: Summary<br>The overall evaluation of the onsite field observation team for this section of the assessment is as follows:

1. Multiple types of public safety education materials for all age groups are conspicuously displayed and stocked in public areas or can be generated upon request.

2. All cables, cords, and power strips are stowed, routed, bundled, and supported to be clear of areas where they could be damaged or cause other hazards.

3. An emergency action plan is available and key information is posted in areas that may be accessible to visitors and the general public.

4. Employees are familiar with the emergency action plan, nearest exits, the location and use of fire extinguishers, material safety data sheets and first aid equipment.<br><br>Criteria:<br>Interviewed employees are knowledgeable about their training and planned responses, for "May Day" emergency radio calls, taking shelter, handling bomb threats, dealing with public confrontations, and options recommended for violent workplace scenarios.

5. Security measures are evident and interviewed employees are trained as to what information can and cannot be shared.<br><br>Criteria:<br>Access to non-public areas is lmited.<br>Security measures are in place, i.e. cameras, guards, panic buttons, etc.<br>Cash levels for transaction activities are controlled for security considerations.<br>Cash amounts, deposit methods, deposit times, personnel making deposits, and related details are not divulged.<br>Public collection areas are designed for security.<br>Responses to security scenarios are planned and reviewed on a regular basis.<br>Storage areas are neat, clean and well organized (closets, hallways, etc.).

Section 7: Summary<br>The overall evaluation of the onsite field observation team for this section of the assessment is as follows:

1. Four pieces of recommended documentation (insurance card, registration, operator's manual, and accident reporting guidlines) are found in all cars, pickups, vans and SUVs.

2. Cars, pickups, vans and SUVs are well maintained.<br><br>Criteria:<br>Vehicles are washed regularly.<br>Windows, mirrors, dash and cab are clean and uncluttered.<br>Vehicle storage areas are clean and free of trash.

3. Utility cars, pickups, vans and SUVs are equipped with applicable, operational safety equipment.<br><br>Criteria:<br>Strobes or utility vehicle warning lights are fixed equipment for vehicles routinely stopping and parking in road rights of way.<br>Traffic cone(s) are available on general vehicles which are typically used for road right of way work.<br>Reflective traffic control vests are available or issued to individuals.<br>Flashlights are available.<br>Vehicle brake, turn, marker, and headlamp lighting are 100% operational.

4. Tools and materials in cars, pickups, vans and SUVs are stored in designated locations and in such a manner that they will not cause damage or be damaged.<br><br>Criteria:<br>Sharp edges and points of various tools have protective guards, covers, or sheaths which are in place.

Section 8: Summary<br>The overall evaluation of the onsite field observation team for this section of the assessment is as follows:

1. All digger dericks, aerial devices, and other commercial vehicles over 10,000 lbs. GVWR have six documents: insurance card, registration form, operator's manual, accident reporting guidelines, daily post trip inspection, and annual DOT inspections.<br><br>Criteria:<br>The post trip inspection should cover at least the following parts and accessories:<br>Service brakes including trailer brake connections;<br>Parking brake;<br>Steering mechanism;<br>Lighting devices and reflectors;<br>Tires;<br>horn;<br>Windshield wipers;<br>Rear vision mirrors;<br>Coupling devices;<br>Wheels and rims;<br>Emergency equpment;<br>The report should identify the vehicle and list any deficiencies discovered which would affect the safe operation of the vehicle.<br><br>ref. FMCSA 396.11 (post trip) & 396.13 (pre trip)

2. Commercial vehicles over 10,000 lbs. GVWR are well maintained.<br><br>Criteria:<br>Vehicles are washed regularly.<br>Windows, mirrors, dash and cab are clean and uncluttered.<br>The bed and storage areas are clean and free of trash and dirt.

3. Commercial vehicles are equipped with the proper safety equipment.<br><br>Criteria:<br>Warning lights or strobes are well positioned for visibility from all directions and in working condition.<br>Work zone safety equipment (signs, cones, stop/slow paddles, flashlight with wand, etc.) is available.<br>Mounted or portable work lighting equipment is available.<br>Roadside emergency triangular markers are on all of these vehicles. <br>Road hazard flares or equivalent types of highway hazard warning devices are available.<br>Vehicle brake, turn, marker, and headlamp lighting are 100% operational.

