3M Hard and Soft FM Audit

• Document No.

• Client / Site

• Audit Title

• Conducted on

  Date

ACCESS AND SERVICE PROVISION

• Amey staff, technical team and contractors are signing in/out of site?

• Visitors are greeted and H+S briefed?

• Visitor passes issued, controlled and fully accountable for?

• FM staff are correctly dressed and identifiable?

• Janitor 's office is clean, tidy, secure, functional and uncluttered?

• CCTV - All CCTV cameras are fully functional and moveable and the image is clear?

• The intruder alarm is fully operational?

• Service sheets for security equipment are available and completed correctly?

• System activations were investigated no longer than what is agreed in the contract?

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BUILDING CLEANING SERVICES

• All work orders completed within rectification periods?

• Have measures been implemented to ensure reactive cleans are not repeated?

• Cleaning in home economics departments comply with specification?

• All hard floor areas are free from debris, dust, dirt, spillage and scuffmarks and are displaying an even sheen?

• Crevices, corners and edging are free from any accumulation of ingrained or impacted dirt?

• Temporary safety signs have been put in place when cleaning?

• Soft flooring and furniture have chewing gum removed?

• Both sides of all entry matting and floor areas beneath entry mats are free of dust, debris and soiling?

• Floors are in good condition?

• Carpets are in good condition, firmly fixed and dry?

• All stairs including treads, risers, nosing, banisters, balustrades, handrails, ledges and guards are free from dust, debris, stains, and marks build up?

• All glass and mirrors (excluding external windows) are clean and a streak free finish has been achieved?

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• All paintwork, walls and doors, including framework, is clear of stains, markings, ingrained dust, dirt and cobwebs and has a streak free finish?

• Walls are free from impact damage and paint damage?

• Internal and external walls are free from cracks and other defects?

• All internal paintwork is in fair condition?

• All skirting boards are free from dust and scuff marks?

• Kick plates on doors are clean?

• All furniture, fixtures and fittings (Inc. Sinks) are free from dust and stains, streaks and smears or chemical build up?

• Behind bins are free of dust build up?

• All locker areas are free from rubbish?

• Bins are clean and bin liners have been replaced?

• High level ledges, surfaces and equipment are clean?

• Cleaning cupboards are well presented and free from strong odours?

• All cleaning equipment is clean and serviceable?

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• Additional notes

LIGHTS

• Internal and external lighting operates correctly regarding manual / automatic switching?

• Internal and external luminaires are clear of faulty lamps?

• Internal and external luminaires are clear of deterioration, corrosion or damage?

• Defective lamps and tubes are disposed of in an environmentally sensitive manner?

• Light fittings are free from ingrained dirt, dust stains and markings?

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• Additional notes

EMERGENCY LIGHTING

• Emergency lights are fixed securely?

• LED indicators are lit?

• Diffusers are in good condition?

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• Additional information

LIFT EQUIPMENT

• Alarm system and telephone are operational?

• Up to date lift certificates are available?

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• Additional information

ENERGY MANAGEMENT

• Heating control panel switches are set to Auto?

• Heating boilers are in good working order?

• Variable and constant temperature pumps are working?

• Are there any thermostatic radiator valves missing?

  Yes

  No

• If so, how many?

ELECTRICS/PLANT ROOM

• Switch, Plant and Generator rooms are locked?

• Switch, Plant and Generator rooms are clean?

• Switch, Plant and Generator rooms have correct signage?

• Electrical distribution boards are locked?

• Electrical sockets are in good condition?

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• Additional information

TOILETS AND WATER SYSTEMS

• Does the water from the taps run clear?

• Do the taps operate freely?

• Are taps free from drips?

• Are overflow pipes from toilets and tanks dry?

• Tank and pipe insulation in toilets is in good condition?

• Are exposed pipe works free from condensation?

• Pipe fittings do not leak?

• Pipe work is free from rust/contamination?

• Main water supply stopcock is clearly identified?

• Water system is free of any unusual noise?

• Sanitary ware is in good condition and operates correctly?

• Drainage system is serviceable?

• Drainage system is free of any unusual leaks?

• Drainage system is free of any unusual smells?

• Toilets, including toilet seat, cover and cubicles are clean?

• Toilet paper and paper towels are adequately stocked?

• Toilets and splash backs are free of smears?

• Feminine hygiene machines are working, clean and refilled?

• Feminine hygiene bins are clean and uplifted and replaced within schedules?

• All shower trays are clean and free from water marks?

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• Additional information

WINDOWS

• Inside and external surfaces of windows, including frames, are free of dust, dirt, fingerprints and stains?

• All internal glass and glass partitions, surrounds, ledges, paintwork and fittings are free of dust, stains, markings and smears?

• Window sills are clean, dusted and dry?

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• Additional information

EXTERNAL

• Walk the school and make sure no drains or gullies are blocked

• Grounds are litter free at the end of the litter clearing programme?

• Waste bins are emptied and cleaned and kept in a sanitary condition?

• Pathways and roads are free of an unacceptable accumulation of dirt?

• External fabric of the school is free from dirt and removable marks?

• Gutters and down pipes are free from leaks?

• Roofs are safely accessible to authorised personnel?

• Roofs are free of debris?

• Gutters are free of pooled water and debris?

• Are the gates and the perimeter fencing to the school fully functional and the gates open/close correctly?

• Locks are operational?

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• Additional information

PEST CONTROL

• Sufficient pest control measures are being implemented and maintained to comply with all Statutory Requirements

• There has been no failure to eliminate pest infestation by the end of the eradication programme period?

• Attach any photos to support this section

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• Additional information

ANY OTHER INFORMATION

• Any additional photos

  Media

• Any additional notes for this audit

• Sign here

  Sign

• Select date and time of audit

  Date