ABM Group UK Safety Audit

• Audit Title

• Document No.

• Client

• Site

• Conducted on

  Date

• Prepared by

• Location
  Address

Property Details

Responsible Persons?

• ABM Responsible Person (name and contact details)?

• Contract/Regional Manager

• Nominated Deputy (name and contact details)?

• Site Manager/Supervisor

Description of Property

• Number of Floors?

• Approximate Age?

• Approximate Size?

• Description of Activities Carried out by ABM

Operative Competency

• Operative Name?

• Operative Line Manager?

• Operative Skillset?

• Is the operative wearing the correct uniform and PPE?

  Yes

  No

  N/A

• Have RAMS been read and understood?

  Yes

  No

  N/A

• Are emergency procedures known?

  Yes

  No

  N/A

• Is the operative suitably trained to carry out the task?

  Yes

  No

  N/A

• Is the quality of work acceptable?

  Yes

  No

  N/A

• Have sufficient barriers and signage been used?

  Yes

  No

  N/A
Actions

• Action

Policies and Procedures

• Principal Legislation: The Health & Safety at Work etc Act 1974 Part 1 Section 2 (3)
  "It shall be the duty of every employer to prepare and as often as may be appropriate revise a written statement of his general policy with respect to the health and safety at work of his employees and the organisation and arrangements for the time being in force for carrying out that policy, and to bring the statement and any revision of it to the notice of all of his employees"

• Is a written health & safety policy statement signed and displayed?

  Yes

  No

  N/A

• Is an Environmental policy statement signed and displayed?

  Yes

  No

  N/A

• Is there an health & safety law poster displayed?

  Yes

  No

  N/A

• Is the law poster complete with the correct details?

  Yes

  No

  N/A

• Is there a copy of the current employee liability certificate displayed?

  Yes

  No

  N/A

• Is there a copy of the current public liability certificate displayed?

  Yes

  No

  N/A

• Are ABM accreditation certificates displayed?

  Yes

  No

  N/A

• Safe Contractor, Chas, SIA, NICEIC, Gas Safe, etc.

• Actions

Actions

• Action

Contractor Management

• Principle Legislation: Health and Safety at Work etc Act 1974 (the HSW Act)
  "Employees and contractors have to take care not to endanger themselves, their colleagues or others affected by their work"

• Are all contractors subject to a site induction?

  Yes

  No

  N/A

• Are all contractors issued with an Authority to Work before commencing their taks?

  Yes

  No

  N/A

• Are contractors risk assessments and method statements approved prior to starting their tasks?

  Yes

  No

  N/A

• Are contractor competence certificates available? (NICEIC, Gas Safe etc.)

  Yes

  No

  N/A

• Are the contractors employees certificates of competence available? (IPAF, PASMA etc.)

  Yes

  No

  N/A

• Does the contractor have sufficient public and employee liability insurance?

  Yes

  No

  N/A

• Actions

Actions

• Action

Fire Prevention

• Principal Legislation: Regulatory Reform (Fire Safety) Order 2005 Part 2 Section 8
  "To take such general fire precautions as will ensure, so far as is reasonably practicable, the safety of any of his employees"

• Evacuation plan displayed and understood by all employees?

  Yes

  No

  N/A

• Evacuation procedures discussed regularly?

  Yes

  No

  N/A

• Are fire evacuation drills carried out regularly?

  Yes

  No

  N/A

• Extinguishers in place, clearly marked for type of fire?

  Yes

  No

  N/A

• Extinguishers available with current inspection sign off?

  Yes

  No

  N/A

• Extinguishers are clear from obstructions by a minimum of 1 metre?

  Yes

  No

  N/A

• Are the internal and external fire exits kept clear of obstructions?

  Yes

  No

  N/A

• Are regular inspections carried out on the fire doors and the findings recorded?

  Yes

  No

  N/A

• Fire signage is adequate, clear and undamaged?

  Yes

  No

  N/A

• Is there a current Fire Risk Assessment available?

  Yes

  No

  N/A

• Is the log book regularly updated?

  Yes

  No

  N/A

• Actions

Actions

• Action

Critical

• Does the Technicians time on site concur with the sign in time with Security/Reception?

