1

Shop Fire Prevention and Emergency Action plan

Ingress/Egress

  • Are all exits marked with an exit sign of the proper size and illuminated?

  • If shop is equipped with emergency lighting, is it operable?

  • Are doors and stairways that are not exits or do not lead to exits marked with "not an exit" or the name of the room such as "basement, closet, etc.)

  • Are all exits kept free from obsticles?

  • Are all exits unlocked?

  • Are sufficient exits available?

Fire Safety and Fire Extinguishers

  • Are fire extinguishers placed in a manner that no person is ever more than 50 ft from an extinguisher?

  • Are fire extinguishers inspected monthly by an ACT employee?

  • Are fire extinguishers tested annually by an authorized company?

  • Does the inspection tag provide the name, phone number, and certification number of the vendor and include a statement that the vendor meets the NFPA 10 requirements?

  • Are applicable shop employees been trained on the proper use of a fire extinguisher?

  • Has a smoking policy been implemented?

Emergency Action PLan

  • Is the emergency action plan for the shop current and available?

  • Are work place diagrams or maps posted showing the escape routes, emergency assembly area?

  • Are emergency telephone numbers for police, fire, medical etc. posted in a conspicuous location?

  • Is an audible alarm set up to alert shop personnel in case of an emergency?

  • Have employees received Emergency Action Training (EAP) annual training?

2

Health and Sanitation

Breakroom

  • Are lunch/breakroom areas adequate and clean?

  • Are appliances such as microwave and refrigerator kept clean?

  • Are ample trash containers available and emptied frequently?

Restrooms

  • Are rest rooms clean?

  • Are restrooms properly stocked with toilet paper had towels and soap?

  • Is adequae privacy afforded the users? For example are locks on doors and individual stalls, are shower curtains availabe and in good condition etc.?

  • Are all trash cans equipped with liners?

First aid kits

  • Are first aid kits adequately maintained and not expired?

  • Is the monthly first aid checklist being done?

Office

  • Are office machines, vending machines and water machines in good repair and grounded?

  • Are office machines free of dirt and grease?

Shop

  • Is ample work space available?

  • Are work areas kept clean and neat?

  • Are floors and aisles free from trash and debris?

  • Are floors and carpets dry and in good condition?

  • Are stairways and stairs rails in good condition?

3

Electrical/Utilities Room or Area Panels

  • Are permanent wiring panels and switches securely mounted and free of defects?

  • Are breaker or fuse boxes equipped with a cover?

  • Are all breakers or fuses labeled for use or location?

  • Does area in front of breaker panel have a 3 ft clearance?

  • Is the area clean and free from dirt and combustibles or other cleaning supplies, etc. that could pose a fire hazard?

  • No apparent overloading of outlets?

  • Is area free of loose wires, cords or other tripping hazards?

Shop Equipment, Work Practices and Appearance

  • Are elevated storage areas or balconies posted with the maximum floor load capacity?

  • Are elevated areas or balconies equipped with guard rails, railing or other suitable fall protection?

  • Are chains for hoists or lifts inspected daily?

General Shop Safety

  • Are all movements such as walking, climbing, use of stairs done in a safe manner?

  • Are stairs, ladders, and ramps in good repair, secure, equipped with hand holds or railings and free of trash and obstructions?

  • Are overhead doors operable and secure?

  • Are lights and wiring operable and free of defects?

  • Are chocks in use on all vehicles?

  • Are all anti-tilt stands, pins and pin keepers in use on twin trailers as necessary?

  • Are materials such as tires, tools, etc., stored in such a way that they are not likely to fall over or cause a tripping hazard?

  • Are light cords and hose reels in good repair?

  • Is material handling equipment properly stored, in good repair, free of dirt and grease?

  • Is overhead lighting adequate and operating properly?

  • Are all lights burning?

  • Proper use of equipment guards as needed?

  • Air pressure reduction device used as required?

  • Tools and machines properly used, and within manufacturers specifications?

  • Safety procedures are followed when moving all vehicles?

  • Ventilating devices are used when engines running.

  • Is the general noise level o.k.?

  • Are the Shop Monthly Self Inspection Forms available for the last 12 months?

  • Are employees dressed properly with no loose clothing?

  • Are proper lifting techniques utilized?

  • Are materials handled in such a manner to prevent injury?

  • Is material handling equipment being used properly?

  • Are safe work practices being observed? (No horseplay, chance taking,
    running or jumping). ____ ____ ____ ____

  • Is personal protective equipment used as needed?

  • Hearing protection?

  • Steel toed safety shoes?

  • Eye and/or face protection (safety glasses or goggles, welding hood, safety goggles, face shield)?

4

DRIVING

  • Do shop personnel obey speed limits and traffic patterns while driving Vehicles (including forklifts) on the yard?

