2016 South Regional TAFE

• Business unit Title.

• Area/Block

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel involved in the inspection

• Risk Matrix

• If something has failed the standard please report as follows:
  
  1) Determine the risk factor (Insignificant, Minor, Moderate, Major, Catastrophic)
  2) Start with room number or describe the area - (outside main entrance L Block)
  3) List the hazard
  4) List any specific controls
  5) Action the hazard to a person
  
  example:
  Area is clean, tidy and well kept, (stores, desks, bathrooms, kitchens, etc.)
  
  Minor Risk
  
  L18 (or HR Kitchen) slippery floor - rubber mat ? - Neil A (or Facilities)
  

1. Facilities

• Area is clean, tidy and well kept (stores, desks, kitchens, etc.)

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Check floor surfaces need to be even, slip resistant and free from trip hazards.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Bathroom, toilet facilities clean and functional.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Lighting is adequate. <br>(check dark corners and storage areas)<br>(Also check for too much light?) If unsure report it and we can do a test.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• There is adequate ventilation (stores, desks, bathrooms, kitchens, etc.)

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Walls, windows, doors and furniture is in good condition.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

2. Emergency Procedures

• Evacuation Diagram displayed and up to date.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Randomly select a portable fire extinguisher and check the service plate (must be within 6 months)

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Check all Emergency equipment signage. Must be clearly visible.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Lockable emergency exit doors/gates should always be able to be opened from the inside.
  (Never pad locked or key locked from the inside)

• Check emergency escape routes and exits, these should be clear (Not locked or blocked in any way)<br>

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Any workers that work isolated? (Remote alone work)

  Yes

  No

• Are there procedures in place for isolated workers? (ask manager)<br>(Isolated workers must have a means of communication available to call for help and procedures for regular contact)

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

3. First Aid Facilities

• There's appropriate first aid and emergency facilities in the near vicinity and workers are aware of them.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Kits are clearly signed, stocked and contents are in-date.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Names and contacts of the first aiders displayed and up to date.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

4. Manual Handling

• Injuries can be the result of gradual wear and tear from frequent or prolonged tasks, or sudden damage from a single lift of something very heavy or awkward.

• Indicate the average amount of manual handling that takes place in the area ? (0-none, 1-3 minor, 4-6 average, 7-10 lots)

• Indicate the hazard factor associated with manual handing tasks in the area ?

  Insignificant

  Low

  Medium

  High

• Adequate storage area provided

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Are manual tasks that may cause injury identified ? <br>

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Storage designed to minimize lifting problems I.e. heavy objects not stored on upper racks.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Are Standard Operating Procedures (SOP) available for the manual handling tasks?

  Yes

  No

  N/A

• Ask personnel in inspection area if they are trained in manual handling.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Trolleys or mechanical hoists are available and are being considered for heavy items or loads.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Step ladders or safe steps are available to access light items stored on high shelves.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• 1) Must be an industrial ladder that complies with Australian Standard/New Zealand, AS/NZS 1892, that’s suited for the required task.<br>2) Must have manufacturer’s recommendations on safe use. <br>3) Must have inspection tag on it

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Workers have been asked for safer ways to do the job.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

5. Slips and Trips

• Material left in walkways or corridors is one of the most common causes of internal trips in the workplace.
  External traffic and ground surfaces are the most common cause of an injury from slips trips and falls.

• Mobile warning signs are available and erected near spills.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Are guard rails or other safeguards provided on ramps and stairs?

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Emergency Evacuation routes and walkways are free of hazards and easily accessible?<br>(Follow the most common evacuation route to assembly point check for hazards and keep access for disabled people in mind)<br>

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

6. Electrical Safety

• Facilities maintain a maintenance program that includes testing of equipment and switchboards. A record of relevant test data can be requested, if needed. All power points (GPO's) are RCD protected.

• Randomly select electrical equipment and check their tag to be current or in date.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Is there a mobile RCD device in the inspection area?

  Yes

  No

• Do the users know how to test it ? (Ask them to show you)

  Yes

  No

  N/A

• Has it been tested and tagged ? (tag must be in date)

  Yes

  No

  N/A

• Flexible cord, plugs and extension leads are in good condition and have either moulded or transparent type plugs.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Power points are suitable for the location and are positioned safely.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Power boards used. (not double adapters).

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Faulty equipment is tagged out. (Tags out tags are available).

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

7. Chemical Aspects

• A hazardous material is an umbrella term used to describe:
  
  Dangerous goods - they are classified on the basis of immediate physical or chemical effects such as fire, explosion, corrosion and poisoning that may affect property, people or the environment (e.g. petrol, pool chlorine, and some pesticides).
  
  Hazardous substances - they are classified only on the basis of health effects - both medium and long term - particularly in relation to workplaces.

• Any hazardous materials/substances in the inspection area?

  Yes

  No

• MSDS (not older than 5 years) are available at the chemical for workers' reference and included in the hazardous substances register.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• There is an up to date easy to find and read list/registrar summary of all chemicals used.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• A risk assessment has been completed for all hazardous material stored and used at the workplace.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Actions have been taken to control risks. For example, an investigation has been done to find out whether an alternative safer chemical is available.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Decanted containers are labelled with name, risk and safety instructions.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Original containers have the manufacturer's label.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Chemicals stored according to compatibility and bundled. E.g. In flammable or corrosive cabinets.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Are minimal amounts of hazardous materials stored, and/or used?

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Only flammables stored in flammable liquid cabinet.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Are the warning signs on the cabinet legible? (e.g. DG Class 3 diamond, no smoking, no ignition sources).

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Personnel using hazardous substances are inducted and trained in Chemical Handling and are following applicable SOPs. (Safe Operating Procedures).

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

8. AED (Automated External Defibrillator) on site? Check the following.

• Is the AED clean, undamaged in its carry case and cabinet?

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Gloves, prep razor, scissors, towel and a CPR mask must be in the cabinet clean and available.

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• All electrode packages sealed and within the expiration date?

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Is the battery within expiration date?

  Yes / Insignificant - Acceptable

  Minor - Monitor controls

  Moderate - Management Control Required.

  Major - Urgent Management Attention

  Catastrophic- Unacceptable notify Executive

• Ready light located on the right top corner of the machine.

  Green Blinking: - Standby mode (Ready)

  Solid green: - in use

  Off: - needs attention ( machine "Chirps")

9. Other Hazards

• Low Risk

  Med Risk

  High Risk

  N/A

• Low Risk

  Med Risk

  High Risk

  N/A

• Low Risk

  Med Risk

  High Risk

  N/A

• Low Risk

  Med Risk

  High Risk

  N/A

• Low Risk

  Med Risk

  High Risk

  N/A

10. Please forward a copy to your Manager and the OSH Coordinator.

• Select date

  Date

• Add signature

  Sign