Property Details

    Property Details

Responsible Persons?

  • ABM Responsible Person (name and contact details)?

  • Contract/Regional Manager

  • Nominated Deputy (name and contact details)?

  • Site Manager/Supervisor

Description of Property

  • Number of Floors?

  • Approximate Age?

  • Approximate Size?

  • Description of Activities Carried out by ABM

Operative Competence

    Operative Competency
  • Operative Name?

  • Operative Line Manager?

  • Operative Skillset?

  • Is the operative wearing the correct uniform and PPE?

  • Have RAMS been read and understood?

  • Are emergency procedures known?

  • Is the operative suitably trained to carry out the task?

  • Is the quality of work acceptable?

  • Have sufficient barriers and signage been used?

  • Actions
  • Action

Policies and Procedures

    Policies and Procedures
  • Principal Legislation: The Health & Safety at Work etc Act 1974 Part 1 Section 2 (3)
    "It shall be the duty of every employer to prepare and as often as may be appropriate revise a written statement of his general policy with respect to the health and safety at work of his employees and the organisation and arrangements for the time being in force for carrying out that policy, and to bring the statement and any revision of it to the notice of all of his employees"

  • Is a written health & safety policy statement signed and displayed?

  • Is an Environmental policy statement signed and displayed?

  • Is there an health & safety law poster displayed?

  • Is the law poster complete with the correct details?

  • Is there a copy of the current employee liability certificate displayed?

  • Is there a copy of the current public liability certificate displayed?

  • Are ABM accreditation certificates displayed?

  • Safe Contractor, Chas, SIA, NICEIC, Gas Safe, etc.

  • Actions

  • Actions
  • Action

Contractor Management

    Contractor Management
  • Principle Legislation: Health and Safety at Work etc Act 1974 (the HSW Act)
    "Employees and contractors have to take care not to endanger themselves, their colleagues or others affected by their work"

  • Are all contractors subject to a site induction?

  • Are all contractors issued with an Authority to Work before commencing their taks?

  • Are contractors risk assessments and method statements approved prior to starting their tasks?

  • Are contractor competence certificates available? (NICEIC, Gas Safe etc.)

  • Are the contractors employees certificates of competence available? (IPAF, PASMA etc.)

  • Does the contractor have sufficient public and employee liability insurance?

  • Actions

  • Actions
  • Action

Fire Prevention

    Fire Prevention
  • Principal Legislation: Regulatory Reform (Fire Safety) Order 2005 Part 2 Section 8
    "To take such general fire precautions as will ensure, so far as is reasonably practicable, the safety of any of his employees"

  • Evacuation plan displayed and understood by all employees?

  • Evacuation procedures discussed regularly?

  • Are fire evacuation drills carried out regularly?

  • Extinguishers in place, clearly marked for type of fire?

  • Extinguishers available with current inspection sign off?

  • Extinguishers are clear from obstructions by a minimum of 1 metre?

  • Are the internal and external fire exits kept clear of obstructions?

  • Are regular inspections carried out on the fire doors and the findings recorded?

  • Fire signage is adequate, clear and undamaged?

  • Is there a current Fire Risk Assessment available?

  • Is the log book regularly updated?

  • Actions

  • Actions
  • Action


  • Does the Technicians time on site concur with the sign in time with Security/Reception?

  • Is arrival time reasonable in conjunction with expected arrival time?

  • Is leaving time from previous day acceptable?

  • Have all operatives attended, including previous days?

  • Has a Risk Assessment been completed and signed by all operatives?

  • Are all operatives wearing company uniform?

  • Have temp workers been issued with over-suits, and wearing them?

  • Are all operatives wearing correct PPE?

  • List the PPE that should be worn?

  • Has the Team Leader filled in the stock sheet?

  • Has the procedure sheet been filled in?

  • Have Team Leaders carried out Toolbox Talks?

  • Have Toolbox Talks been signed by all operatives?

  • Is the workplace clean, tidy and suitably set out?

  • Has the Health and Safety box been set out?

  • Is the First Aid box visible, stocked and in date?

  • Have sufficient cones and signage been set out?

  • Are the cleaned floor voids acceptable?

  • Is there dust on stringers (if present)?

  • Have stepladders been checked, is an up to date ladder tag fitted?

  • Is PAT testing in date?

  • Is the Vacuum cable acceptable?

  • Is the filters or casing damaged?

  • Is underneath the equipment clean?

  • Are the tops of equipment clean?

  • Has the Team Leader checked for zinc whiskers on floor panels/inside racks etc?

  • Are there any damaged panels that require reporting?

  • Are operatives using trays to carry solutions?

  • Are rubbish bags tied at the top?

  • Has recyclable waste been segregated?

  • Has any additional work been identified?

  • Van Registration

  • Are tyres in a good condition?

  • Is the internal/external condition acceptable?