  • Do shop employees use the three point hold when getting on and off tractors, trailers, hostlers and forklifts?

  • Do shop drivers check to assure path is clear before backing and do they yield the right of way?

  • Do shop drivers observe the "no rider/passenger" rule?

  • Are safe work practices and personal protective equipment requirements
    observed when refueling forklifts?

  • Are forklifts inspected daily? (check records)

FUELING AREA

  • Are fuel nozzles attended when in use?

  • Is the fuel island kept free of trash and spills?

  • Is an adequate supply of non-combustible absorbents available on the fuel island?

  • Are engineering controls in place that will prevent fuel from getting into
    the environment in the event of a spill?

  • Are trash containers available and emptied frequently?

  • Is lighting adequate on the fuel island?

  • Are pumps protected from damage by bollards or a raised concrete island?

  • In the event of an emergency, is a shutoff switch available in a location away from the pumps and clearly marked?

  • Is a fire extinguisher available within 15’ to 25’ of the fuel pumps?

  • Are the fire extinguishers in good condition and properly charged?

  • Is the fuel area clearly marked as a no smoking area?

  • If tanks are equipped with automatic monitors, are they in proper
    working order?

  • Are the Monthly Fueling Equipment Inspections being done?

5

HAZARDOUS MATERIALS HANDLING

  • Do employees know the AAA Cooper Transportation’s written Hazard Communication Plan is located on the L: Drive in the Safety and Health file?

  • Is the Hazard Communication Poster posted?

  • Do the employees know Material Safety Data Sheets are available during hours of operation through MSDS Online?

  • Do the employees know who to see for access MSDSOnline?

  • Are Material Safety Data Sheets available for all products? Ask someone to show you the MSDS on MSDSOnline for a few shop products.

  • Are the following supplies on hand?

  • a) Gloves for handling corrosives and flammables

  • b) Proper eye protection

  • c) Adequate supply of noncombustible absorbent or appropriate substitute

  • Do supervisors understand they are not to respond to Hazardous Material spills without the guidance of Risk Management?

  • Are chemical storage restrictions observed?

  • Are hazardous materials stored in undamaged containers?

  • Are all containers properly marked with the name of the product and its
    hazard including secondary containers such as spray bottles?

  • Have all shop employees been trained and certified in handling hazardous
    materials and hazard communication?

  • Is extra caution used when handling hazardous materials?

  • Are flame or spark producing operations isolated from flammable or combustible liquids and materials?

  • Containers are grounded when transferring combustible/flammable liquids where appropriate?

  • Are flammable products kept in a fire-proof cabinet and is cabinet
    closed when not in use?

  • If flammable cabinet doors are spring loaded, are they functioning properly?

  • Are incidental chemical spills cleaned up immediately according to the
    Hazard Communication Program?

  • Does the shop have a covered metal container used exclusively and clearly
    labeled for shop rags?

  • Are rags removed in a timely manner?

  • Does the shop have a covered metal can for gasoline with a spring-lid and
    mesh screen in the fill neck?

6

WELDING AND CUTTING

  • Are welding and cutting operations performed safely and in the designated locations?

  • j) The cart is not at risk of being struck by vehicles, equipment, or materials

  • k) Both cylinders have valves closed and protective caps or are connected
    to a properly functioning regulator.

  • Welding or cutting is not allowed to be done inside any enclosed areas such
    as trailers with door closed, etc.?

  • a) Appropriate PPE is being worn

  • c) Gauges are in good repair

  • d) Cylinders are secured (chained)

  • e) Backflash prevention valves are on the torch

  • f) There is only one acetylene and one oxygen cylinder on the cylinder cart

  • g) The cart is specifically designed to hold the cylinders upright

  • h) The cylinders are secured to the cart by straps, chains, etc

  • i) The cart is stored on a firm, level surface

  • b) Leads and hoses are in good repair

MACHINES, EQUIPMENT, AND TOOLS:

  • Electrical equipment, machines, and tools protected by ground or double
    insulation?

  • Are moving parts within seven (7) feet of floor enclosed or provided with
    safety guards?

  • Are hoists, cranes and jacks marked for capacity or load rating, and operated
    within specifications?

  • Are hoists, ropes, slings, and hooks in good condition?

  • Parts/Tool cleaning tank:

  • a) Ventilation is good.

  • b) Tanks have automatic and manual closures.

  • c) Tanks are isolated from sparks and flames

  • d) Is the lid closed when tank is not in use?

  • Are safety goggles and neoprene gloves used while washing parts?

  • Have all employees received scissor lift training if applicable?

  • Is the tire cage of an approved type, in good condition, not bolted to the
    floor and being used when required, if applicable?

  • Does the air compressor have warning labels stating that it starts
    Automatically and that Lockout/Tagout should be used?

  • Are hand tools in good repair- no burrs, loose handles, etc.?