4. Body, jib, and boom winch mechanisms, cables, ropes, mounting, and controls are properly matched for the intended use and maintained in good condition.<br><br>Criteria:<br>Winch cables and ropes are free of flat spots, kinks, broken strands, or frayed areas.<br>Winch cables and ropes are equipped with proper rated hooks, eyes and attachments.

5. Appropriate vehicle grounding and/or barricading equipment is available and in good condition.<br><br>Criteria:<br>Size of ground exceeds system's maximum available fault current.<br>One end of the grounding cable is securely connected or can readily be connected to the equipment frame with a proper attachment.<br>Grounding and/or barricading equipment is properly stored on the vehicle for vehicles used in energized work zones.<br>For vehicles used in energized work zones.

6. Vehicle ground cables are individually marked with a method of unique identification and date of most recent test.<br><br>Criteria:<br>Vehicle ground clamps and cables are tested for continuity to frame if permanently attached or tested for current capacity if detachable.

7. Shovels, pry bars, tamps, ground rod drivers, sledges, chains and other heavy tools and materials are properly stored/secured in these utility vehicles.<br><br>Criteria:<br>Tools and materials are stored in designated locations and in such a manner that they will not cause damage or be damaged.<br>Protective guards, covers, and sheaths are in place.

8. At least two effective wheel chocks are provided per large truck, properly placed in accordance with the safety manual, and properly stowed on each truck when not in use.<br><br>Criteria:<br>An effective wheel chock should be made of sturdy material, be wedge shaped and of adequate height to prevent movement.

9. Substantial outrigger pads are provided for all equipment with outrigger legs, are properly used in accordance with manufacturer's requirements, and are properly stored on the vehicle when not in use.

10. Manufacturer's identification, capacity ratings, warning signs, and equipment control placards for digger derrick and aerial basket devices are in place and in good condition.<br><br>Criteria:<br>Signs, placards, and decals on these devices are readily visible, permanent, and legible.<br>Electrocution hazard warning signs for the public and employees are posted on devices that will be used in energized work zones.<br>Equipment controls are clearly identified as to function and operation.

11. Daily operational inspections are conducted before these vehicles leave the facility.<br><br>Criteria:<br>Before these vehicles leave the facility, drivers should:<br>Perform pre-trip procedures per operator's manual and co-op procedures and be satisfied that the vehicle is in safe operating condition;<br>Review the last driver vehicle inspection report (post-trip); and sign to certify that documented repairs have been made, if applicable.<br><br>ref. FMCSA 396.11 (post-trip) & 396.13 (pre-trip)

12. Dielectric tests for these utility vehicles meets/exceeds applicable OSHA/ASTM/ANSI standards and results are available on or in each vehicle.<br><br>Criteria:<br>While factors vary from co-op to co-op, RESAP generally encourages dielectric tests for these utility vehicles to be conducted on insulating and isolating components semi-annually (6 months) and results to be available on or in each vehicle, to be evaluated as "exceeds" requirements on this question.<br>To "satisfy" this requirement dielectric tests can be conducted annually per regulatory requirements, on insulating and isolating components and results are available on or in each vehicle.<br>Many factors enter into a cooperative's decision to determine frequency of dielectric testing vehicles, as example, local environmental conditions, supporting work procedures and other logistical issues. RESAP wants to ensure a system satisfies OSHA requirements by conducting an annual test but promotes using a semi-annual (6 month) dielectric test that exceeds the OSHA requirement.<br>Booms are regularly cleaned and waxed according to sound operating practices.<br><br>ref. ANSI/SIA A92.2-2009 (ANSI Standard for Vehicle-Mounted Elevating and Rotating Aerial Devices)

13. Commercial Motor Vehicles (CMV) over 10,000 lbs. GVWR "if required" to haul cargo in interstate commerce - are registered with FMCSA and have a USDOT number.<br><br>Criteria:<br>In select states (see list below), all registrants of commercial motor vehicles, even intrastate and non-Motor Carrier registrants, are required to obtain a USDOT Number as a necessary condition for commercial vehicle registration.<br>(Alabama, Alaska, Arizona, Colorado, Connecticut, Florida, Georgia, Indiana, Iowa, Kansas, Kentucky, Maine, Maryland, Michigan, Minnesota, Montana, New York, Nebraska, North Carolina, Ohio, Oklahoma, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Utah, Washington, West Virginia, Wisconsin, and Wyoming)<br><br>In these cases each CMV should be marked on both sides with:<br>Name of the cooperative;<br>An identification number preceded by the letters "USDOT"; and,<br>Letters that contrast sharply in color with the background on which the letters are placed; and the letters are readily legible, during daylight hours, from a distance of 50 feet while the CMV is stationary.<br><br>ref. 49 CFR 390.5; 390.21