  • Is the Team Leader completing Quality Audits on operatives?

  • Have any unsafe practices been observed?

  • Have any good practices been observed?

  • Client meeting feedback?

  • Actions
  • Action

Cleaning Tasks

    Cleaning Tasks
  • Principle Legislation: The Workplace (Health, Safety and Welfare) Regulations 1992 Regulation 9
    (1) Every workplace and the furniture, furnishings and fittings therein shall be kept sufficiently clean.
    (2) The surfaces of the floors, walls and ceilings of all workplaces inside buildings shall be capable of being kept sufficiently clean.

  • Are member(s) of staff wearing suitable and sufficient personal protective equipment (PPE) as per the applicable risk assessment(s)?<br>

  • Task(s) being observed

  • Did operative inspect equipment prior to use?<br>

  • Is waste being disposed of correctly, in line with client procedures?<br>

  • Are cleaning agents being used as per safety data sheets / COSHH assessments? <br>

  • Is task being carried out / equipment used as per safe systems of work (i.e. in line with training and method statements)?<br>

  • Has adequate warning signage been positioned prominently for others to see?<br>

  • Actions

  • Actions
  • Action


  • Principle Legislation: Regulation of Investigatory Powers Act (RIPA) 2000
    RIPA regulates the powers of public bodies to carry out surveillance and investigation and also deals with the interception of communications.

  • Do the security staff have a proactive attitude?

  • Is a suitable training matrix in place?

  • Are all incidents reported and reviewed?

  • Is suitable and sufficient lines of communication? (Two way radios, mobile phones etc)

  • Is the an appropriate control, distribution and maintenance procedure in place?

  • Are communications functioning adequately?

  • Is CCTV installed?

  • Are all cameras and screens functioning?

  • Is a regular maintenance programme in place?

  • Is an intrusion alarm fitted?

  • Is intrusion alarm regularly inspected and tested?

  • Are reporting lines and procedures clear being followed?

  • Is there an procedure for bomb threats?

  • Is there an evacuation procedure in place?

  • Is there an medical emergency plan in place?

  • Is there a disaster plan should in place?

  • Is there a power failure plan in place?

  • Are drills routinely conducted to retest and validate the plans?

  • Actions
  • Action


    General Safety
  • Principal Legislation: The Workplace (Health, Safety & Welfare) Regulations 1992 Regulation 4
    "Every employer shall ensure that every workplace, modification, extension or conversion which is under their control and where any of their employees works complies with any requirement of these Regulations"

  • Are temperatures comfortable?

  • Regulation 7 "During working hours, the temperature in all workplaces inside buildings shall be reasonable"

  • Are areas free from unpleasant odours?

  • Are noise levels acceptable and below 85 decibels?

  • Is the ventilation adequate?

  • Are aisles, walkways and work areas free from trips and slips hazards?

  • Are stairs, treads and nosings in good condition?

  • Actions

  • Actions
  • Action


  • Lighting

  • Lighting
  • Principal Legislation: The Workplace (Health, Safety & Welfare) Regulations 1992 Regulation 8
    "Every workplace shall have suitable and sufficient lighting"

  • Good natural lighting?

  • Regulation 8 (2) "shall, so far as is reasonably practicable, be by natural light"

  • Reflected light not causing glare to employees?

  • Light fittings clean and in good condition?

  • Regular lamp replacements carried out?

  • Emergency exit lighting is operational?

  • Regular emergency light testing carried out and recorded?

  • External lighting adequate and sufficient?

  • Actions

  • Actions
  • Action

Office Safety

    Office Safety
  • Principal Legislation: The Workplace (Health, Safety & Welfare) Regulations 1992
    Regulation 10 "Every room where persons work shall have sufficient floor area, height and unoccupied space for purposes of health, safety and welfare"
    Regulation 11 "Every workstation shall be so arranged that it is suitable both for any person at work in the workplace who is likely to work at that workstation and for any work of the undertaking which is likely to be done there"

  • Floor surfaces even and uncluttered?

  • Entry and walkways kept clear?

  • Are waste bins emptied regularly?

  • Sufficient room between desks?

  • Is the workstation sufficiently laid out?

  • Have DSE assessments been completed?

  • Actions

  • Actions
  • Action

Waste Management

    Waste Management
  • Principal Legislations: The Environmental Protection Act 1990 (including the Duty of Care Regulations)
    The Controlled Waste Regulations 2012.
    The Hazardous Waste Directive 2011.

  • Is the Waste Transfer area clean and free from hazards?

  • Is access to compactors/bailers secured?

  • Are operators suitably trained to use the equipment?

  • Is the waste transfer area free from signs of pests?

  • Are bins located at suitable points?

  • Are bins emptied regularly?

  • Are licensed waste disposal contractors used?

  • Are waste transfer notes provided?

