2017 S1 - GLA pre-semester check - PUBLIC

GLA Room Check

• Document No.

• Room

• Checked By

• Conducted on

  Date

Room / ePodium spot check

• General inspection of AV / ePodium equipment for obvious damage and missing items.

  Yes

  No

  N/A

• General wipe/clean ePodium surfaces/keyboard/mouse/LCD/whiteboard etc…

  Yes

  No

  N/A

• Neaten up or re-tie of visibly loose cables etc...

  Yes

  No

  N/A

• Re-print or Removal of existing labels and instructions is required?

  Yes

  No

  N/A

Notes

• Additional note on this section

Room Components

• Computer Type

• PC + Monitor(s) / AIO

• Install webcam if missing

  Yes

  No

  N/A

• Re-imaged with SCCM

  Yes

  No

  N/A

• Update Computer Description in Active Directory. <br>Example format [ Optiplex 9020 - 4B2NB22 - Podium PC - TC.39 ]

  Yes

  No

  N/A

• Test Login and check that image was successful

  Yes

  No

  N/A

• Check PC USB ports include Monitor USB port if applicable

  Yes

  No

  N/A

• Check Screen Resolution for aspect ratio

  Yes

  No

  N/A

• Test playback of CDROM/DVD drive

  Yes

  No

  N/A

• Laptop + Dockstation

• Re-imaged with SCCM<br>

  Yes

  No

  N/A

• Update Computer Description in Active Directory. <br>Example format [ Optiplex 9020 - 4B2NB22 - Podium PC - TC.39 ]

  Yes

  No

  N/A

• Test Login and check that image was successful<br>

  Yes

  No

  N/A

• PC USB ports check include Dosckstation USB<br>

  Yes

  No

  N/A

• Test PC DVD drive and test playback with CD/DVD player software<br>

  Yes

  No

  N/A

Other items

• Document Camera

• Clean Lens cover and backlight plate<br>

  Yes

  No

  N/A

• Lamps, backlight lighting functioning<br>

  Yes

  No

  N/A

• Onboard control. ie Zoom, Focus, Brightness, Autotune & Power<br>

  Yes

  No

  N/A

• BlueRay Player

• Disc play back works.<br>

  Yes

  No

  N/A

• IR transmitter secured on front of BlueRay<br>

  Yes

  No

  N/A

• Phone

• Cisco Phone

• Check that IT Duty Officer, Service Desk, Reception & Security are on speed dial<br>

  Yes

  No

  N/A

• Check for broken stand or secured on wall<br>

  Yes

  No

  N/A

• Test dial<br>

  Yes

  No

  N/A

• Cisco Voicepoint

• Test dial<br>

  Yes

  No

  N/A

• Check satellite mics if applicable<br>

  Yes

  No

  N/A

• Revolab

• Unit is paired with devices (Speaker & Mics)<br>

  Yes

  No

  N/A

• Handset functions<br>

  Yes

  No

  N/A

• charge base<br>

  Yes

  No

  N/A

• Test dial with speaker base<br>

  Yes

  No

  N/A

• Test dial with handset only<br>

  Yes

  No

  N/A

• Podium Plate

• TEST <br>Power Outlet<br>USB<br>Network cable<br>VGA + audio<br>HDMI

  Yes

  No

  N/A

• Wireless keyboard + mouse

• Replace battery<br>

  Yes

  No

  N/A

Notes

• Additional note on this section

Room Control

• Select Room Control system

  Aten/Cramer Switcher

  Crestron

  AMX

  Other

  None

• Auto Switcher

• Switches to laptop source automatically<br>

  Yes

  No

  N/A

• Manual Button Switcher

• Button switches source on press<br>

  Yes

  No

  N/A

• Check VGA+Audio output with an attached laptop<br>

  Yes

  No

  N/A

• Check touchscreen operation and each function and source. ie Power on/off, Volume level, Mic level, Source selection etc... <br>

  Yes

  No

  N/A

• Single Room & Combined Room Modes<br>

  Yes

  No

  N/A

• Motorised Projector Screen Drop & Retract<br>

  Yes

  No

  N/A

• Lighting Control <br>

  Yes

  No

  N/A

• Camera control (Pan,Tilt & Zoom)<br>

  Yes

  No

  N/A

• Integrated Teleconference system (Dial out and Receive calls)

  Yes

  No

  N/A

• Blind & Shade Control Up/Down<br>

  Yes

  No

  N/A

• Mic level<br>

  Yes

  No

  N/A

• Wall Plate

  Yes

  No

  N/A

• Check touchscreen and operation and each functionality, ie Power on/off, volume level, Mic level, multiple source selection etc <br>

  Yes

  No

  N/A

• Motorised Projector Screen Drop & Retract<br>

  Yes

  No

  N/A

• Blind Control<br>

  Yes

  No

  N/A

• Lighting Control

  Yes

  No

  N/A

• Room control function in this room? If No please specify

  Yes

  No

  N/A

Notes

• Additional note on this section

Video Conference Room

• Is this a video conference room?

• Test dial using 6137350 and test in conjunction with other VC site or RealPresence Desktop

• Check touchscreen operation and each function and source. ie Volume level, Mic level, Source selection etc...

