AAA Cooper Transportation Annual Service Center Compliance and Safety Inspection Checklist

Fire Prevention and Emergency Action (General)

• Are all exits marked with an exit sign of the proper size and illuminated by a reliable light source (electric or fluorescent are acceptable)

  Yes

  No

  N/A

• Is service center equipped with emergency lighting, is it operable?

  Yes

  No

  N/A

• Are doors and stairs that could be mistaken for an exit appropriately marked? Ex. "Not an exit", "Basement", "Storeroom", etc?

  Yes

  No

  N/A

• Are all exits kept free of obstructions, not locked?

  Yes

  No

  N/A

• Are sufficient exits available?

  Yes

  No

  N/A

• Are fire extinguishers inspected monthly by an ACT employee and annually by an authorized company?

  Yes

  No

  N/A

• Does the inspection tag provide the name, phone number and certification number of the vendor?

  Yes

  No

  N/A

• Are workplace diagrams or maps posted showing escape routes, gathering area and written instructions?

  Yes

  No

  N/A

• Are emergency telephone numbers posted in conspicuous location? (Police, Fire, Medical, and Service Center Management after hours contact numbers)

  Yes

  No

  N/A

• Is an audible alarm system available? (Require if 11 or more individuals occupy the facility at one time)

  Yes

  No

  N/A

• Is the smoke free workplace policy enforced by management and rules observed by all employees?

  Yes

  No

  N/A

• The Eyewash Station is clean, readily accessible, and inspected weekly.

  Yes

  No

  N/A

• The Eyewash fluid is not expired and changed every 6 months.

  Yes

  No

  N/A

• The Eyewash station is not blocked.

  Yes

  No

  N/A

Health and sanitation (general)

• Are eating facilities adequate and clean?

  Yes

  No

  N/A

• Are appliances such as microwave and refrigerator kept clean?

  Yes

  No

  N/A

• Are ample trash containers available and emptied frequently?

  Yes

  No

  N/A

• Are restrooms clean?

  Yes

  No

  N/A

• Is adequate privacy afforded the users? Locks on doors, partitions, locks on individual stalls?

  Yes

  No

  N/A

• Are restrooms equipped with lined trash containers and properly stocked? Toilet paper, hand towels, soap?

  Yes

  No

  N/A

• Are first aid supplies adequately stocked not expired , readily available and accessible.

  Yes

  No

  N/A

• Can emergency response respond within 5 minutes?

  Yes

  No

  N/A

• In general, is noise level ok?

  Yes

  No

  N/A

Electrical / Utilites room or area

• Is the area clean and free from dirt, and combustibles or other cleaning supplies, etc. that could pose a fire threat?

  Yes

  No

  N/A

• Is the area well lighted?

  Yes

  No

  N/A

• Are permanent wiring panels and breakers securely mounted and free of defects?

  Yes

  No

  N/A

• Are outlet covers,switches and receptacles securely mounted and free of defects?

  Yes

  No

  N/A

• Are extension cords in use where permanent wiring is required?

  YES

  NO

• Are breaker or fuse boxes equipped with a cover?

  Yes

  No

  N/A

• Are all breakers or fuses labeled for use or location?

  Yes

  No

  N/A

• Are all vacant spaces in breaker or fuse boxes filled with blanks?

  Yes

  No

  N/A

• Does area in front of breaker panel have a 36 inch clearance?

  Yes

  No

  N/A

• No apparent overloading of outlets?

  Yes

  No

  N/A

• Is heating, cooling or water heating equipment clean and properly operating?

  Yes

  No

  N/A

Office

• Is ample work space available?

  Yes

  No

  N/A

• Are all lead persons and supervisors wearing OSHA approved safety shoes and dressed in
  a fashion that is worthy of business activity.

  Yes

  No

  N/A

• Are all movements such as walking, climbing, use of stairs done in a safe manner?

  Yes

  No

  N/A

• Are office machines, vending machines and water machines grounded and in good repair?

  Yes

  No

  N/A

• Are work stations designed with employee safety and health in mind?

  Yes

  No

  N/A

• Is office equipment clean, used properly,and in good repair?

  Yes

  No

  N/A

• Are unattended desk and file drawers kept closed?

  Yes

  No

  N/A

• Is only one file drawers opened at a time?

  Yes

  No

  N/A

• Are floors and aisle free from trash and debris?

  Yes

  No

  N/A

• Are floors and carpets and ceiling tiles dry and in good condition?no tripping or falling hazard, no water stains on ceiling tiles?

  Yes

  No

  N/A

• Are stairways in good condition and stair railing secure?

  Yes

  No

  N/A

• Are there sufficient trash containers? Are they emptied frequently?

  Yes

  No

  N/A

• Are extension cords and wires free of kinks, splices, cuts and wear?