14. Cargo is firmly immobilized or secured on or within a vehicle and/or pole trailers.<br><br>Criteria:<br>Cargo must be:<br>Secured to prevent the cargo from leaking, spilling, blowing or falling from the CMV; and/or,<br>Contained, immobilized or secured such that vehicle stability or maneuverability is not adversely affected.<br><br>ref. 49 CFR 393, Subpart I

15. Employees can explain or demonstrate their daily vehicle inspection procedures for commercial motor vehicles.<br><br>ref. FMCSA

Section 9: Summary<br>The overall evaluation of the onsite field observation team for this section of the assessment is as follows:

1. All trenchers, backhoes, forklifts, pullers, and other motorized equipment have an operator safety instruction manual located on these vehicles or easily available to the operator.

2. Documentation for miscellaneous trailers includes registration and DOT records as required for applicable gross vehicle weight class.<br><br>ref. FMCSR 393.21

3. Visual inspection of all miscellaneous vehicles indicates very good maintenance.<br><br>ref. 1910.178(q)

4. Trailers and miscellaneous vehicles are equipped with appropriate and necessary safety equipment.<br><br>Criteria:<br>Miscellaneous vehicles have the appropriate safety decals, seatbelts, guards, and shields in place and in very good condition.<br>Roll over protection is in place and free of alterations which may affect structural integrity.<br>Utility vehicle warning lights or strobes are operational and conspicuously located for miscellaneous equipment. Seat belts are in place and show evidence of regular use.

5. Appropriate equipment grounding/barricading equipment is available and in good condition for fault locating, wire pulling, wire tensioning, underground boring, wet vacuuming, and other equipment as per manufactory equipment used in energized work zones.<br><br>Criteria:<br>Capacity rating of grounding cables exceed system's maximum fault current with a minimum size of #2 stranded copper.<br>Grounding cables can be connected to frames of equipment with proper grounding clamps and attachment points designed for this use.<br>Grounding mats are available for personnel protection when operators must stand on the ground to operate this equipment.<br><br>ref. 1926.954

6. Grounding clamps and cables are tested for miscellaneous equipment that will be used in energized work areas.<br><br>Criteria:<br>Miscellaneous equipment grounds are individually marked with a method of unique identification and date of most recent annual test.<br><br>ref. 1926.954

7. Tools and materials are stored in designated secured locations and in such a manner that they will not cause damage or be damaged.<br><br>Criteria:<br>Miscellaneous equipment tools have in place all protective guards, covers and sheaths.

8. At least two effective wheel chocks, in very good condition, are available on all trailers and all towed equipment.<br><br>Criteria:<br>An effective wheel chock should be made of sturdy material, be wedge shaped and of adequate height to prevent movement.<br>Effective wheel chocks are properly stored when hitched for towing.<br>When unhitched or when parked, chocks are properly positioned at the tires.

Section 10. Summary<br><br>The overall evaluation of the onsite field observation team for this section of the assessment is as follows:

1. Truck tools and equipment are stored for protection from the elements and for protection from other tools and equipment.<br><br>Criteria:<br>Bins, compartments, or containers are available for orderly storage of truck tools and other special line equipment.<br>Bins, compartments, and containers have tight doors and covers for secure, clean, and dry storage of these truck tools and equipment.

2. All sharp edges, including wood drill bits, chainsaws, and pruners have guards, sheaths or cases.

3. Blocks, hardware, ropes and handlines are well maintained and rated for utility uses.<br><br>Criteria:<br>No frayed ropes, knots or improper splices.<br>Hardware for blocks and handlines are manufacturer designed, tested and free of user modifications.<br><br>ref. 1910.335(a)(2)

4. Live-line tools are tested in accordance with current OSHA/ANSI standards and individually marked with these test dates.<br><br>ref. 1910.269(j)(2)(iii)(c)

