Ably Fire Safety Ltd - duplicate

• Client

• Address
  Address

• Type of Premises

• Conducted on

  Date

• Prepared by

• Fire Risk Assessment Type

• Responsible Person

• Fire Risk Assessment number

• Front Elevation Photograph

  Media

• This fire risk assessment (FRA) has been undertaken based on the Fire Risk Assessment Company’s <br>understanding of the building’s current design, use, fire strategy and evacuation procedures. It provides an <br>assessment of the risk to life from fire and does not address building or property protection, or business <br>continuity. This report is not an assurance against risk and is based on the best judgement of the Fire Risk <br>Assessment Company. <br>This FRA may rely on information supplied by others and no liability is accepted for the accuracy of such <br>information. Where information has been provided (e.g. regarding corporate policies and procedures or <br>systems maintenance) this will be considered as confirming compliance unless evidence to the contrary is <br>found during the assessment. <br>Information contained in this report should not be relied upon and used by third parties without the express <br>permission of the Fire Risk Assessment Company. <br>This FRA should be subject to review not later than the Recommended Reassessment Date stated in the <br>report or when: <br>a) material alterations to the premises take place; <br>b) a significant change occurs in the matters taken into account when the FRA was carried out; <br>c) a significant change to fire precautions occurs; or <br>d) there is any other reason to suspect that the original FRA might no longer be valid (this might include the <br>occurrence of a fire). <br>This FRA may identify areas to which access was not available during the inspection. In certain instances, the <br>Fire Risk Assessment Company may have made specific recommendations for further inspection in the report, <br>however, as general guidance it is recommended that any areas not accessed are inspected as soon as <br>possible. <br>Assessment of external wall construction and building structure is required for multi-occupied residential <br>buildings, but is a specialist area usually beyond the remit of fire risk assessors. In addition, the level of <br>intrusive access required for complete assessment is impossible to achieve during a non-intrusive FRA. The <br>Fire Risk Assessment Company will therefore usually rely on the provision (by the Client Organisation) of <br>accurate information and assessments by experts when considering the adequacy of these elements. In some <br>cases, it may be appropriate for external walls to be assessed during the FRA but this is limited to low-rise <br>buildings of traditional construction, utilising non-combustible materials, where there is minimal risk of <br>external fire spread. Where the FRA includes an assessment of the external walls, this is based on a nonintrusive visual inspection from ground level and should not be considered as comprehensive. <br>Where it is necessary to establish the height of the top storey to determine the applicability of certain <br>regulations this information is expected to have been supplied by the responsible person. Where this is not <br>made available an estimate will be made using a typical floor to floor height value of 3.0m. It should be noted <br>that this might not be accurate in non-typical buildings and may lead to the incorrect application of legislative <br>requirements. <br>Where this FRA makes comments about fire safety systems these are assumed to have been designed and <br>installed in accordance with the relevant guidance. Inspections of such systems during the FRA are limited to <br>a visual check with no testing being carried out. <br>Where new works, alterations or extensions are noted on-site it is assumed that all appropriate consents and <br>approvals have been obtained. <br>Recommendations made in this report may propose works to be completed which are subject to consents or <br>approvals under other legislation. The Client Organisation should ensure that all appropriate consents and <br>approvals are obtained prior to commencement of any such works. It is assumed that recommendations <br>made in this report will be progressed and carried out by persons who are qualified and competent to do so. <br>Where recommendations made in this report include quantities, these are estimated, indicative values which <br>should not be relied upon without confirmation/remeasurement. <br>Where this report refers to technical guidance such as British Standards it should be taken to be the most <br>recently updated version irrespective of the version cited. If in doubt about any matters relating to the <br>guidance cited reference should be made back to the Fire Risk Assessment Company for clarification

  1-4

  5-6

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  12-19

  20-25

Recommendation Priorities

• All recommendations made for remedial action as result of the fire risk assessment are assigned a priority in this report. The priorities used have an associated timescale for completion of the recommendations. These are as follows: Recommendation Priorities: Recommended Timescales Ultra-high risk - 1 day High risk - 3-6 months Medium risk - 6-12 months Low risk - 12-24 months Management 1 - 1 month Management 2 - 12 months