  • Do employees inspect equipment and tools for defects prior to use?

  • Are power tools in good condition?

  • Are ladders, scaffolds, and portable stairs in good repair, and properly used?

  • Are the ladders inspected for defects before each use?

  • Are the ladders rated to hold the capacity of the heaviest shop employee and
    anything that might be carried up the ladder by him?

  • Have all shop employees received Ladder Safety Training?

  • Is the grinder work rest free of excessive wear and chips?

  • Is the work rest no more than one 1/8” distance from the wheel?

  • Is the grinder wheel free of chips, cracks or foreign objects in wheel?

  • Is the grinder tongue guard in place and no more than ¼” from the wheel?

  • Is the grinder eye shield in place when used?

7

Hydraulic Forklift Hoist

  • If the shop is equipped with a hydraulic forklift hoist:

  • a) Are the hydraulic cylinders secure, free of leaks and damage?

  • b) Are safety stands being used, secured, and operating properly?

  • c) Is the battery in the tray and secured to the frame?

  • d) Is the battery tray top secure and are the battery ends tight and secure?

  • e) Are the wires secure, in good operating condition, free from fraying?

  • f) Is the control handle in good operating condition?

  • g) Are wheel locks and safety stands secured and operating properly?

  • h) Are safety stands and wheel locks being used?

  • i) Are all anchor bolts secure and tight to the floor and frame of the lift?

  • j) Is the rack clean and free from grease and oil?

BATTERIES

  • Have applicable employees been trained on battery safety?

  • Are batteries stored properly inside? (on a rack provided by battery
    distributor or placed on a rubber mat or on a wooden table or shelf)

EYEWASH

  • Eyewash station is available, operable, and in good repair?

  • Is the eyewash station being checked and flushed weekly?

  • The eyewash station fluid has not expired

  • The eyewash station is not blocked.

  • Is the eyewash station located a safe distance from electrical outlets or boxes?

8

MAINTENANCE PITS

  • Is a guard rail, or chain in place around any open pit, except inspection
    lane pit when in use?

  • Are pits clean and free of obstructions which could create a trip or fall
    hazard?

  • Are pit stairs and stair railings free of defects?

  • Do pits have explosion proof lighting?

  • Is explosion proof lighting free of defects such as cracked lenses, damaged
    housing, etc.?

LOCKOUT/TAGOUT

  • Have all machines and equipment which will require Lockout\Tagout
    been identified? Review Lockout\Tagout program.

  • Have the Energy Control Procedures been updated at least annually to reflect
    any machine or equipment changes due to purchases, retrofits, or upgrades?

  • Are all machines and equipment which have been identified as requiring
    Lockout\Tagout properly marked with a "CAUTION" sign?

  • Does the shop have an adequate supply of locking devices with two keys?

  • Have all shop employees been trained and certified regarding the
    Lockout\Tagout program? (see "Certificate of Training")

  • Is the Lockout\Tagout sequence being performed properly?

  • Do all supervisors understand their responsibility under the program,
    including shift change and outside contractors performing maintenance
    or service work?

  • Is the Energy Control Procedure List located where the lockout devices
    are stored?

  • Has the Annual Inspection Report for Lockout/Tagout been completed?
    (Insp. Form found on L: drive in Safety & Health folder)

  • Does the air compressor have a warning labels stating that it starts
    automatically and that Lockout should be used?

BULLETIN BOARDS

  • Are bulletin boards required at the shop?

  • Are bulletin boards kept neat, clean and free of postings unrelated to
    company business?

  • Are the following required posters and notices displayed?

  • a) Federal Posters: (5 in 1)

  • b) Worker's compensation information, including name of insurance carrier
    or license if state fund, how to report injuries and panel of physicians?
    (differs from state)

  • Are safety posters, safety notices, and loss prevention posters displayed?

  • a) ATA Ladder poster

  • b) ATA When You’re Not at the Dock... poster

  • c) Eye Protection Poster

  • d) Hearing Protection Poster

  • Are appropriate posters or notices required by state or local governments?
    posted? Local manager must call area Department of Labor to determine
    poster needs.

9

TRUCKS/TRAILERS

  • Are Trucks/Trailers clean inside and out, free of dents?

  • Are tires, catwalks, air hoses, steps, etc. in good condition?

ENVIRONMENTAL

  • If the terminal is covered under a stormwater permit, are materials
    stored outside (such as scrap metal, brake shoes, batteries, etc.) under cover? If no, the items must be covered or stored in such a way that they do not come in contact with stormwater.

  • Are hazardous materials disposed of through the Dothan HDRM dept.?

  • Are all unusable chemicals, contaminated oil dry, etc. scheduled for
    proper disposal or are they going through the OSD disposal process?

  • Are all recyclable materials (scrap steel, shop rags, used oil, etc.) being
    picked up on a regular basis by the recycling company?

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