5. Insulated/live-line tools are maintained in good condition.<br><br>Criteria:<br>Insulated/live-line tools are clean and waxed.<br>Defective insulated/live-line tools are replaced or repaired immediately.<br><br>ref. 1910.269(j)(2)

6. Slings and lifting hardware are in good condition and clearly rated for load capacities and lifting configurations.<br><br>Criteria:<br>Slings are free of any damage or contamination which can affect the integrity of these items.<br>Slings are tagged with clearly legible capacities for basket, choker, and vertical lifts.<br>Defective slings and lifting hardware are removed from service immediately.<br><br>ref. 1910.184

7. All mechanical hoist components are in good condition and these units are clearly marked for capacity ratings.<br><br>Criteria:<br>Mechanical hoist hardware and all parts are free of modifications.<br><br>ref. 1910.184(d) and (g)

8. Interviewed employees can explain the proper ratings, applications, and proper care of these truck tools and equipment.

9. Personal hand tools are in good condition and stored properly.

10. Overhead and underground personal protective grounds meet the following criteria for use, care, and testing.<br><br>Criteria:<br>Personal protective grounds are a minimum size #2 AWG stranded copper, and have a current capacity that exceeds the system's maximum available fault current.<br>Cooperative has more than adequate supply of grounds for the type of line designs on the system.<br>Personal protective grounds are in good condition and properly stored.<br>Personal protective grounds are individually marked with a unique ID and evidence of an annual test.<br>Personal protective grounds shall be carried on the vehicles.<br><br>ref. 1926.954 and 1910.269(M)(3)

11. Mechanical jumpers (macs) meet the following specifications for use, care and annual testing.<br><br>Criteria:<br>Mechanical jumpers are clearly identified with the most recent dielectric insulation test.<br>Conductor and clamps are checked for continuity and current capacity.<br>Mechanical jumpers are clean, in very good condition, and well maintained.<br>Adequate numbers of mechanical jumpers are available for the work performed.<br>Line personnel are knowledgeable when interviewed in the proper procedure for using a mechanical jumper.<br>While factors vary from co-op to co-op, RESAP generally encourages meeting the above criteria to be evaluated as "exceeds" on this requirement.<br>Co-ops whose work rules and practices meet manufacturer recommendations for use, appear in very good condition and well maintained, will "satisfy" this requirement.

12. Interviewed employees can explain the application and testing of grounding equipment.

Section 11: Summary<br><br>The overall evaluation of the onsite field observation team for this section of the assessment is as follows:

1. Head protection meets applicable OSHA/ANSI standards and meets specifications for jobs performed.<br><br>Criteria:<br>Head protection hazard assessment for system positions is completed.<br>Hard hat suspension systems are in good condition.<br>Electric utility worker head protection is free of decals or decorations as per manufacturer recommendations which may affect the dielectric protection.<br><br>ref. 1910.135(a)

2. Eye and face protection meets applicable OSHA/ANSI standards and hazard assessment specifications for jobs performed.<br><br>Criteria:<br>Clear and tinted safety glasses are issued to all applicable employees.<br>Eye protection not in use is properly stored.<br>Eye and face protection is in use and is in good condition.<br><br>ref. 1910.133(a) and (b)

3. Noise hazard assessment for equipment and areas are completed.<br><br>Criteria:<br>Noise hazard signs, "Hearing Protection Required", are posted in areas and on equipment where protection is needed.<br>Noise exposure measurement records are available.<br><br>ref. 1910.95(m)

4. Hearing protection meets applicable OSHA/ANSI standards, hazard assessment, specifications for jobs performed, and exposure level needs.<br><br>Criteria:<br>Multiple types of hearing protection are available for optimum individual fit and comfort.<br>When in use, hearing protection is worn in the most effective manner.<br>When not in use, hearing protection is properly stored.<br><br>ref. 1926.101

5. Protective footwear meets applicable OSHA/ANSI standards and specifications for jobs being performed.<br><br>Criteria:<br>Protective footwear hazard assessments have been performed.<br>Protective footwear in use will provide the protection needed.<br><br>ref. 1910.136

6. Hand protection meets applicable OSHA/ANSI standards and specifications for jobs being performed.<br><br>Criteria:<br>A hand protection hazard assessment has been performed.<br>The hand protection provided is suitable for utility work hazards.<br><br>ref. 1910.138

7. Protective safety chaps are issued and/or available to affected employees who use chainsaws.<br><br>ref. 1910.266(d)(1)(iv)

8. Reflective safety/traffic vests are issued to employees and in good condition.

9. Interviewed employees can explain when these personal protective items shall be worn, the criteria for proper use, and care needed to keep these items in good condition.

