ABM Supervisor Site Audit

Health & Safety Poster Displayed - With ABM Health & Safety Representative information

ABM Insurance Policies Displayed and in Date

ABM Health & Safety Statement and Management Plan in date and Displayed or in Site Log Book.

ABM Environmental Management Statement in date and Displayed or in Site Log Book

ABM COSHH Policy in date and Displayed or in Site Log Book

ABM Call-Out and Escalation Procedure Displayed

Relevant in date Company Accreditation's Displayed. FGAS, Gas Safe, Alcumus Safe Contractor, NICEIC etc.

ABM Staff Signing in Register in Place and up to Date

Sub-Contractor Signing in Register in Place and up to Date

Emergency Call Out Information & Scope of Contract in Place

Site Asset Registers in Place including M&E Asset Register, F-GAS Log, and Refrigerant Asset Register

M&E PPM & Reactive Reports in Log Book or Filed Electronically (ARC)

Historic PPM worksheets should be present to display compliance with the schedule. List all absent worksheets.

Are PPM’s being carried in accordance with PPM task sheets & measurements and readings being documented where required.

Are detailed PPM record sheets in place for FCU’s, VAV’s, Fire Dampers etc., on a unit by unit basis.

Site Specific Risk Assessments & Method Statements - Signed by on site engineering team and up to date

Site Induction Register in place - For ABM Staff and ABM Sub-Contractors

Plant & equipment asset register issued and includes asset description, location and quantities.

Training program & certificates in place and relevant to contract personnel

Are daily/weekly plant walk round check sheets in place for the site

Toolbox Talks are being carried out on a frequent basis and recorded in relevant log book

Internal company Health & Safety audits being undertaken on site and at what frequency

COSHH Register in place including Safety Data Sheets

Waste Transfer documentation in place.

ABM Permitting System in place and Carried Out in a Correct Manner

Site access is adequate - No Trip Hazards, falling objects, corridors and walkways clear etc.

Plant rooms should be in a safe and tidy condition. Note areas that need attention.

Plant rooms should be equipped with relevant safety notices, eyewash stations etc. Note any areas where attention is required.

Plant room floors painted to suitable standard and kept in clean and clear condition

Plant rooms kept secured e.g. locked by key/padlock/access control etc.

ABM Maintenance personnel should be presentable and wearing correct PPE

Site storage of tools, spares, components and equipment should be secure and tidy.

Are there any health & safety hazards in the plant rooms that require attention.

Are there any major plant & equipment failures or issues on site at present?

Audit 1x PPM at random conducted by the on site ABM Engineer and record overall performance between 1-5. (1 being poor and 5 being excellent). Comment below on good or bad practices and health and safety observations.

Fire Alarm Reports and Certification up to date and Stored in Fire Log Book or Specialist Sub-Contractor Log Book

Fire Extinguisher Log in place and up to date. Fire extinguishers serviced on Annual Basis with inspection logs on bottles.

Is the weekly fire alarm testing being carried out & documented accordingly?

Is fire alarm servicing up to date with full back-up documentation for the testing of all devices on a device by device basis.

Has an annual cause and effect been completed on the fire alarm to check all the M&E plant and interfaces operate, as per design?

Is the weekly sprinkler testing being carried out, documented accordingly and the sprinkler test cards stored at the point of use, i.e. at the sprinkler set.

Are anti-tampers and zone flow switches being tested on a device by device basis (3M).

Are the sprinkler pumps being tested (12M) and meeting design flow rates.

Emergency Light Testing Procedures up to date. Monthly Testing and Annual Periodic Inspection Certification stored in Site Log Book or Relevant Log Book.

Is an emergency lighting defects log sheet in place and are repairs being actioned & documented accordingly?

Are all emergency lights identified, individually labelled throughout the property.

Are all emergency lighting positions noted on drawings for all locations throughout the property.

Are HV/LV shutdowns taking place and reports filed and up to date.

Electrical Test and Inspection Certification (5 Year T&I) up to date and Stored in Site Log Book

Are the generators being tested as required and detailed record sheets in place?

