ABS MMPRO Company Store Visit

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Proof of Delivery Audit - Trade Sales

• All pickups and deliveries should be recorded

  Yes

  No

  N/A

• All returns for credit or warranty should be recorded

  Yes

  No

  N/A

• All delivery sheets should show date, document and customer details

  Yes

  No

  N/A

• All delivery sheets should show proof of delivery

  Yes

  No

  N/A

• All delivery sheets should be filed for min. 12 months

  Yes

  No

  N/A

Proof of Delivery Audit - RFC's

• All supplier returns for credit (RFC) should be recorded

  Yes

  No

  N/A

• All RFC's should detail branch, document and product details

  Yes

  No

  N/A

• All stores should retain a copy RFC on file until reconciled

  Yes

  No

  N/A

• All file copy RFC's should show proof of return to supplier

  Yes

  No

  N/A

Purchase Order Audit - P/O's

• P/O's must be raised for all purchases

  Yes

  No

  N/A

• P/O's must be quoted to suppliers at the time of purchase

  Yes

  No

  N/A

• P/O's should list product & cost details and match total invoice amount

  Yes

  No

  N/A

• P/O's no longer required must be cancelled

  Yes

  No

  N/A

Purchase Invoice Audit (A/P Suppliers)

• All purchases must be checked off against supplier invoices

  Yes

  No

  N/A

• All supplier invoices must have correct store order number

  Yes

  No

  N/A

• BUYIN invoices must cross reference to sales or service invoice

  Yes

  No

  N/A

• Completed invoices must be receipted and filed for reconciliation

  Yes

  No

  N/A

• Any product no longer required must be returned for credit within 7 days

  Yes

  No

  N/A

Supplier Reconciliation Audit (A/P suppliers)

• Statements should be reviewed when received

  Yes

  No

  N/A

• Copies of missing invoices and credits should be requested immediately

  Yes

  No

  N/A

• Outstanding RFC's should be queried immediately

  Yes

  No

  N/A

• Completed reconciliations (statements, invoices, credits) should be sent to accounts promptly

  Yes

  No

  N/A

Petty Cash Audit (float)

• Confirm petty cash amount allocated to store

  Yes

  No

  N/A

• Spot check cash and receipts total

  Yes

  No

  N/A

Bank Deposits

• Spot check bank deposit records are all stamped and signed by bank

  Yes

  No

  N/A

Proof of Delivery - trade sales

• Stores should retain delivery sheets for 12 months - sheets must have customer name and signature as proof of delivery

  Yes

  No

  N/A

Proof of Delivery - RFC's

• Stores should print 2 copies of RFC advice - 1 return with goods - 1 file copy with signature of driver or courier as proof of delivery to supplier

  Yes

  No

  N/A

Reports

• Buy In Product Status Report - MMPRO/inventory/reports/buy in product status report

  Yes

  No

  N/A

• Outstanding Purchase Orders Report - MMPRO/Purchasing/outstanding purchase orders report <br>(uncheck transmitted orders and show product detail)

  Yes

  No

  N/A

• A/R Trial Balance Report (debtors) - MMPRO/Accounts receivable/reports/A/R Trial Balance

  Yes

  No

  N/A

• Service Order Sales Report - MMPRO/Service/reports/service order sales report (summary or detailed)

  Yes

  No

  N/A

• Movement Analysis Report - MMPRO/Inventory/reports/movement analysis report (select adjustments)

  Yes

  No

  N/A

• Stock Corrections Report (negative sales) - MMPRO/Inventory/reports/stock corrections report (negative sales)

  Yes

  No

  N/A

• Outstanding Return for Credit Report (RFC's) - MMPRO/Purchasing/reports/outstanding returns for credit report

  Yes

  No

  N/A

Other Issues and Comments