Section 12: Summary<br><br>Criteria:<br>Strong Performance - Questions evaluated as exceeds or satisfies all requirements.<br>Satisfactory Performance - Questions evaluated as satisfies all requirements, could be a small number evaluated as exceeds.<br>Generally Satisfactory With Minor Areas for Improvement - questions evaluated as satisfies all or most requirements, improvement areas are minor.<br>Key Attention Areas for Improvement - Questions evaluated as partially satisfies or fails to satisfy requirements in important improvement areas.

1. Insulating gloves and protectors meet/exceeds applicable OSHA/ASTM standards and the following specifications for use, care and testing.<br><br>Criteria:<br>While factors vary from co-op to co-op, RESAP generally encourages regular testing of all insulated protective gloves every 60 days or less of field use to receive an evaluation of "exceeds" on this assessment question.<br>To "satisfy" this requirement, all insulated protective gloves are tested regularly at a minimum of every 6 months or less of field use (OSHA's minimum requirement), and tested in a manner consistent with applicable standards, and marked with these test dates.<br>All protectors meet proper size and length requirements, and are found in good condition.<br>Insulated protective gloves shall be rated for the system's phase to phase primary and secondary distribution voltages.<br>Insulating gloves appear to be in good condition and to have passed visual inspection.<br>Explicit control in issuing and use for multiple high voltage classes of gloves as well as for secondary voltages exists.<br>A rotation program is followed to minimize shelf time.<br><br>ref. 1910.137(b)(2)(xii)

2. Insulating sleeves meet/exceeds applicable OSHA/ASTM standards and the following specifications for use, care and testing.<br><br>Criteria:<br>While factors vary from co-op to co-op, RESAP generally encourages regular testing of all insulated protective sleeves every 120 days or less of field use to receive an evaluation of "exceeds" on this assessment question.<br>To "satisfy" this requirement, all insulated protective sleeves are tested regularly at a minimum of every 12 months or less of field use (OSHA's minimum requirement), and tested in a manner consistent with applicable standards, and marked with these test dates.<br>Insulated sleeves shall be rated for the system's phase to phase distribution voltages.<br>Explicit control in issuing and use for multiple high voltage classes of sleeves exists.<br>A rotation program is followed to minimize shelf time.<br><br>ref. 1910.137

3. When not in use, insulating gloves and sleeves are stored properly in bags or containers and maintained in an environment protected from excessive light, heat, dirt and mechanical damage.

4. Insulating cover-up materials meet applicable OSHA/ASTM standards and meet the following specifications for use, care and testing.<br><br>Criteria:<br>While factors vary from co-op to co-op, RESAP generally encourages regular testing of all blankets, line guards/hoses, hoods and other items used for insulating cover-up on a 6 month maximum rotation and marked with test date to receive an evaluation of "exceeds" on this assessment question.<br>To "satisfy" this requirement, all blankets are tested on a 12 month maximum rotation (OSHA's minimum requirement), and marked with the test date.<br>Blankets, line guards/hoses, hoods, and items used for electrical insulation are rated for the system's phase to phase voltages.<br>Insulating cover-up material appears to be clean and in good condition and to have passed visual inspections.<br>Explicit control for classes of blankets, line guards/hoses, hoods and other insulating cover-up materials exists in multiple voltage systems and a rotation program is followed in issuing cover-up materials.<br><br>ref. 1910.137

5. System has more than adequate supply of cover-up materials to perform the type of jobs being performed with the line designs that the system crews would simultaneously be exposed to.