• Building description

• Number of floors

• Areas accessed

• Areas not accessed

• Building Construction

• Floor/ storey area

• Management extent/ type

• Responsible person for Fire Safety matters

• Person consulted during the Fire Risk Assessment

• Number of residents/ persons in the premises

• Type of occupants

• Any other information relating to the premises

• Photographs of the site

  Media

Fire Safety Legislation

• Fire Safety Legislation applied for this premises

External Wall Assessment (Visual inspection only)

• (a) Wall Construction

• (b) Wall attachments and features

• (c) Window and door details

• (d) Window spandrels and infill panel details

• (e) Risks and mitigation

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• External photographs

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1. Electrical Fire Hazards - Elimination & Reduction

• 1.1 Was the electrical intake/ meter equipment/ cupboard accessed?

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• 1.3 Portable Appliance Testing (PAT) being carried out annually (if required)?

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• 1.3 Does the common/ portable electrical equipment appear in good condition?

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• 1.4 Are the common electrical wiring cables secured according to BS7871:2018 - to ensure they do not collapse in a fire situation?

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• 1.5 Is all electrical equipment clear of combustibles?

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2. Heating Systems

• 2.1 Type of common fixed heating systems

• 2.2 Are there any portable heating system present?

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• 2.3 If there are gas heating systems present - are they enclosed in fire-rated construction/ routed within the building satisfactorily?

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3. Smoking Policies

• 3.1 Is there a 'No Smoking' policy and what arrangements are in place to implement it?

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• 3.2 Is there any evidence of smoking within the premises?

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4. Arson Prevention

• 4.1 What are the arrangements for waste materials/ refuse storage?

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• 4.2 Are the external escape routes clear/ any fire loading close to the building?

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• 4.3 Is the building secure?

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• 4.4 Are there any other issues relating to arson?

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5. Housekeeping

• 5.1 Is the common area clean and tidy?

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• 5.2 Are the common areas free of combustible/ trip hazards?

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• 5.3 Are there any hazardous material present/ stored on the premises?

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• 5.4 Are there any other housekeeping issues?

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6. Cooking Facilities

• 6.1 Type and extent of the cooking facilities.

• 6.2 Are there measures to prevent fires due to the cooking facilities?

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7. Contractors

• 7.1 Is there a policy in place regarding contractors and in-house staff in relation to fire safety, controls and restrictions (eg hot works undertaken)?

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8. Any other issues regarding Fire Hazards (e.g. dangerous substances)?

• 8.1 Any other issues relating to Fire Hazards within the premsies?

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9. Fire Alarm Systems

• 9.1 Does the building have a fire detection system present?

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• 9.2 Does the fire alarm system appear to be in good working condition?

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• 9.3 If within the complex bulding - does the fire alarm have a zone plan displayed?

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• 9.4 Is the fire alarm suitable for this type of building/ type/ risk?

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• 9.5 Is the fire alarm system monitored remotely?

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• 9.6 Are the sampled flats/ bedrooms provided with individual Grade LD3 smoke alarms?

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• 9.7 Are they any other issues relating to the fire alarm systems?

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10. Means of Escape

• 10.1 Is the evacuation strategy appropriate for this building?

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• 10.2 Is the means of escape satisfactory?

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• 10.3 Are the means of escape protected?

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• 10.4 Are there a suitable number of exits?

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• 10.5 Are all exits of a suitable width?

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• 10.6 Are all final exit doors easily openable (without use of a key)?

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• 10.7 Are all steps/ stairs in good condition?

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• 10.8 Are all external paths/ routes in good repair?

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• 10.9 Are travels distances satisfactory?

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• 10.10 Are the means of escape provided with permanent/ manual openings for smoke control?

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• 10.11 Will disabled persons be able to escape from the building?

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• 10.12 Are there any other issues relating to the means of escape?

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11. Emergency Lighting

• 11.1 Is emergency lighting provided?

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• 11.2 Does the emergency lighting appear in good condition (visual check only)?

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• 11.3 Does the emergency lighting cover the internal and external areas of the building sufficiently?

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• 11.4 Are there any other issues relating to the emergency lighting system?

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12. Flat/ Bedroom Entrance Fire Doors

• 12.1 Are all flat/ bedroom entrance doors fire-rated?

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• 12.2 Are all flat/ bedroom entrance doors in good condition (including letterboxes/ defects)?