  Yes

  No

  N/A

• Is the office well lighted, all lights working properly

  Yes

  No

  N/A

• Are work areas kept clean and neat? free of wires or other tripping hazards?

  Yes

  No

  N/A

• Are elevated storage areas or balconies posted as to maximum floor load capacity?

  Yes

  No

  N/A

• Are elevated areas or balconies equipped with guardrails, railings, or other suitable type of fall protection?

  Yes

  No

  N/A

Service Center / Yard

• Are only authorized drivers and vehicles on the yard?

  Yes

  No

  N/A

• Is a speed limit sign posted? (Maximum 10 mph)

  Yes

  No

  N/A

• Is there a fasten seat belt sign posted at the exit gate?

  Yes

  No

  N/A

• Is there a no trespassing-right to search sign and a Smoke Free Workplace sign posted?

  Yes

  No

  N/A

• Are drivers wearing seat belts?

  Yes

  No

  N/A

• Do drivers and hostlers obey speed limits and traffic pattern?

  Yes

  No

  N/A

• Are hostlers following company procedures? (Wearing Safety Vest, Lights On,Seatbelt On, Both Airlines and Power Line Attached)
  

  Yes

  No

  N/A

• Are hostlers inspected on a daily basis at the beginning of each shift?

  Yes

  No

  N/A

• Do drivers and hostlers use hand holds and foot holds properly when getting in and out out tractors, trailers and hostlers?

  Yes

  No

  N/A

• Do hostlers and drivers check to assure path is clear before backing and yielding right of way?

  Yes

  No

  N/A

• Are tractors, trailers and converter gears parked in an orderly manner?

  Yes

  No

  N/A

• Are yard traffic patterns clearly communicated to drivers and hostlers?

  Yes

  No

  N/A

• Is the service center yard and employee parking area free of trash and accumulation?

  Yes

  No

  N/A

• Are trash cans placed in convenient locations and emptied frequently?

  Yes

  No

  N/A

• Is the service center yard and employee parking area free of holes, breaks,
  protrusions or other hazards?

  Yes

  No

  N/A

• Does the building appear to be in good repair

  Yes

  No

  N/A

• Do all drains have adequate covers?

  Yes

  No

  N/A

• Are both the service center yard and employee parking area adequately lighted?

  Yes

  No

  N/A

• Are all lights secure and burning?

  Yes

  No

  N/A

• Do drain gutters channel water away from a walk-ways , steps etc?

  Yes

  No

  N/A

Dock

• Is ample workspace available?

  Yes

  No

  N/A

• Are employees wearing proper footwear (ANSI approved safety shoes)

  Yes

  No

  N/A

• Are all movements such as walking, climbing, and use of stairs and ladders done in a safe manner?

  Yes

  No

  N/A

• Are safe work practices being observed?

  Yes

  No

  N/A

• Is freight handled in such a manner to prevent injury?

  Yes

  No

  N/A

• Is freight stacked properly in vehicles?

  Yes

  No

  N/A

• Are trailer interiors clean, free of hazards, damage, holes in floor, etc?

  Yes

  No

  N/A

• Is freight stacked properly on dock? Not likely to fall over and no overflow into aisles, not stacked more than 5 feet high at corners?

  Yes

  No

  N/A

• Is material handling equipment being used properly?

  Yes

  No

  N/A

• Is material handling equipment properly stored, in good repair and free of dirt and grease?

  Yes

  No

  N/A

• Are stairs, ladders, and ramps in good repair, secure, equipped with hand holds or railings and free of trash and obstructions?

  Yes

  No

  N/A

• Ae there sufficient trash containers and are they emptied frequently?

  Yes

  No

  N/A

• Is dock and dock apron free of trash and debris?

  Yes

  No

  N/A

• Is a dock plate available at each door? Is there an adequate supply of dock plate pullers?

  Yes

  No

  N/A

• Are floors clean, with no defects and free of spilled material?

  Yes

  No

  N/A

• Are dunnage and pallets stored neatly? No fire hazards?

  Yes

  No

  N/A

• Are overhead doors operable and secure?

  Yes

  No

  N/A

• Are all permanent isles clearly defined, marked, and free of freight and trash?

  Yes

  No

  N/A

• Are loading lights available at each door?

  Yes

  No

  N/A

• Are loading lights and wiring operable and free of defects?

  Yes

  No

  N/A

• Are conduit and outlet boxes that supply power to dock free of defects? (No exposed wires - no loose connections)

  Yes

  No

  N/A

• Are "Chock on the Dock" and "Driver Pull Away" procedures being followed?
  Are chocks in use on all vehicles at the dock? (Front Wheel Chocked)

  Yes

  No

  N/A

• Is overhead lighting adequate? Are all lights burning?