  Yes

  No

  N/A

• Is arrival time reasonable in conjunction with expected arrival time?

  Yes

  No

  N/A

• Is leaving time from previous day acceptable?

  Yes

  No

  N/A

• Have all operatives attended, including previous days?

  Yes

  No

  N/A

• Has a Risk Assessment been completed and signed by all operatives?

  Yes

  No

  N/A

• Are all operatives wearing company uniform?

  Yes

  No

  N/A

• Have temp workers been issued with over-suits, and wearing them?

  Yes

  No

  N/A

• Are all operatives wearing correct PPE?

  Yes

  No

  N/A

• List the PPE that should be worn?

• Has the Team Leader filled in the stock sheet?

  Yes

  No

  N/A

• Has the procedure sheet been filled in?

  Yes

  No

  N/A

• Have Team Leaders carried out Toolbox Talks?

  Yes

  No

  N/A

• Have Toolbox Talks been signed by all operatives?

  Yes

  No

  N/A

• Is the workplace clean, tidy and suitably set out?

  Yes

  No

  N/A

• Has the Health and Safety box been set out?

  Yes

  No

  N/A

• Is the First Aid box visible, stocked and in date?

  Yes

  No

  N/A

• Have sufficient cones and signage been set out?

  Yes

  No

  N/A

• Are the cleaned floor voids acceptable?

  Yes

  No

  N/A

• Is there dust on stringers (if present)?

  No

  Yes

  N/A

• Have stepladders been checked, is an up to date ladder tag fitted?

  Yes

  No

  N/A

• Is PAT testing in date?

  Yes

  No

  N/A

• Is the Vacuum cable acceptable?

  Yes

  No

  N/A

• Is the filters or casing damaged?

  Yes

  No

  N/A

• Is underneath the equipment clean?

  Yes

  No

  N/A

• Are the tops of equipment clean?

  Yes

  No

  N/A

• Has the Team Leader checked for zinc whiskers on floor panels/inside racks etc?

  Yes

  No

  N/A

• Are there any damaged panels that require reporting?

  Yes

  No

  N/A

• Are operatives using trays to carry solutions?

  Yes

  No

  N/A

• Are rubbish bags tied at the top?

  Yes

  No

  N/A

• Has recyclable waste been segregated?

  Yes

  No

  N/A

• Has any additional work been identified?

  No

  Yes

  N/A

• Van Registration

• Are tyres in a good condition?

  Yes

  No

  N/A

• Is the internal/external condition acceptable?

  Yes

  No

  N/A

• Is the Team Leader completing Quality Audits on operatives?

  Yes

  No

  N/A

• Have any unsafe practices been observed?

• Have any good practices been observed?

• Client meeting feedback?

Actions

• Action

Cleaning Tasks

• Principle Legislation: The Workplace (Health, Safety and Welfare) Regulations 1992 Regulation 9
  (1) Every workplace and the furniture, furnishings and fittings therein shall be kept sufficiently clean.
  (2) The surfaces of the floors, walls and ceilings of all workplaces inside buildings shall be capable of being kept sufficiently clean.

• Are member(s) of staff wearing suitable and sufficient personal protective equipment (PPE) as per the applicable risk assessment(s)?<br>

  Yes

  No

  N/A

• Task(s) being observed

• Did operative inspect equipment prior to use?<br>

  Yes

  No

  N/A

• Is waste being disposed of correctly, in line with client procedures?<br>

  Yes

  No

  N/A

• Are cleaning agents being used as per safety data sheets / COSHH assessments? <br>

  Yes

  No

  N/A

• Is task being carried out / equipment used as per safe systems of work (i.e. in line with training and method statements)?<br>

  Yes

  No

  N/A

• Has adequate warning signage been positioned prominently for others to see?<br>

  Yes

  No

  N/A

• Actions

Actions

• Action

Security

• Principle Legislation: Regulation of Investigatory Powers Act (RIPA) 2000
  RIPA regulates the powers of public bodies to carry out surveillance and investigation and also deals with the interception of communications.
  

• Do the security staff have a proactive attitude?

  Yes

  No

  N/A

• Is a suitable training matrix in place?