6. Personnel interviewed can explain the proper storage, use and testing of insulated rubber gloves and sleeves.

7. Interviewed personnel can explain the proper storage, use and testing of cover-up materials.

Section 13: Summary<br>The overall evaluation of the onsite field observation team for this section of the assessment is as follows:

1. System has performed an arc hazard assessment for arc rated clothing needs and supervisors can explain which positions are affected.<br><br>ref. NESC Rule 410.A.3

2. Arc rated shirts are worn by affected employees.

3. Arc rated pants are worn by affected employees.

4. Arc rated rainwear is available for affected employees.

5. Arc rated outerwear is available is available for affected employees.

6. Arc rated winter liners are available for affected employees.

7. Arc rated traffic control vests are available for affected employees.

8. Interviewed employees are knowledgeable about the purpose and their local requirements for arc rated clothing.

9. Fall protection equipment meets applicable OSHA/ANSI standards and specifications for jobs being performed.<br><br>Criteria:<br>Equipment is properly sized and fitted to the individual.<br>Equipment is free of any modifications and found in very good condition.<br>Labels shall be maintained on equipment and should be legible. All fall protection equipment should be inspected at least every 6 months after initial initial service by a competent person. Only full body harnesses shall be used for fall arrest.<br>Harnesses and lanyards shall be stored appropriately (in a bin, which is dry and clean, and apart from any materials that could cause damage). (To receive an "Exceeds" evaluation, this equipment is stored in fall protection equipment storage bags).<br>The fall arrest attachment point of the body harness shall be at the center of the user's back near shoulder level and with a proper lanyard that will limit employee falls to a maximum of 6 feet, nor contact any lower level.<br><br>ref. ANSI Z359.1-2007 or later

10. Attachment points for fall protection on equipment or structures are designed for the potential shock loading.

11. Fall protection equipment is properly stored where it's serviceable condition can be best maintained.<br><br>Criteria:<br>Storage area provided on each truck for fall protection equipment or properly stored in equipment bags.<br>Fall protection equipment is stored clear of any items that can damage these items.<br><br>ref. 1926.1423(d); 1910.132

12. Body belts, straps and climbers meet OSHA/ANSI standards for fall positioning/fall protection equipment and the following specifications for sizing, use and storage.<br><br>Criteria:<br>Climbing equipment with 100% fall protection is assigned and fitted to each climber and work positioning systems shall be rigged so an employee can fall no more than 2 feet.<br>Space is available on utility vehicles for stowing climbing tools with 100% fall protection or these tools are properly stored in protective, individual tool bags.<br>Stowed climbers have appropriate gaff guards in place.<br>Climbing tools with 100% fall protection, or bags containing these items are stored clear of objects that would damage this equipment.<br><br>ref. ANSI Z359.1-2007 or later

Section 12: Summary<br>The overall evaluation of the onsite field observation team for this section of the assessment is as follows:

1. System work crews can be located and are available for interviews (Personnel working overhead, underground, right of way, ect.) or work observation either on the job site or other suitable locations.<br><br>ref. 1910.269

2. According to employee interviews, communication is routinely established with the office dispatcher or supervisor at each job site.<br><br>Criteria:<br>Communication occurs before moving to the next job site or upon arrival.<br>If the primary method of communication is weak in certain areas, an alternate method is planned in the event of an emergency.

3. A designated person is in charge at each worksite.<br><br>ref. 1910.269(c)

4. A thorough job briefing is conducted before each job assignment by the person in charge, documented, and all employees are clear and understand their assignments. The job briefing document is clearly signed by all employees on site.<br><br>ref. 1910.269(c)(1)

5. Appropriate tools and equipment are available, or in use as the job requires.<br><br>Criteria:<br>All equipment relevant to the job and voltages, such as rubber cover ups, grounds, mechanical jumpers, arc rated clothing, face shields, etc.

6. Operational voltage detection devices are available on each job site to determine the observer and nominal voltages.<br><br>ref. 1910.269(n)(5)

7. An adequate supply of traffic control devices are available or are in use as required.<br><br>ref. MUTCD

8. Employees are knowledgeable regarding work site emergency actions.<br><br>ref. 1910.269(a)(3)

9. Line personnel are knowledgeable, when questioned individually, about when rubber gloves shall be used.<br><br>Criteria:<br>Personnel shall have knowledge of system distribution voltages and associated minimum approach distances.<br>Co-op safety manuals that provide for cradle-to-cradle, ground-to-ground and lock-to-lock gloving rules are in compliance with MADs (not a program requirement).<br><br>ref. Safety Rules

10. Line personnel are knowledgeable, when questioned individually, about when rubber sleeves shall be used.<br><br>ref. Safety Rules

11. Supervisors and crew foremen are clear and consistent about when rubber gloves and sleeves shall be used.<br><br>Criteria:<br>Supervisors and crew leaders understand the system Safety Manual relating to MAD and/or their application of cradle-to-cradle, ground-to-ground and lock-to-lock rule for gloves and sleeves as applicable.<br><br>ref. Safety Manual