  • Actions

  • Actions
  • Action

Welfare Facilities

    Welfare Facilities
  • Principal Legislation: The Workplace (Health, Safety & Welfare) Regulations 1992 Regulation 25
    "Suitable and sufficient rest facilities shall be provided at readily accessible places"

  • Are there facilities for eating and drinking?

  • Is there an adequate provision of drinking water?

  • Are the welfare facilities adequate?

  • Are microwave ovens electrically and radiation leak tested?

  • Is the area free from signs of pests?

  • Actions

  • Actions
  • Action

Storage Design and Use

    Storage and Design
  • Principal Legislation: Health and Safety at work Act 1974
    Management of Health and Safety at Work Regulations 1999
    Provision and Use of Work Equipment Regulations 1998 (PUWER)

  • Materials are stored in racks and bins wherever possible?

  • Storage designed to minimise manual handling?

  • Floors around racking clear of slip and trip hazards?

  • Is racking inspected regularly?

  • Actions

  • Actions
  • Action

Electrical Safety

    Electrical Safety
  • Principal Legislation: The Electricity at Work Regulations 1989 Regulation 4
    "All systems shall at all times be of such construction as to prevent, so far as is reasonably practicable, danger"

  • Are multiple adapters in use?

  • Is portable equipment tested and tagged?

  • Are there any broken plugs, sockets or switches?

  • Are any power leads across walkways?

  • Are leads frayed or damaged?

  • Are there any strained leads?

  • Are portable power tools in good condition?

  • Are distribution boards secure?

  • Is sufficient insulation (rubber matting) provided for HV boards?

  • Actions

  • Actions
  • Action

Chemical Safety

    Chemical Safety
  • Principal Legislation: The Control of Substances Hazardous to Health Regulations 2002 (COSHH) Regulation 3
    "Where a duty is placed by these Regulations on an employer in respect of his employees, he shall, so far as is reasonably practicable, be under a like duty in respect of any other person, whether at work or not, who may be affected by the
    work carried out by the employer"

  • Is a Hazardous Substance Register complete and available?

  • Are Material Safety Data Sheets (MSDS) available for all chemicals?

  • Are appropriate storage facilities provided?

  • Have risk assessments been completed for all hazardous substances?

  • Are all containers labelled correctly?

  • Are employees aware of the content of risk assessments?

  • Is the appropriate PPE available in accordance with risk assessments?

  • Are there signs of leakages or spillages?

  • Actions

  • Actions
  • Action


  • Ladders

  • Ladders/Step Ladders
  • Principal Legislation: The Work at Height Regulations 2005 Regulation 4
    "Carried out in a manner which is so far as is reasonably practicable safe"

  • Are all ladders/step ladders Industrial strength? (Non Household rated, check label.)

  • Are operatives competent in the safe use of ladders?

  • Has a risk assessment been completed for ladders use?

  • Are ladders/step ladders in a good condition?

  • Is there evidence that ladders/step ladders are regularly inspected?

  • If used for or near electrical systems are they non conductive?

  • Actions

  • Actions
  • Action


  • Principal Legislation: The Personal Protective Equipment at Work Regulations 1992 Regulation 8
    " it satisfies the basic health and safety requirements which are applicable to that class or type of PPE and, for the purpose of satisfying those requirements where a transposed harmonised standard covers one or more of the basic health and safety requirements, PPE which conforms to that standard shall be presumed to comply with that or, as the case may be, those basic health and safety requirements"

  • Are Hi Vis vests worn, when required?

  • Is safety footwear with steel toecaps being worn and soles in good condition?

  • Is eye and face protection available if required?

  • Are the correct gloves readily available and in good condition?

  • Is hearing protection available if required?

  • Is respiratory protection available?

  • Is the PPE sufficient for the risk?

  • Are bump or hard hats available if required?

  • Is PPE clean and in a good condition?

  • Actions

  • Actions
  • Action

First Aid

  • First Aid and Accident Investigation/Reporting

  • First Aid
  • Principal Legislations: Health & Safety (First Aid) Regulations 1981 Regualtion 3
    "An employer shall provide, or ensure that there are provided, such equipment and facilities as are adequate and appropriate in the circumstances for enabling first-aid to be rendered to his employees if they are injured or become ill at work"

  • Are First Aid cabinets clearly identified?

  • Are First Aid cabinets and contents clean and orderly?

  • Are the contents regularly checked?

  • Are employees aware of the location of the first aid cabinets?

  • Are first aid officers accessible?

  • Are emergency contact details displayed?

  • Are detailed accident investigation records kept?

  • Are there accident/incident and near miss reports available?

  • Is there easy access to First Aid cabinets?

  • Actions

  • Actions
  • Action

Environmental Impacts

    Environmental Impacts
  • Principal Legislation: Environmental Protection Act 1990
    The Town and Country Planning (Environmental Impact Assessment) Regulations 2011

  • Are the surface drains clear and free flowing?