  Yes

  No

  N/A

• Are all incidents reported and reviewed?

  Yes

  No

  N/A

• Is suitable and sufficient lines of communication? (Two way radios, mobile phones etc)

  Yes

  No

  N/A

• Is the an appropriate control, distribution and maintenance procedure in place?

  Yes

  No

  N/A

• Are communications functioning adequately?

  Yes

  No

  N/A

• Is CCTV installed?

  Yes

  No

  N/A

• Are all cameras and screens functioning?

  Yes

  No

  N/A

• Is a regular maintenance programme in place?

  Yes

  No

  N/A

• Is an intrusion alarm fitted?

  Yes

  No

  N/A

• Is intrusion alarm regularly inspected and tested?

  Yes

  No

  N/A

• Are reporting lines and procedures clear being followed?

  Yes

  No

  N/A

• Is there an procedure for bomb threats?

  Yes

  No

  N/A

• Is there an evacuation procedure in place?

  Yes

  No

  N/A

• Is there an medical emergency plan in place?

  Yes

  No

  N/A

• Is there a disaster plan should in place?

  Yes

  No

  N/A

• Is there a power failure plan in place?

  Yes

  No

  N/A

• Are drills routinely conducted to retest and validate the plans?

  Yes

  No

  N/A
Actions

• Action

General Safety

• Principal Legislation: The Workplace (Health, Safety & Welfare) Regulations 1992 Regulation 4
  "Every employer shall ensure that every workplace, modification, extension or conversion which is under their control and where any of their employees works complies with any requirement of these Regulations"

• Are temperatures comfortable?

  Yes

  No

  N/A

• Regulation 7 "During working hours, the temperature in all workplaces inside buildings shall be reasonable"

• Are areas free from unpleasant odours?

  Yes

  No

  N/A

• Are noise levels acceptable and below 85 decibels?

  Yes

  No

  N/A

• Is the ventilation adequate?

  Yes

  No

  N/A

• Are aisles, walkways and work areas free from trips and slips hazards?

  Yes

  No

  N/A

• Are stairs, treads and nosings in good condition?

  Yes

  No

  N/A

• Actions

Actions

• Action

• Lighting

Lighting

• Principal Legislation: The Workplace (Health, Safety & Welfare) Regulations 1992 Regulation 8
  "Every workplace shall have suitable and sufficient lighting"
  

• Good natural lighting?

  Yes

  No

  N/A

• Regulation 8 (2) "shall, so far as is reasonably practicable, be by natural light"
  

• Reflected light not causing glare to employees?

  No

  Yes

  N/A

• Light fittings clean and in good condition?

  Yes

  No

  N/A

• Regular lamp replacements carried out?

  Yes

  No

  N/A

• Emergency exit lighting is operational?

  Yes

  No

  N/A

• Regular emergency light testing carried out and recorded?

  Yes

  No

  N/A

• External lighting adequate and sufficient?

  Yes

  No

  N/A

• Actions

Actions

• Action

Office Safety

• Principal Legislation: The Workplace (Health, Safety & Welfare) Regulations 1992
  Regulation 10 "Every room where persons work shall have sufficient floor area, height and unoccupied space for purposes of health, safety and welfare"
  Regulation 11 "Every workstation shall be so arranged that it is suitable both for any person at work in the workplace who is likely to work at that workstation and for any work of the undertaking which is likely to be done there"

• Floor surfaces even and uncluttered?

  Yes

  No

  N/A

• Entry and walkways kept clear?

  Yes

  No

  N/A

• Are waste bins emptied regularly?

  Yes

  No

  N/A

• Sufficient room between desks?

  Yes

  No

  N/A

• Is the workstation sufficiently laid out?

  Yes

  No

  N/A

• Have DSE assessments been completed?

  Yes

  No

  N/A

• Actions

Actions

• Action

Waste Management

• Principal Legislations: The Environmental Protection Act 1990 (including the Duty of Care Regulations)
  The Controlled Waste Regulations 2012.
  The Hazardous Waste Directive 2011.

• Is the Waste Transfer area clean and free from hazards?