  Yes

  No

  N/A

• Recharge - Polycom Group Series remote (USB charge)

  Yes

  No

  N/A

Video Conference Mode

• Audience / Presenter camera display ok<br>

  Yes

  No

  N/A

• Camera operation (Pan,Tilt & Zoom) for Audience / Presenter camera<br>

  Yes

  No

  N/A

• Wipe/Clean camera lens<br>

  Yes

  No

  N/A

Sound Check

• Lecturen Mic<br>

  Yes

  No

  N/A

• Lapel Mic<br>

  Yes

  No

  N/A

• Handheld Mic<br>

  Yes

  No

  N/A

• Ceiling Mic<br>

  Yes

  No

  N/A

• Far site can hear each mic<br>

  Yes

  No

  N/A

Content Check

• Test content from PC - ie youtube clip (video/audio)<br>

  Yes

  No

  N/A

• Test content from Laptop - ie youtube clip (video/audio)<br>

  Yes

  No

  N/A

• Test content from AirMedia

  Yes

  No

  N/A

• Test content from Document Camera<br>

  Yes

  No

  N/A

• Far site was able to see & hear content sent from room

  Yes

  No

  N/A

Polycom Realpresence

• Webcam video works both Far and Near site

  Yes

  No

  N/A

• Far site can hear using Webcam Mic

  Yes

  No

  N/A

• Can hear far site

  Yes

  No

  N/A

• Share content can be seen in this room

  Yes

  No

  N/A

• Far site can see content

  Yes

  No

  N/A

• Note: That content audio may not work at far site if sending using Polycom Realpresence

Notes

• Additional note on this section

AV - Visual

• Select how many projectors in the room

  One Projector

  Two Projectors

  None

• Select globe type

  LCD Projector

  LAMP Projector

• Lamp Hours

• Clean filters<br>

  Yes

  No

  N/A

• Checked lamp warning / any warning lights <br>

  Yes

  No

  N/A

• Check Projector focus, zoom, alignment, colour and aspect ratio<br>

  Yes

  No

  N/A

• Checked for warning lights <br>

  Yes

  No

  N/A

• Check Projector focus, zoom, alignment, colour and aspect ratio<br>

  Yes

  No

  N/A

• Select Projector ONE (Left) globe type

  LCD Projector

  LAMP Projector

• Lamp Hours

• Clean filters<br>

  Yes

  No

  N/A

• Checked lamp warning / any warning lights<br>

  Yes

  No

  N/A

• Check Projector focus, zoom, alignment, colour and aspect ratio<br>

  Yes

  No

  N/A

• Checked warning lights <br>

  Yes

  No

  N/A

• Check Projector focus, zoom, alignment, colour and aspect ratio<br>

  Yes

  No

  N/A

• Select Projector TWO (Right) globe type

  LCD Projector

  LAMP Projector

• Lamp Hours

• Clean filters<br>

  Yes

  No

  N/A

• Checked lamp warning / any warning lights <br>

  Yes

  No

  N/A

• Check Projector focus, zoom, alignment, colour and aspect ratio<br>

  Yes

  No

  N/A

• Checked warning lights <br>

  Yes

  No

  N/A

• Check Projector focus, zoom, alignment, colour and aspect ratio<br>

  Yes

  No

  N/A

• Select how many TV's are in the room

  ONE

  TWO

  None

• Shows Source <br>

  Yes

  No

  N/A

• LCD display ok, no physical marks or damage<br>

  Yes

  No

  N/A

• TV One (Left)

• Shows Source <br>

  Yes

  No

  N/A

• LCD display ok, no physical marks or damage<br>

  Yes

  No

  N/A

• TV Two (Right)

• Shows Source <br>

  Yes

  No

  N/A

• LCD display ok, no physical marks or damage<br>

  Yes

  No

  N/A

Other Equipment

• Interactive Projector (Touch + Pen)

• Test wall mounted controller operation<br>

  Yes

  No

  N/A

• Test functionality (Touch + Pen) Whiteboard/Interactive/PC Annotation Modes<br>

  Yes

  No

  N/A

• Calibration ok

  Yes

  No

  N/A

• Save to USB<br>

  Yes

  No

  N/A

• Replace battery in mounted wall controller (annual)<br>

  Yes

  No

  N/A

• Interactive Pen - replace battery (annual)<br>

  Yes

  No

  N/A

• SmartBoard

• Check calibration<br>

  Yes

  No

  N/A

• Test functionality with Pens<br>

  Yes

  No

  N/A

• Projector and TV remote - replace battery (annual) <br>

  Yes

  No

  N/A

Notes

• Additional note on this section

AV - Audio

• AusPro Amplifier

• Check & Adjust Master/PC volume level<br>

  Yes

  No

  N/A

Speakers

• Clear audio playback from all room speakers

  Yes

  No

  N/A

Microphones

• Podium Mic

• Test operation

  Yes

  No

  N/A

• Inspect for damage or missing. ie foam bonnette

  Yes

  No

  N/A

• Test mute switch

  Yes

  No

  N/A

• Handheld, Lapel mic and Charge unit

• Test operation

  Yes

  No

  N/A

• Handheld, inspect casing for damage

  Yes

  No

  N/A

• Lapel, inspect mic lead and beltpack casing for damage

  Yes

  No

  N/A

• Test mute switch

  Yes

  No

  N/A

• Charges with base

  Yes

  No

  N/A

• Foam bonnette missing/required

  Yes

  No

  N/A

• Ceiling Mic

• Tested under Video Conference Section

  Yes

  No

  N/A

Other

• Hearing loop work in room?

  Yes

  No

  N/A

Notes

• Additional note on this section

Additional Check

• Wireless Access Point operating in room

  Yes

  No

  N/A

Complete Room Check

• Select YES if this room does NOT require a re-visit to complete this audit.

  Yes

  No

• IMPORTANT: To Complete this Audit:

• By clicking on "Complete Audit" means that an audit score of 100% has been reached OR no further attention or follow up can be done in this room.