  • Is the landscaping well maintained?

  • Is there any evidence of any fuel spillages?

  • Are spillage kits available where required?

  • Have operatives received training to respond to spillages?

  • Are all spillages recorded?

  • Are storage tanks bunded and bunds are clean?

  • Actions

  • Actions
  • Action


  • Principal Legislation: The Workplace (Health, Safety & Welfare) Regulations 1992 Regulation 12
    "The floor, or surface of the traffic route, shall have no hole or slope, or be uneven or slippery so as, in each case, to expose any person to a risk to his health or safety"

  • Are roadways, car parks and service yards in a good condition?

  • Do all walkways have adequate lighting?

  • Are pathways clear of obstructions and free from vegetation?

  • Is there any evidence of vermin activity?

  • Actions

  • Actions
  • Action

Plant/Work Equipment

  • Plant Work Equipment

  • Plant Equipment
  • Principal Legislation: Lifting Operations & Lifting Equipment Regulations 1998 (LOLER)
    Provision & Use of Work Equipment Regulations 1998 (PUWER) Regulation 4
    "Every employer shall ensure that work equipment is so constructed or adapted as to be suitable for the purpose for which it is used or provided"

  • Is all lifting equipment subject to regular testing by a competent person?

  • Are current inspection certificates available for all lifting devices?

  • Are inspections conducted before use?

  • Is all work equipment identified and in good condition and suitable for use?

  • Have employees had suitable & sufficient training in the use of their work equipment?

  • Where required, are all guards and screens fitted and in a good condition?

  • Is all work equipment subject to regular test and inspections?

  • Actions

  • Actions
  • Action

Risk Assessments/Permits

  • Risk Assessment/Permits to Works

  • Risk Assessment and Training
  • Principal Legislation: The Management of Health & Safety at Work Regulations 1999 (MHSWR) Regulation 3
    "That all employers assess the risks to the health and safety of their employees while they are at work"

  • Have suitable & sufficient general workplace risk assessments been undertaken for the tasks?

  • Have suitable & sufficient method statements been completed for the undertaken tasks?

  • Is there evidence that the company procedures have been followed for issuing permits/authority to work?

  • Is there evidence that risk assessments and method statements are approved prior to issuing a permit/authority to work?

  • Have permit/Authority to work been signed by both parties?

  • Actions

  • Actions
  • Action

Asbestos Management

  • Asbestos Management (Built before 2000)

  • Asbestos Management
  • Principal Legislation: The Control of Asbestos Regulations 2012 Regulation 10
    Every employer must ensure that any employee employed by that employer is given adequate information, instruction and training where that employee is or is liable to be exposed to asbestos"

  • Has the property got an asbestos register?

  • Has the property had an asbestos survey?

  • Is the asbestos register up to date?

  • Are operatives aware of the location(s) of asbestos?

  • Have operatives had asbestos awareness training?

  • Actions

  • Actions
  • Action

Legionella Management

    Legionella Management
  • Principal Legislation: The Health and Safety at Work Act 1974
    Control of Substances Hazardous to Health Regulations 2002

  • Has the building had a legionella risk assessment?

  • Is the legionella risk assessment up to date?

  • Have operatives had legionella awareness training?

  • Is the log book regularly updated?

  • Actions

  • Actions
  • Action


  • Principle Legislation: The Health and Safety at Work etc Act 1974
    "Requires the employer to provide whatever information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of their employees"

  • Have all new operatives received an induction?

  • Have all operatives received refresher/toolbox training in manual handling?

  • Have the mandatory toolbox talks been taken?

  • Have operatives received site specific training?

  • Is there evidence that toolbox talks are carried out?

  • Is the site training matrix up to date?

  • Are operatives aware of The Learning Pages?

  • Actions

  • Actions
  • Action

Action Plan

    Action Plan
  • Item Reference

  • Requirement

  • Timescale

  • Person responsible for completing action?

Understanding the Audit Scoring

  • The Risk Rating.
    "A risk assessment is an important step in protecting our employees and our business, as well as complying with the law. It helps us focus on the risks that really matter in the workplace - the ones with the potential to cause real harm"
    The risk assessment uses the basic definitions:- A hazard is anything that may cause harm. The risk is the chance high or low, that somebody could be harmed together with an indication of how serious the harm could be.

    H&S Risk

    Level 0 = Risk Minimal, no additional action required

    Level 1 = Risk Slight, take actions when other more significant risks have been completed

    Level 2 = Risk Possible, take actions when operationally practicable

    Level 3 = Risk Probable, take actions as soon as possible

    Level 4 = High Risk, take immediate actions to reduce the risk, (a re-inspection is required within 1 month)

Comments and Signature

  • Document Sign Off

  • Sign Off
  • Add signature

  • Comments

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