  Yes

  No

  N/A

• Is access to compactors/bailers secured?

  Yes

  No

  N/A

• Are operators suitably trained to use the equipment?

  Yes

  No

  N/A

• Is the waste transfer area free from signs of pests?

  Yes

  No

  N/A

• Are bins located at suitable points?

  Yes

  No

  N/A

• Are bins emptied regularly?

  Yes

  No

  N/A

• Are licensed waste disposal contractors used?

  Yes

  No

  N/A

• Are waste transfer notes provided?

  Yes

  No

  N/A

• Actions

Actions

• Action

Welfare Facilities

• Principal Legislation: The Workplace (Health, Safety & Welfare) Regulations 1992 Regulation 25
  "Suitable and sufficient rest facilities shall be provided at readily accessible places"

• Are there facilities for eating and drinking?

  Yes

  No

  N/A

• Is there an adequate provision of drinking water?

  Yes

  No

  N/A

• Are the welfare facilities adequate?

  Yes

  No

  N/A

• Are microwave ovens electrically and radiation leak tested?

  Yes

  No

  N/A

• Is the area free from signs of pests?

  Yes

  No

  N/A

• Actions

Actions

• Action

Storage and Design

• Principal Legislation: Health and Safety at work Act 1974
  Management of Health and Safety at Work Regulations 1999
  Provision and Use of Work Equipment Regulations 1998 (PUWER)

• Materials are stored in racks and bins wherever possible?

  Yes

  No

  N/A

• Storage designed to minimise manual handling?

  Yes

  No

  N/A

• Floors around racking clear of slip and trip hazards?

  Yes

  No

  N/A

• Is racking inspected regularly?

  Yes

  No

  N/A

• Actions

Actions

• Action

Electrical Safety

• Principal Legislation: The Electricity at Work Regulations 1989 Regulation 4
  "All systems shall at all times be of such construction as to prevent, so far as is reasonably practicable, danger"

• Are multiple adapters in use?

  No

  Yes

  N/A

• Is portable equipment tested and tagged?

  Yes

  No

  N/A

• Are there any broken plugs, sockets or switches?

  No

  Yes

  N/A

• Are any power leads across walkways?

  No

  Yes

  N/A

• Are leads frayed or damaged?

  No

  Yes

  N/A

• Are there any strained leads?

  No

  Yes

  N/A

• Are portable power tools in good condition?

  Yes

  No

  N/A

• Are distribution boards secure?

  Yes

  No

  N/A

• Is sufficient insulation (rubber matting) provided for HV boards?

  Yes

  No

  N/A

• Actions

Actions

• Action

Chemical Safety

• Principal Legislation: The Control of Substances Hazardous to Health Regulations 2002 (COSHH) Regulation 3
  "Where a duty is placed by these Regulations on an employer in respect of his employees, he shall, so far as is reasonably practicable, be under a like duty in respect of any other person, whether at work or not, who may be affected by the
  work carried out by the employer"

• Is a Hazardous Substance Register complete and available?

  Yes

  No

  N/A

• Are Material Safety Data Sheets (MSDS) available for all chemicals?

  Yes

  No

  N/A

• Are appropriate storage facilities provided?

  Yes

  No

  N/A

• Have risk assessments been completed for all hazardous substances?

  Yes

  No

  N/A

• Are all containers labelled correctly?

  Yes

  No

  N/A

• Are employees aware of the content of risk assessments?

  Yes

  No

  N/A

• Is the appropriate PPE available in accordance with risk assessments?

  Yes

  No

  N/A

• Are there signs of leakages or spillages?

  No

  Yes

  N/A

• Actions

Actions

• Action

• Ladders

Ladders/Step Ladders

• Principal Legislation: The Work at Height Regulations 2005 Regulation 4
  "Carried out in a manner which is so far as is reasonably practicable safe"

• Are all ladders/step ladders Industrial strength? (Non Household rated, check label.)

  Yes

  No

  N/A

• Are operatives competent in the safe use of ladders?

  Yes

  No

  N/A

• Has a risk assessment been completed for ladders use?

  Yes

  No

  N/A

• Are ladders/step ladders in a good condition?

