• Risk Matrix

  • If something has failed the standard please report as follows:

    1) Determine the risk factor (Insignificant, Minor, Moderate, Major, Catastrophic)
    2) Start with room number or describe the area - (outside main entrance L Block)
    3) List the hazard
    4) List any specific controls
    5) Action the hazard to a person

    example:
    Area is clean, tidy and well kept, (stores, desks, bathrooms, kitchens, etc.)

    Minor Risk

    L18 (or HR Kitchen) slippery floor - rubber mat ? - Neil A (or Facilities)

1. Facilities

  • Area is clean, tidy and well kept (stores, desks, kitchens, etc.)

  • Check floor surfaces need to be even, slip resistant and free from trip hazards.

  • Bathroom, toilet facilities clean and functional.

  • Lighting is adequate.
    (check dark corners and storage areas)
    (Also check for too much light?) If unsure report it and we can do a test.

  • There is adequate ventilation (stores, desks, bathrooms, kitchens, etc.)

  • Walls, windows, doors and furniture is in good condition.

2. Emergency Procedures

  • Evacuation Diagram displayed and up to date.

  • Randomly select a portable fire extinguisher and check the service plate (must be within 6 months)

  • Check all Emergency equipment signage. Must be clearly visible.

  • Lockable emergency exit doors/gates should always be able to be opened from the inside.
    (Never pad locked or key locked from the inside)

  • Check emergency escape routes and exits, these should be clear (Not locked or blocked in any way)

  • Any workers that work isolated? (Remote alone work)

  • Are there procedures in place for isolated workers? (ask manager)
    (Isolated workers must have a means of communication available to call for help and procedures for regular contact)

3. First Aid Facilities

  • There's appropriate first aid and emergency facilities in the near vicinity and workers are aware of them.

  • Kits are clearly signed, stocked and contents are in-date.

  • Names and contacts of the first aiders displayed and up to date.

4. Manual Handling

  • Injuries can be the result of gradual wear and tear from frequent or prolonged tasks, or sudden damage from a single lift of something very heavy or awkward.

  • Indicate the average amount of manual handling that takes place in the area ? (0-none, 1-3 minor, 4-6 average, 7-10 lots)

  • Indicate the hazard factor associated with manual handing tasks in the area ?

  • Adequate storage area provided

  • Are manual tasks that may cause injury identified ?

  • Storage designed to minimize lifting problems I.e. heavy objects not stored on upper racks.

  • Are Standard Operating Procedures (SOP) available for the manual handling tasks?

  • Ask personnel in inspection area if they are trained in manual handling.

  • Trolleys or mechanical hoists are available and are being considered for heavy items or loads.

  • Step ladders or safe steps are available to access light items stored on high shelves.

  • 1) Must be an industrial ladder that complies with Australian Standard/New Zealand, AS/NZS 1892, that’s suited for the required task.
    2) Must have manufacturer’s recommendations on safe use.
    3) Must have inspection tag on it

  • Workers have been asked for safer ways to do the job.

5. Slips and Trips

  • Material left in walkways or corridors is one of the most common causes of internal trips in the workplace.
    External traffic and ground surfaces are the most common cause of an injury from slips trips and falls.

  • Mobile warning signs are available and erected near spills.

  • Are guard rails or other safeguards provided on ramps and stairs?

  • Emergency Evacuation routes and walkways are free of hazards and easily accessible?
    (Follow the most common evacuation route to assembly point check for hazards and keep access for disabled people in mind)

6. Electrical Safety

  • Facilities maintain a maintenance program that includes testing of equipment and switchboards. A record of relevant test data can be requested, if needed. All power points (GPO's) are RCD protected.

  • Randomly select electrical equipment and check their tag to be current or in date.

  • Is there a mobile RCD device in the inspection area?

  • Do the users know how to test it ? (Ask them to show you)

  • Has it been tested and tagged ? (tag must be in date)

  • Flexible cord, plugs and extension leads are in good condition and have either moulded or transparent type plugs.

  • Power points are suitable for the location and are positioned safely.

  • Power boards used. (not double adapters).

  • Faulty equipment is tagged out. (Tags out tags are available).

7. Chemical Aspects

  • A hazardous material is an umbrella term used to describe:

    Dangerous goods - they are classified on the basis of immediate physical or chemical effects such as fire, explosion, corrosion and poisoning that may affect property, people or the environment (e.g. petrol, pool chlorine, and some pesticides).

    Hazardous substances - they are classified only on the basis of health effects - both medium and long term - particularly in relation to workplaces.

  • Any hazardous materials/substances in the inspection area?

  • MSDS (not older than 5 years) are available at the chemical for workers' reference and included in the hazardous substances register.

  • There is an up to date easy to find and read list/registrar summary of all chemicals used.

  • A risk assessment has been completed for all hazardous material stored and used at the workplace.

  • Actions have been taken to control risks. For example, an investigation has been done to find out whether an alternative safer chemical is available.

  • Decanted containers are labelled with name, risk and safety instructions.

  • Original containers have the manufacturer's label.

  • Chemicals stored according to compatibility and bundled. E.g. In flammable or corrosive cabinets.

  • Are minimal amounts of hazardous materials stored, and/or used?

  • Only flammables stored in flammable liquid cabinet.

  • Are the warning signs on the cabinet legible? (e.g. DG Class 3 diamond, no smoking, no ignition sources).

  • Personnel using hazardous substances are inducted and trained in Chemical Handling and are following applicable SOPs. (Safe Operating Procedures).

8. AED (Automated External Defibrillator) on site? Check the following.

  • Is the AED clean, undamaged in its carry case and cabinet?

  • Gloves, prep razor, scissors, towel and a CPR mask must be in the cabinet clean and available.

  • All electrode packages sealed and within the expiration date?

  • Is the battery within expiration date?

  • Ready light located on the right top corner of the machine.

9. Other Hazards

10. Please forward a copy to your Manager and the OSH Coordinator.

  • Select date

  • Add signature

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