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• 12.3 Are all flat/ bedroom entrance doors sampled provided with self-closing devices?

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• 12.3.1 Are flat/ bedroom doors checked regularly to ensure self-closing devices are fitted and working correctly?

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• 12.4 Are all flat/ bedroom entrance doors provided with intumescent strips and cold smoke seals?

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• 12.4.1 Are flat/ bedroom entrance doors checked regularly to ensure intumescent strips and cold smoke seals are in place and are in good condition?

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• 12.5 Is the glazing to flat/ bedroom entrance doors fire-rated?

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• 12.6 Are the side panels and fan lights/ panels to flat/ bedroom entrance doors fire-rated?

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• 12.7 Are there any other issues relating to the flat/ bedroom entrance doors?

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• 12.8 Are there any other issues relating to the flat/ bedroom entrance doors?

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13. Common Area Fire Doors

• 13.1 Are all common area doors appropriately fire-rated?

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• 13.2 Are all common area fire doors in good condition?

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• 13.3 Are all common area fire doors sampled provided with self-closing devices?

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• 13.4 Are all common area fire doors provided with intumescent strips and cold smoke seals?

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• 13.5 Is the glazing to the common area doors fire-rated?

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• 13.6 Are the side panels and fan lights/ panels to the common area doors fire-rated?

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• 13.7 Are common area fire doors checked regularly to ensure they are in good condition?

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• 13.8 Are there any other issues relating to the common area fire doors?

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• 13.9 Are there any other issues relating to the common area fire doors?

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14. Compartmentation

• 14.1 Does the compartmentation appear satisfactory (limited visual inspection only)?

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• 14.2 Are there any hidden voids present (if so are they fire-stopped/ enclosed)?

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• 14.3 Are all services cupboards/ risers/ ducts enclosed in fire-resisting construction?

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• 14.4 Are electric meter boxes within the common parts suitably fire rated with no penetrations within?

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• 14.5 Are pipes/ services provided with suitable fire-stopping through the compartmentation walls?

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• 14.6 Are the roof space voids provided with suitable compartmentation?

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• 14.7 Is the electrical intake equipment adequately enclosed in fire-resisting construction?

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• 14.8 If there are common ventilation systems present - are there fire safety systems in place to prevent fire/ smoke spread?

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• 14.9 Are wall and ceiling linings appropriate to limit fire spread?

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• 14.10 Are soft furnishings in common areas appropriate to limit fire spread/growth?

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• 14.11 Are curtains or drapes within common areas appropriate to limit fire spread/growth?

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• 14.12 Are there any other issues relating to the compartmentation?

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• 14.13 Are there any other issues relating to the compartmentation?

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15. Fire Safety Signage/ Notices

• 15.1 Are Fire Action Notices clearly displayed in the correct location with the correct and consistent information completed on them (Stay-Put / Simultaneous Evacuation)

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• 15.2 Is the fire door signage correct?

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• 15.3 Is the Fire Exit/ directional signage correct and adequate?

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• 15.4 Is 'No Smoking' signage provided?

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• 15.5 Are there any other issues relating to Fire Safety signage?

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16. Fire Safety Systems and Equipment

• 16.1 Are portable fire extinguishers provided?

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• 16.2 Has lightning protection been provided?

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• 16.3 Has the building been provided with a Fire Service Drop Key system to gain access?

  Select Ultra-high Risk High Risk Medium Risk Low risk Maintain Standard Not Applicable Management 1 Management 2

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• 16.4 Has the building been provided with a Fire Mains system (Dry/ Wet riser)?

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• 16.5 Has the building been provided with a sprinkler system?

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• 16.6 Has the building been provided with equipment for the evacuation of disabled persons?

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• 16.7 Have fire doors been fitted with automatic hold open or free-swing devices? (Electromagnetic, Dorgards etc.)

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• 16.8 Has the building been provided with a lift for Fire Safety purposes?

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• 16.9 Are there any other issues regarding Fire Safety systems/ equipment?

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17. Management

• 17.1 Has a competent person(s) been appointed within the organisation to assist in undertaking preventative and protective fire safety measures?

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• 17.2 Is there a policy for the fire safety arrangements & proceedures?

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• 17.3 Are there suitable Fire Assembly Points identified?

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• 17.4 Have staff been provided with Fire Safety training?