  Yes

  No

  N/A

• Is there evidence that ladders/step ladders are regularly inspected?

  Yes

  No

  N/A

• If used for or near electrical systems are they non conductive?

  Yes

  No

  N/A

• Actions

Actions

• Action

PPE

• Principal Legislation: The Personal Protective Equipment at Work Regulations 1992 Regulation 8
  " it satisfies the basic health and safety requirements which are applicable to that class or type of PPE and, for the purpose of satisfying those requirements where a transposed harmonised standard covers one or more of the basic health and safety requirements, PPE which conforms to that standard shall be presumed to comply with that or, as the case may be, those basic health and safety requirements"
  

• Are Hi Vis vests worn, when required?

  Yes

  No

  N/A

• Is safety footwear with steel toecaps being worn and soles in good condition?

  Yes

  No

  N/A

• Is eye and face protection available if required?

  Yes

  No

  N/A

• Are the correct gloves readily available and in good condition?

  Yes

  No

  N/A

• Is hearing protection available if required?

  Yes

  No

  N/A

• Is respiratory protection available?

  Yes

  No

  N/A

• Is the PPE sufficient for the risk?

  Yes

  No

  N/A

• Are bump or hard hats available if required?

  Yes

  No

  N/A

• Is PPE clean and in a good condition?

  Yes

  No

  N/A

• Actions

Actions

• Action

• First Aid and Accident Investigation/Reporting

First Aid

• Principal Legislations: Health & Safety (First Aid) Regulations 1981 Regualtion 3
  "An employer shall provide, or ensure that there are provided, such equipment and facilities as are adequate and appropriate in the circumstances for enabling first-aid to be rendered to his employees if they are injured or become ill at work"

• Are First Aid cabinets clearly identified?

  Yes

  No

  N/A

• Are First Aid cabinets and contents clean and orderly?

  Yes

  No

  N/A

• Are the contents regularly checked?

  Yes

  No

  N/A

• Are employees aware of the location of the first aid cabinets?

  Yes

  No

  N/A

• Are first aid officers accessible?

  Yes

  No

  N/A

• Are emergency contact details displayed?

  Yes

  No

  N/A

• Are detailed accident investigation records kept?

  Yes

  No

  N/A

• Are there accident/incident and near miss reports available?

  Yes

  No

  N/A

• Is there easy access to First Aid cabinets?

  Yes

  No

  N/A

• Actions

Actions

• Action

Environmental Impacts

• Principal Legislation: Environmental Protection Act 1990
  The Town and Country Planning (Environmental Impact Assessment) Regulations 2011

• Are the surface drains clear and free flowing?

  Yes

  No

  N/A

• Is the landscaping well maintained?

  Yes

  No

  N/A

• Is there any evidence of any fuel spillages?

  No

  Yes

  N/A

• Are spillage kits available where required?

  Yes

  No

  N/A

• Have operatives received training to respond to spillages?

  Yes

  No

  N/A

• Are all spillages recorded?

  Yes

  No

  N/A

• Are storage tanks bunded and bunds are clean?

  Yes

  No

  N/A

• Actions

Actions

• Action

External

• Principal Legislation: The Workplace (Health, Safety & Welfare) Regulations 1992 Regulation 12
  "The floor, or surface of the traffic route, shall have no hole or slope, or be uneven or slippery so as, in each case, to expose any person to a risk to his health or safety"
  

• Are roadways, car parks and service yards in a good condition?

  Yes

  No

  N/A

• Do all walkways have adequate lighting?

  Yes

  No

  N/A

• Are pathways clear of obstructions and free from vegetation?

  Yes

  No

  N/A

• Is there any evidence of vermin activity?

  No

  Yes

  N/A

• Actions

Actions

• Action

• Plant Work Equipment

Plant Equipment

• Principal Legislation: Lifting Operations & Lifting Equipment Regulations 1998 (LOLER)
  Provision & Use of Work Equipment Regulations 1998 (PUWER) Regulation 4
  "Every employer shall ensure that work equipment is so constructed or adapted as to be suitable for the purpose for which it is used or provided"

• Is all lifting equipment subject to regular testing by a competent person?

  Yes

  No

  N/A

• Are current inspection certificates available for all lifting devices?