12. Line personnel are knowledgeable, when questioned individually, about when personal grounds shall be used.<br><br>ref. Safety Rules

13. Line personnel are able to explain the proper steps for installing personal grounds.<br><br>ref. 1910.269(n)(2)

14. Line personnel are knowledgeable, when questioned individually, about when vehicle/equipment grounds and/or barricading are required to be used.<br><br>ref. 1910.269(o)(4)(vi)

15. Line personnel are able to explain the preferred methods of vehicle/equipment grounding or methods used for barricading.<br><br>1910.269(o)(4)(vi)

16. Line personnel can explain the proper use of traffic control devices as required for the speed and volume of traffic through typical work zones.<br><br>Criteria:<br>In states where flagger certification is required, evidence of the affected employee training is available when requested.<br>In all other states, affected employees confirm, when questioned, that traffic control and flagger training are regular safety topics.<br><br>ref. MUTCD

17. Supervisors and crew foremen are clear and consistent about the procedures for installing personal and vehicle/equipment grounds and/or barricading.<br><br>1910.269(o)(4)(vi)

18. Line personnel are knowledgeable about line clearance procedures required at their system.<br><br>ref. RUS - NESC

19. Supervisors and crew foremen are clear and consistent in their explanation of line clearance procedures required at their system.

20. If work is observed, work in progress is in compliance with local safety rules and utility safe work practices. (I.e. did they check/inspect all rubber goods prior to use?)<br><br>ref. Safety Rules

21. Line personnel are knowledgeable when questioned about inspection and proper adjustment of climbing tool and 100% fall protection.

22. The person-in-charge is clear and consistent when questioned about inspection and proper adjustment of climbing tools and 100% fall protection.<br><br>ref. ASTM 887.12 or higher; ANSI Z359.1-2007 or later

23. Employees have understanding of hazard assessment related to heat energy and the arc rated clothing required.

Section15: Summary<br>The overall evaluation of the onsite field observation team for this section of the assessment is as follows:

1. Substations are adequately secured with walls or fences, doors or gates, and suitable locking mechanisms.<br><br>Criteria:<br>Nothing on these sites would facilitate breaching these barriers.<br>Fences and barbed wire strands are in very good condition.<br>Fence gaps and/or washouts are four inches or less.<br>Gate fastening mechanisms and hardware provide substantial barrier to unauthorized entry.<br>Nearby facilities, structures, and stored materials are clear of substation.<br><br>ref. NESC Rule Section 110A

2. Substation fences, structures, and equipment are interconnected to a grounding grid for safe access and operation.<br><br>Criteria:<br>Fence fabric and barbed wires are connected to the grid as required.<br>All gates are connected in an effective manner to the grounding grid.<br>All equipment cases are connected to the grid as recommended by the manufacturers.<br>All structure components are grounded to the grid.<br>All switching devices are grounded as recommended and required.<br><br>ref. NESC Rule Section 110A

3. Substation hazard identification signs meet the following specifications and industry standards.<br><br>Criteria:<br>"Warning" signs of the proper design, wording and color are conspicuously displayed on all sides and entrances of the substation.<br>"Danger" signs of the proper design, wording and color are displayed on the inside of substations (RUS and OSHA Standards).<br>Visibility and condition of the signs are good.<br><br>ref. NESC Rule 110A1 / Section 411 D / ANSI Z535

4. Clearances exceed the minimum requirements of the National Electric Safety Code in all areas for the voltages involved.<br><br>ref. NESC Rule 124A1 Table 124-1 / 124-2

5. Substation areas and equipment show signs of regular maintenance and inspections.<br><br>Criteria:<br>Structures and devices are in very good condition (no evidence of oil leaks) and properly grounded.<br>Switching devices are properly secured.<br>Circuit and equipment identification is very good.<br>Gravel areas are level and free of weeds, debris and stored materials.<br><br>ref. RUS Bulletin 1724E-300 Design Guide for Rural Substations

