Clean

Room / ePodium spot check

General inspection of AV / ePodium equipment for obvious damage and missing items.

General wipe/clean ePodium surfaces/keyboard/mouse/LCD/whiteboard etc…

Neaten up or re-tie of visibly loose cables etc...

Re-print or Removal of existing labels and instructions is required?

Notes

Additional note on this section

Components

Room Components

Computer Type

PC + Monitor(s) / AIO

Install webcam if missing

Re-imaged with SCCM

Update Computer Description in Active Directory.
Example format [ Optiplex 9020 - 4B2NB22 - Podium PC - TC.39 ]

Test Login and check that image was successful

Check PC USB ports include Monitor USB port if applicable

Check Screen Resolution for aspect ratio

Test playback of CDROM/DVD drive

Laptop + Dockstation

Re-imaged with SCCM

Update Computer Description in Active Directory.
Example format [ Optiplex 9020 - 4B2NB22 - Podium PC - TC.39 ]

Test Login and check that image was successful

PC USB ports check include Dosckstation USB

Test PC DVD drive and test playback with CD/DVD player software

Other items

Document Camera

Clean Lens cover and backlight plate

Lamps, backlight lighting functioning

Onboard control. ie Zoom, Focus, Brightness, Autotune & Power

BlueRay Player

Disc play back works.

IR transmitter secured on front of BlueRay

Phone

Cisco Phone

Check that IT Duty Officer, Service Desk, Reception & Security are on speed dial

Check for broken stand or secured on wall

Test dial

Cisco Voicepoint

Test dial

Check satellite mics if applicable

Revolab

Unit is paired with devices (Speaker & Mics)

Handset functions

charge base

Test dial with speaker base

Test dial with handset only

Podium Plate

TEST
Power Outlet
USB
Network cable
VGA + audio
HDMI

Wireless keyboard + mouse

Replace battery

Notes

Additional note on this section

Room Control

Room Control

Select Room Control system

Auto Switcher

Switches to laptop source automatically

Manual Button Switcher

Button switches source on press

Check VGA+Audio output with an attached laptop

Check touchscreen operation and each function and source. ie Power on/off, Volume level, Mic level, Source selection etc...

Single Room & Combined Room Modes

Motorised Projector Screen Drop & Retract

Lighting Control

Camera control (Pan,Tilt & Zoom)

Integrated Teleconference system (Dial out and Receive calls)

Blind & Shade Control Up/Down

Mic level

Wall Plate

Check touchscreen and operation and each functionality, ie Power on/off, volume level, Mic level, multiple source selection etc

Motorised Projector Screen Drop & Retract

Blind Control

Lighting Control

Room control function in this room? If No please specify

Notes

Additional note on this section

Video Conference Room

Video Conference Room

Is this a video conference room?

Test dial using 6137350 and test in conjunction with other VC site or RealPresence Desktop

Check touchscreen operation and each function and source. ie Volume level, Mic level, Source selection etc...

Recharge - Polycom Group Series remote (USB charge)

Video Conference Mode

Audience / Presenter camera display ok

Camera operation (Pan,Tilt & Zoom) for Audience / Presenter camera

Wipe/Clean camera lens

Sound Check

Lecturen Mic

Lapel Mic

Handheld Mic

Ceiling Mic

Far site can hear each mic

Content Check

Test content from PC - ie youtube clip (video/audio)

Test content from Laptop - ie youtube clip (video/audio)

Test content from AirMedia

Test content from Document Camera

Far site was able to see & hear content sent from room

Polycom Realpresence

Webcam video works both Far and Near site

Far site can hear using Webcam Mic

Can hear far site

Share content can be seen in this room

Far site can see content

Note: That content audio may not work at far site if sending using Polycom Realpresence

Notes

Additional note on this section

AV - Visual

AV - Visual

Select how many projectors in the room

Select globe type

Lamp Hours

Clean filters

Checked lamp warning / any warning lights

Check Projector focus, zoom, alignment, colour and aspect ratio

Checked for warning lights

Check Projector focus, zoom, alignment, colour and aspect ratio

Select Projector ONE (Left) globe type

Lamp Hours

Clean filters

Checked lamp warning / any warning lights

Check Projector focus, zoom, alignment, colour and aspect ratio

Checked warning lights

Check Projector focus, zoom, alignment, colour and aspect ratio

Select Projector TWO (Right) globe type

Lamp Hours

Clean filters

Checked lamp warning / any warning lights

Check Projector focus, zoom, alignment, colour and aspect ratio

Checked warning lights

Check Projector focus, zoom, alignment, colour and aspect ratio

Select how many TV's are in the room

Shows Source

LCD display ok, no physical marks or damage

TV One (Left)

Shows Source

LCD display ok, no physical marks or damage

TV Two (Right)

Shows Source

LCD display ok, no physical marks or damage

Other Equipment

Interactive Projector (Touch + Pen)

Test wall mounted controller operation

Test functionality (Touch + Pen) Whiteboard/Interactive/PC Annotation Modes

Calibration ok

Save to USB

Replace battery in mounted wall controller (annual)

Interactive Pen - replace battery (annual)

SmartBoard

Check calibration

Test functionality with Pens

Projector and TV remote - replace battery (annual)

Notes

Additional note on this section

AV - Audio

AV - Audio

AusPro Amplifier

Check & Adjust Master/PC volume level

Speakers

Clear audio playback from all room speakers

Microphones

Podium Mic

Test operation

Inspect for damage or missing. ie foam bonnette

Test mute switch

Handheld, Lapel mic and Charge unit

Test operation

Handheld, inspect casing for damage

Lapel, inspect mic lead and beltpack casing for damage

Test mute switch

Charges with base

Foam bonnette missing/required

Ceiling Mic

Tested under Video Conference Section

Other

Hearing loop work in room?

Notes

Additional note on this section

Additional Check

Additional Check

Wireless Access Point operating in room

Complete Room Check

Select YES if this room does NOT require a re-visit to complete this audit.

IMPORTANT: To Complete this Audit:

By clicking on "Complete Audit" means that an audit score of 100% has been reached OR no further attention or follow up can be done in this room.

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.