  Yes

  No

  N/A

• Are all anti- tilt stands, pins and pin keepers in use on 32 FT lift gates and other vehicles as needed?

  Yes

  No

  N/A

Forklifts

• Are forklifts in overall good condition?

  Yes

  No

  N/A

• Are forklifts inspected on a daily basis before each shift or at the beginning or end or each shift for 24 hour terminal?
  

  Yes

  No

  N/A

• Are forklift inspections maintained on file for 30 days and then destroyed?

  Yes

  No

  N/A

• Are the certifications of repair being signed off?

  Yes

  No

  N/A

• Is each forklift equipped with:

• An operating back up alarm?

  Yes

  No

  N/A

• An overhead guard (bolted down)?

  Yes

  No

  N/A

• Are seat belts operable and being used? (no torn belt webbing)

  Yes

  No

  N/A

• Are brakes, horn, mast, blades, tires and lights free of defects and in good operating condition?

  Yes

  No

  N/A

• Are all forklifts equipped with a specification plate indicating the weight capacity?

  Yes

  No

  N/A

• Are forklifts free of water, oil or other fluid leaks?

  Yes

  No

  N/A

• Are forklifts operated in a safe manner? ( No wheel spinning - operated at a reasonable speed - horns being used)

  Yes

  No

  N/A

• Are forklifts operated by only trained, tested and certified personnel?

  Yes

  No

  N/A

• Do forklift drivers use handholds and footholds properly when getting on and off forklifts?

  Yes

  No

  N/A

• Are forklifts TURNED OFF with brakes set, blades lowered flat to the floor, and controls in neutral when operator is away from the controls or lift is parked?

  Yes

  No

  N/A

• Is forklift refueling area in good order and free of slip trip hazards?

  Yes

  No

  N/A

• Are propane tanks stored in one designated area? Is the area protected from damage?

  Yes

  No

  N/A

• Is the storage area marked "no smoking" and does it bear the NFPA or other suitable sign identifying the hazard "Flammable Gas"?

  Yes

  No

  N/A

• Are personal protective equipment (PPE) requirements being followed when refueling forklifts?

  Yes

  No

  N/A

• Is the personal protective equipment (PPE) clean and serviceable?
  

  Yes

  No

  N/A

• Are safe work practices observed when refueling forklifts?
  

  Safe

  At Risk

  N/A

Terminal Security

• Guards alert, require identification, know procedure for fire and or other emergency?

  Yes

  No

  N/A

• Guard house well lit, proper lights?

  Yes

  No

  N/A

• Fences in good condition, no overgrown areas, free of shadows?

  Yes

  No

  N/A

• Is the electric fence working properly?

  Yes

  No

  N/A

• Is the electric fence notification list updated with the accurate management contact information?

  Yes

  No

  N/A

• Gates in good repair, unused gates locked?

  Yes

  No

  N/A

• Are the extra truck tires secured and kept locked in a tire stand if stored outside?

  Yes

  No

  N/A

• Is there a secure cage , trailer, or area for high value items? Are all loaded trailers locked, sealed and accounted for at the end of each shift?

  Yes

  No

  N/A

• Is overall terminal security adequate?

  Safe

  At Risk

  N/A

Fueling area ( if none leave blank)

• Are fuel pumps attend when in operation?
  Is someone in control of the nozzle at the point of fueling?

  Yes

  No

  N/A

• Is the fuel island kept free of trash and spills?

  Yes

  No

  N/A

• Have provisions been made to prevent fuel from getting into drains in the event of a spill? (Adequate supply of non combustible absorbent, or engineering controls?)

  Yes

  No

  N/A

• Are trash containers available and emptied frequently?

  Yes

  No

  N/A

• Is lighting adequate?

  Yes

  No

  N/A

• Are pumps protected from drainage?

  Yes

  No

  N/A

• In the event of an emergency, is a cut off switch available in a location away from the pumps and clearly marked?

  Yes

  No

  N/A

• Is a properly charged and inspected fire extinguisher available near the fuel pumps? (15-25 feet)

  Yes

  No

  N/A

• Is the fuel area clearly marked as a no smoking area?

  Yes

  No

  N/A

• Are tanks checked regularly to insure no leaks?

  Yes

  No

  N/A

• Are caution fuel storage and fueling instructions signs posted?

  Yes

  No

  N/A

Equipment

• Is equipment clean and overall in good repair? (tread depth, windshield, placards, paint, etc.)

  Yes

  No

  N/A

• Is the electronic VIR completed on a daily basis?

  Yes

  No

  N/A

• Does the annual inspection plate appear on all equipment and is it properly completed?

  Yes

  No

  N/A

• Does all power equipment have a current ERG?

  Yes

  No

  N/A

• Does all power equipment have a Blank Log Book?

