Clean

Room / ePodium spot check

  • General inspection of AV / ePodium equipment for obvious damage and missing items.

  • General wipe/clean ePodium surfaces/keyboard/mouse/LCD/whiteboard etc…

  • Neaten up or re-tie of visibly loose cables etc...

  • Re-print or Removal of existing labels and instructions is required?

Notes

  • Additional note on this section

Components

Room Components

  • Computer Type

  • PC + Monitor(s) / AIO

  • Install webcam if missing

  • Re-imaged with SCCM

  • Update Computer Description in Active Directory.
    Example format [ Optiplex 9020 - 4B2NB22 - Podium PC - TC.39 ]

  • Test Login and check that image was successful

  • Check PC USB ports include Monitor USB port if applicable

  • Check Screen Resolution for aspect ratio

  • Test playback of CDROM/DVD drive

  • Laptop + Dockstation

  • Re-imaged with SCCM

  • Update Computer Description in Active Directory.
    Example format [ Optiplex 9020 - 4B2NB22 - Podium PC - TC.39 ]

  • Test Login and check that image was successful

  • PC USB ports check include Dosckstation USB

  • Test PC DVD drive and test playback with CD/DVD player software

Other items

  • Document Camera

  • Clean Lens cover and backlight plate

  • Lamps, backlight lighting functioning

  • Onboard control. ie Zoom, Focus, Brightness, Autotune & Power

  • BlueRay Player

  • Disc play back works.

  • IR transmitter secured on front of BlueRay

  • Phone

  • Cisco Phone

  • Check that IT Duty Officer, Service Desk, Reception & Security are on speed dial

  • Check for broken stand or secured on wall

  • Test dial

  • Cisco Voicepoint

  • Test dial

  • Check satellite mics if applicable

  • Revolab

  • Unit is paired with devices (Speaker & Mics)

  • Handset functions

  • charge base

  • Test dial with speaker base

  • Test dial with handset only

  • Podium Plate

  • TEST
    Power Outlet
    USB
    Network cable
    VGA + audio
    HDMI

  • Wireless keyboard + mouse

  • Replace battery

Notes

  • Additional note on this section

Room Control

Room Control

  • Select Room Control system

  • Auto Switcher

  • Switches to laptop source automatically

  • Manual Button Switcher

  • Button switches source on press

  • Check VGA+Audio output with an attached laptop

  • Check touchscreen operation and each function and source. ie Power on/off, Volume level, Mic level, Source selection etc...

  • Single Room & Combined Room Modes

  • Motorised Projector Screen Drop & Retract

  • Lighting Control

  • Camera control (Pan,Tilt & Zoom)

  • Integrated Teleconference system (Dial out and Receive calls)

  • Blind & Shade Control Up/Down

  • Mic level

  • Wall Plate

  • Check touchscreen and operation and each functionality, ie Power on/off, volume level, Mic level, multiple source selection etc

  • Motorised Projector Screen Drop & Retract

  • Blind Control

  • Lighting Control

  • Room control function in this room? If No please specify

Notes

  • Additional note on this section

Video Conference Room

Video Conference Room

  • Is this a video conference room?

  • Test dial using 6137350 and test in conjunction with other VC site or RealPresence Desktop

  • Check touchscreen operation and each function and source. ie Volume level, Mic level, Source selection etc...

  • Recharge - Polycom Group Series remote (USB charge)

Video Conference Mode

  • Audience / Presenter camera display ok

  • Camera operation (Pan,Tilt & Zoom) for Audience / Presenter camera

  • Wipe/Clean camera lens

Sound Check

  • Lecturen Mic

  • Lapel Mic

  • Handheld Mic

  • Ceiling Mic

  • Far site can hear each mic

Content Check

  • Test content from PC - ie youtube clip (video/audio)

  • Test content from Laptop - ie youtube clip (video/audio)

  • Test content from AirMedia

  • Test content from Document Camera

  • Far site was able to see & hear content sent from room

Polycom Realpresence

  • Webcam video works both Far and Near site

  • Far site can hear using Webcam Mic

  • Can hear far site

  • Share content can be seen in this room

  • Far site can see content

  • Note: That content audio may not work at far site if sending using Polycom Realpresence

Notes

  • Additional note on this section

AV - Visual

AV - Visual

  • Select how many projectors in the room

  • Select globe type

  • Lamp Hours

  • Clean filters

  • Checked lamp warning / any warning lights

  • Check Projector focus, zoom, alignment, colour and aspect ratio

  • Checked for warning lights

  • Check Projector focus, zoom, alignment, colour and aspect ratio

  • Select Projector ONE (Left) globe type

  • Lamp Hours

  • Clean filters

  • Checked lamp warning / any warning lights

  • Check Projector focus, zoom, alignment, colour and aspect ratio

  • Checked warning lights

  • Check Projector focus, zoom, alignment, colour and aspect ratio

  • Select Projector TWO (Right) globe type

  • Lamp Hours

  • Clean filters

  • Checked lamp warning / any warning lights

  • Check Projector focus, zoom, alignment, colour and aspect ratio

  • Checked warning lights

  • Check Projector focus, zoom, alignment, colour and aspect ratio

  • Select how many TV's are in the room

  • Shows Source

  • LCD display ok, no physical marks or damage

  • TV One (Left)

  • Shows Source

  • LCD display ok, no physical marks or damage

  • TV Two (Right)

  • Shows Source

  • LCD display ok, no physical marks or damage

Other Equipment

  • Interactive Projector (Touch + Pen)

  • Test wall mounted controller operation

  • Test functionality (Touch + Pen) Whiteboard/Interactive/PC Annotation Modes

  • Calibration ok

  • Save to USB

  • Replace battery in mounted wall controller (annual)

  • Interactive Pen - replace battery (annual)

  • SmartBoard

  • Check calibration

  • Test functionality with Pens

  • Projector and TV remote - replace battery (annual)

Notes

  • Additional note on this section

AV - Audio

AV - Audio

  • AusPro Amplifier

  • Check & Adjust Master/PC volume level

Speakers

  • Clear audio playback from all room speakers

Microphones

  • Podium Mic

  • Test operation

  • Inspect for damage or missing. ie foam bonnette

  • Test mute switch

  • Handheld, Lapel mic and Charge unit

  • Test operation

  • Handheld, inspect casing for damage

  • Lapel, inspect mic lead and beltpack casing for damage

  • Test mute switch

  • Charges with base

  • Foam bonnette missing/required

  • Ceiling Mic

  • Tested under Video Conference Section

Other

  • Hearing loop work in room?

Notes

  • Additional note on this section

Additional Check

Additional Check

  • Wireless Access Point operating in room

Complete Room Check

  • Select YES if this room does NOT require a re-visit to complete this audit.

  • IMPORTANT: To Complete this Audit:

  • By clicking on "Complete Audit" means that an audit score of 100% has been reached OR no further attention or follow up can be done in this room.

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