Water Hygiene Log Book up to date, including the following where relevant:<br>Inspection of Cold Water Storage Tanks, Inspection of Hot Water Calorifiers and PoU Heaters, Temperature Monitoring for Hot and Cold Water Systems, Flushing Record for infrequently used Outlets, Laboratory Microbiological Analysis Reports

Boiler Reports and Gas Certification up to date and Stored in Site Log Book.

LOLER Register in Place, up to date and Stored in site Log book or Relevant Log Book.

Portable Appliance Testing Register up to date and Stored in Site Log Book or Relevant Log Book.

Written Schemes - Pressure Vessels (PSSR) up to date and Stored in Site Log Book.

Lightening Protection Certificate up to date and stored in Site Log Book

Utility Readings up to date and stored in Site Log Book

Calibration certificates in place for maintenance testing equipment & instruments in place and up to date.

Is an independent water quality consultant utilised on the property and if so, reports/Risk Assessments should be held on site and actioned.

Hot and cold tap temperature logs completed regularly and process for remedial actions in operation. (serial number of indication probe should be referenced on record sheets)

Are TMVs recorded and being maintained on an annual basis?

Cold water tank inspection logs – completed regularly and any remedial actions completed.

Are the records for flushing of infrequently used outlets complete and recorded in an orderly manner? Note any actions and location of outlets.

Are the showers being maintained on a quarterly basis and being de-scaled & disinfected.

Is the closed water system (CHW) quality within required parameters?

Is the closed water system (LTHW) quality within required parameters?

Laboratory microbiological analysis reports and certificates filed and up to date.

Cleaning/chlorination reports and certificates filed and up to date.

Are the calorifiers / water heaters being maintained Annually?

Are LTHW/CHW sealed systems chemical data sheets posted at all dosing pots?

Are training records available for the responsible person?

Is PPE equipment present and in good condition.

COOLING TOWERS - Weekly dip-slide results are required (compliant if carried out and recorded). Note if any count higher than 10₃ has been recorded, if so what remedial action has been taken and recorded on a separate engineers sheet or defect log (this note must be inserted by auditor, note no such readings if so)

COOLING TOWERS - Note if PH level is recorded in an orderly manner for the last six months (compliant if present). If a reading outside the prescribed level of 7.0 and 9.0 note what action has been taken and record on a separate engineers sheet (this note must be inserted by auditor, note no such positive reading if so).

COOLING TOWERS - Monthly (off site) water samples should be logged and recorded in an orderly manner with sampling certificates present (compliant if present). Note whether any high counts are recorded and if so what remedial action is recorded on a separate paper work (this note must be inserted by auditor noting no high counts if so)

COOLING TOWERS - Quarterly summary reports should be produced. Note the dates of the last 2 reports. Note if chlorination has been carried out within the last six months and certificate inserted stating chemical used and contract time (compliant if present).

COOLING TOWERS - Where cooling towers are present a visual inspection of<br>(a) The cooling tower<br>(b) Drift eliminators<br>(c) Auto dosing equipment<br>(Auditor to note defects and record any action taken).

Where cooling towers are present the Bromine levels should be recorded (note any problems).

Check that meter readings are being recorded for the cooling towers.

Contract Details in place and up to date for all Sub-Contractors

Risk and Method Statements in place, signed and up to date for all Sub-Contractors

Insurance Policies in place and up to date for all Sub-Contractors

Health & Safety and Environmental Policy in place and up to date for all Sub-Contractors

COSHH Policy in place and up to date for all Sub-Contractors. Safety Data Sheets to be Included where Relevant

PPM & Reactive Maintenance Records up to date and stored in Relevant Sub-Contractor Log Book

Are extra works and recommendations being picked up following on from service visits and quoted to the client?

Training Records and Qualifications for all Sub-Contractors Operatives Attending Site

Sub-Contractor Accreditation's Stored in site Log Book. FGAS, Gas Safe, Alcumus Safe Contractor, NICEIC etc.