  Yes

  No

  N/A

• Does all power equipment have both Omnitracs DOT Quick Reference Cards and a User Manual?

  Yes

  No

  N/A

• Does all power equipment have an current insurance card?

  Yes

  No

  N/A

• Does all power equipment have a current certificate of hazardous materials registration form?

  Yes

  No

  N/A

• Does all power equipment have spare fuses?

  Yes

  No

  N/A

• Are Emergency Triangles present and secure

  Yes

  No

  N/A

Hazardous Material Handling

• Are all personnel that are involved with the transportation of hazardous materials trained in accordance with OSHA standards, dot regulations and company policy?
  

  Yes

  No

  N/A

• Do all service center personnel understand what hazmat commodities ACT does not transport?
  

  Yes

  No

  N/A

• Do the employees know where the ACT written Hazard Communication Standard Program is located?
  

  Yes

  No

  N/A

• Do employees know how to find an SDS sheets when on the company internal website - MyCooper?
  

  Yes

  No

  N/A

• Do supervisors understand not to respond to hazardous material emergencies without the guidance of risk management personnel or Premium environmental services?
  

  Yes

  No

  N/A

• Is a current emergency response guidebook on hand in the office?
  

  Yes

  No

  N/A

• Does the service center have an adequate supply of metal and plastic salvage drums and has access to them in a reasonable amount of time?

  Yes

  No

  N/A

• Are previous markings removed for the exteriors of the over pack drums?

  Yes

  No

  N/A

• Does the service center have a spill kit and is it labeled?

  Yes

  No

  N/A

• Does service center have a spill kit contain:

• Liquid proof gloves?

  Yes

  No

  N/A

• Tight fitting eye protection?

  Yes

  No

  N/A

• Adequate supply of non combustible absorbent?

  Yes

  No

  N/A

• Is the HAZMAT ENFORCER program used for every hazardous material load? (Both inbound and outbound shifts)

  Yes

  No

  N/A

• Are placards applied and removed as required?

  Yes

  No

  N/A

• Are loading and storage restrictions observed?

  Yes

  No

  N/A

• Are all hazmat shipments secured with straps, load bars or blocking? (Dunnage is not proper securement)

  Yes

  No

  N/A

• Are hazardous materials loaded in such a manner as to protect them from damage by other freight or handling equipment?

  Yes

  No

  N/A

• Is a hazardous material storage area clearly designated on the freight dock.

  Yes

  No

  N/A

• Are delivery receipts properly tabbed with a red hazmat sticker per ACT requirements?

  Yes

  No

  N/A

• Is the hazardous materials area free of trash and freight?

  Yes

  No

  N/A

• Are outbound hazmat bill of ladings properly tabbed with a red hazmat sticker and attached to the company travel copy per ACT requirements?

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Are original copies of the BOL attached to travel copies ?

  Yes

  No

  N/A

• Is the hazardous materials area inspected daily for leaking containers?

  Yes

  No

  N/A

• Are all hazardous materials over packs lids fully closed?

  Yes

  No

  N/A

• Are all hazardous materials over packs properly labeled with a placard to communicate the danger of materials inside?

  Yes

  No

  N/A

• Is there an ample supply of Hazardous materials labels(small diamond stickers) and placards and a number kit?
  

  Yes

  No

  N/A

• Do all hazardous materials over packs have a copy of the bill of lading attached to each over pack?

  Yes

  No

  N/A

Bulletin Boards

• Are bulletin boards kept neat, clean and free of postings unrelated to Company Business?

  Yes

  No

  N/A

• Are the following required posters and notices displayed? (These are in addition to those already mentioned in other areas of this inspection)

• Federal 5 in 1 poster?

  Yes

  No

  N/A

• Workers Compensation information including name of insurance carrier or license if state fund, how to report injuries and panel of physicians?

  Yes

  No

  N/A

• Any posters or notices required by local or state government?

  Yes

  No

  N/A

OSHA Requirements

• Are OSHA record keeping requirements in order?

  Yes

  No

  N/A

• Current OSHA 300 log on file?

  Yes

  No

  N/A

• Previous 5 years OSHA 300 logs on file, complete and certified by manager?

  Yes

  No

  N/A

• Injuries/illness entries made on OSHA 300 log within 6 days?

  Yes

  No

  N/A

• All first reports of injury on file, kept separate from 300 log?

  Yes

  No

  N/A

• Is the previous year OSHA 300 log displayed at the appropriate time? (Between February 1 to April 30)

  Yes

  No

  N/A

General Requirements

• Is the terminal monthly self inspection report form being completed?

  Yes

  No

  N/A

• Are the Building and Roof in good repair,

  Yes

  No

  N/A

• Additional comments:

  YES

  NO