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• 17.5 Have staff been nominated and trained in the use of fire extingushers?

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• 17.6 Have staff been nominated and trained in assisting with evacuations from the building?

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• 17.7 Are there suitable arrangements for the evacuation of disabled persons (Consider information for residents, PEEPs PCFRAs etc.)?

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• 17.8 Do the Fire Service attend for familiarisation visits?

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• 17.9 Are fire safety checks carried out regularly by staff?

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• 17.10 Are fire drills carried out regularly?

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• 17.11 Are there any other issues relating to Fire Safety Management?

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18. Testing, Maintenance and Records

• 18.1 Is there a Fire Safety log book provided (paper or on-line)?

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• 18.2 Has the common electrical system been serviced in the past five years?

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• 18.3 Are the fixed gas systems serviced annually?

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• 18.4 Is the fire detection/alarm system maintained and tested by a specialist contractor as per BS 5839-1 or BS 5839-6

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• 18.5 Is the emergency lighting is inspected, tested and maintained as per BS EN 50172:2004/BS 5266-8:2004 and BS5266-1:2016?

  Select Ultra-high Risk High Risk Medium Risk Low risk Maintain Standard Not Applicable Management 1 Management 2

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• 18.6 Is fire extinguisher servicing is carried out annually?

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• 18.7 Is the lightning protection system serviced annually?

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• 18.8 Is the Fire Service drop key access system serviced annually?

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• 18.9 Is the fire mains system serviced annually?

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• 18.10 Is the sprinkler system serviced in accordance with relevant guidance?

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• 18.11 Are the disabled evacuation equipment serviced in accordance with relevant guidance?

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• 18.12 Are the fire door 'hold-open' devices serviced in accordance with relevant guidance?

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• 18.13 Is the fire-fighting lift serviced in accordance with relevant guidance?

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• 18.14 Are records kept of the regular Fire Safety checks?

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• 18.15 Are records kept of the fire drills undertaken?

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• 18.16 Are records kept of staff Fire Safety training?

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Final Risk Rating

• Fire Risk Matrix It must be noted here that health and safety action and risk assessment can never entirely eliminate risk, nor is it intended to, but it is used to reduce risk so far as is reasonably practical to an acceptable level. As an aid to calculating acceptable levels of risk, a 5 x 5 matrix can be a useful tool as shown below. It is important to note here, that from this the Responsible Person can “draw a line” so to speak, at what they consider acceptable risk. Likelihood 1 – Improbable (not applicable in residential premises as a fire is always possible) 2 – Possible 3 – Probable 4 – Certain – low speed spread 5 – Certain – high speed spread Severity 1 – Minor Injury 2 – Injury 3 – Serious Injury 4 – Single Fatality 5 – Multiple Fatality Fire Risk (likelihood) is rated with the existing conditions and control measures being in place and strictly adhered to. Injury Severity (consequence) is as if a fire occurs despite the control measures being in place. The resulting assessment is by thoughtful consideration of the above along with the conditions found on site and is represented by the points summary below.

• Taking all of the above into account and in relation to the assessment table below, what is the likelihood of a fire starting?

  1

  2

  3

  4

  5

• Taking all of the above into account and in relation to the table below, what is the likely severity on life safety?

  1

  2

  3

  4

  5

• What is the total score of the two above numbers multiplied together?

  1-4

  5-6

  7-12

  12-19

  20-25

• What is the current risk rating?

  Very Low Risk 1-4

  Low Risk 5-8

  Medium Risk 9-11

  High Risk 12-19

  Very High Risk 20-25

• What are the main reasons for this score?

• This is a “Living Document”. It must be reviewed and changed after corrective works are completed, new equipment, electrical goods / machinery, etc. processes are introduced to the premises, after any change in fire legislation, or because of an incident that could be learnt from at another building, from an occurrence that may increase the threat of arson, or in any case at least within one year of its assessment / last review date. Note changes / actions taken etc. by hand in the boxes above or on a separate sheet attached as required. Date and initial all such entries.

• Fire Risk Assessor Signature

  Sign

• Date of Report

  Date

• Latest date for re-assessment

  One year

  Two years

  Three years

Ably Fire Safety Ltd

• 75 Skomer Drive, Milford Haven, Pembrokeshire, SA73 2RF