  Yes

  No

  N/A

• Are inspections conducted before use?

  Yes

  No

  N/A

• Is all work equipment identified and in good condition and suitable for use?

  Yes

  No

  N/A

• Have employees had suitable & sufficient training in the use of their work equipment?

  Yes

  No

  N/A

• Where required, are all guards and screens fitted and in a good condition?

  Yes

  No

  N/A

• Is all work equipment subject to regular test and inspections?

  Yes

  No

  N/A

• Actions

Actions

• Action

• Risk Assessment/Permits to Works

Risk Assessment and Training

• Principal Legislation: The Management of Health & Safety at Work Regulations 1999 (MHSWR) Regulation 3
  "That all employers assess the risks to the health and safety of their employees while they are at work"

• Have suitable & sufficient general workplace risk assessments been undertaken for the tasks?

  Yes

  No

  N/A

• Have suitable & sufficient method statements been completed for the undertaken tasks?

  Yes

  No

  N/A

• Is there evidence that the company procedures have been followed for issuing permits/authority to work?

  Yes

  No

  N/A

• Is there evidence that risk assessments and method statements are approved prior to issuing a permit/authority to work?

  Yes

  No

  N/A

• Have permit/Authority to work been signed by both parties?

  Yes

  No

  N/A

• Actions

Actions

• Action

• Asbestos Management (Built before 2000)

Asbestos Management

• Principal Legislation: The Control of Asbestos Regulations 2012 Regulation 10
  Every employer must ensure that any employee employed by that employer is given adequate information, instruction and training where that employee is or is liable to be exposed to asbestos"

• Has the property got an asbestos register?

  Yes

  No

  N/A

• Has the property had an asbestos survey?

  Yes

  No

  N/A

• Is the asbestos register up to date?

  Yes

  No

  N/A

• Are operatives aware of the location(s) of asbestos?

  Yes

  No

  N/A

• Have operatives had asbestos awareness training?

  Yes

  No

  N/A

• Actions

Actions

• Action

Legionella Management

• Principal Legislation: The Health and Safety at Work Act 1974
  Control of Substances Hazardous to Health Regulations 2002

• Has the building had a legionella risk assessment?

  Yes

  No

  N/A

• Is the legionella risk assessment up to date?

  Yes

  No

  N/A

• Have operatives had legionella awareness training?

  Yes

  No

  N/A

• Is the log book regularly updated?

  Yes

  No

  N/A

• Actions

Actions

• Action

Training

• Principle Legislation: The Health and Safety at Work etc Act 1974
  "Requires the employer to provide whatever information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of their employees"

• Have all new operatives received an induction?

  Yes

  No

  N/A

• Have all operatives received refresher/toolbox training in manual handling?

  Yes

  No

  N/A

• Have the mandatory toolbox talks been taken?

  Yes

  No

  N/A

• Have operatives received site specific training?

  Yes

  No

  N/A

• Is there evidence that toolbox talks are carried out?

  Yes

  No

  N/A

• Is the site training matrix up to date?

  Yes

  No

  N/A

• Are operatives aware of The Learning Pages?

  Yes

  No

  N/A

• Actions

Actions

• Action

Action Plan

• Item Reference

• Requirement

  Risk 0

  Risk 1

  Risk 2

  Risk 3

  Risk 4

• Timescale

• Person responsible for completing action?

• The Risk Rating.
  "A risk assessment is an important step in protecting our employees and our business, as well as complying with the law. It helps us focus on the risks that really matter in the workplace - the ones with the potential to cause real harm"
  The risk assessment uses the basic definitions:- A hazard is anything that may cause harm. The risk is the chance high or low, that somebody could be harmed together with an indication of how serious the harm could be.
  
  H&S Risk
  
  Level 0 = Risk Minimal, no additional action required
  
  Level 1 = Risk Slight, take actions when other more significant risks have been completed
  
  Level 2 = Risk Possible, take actions when operationally practicable
  
  Level 3 = Risk Probable, take actions as soon as possible
  
  Level 4 = High Risk, take immediate actions to reduce the risk, (a re-inspection is required within 1 month)
  

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