6. Substation batteries are maintained in a safe manner and hazard precautions are evident in the following areas.<br><br>Criteria:<br>Battery banks include proper ventilation systems.<br>Battery banks have pertinent hazard identification signs (including "No Smoking" and "Eye and Face Protection Required").<br>Banks have the appropriate electrical and light wiring.<br>PPE equipment for battery banks includes: splash goggles, face shield, eye wash, splash apron and protective barrier gloves available.<br>Adequate fire protection is available in banked battery locations and area is relatively free of combustible materials.<br><br>ref. IEEE-450. "Recommended Practice for Maintenance, Testing and Replacement of Large Lead Storage Batteries for Generating Stations and Substations".<br>OSHA 1925.403 / 1910.178 subparagraph (g); NFPA 70E, Section 320.9; 1910.137

7. Interviewed employees can explain the substation switching protocols that are used for accomplishing routine procedures.<br><br>ref. 1910.269(a)(2)

8. If a mobile substation is on location for connection to power lines, procedures are available for setup, energizing, de-energizing and travel.<br><br>Criteria:<br>Check that Mobile Substation Setup Checklist is available and understood.<br>Applicable employees can explain procedures (e.g., setup, energizing and de-energizing) for placing a mobile substation in service.<br>Containment plans are in place for when the mobile substation is to be utilized (may be addressed in the SPCC plan).<br><br>ref. 1910.269(a)(2)

9. Operation of Supervisory Control and Data Acquisition (SCADA) controlled equipment is performed by a designated qualified operator.<br><br>Criteria:<br>SCADA operating procedures should be clearly defined and responsibility for operation delegated to qualified operators.<br>Interviewed employees can explain SCADA switching procedures to verify that no personnel are working on the facilities affected by switching of SCADA controlled equipment.

10. A SCADA tag is installed on SCADA controlled equipment.<br><br>Criteria:<br>SCADA controlled equipment shall be tagged at the point of control if equipment or line is to be worked as de-energized and:<br>Could cause the opened disconnecting means to close;<br>When a recloser is put in one-shot to protect employees; or<br>Requested by personnel in the field to open/close SCADA controlled equipment so repairs can be made.<br><br>ref. NESC 442E; Section 15

Section 16: Summary<br>The overall evaluation of the onsite field observation team for this section of the assessment is as follows:

1. Overhead and underground system circuit maps or files are available and the master is updated every 3 months at a minimum.<br><br>Criteria:<br>Procedures are in place for conveying system circuit changes to crews.<br>System circuit maps or files are available in the maintenance and construction vehicles.<br>Sufficient supplies of system circuit maps or pertinent sections are readily available for crews in case of emergency.

2. Guy wires observed are in tension and guys are marked for visibility.<br><br>ref. RUS BULLETIN 1724E-153 / NESC 217C

3. Construction and maintenance of lines and structures meet the applicable NESC standards and RUS specifications.<br><br>ref. RUS BULLETIN 1728F-804 / Bulletin 50-6

4. Right-of-ways observed are maintained and in good condition.<br><br>ref. NESC Section 218-A-1

5. UG riser installations observed meet applicable NESC, RUS specifications, and the following industry criteria.<br><br>Criteria:<br>Cables are identified and tagged to correspond with the system's underground tagging and cable identification system.<br>Riser installations are numbered of identified and consistent with the overall underground system.<br>Riser installations have proper clearances and proper climbing space.<br><br>ref. RUS Bulletin 50-6

6. UG transformers and enclosures are properly bolted and locked.<br><br>ref. NESC Rule G381

7. Appropriate hazard identification signs are in place for underground transformers, cabinets and enclosures.<br><br>Criteria:<br>Permanent "WARNING" signs are displayed on outside of underground transformers and enclosures.<br>Permanent "DANGER" signs are on the inside of underground transformers and enclosures.<br><br>ref. ANSI Z535; NESC 381

8. UG enclosures are marked with labels, and cables are labeled with suitable identification methods and/or durable tags to confirm the correct enclosure, to identify cables, to distinguish phases, etc. for utility worker safety during normal operation and troubleshooting activities.<br><br>Criteria:<br>The identification information should match the same information shown on system maps.<br>The identification method used should be durable and suitable for outside weather conditions.<br><br>ref. NESC 372

9. Underground facilities construction, maintenance and clearances meet applicable NESC and RUS specifications.<br><br>Criteria:<br>Enclosures are level and free of washouts, weeds, debris and wildlife.<br>Entrances to enclosures are unobstructed.

Section 17: Summary<br>The overall evaluation of the onsite field observation team for this section of the assessment is as follows: