Admin Template - Updated Oct'23

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

• Things to Remember: Customer Area:<br>1. Examine the surface of the walls for any visible cracks, dents, or irregularities. <br>2. Check for discoloration or stains that may indicate water damage or other issues. <br>3. Assess the condition of the paint or finish on the walls. <br>4. Assess the condition of the paint or finish on the walls. Outside Area:<br>1. Examine the surface of the walls for any visible cracks, dents, or irregularities. <br>2. Check for discoloration or stains that may indicate water damage or other issues. <br>3. Assess the condition of the paint or finish on the walls. <br>4. Assess the condition of the paint or finish on the walls Operations Area:<br>1. Examine the surface of the walls for any visible cracks, dents, or irregularities. <br>2. Check for discoloration or stains that may indicate water damage or other issues. <br>3. Assess the condition of the paint or finish on the walls. <br>4. Assess the condition of the paint or finish on the walls 5- Observe for posters/Flex pasted. Look for their pasting and condition

  Yes

  No

  N/A

• Yes

  No

  N/A

Housekeeping

• Floors, walls, and surfaces are regularly cleaned and free from dust and debris.

  Yes

  No

  N/A

• Trash bins are emptied regularly, and waste is disposed of appropriately.

  Yes

  No

  N/A

• Janitorial Staff attendance is maintained and record is available.

  Yes

  No

  N/A

• Are the empty cartons timely removed from inventory area?

  Yes

  No

  N/A

• Are all the cleaning equipment available at site?

  Yes

  No

  N/A

• (Mops, Brooms, Cleaning Liquids, Duster etc.)"

  Yes

  No

  N/A

• Is there dust accumulated on assets like fans, ACs, lights, boards, tables, stations, trollies?

  Yes

  No

  N/A

Cleaning Logs

• Are daily/ Weekly/ Monthly cleaning logs maintained and duely signed by Admin?

  Yes

  No

  N/A

Hygiene

• Is hand sanitizer available at entrance of the facility?

  Yes

  No

  N/A

• All services areas such as kitchens, restrooms, trash collection areas must be physically separated from inventory

  Yes

  No

  N/A

• Kitchen staff is following all hygiene protocols and kitchen area is clean. No pest intrusion is observed inside kitchen .

  Yes

  No

  N/A

Infrastructure

• Is there a canopy (shelter) outside main docks of warehouse ( for WHs and LM )

  Yes

  No

  N/A

• Building walls and ceilings are in good condition (No cracks,wear & Tear are observed)

  Yes

  No

  N/A

• Are the drainage and gutters in the warehouse area in proper working condition?

  Yes

  No

  N/A

• Rough patches or epoxy flooring damaged in respective area causing slip/trip hazards

  Yes

  No

  N/A

• Is there any roof leakages observed inside the facility.(or any traces of leakages)

  Yes

  No

  N/A

• Walkthrough gate is available at entry and exit of facility.(Warehouses - FF, Sort)

  Yes

  No

  N/A

Facility Equipment and Furniture

• Ensure all racks and shelves maintain their structural integrity and are free from visible signs of bending, warping, or deformation.

  Yes

  No

  N/A

• Thoroughly examine all bolts, nuts, and fixtures securing racks and shelves to ensure they are properly fastened and tightened according to safety specifications.

  Yes

  No

  N/A

• No instances of broken, damaged, or missing bolts are observed.

  Yes

  No

  N/A

• Conduct a visual inspection of the surfaces of racks and shelves to identify any signs of corrosion, rust, or chipping paint.

  Yes

  No

  N/A

• Maintenance log is being maintained for all maintenance work done at facility. ( trollies , genset , Fans , Hand jacks )

  Yes

  No

  N/A

• Are all tables/stations in good condition or not? Evaluate surfaces, paints, fixtures etc

  Yes

  No

  N/A

Offices furniture

• The number of chairs available for managers is sufficient to meet the operational needs of the office.

  Yes

  No

  N/A

• Is there adequate sitting arrangement for the sellers? (verify the physical condition of all chairs in office areas. Ensure that there are no broken or damaged chairs, and promptly replace any chairs showing signs of wear and tear)

  Yes

  No

  N/A

Electrical Equipment

• Are Electrical DB, fans and other electrical equipment protected with adequate safety barriers?

  Yes

  No

  N/A

• Are there any faulty electrical fixtures? (This includes work-station lights) Is building wiring in good condition? (Naked wires etc.) Things to check: Check for any visible signs of damage, such as frayed wires, exposed conductors, or melted insulation.<br>Inspect electrical equipment for discoloration, burn marks, or other anomalies that may indicate overheating.

  Yes

  No

  N/A

• Do all switches, Plugs operate properly?

  Yes

  No

  N/A

• Are the Air conditioners in working condition

  Yes

  No

  N/A

• Are all lights & Fans are working in good condition?

  Yes

  No

  N/A

• Is there Adequate lighting to minimize eye strain and enhance productivity.

  Yes

  No

  N/A

• Are LEDs functioning?

  Yes

  No

  N/A

• Genset/ Generator and UPS are well functioning.(Are gensets capacity enough to support hub load, Fuel/Maintainances are on Track )

  Yes

  No

  N/A

• Are drinking water dispensers working properly with water supply available and glass available in satisfactory condition.

  Yes

  No

  N/A

• Are the ventilation fans installed and in working condition?

  Yes

  No

  N/A

Employee Amenities

• Is the toilet drainage and flush working properly?

  Yes

  No

  N/A

• Adequate handwashing facilities are available with soap and water.

  Yes

  No

  N/A

• Restrooms are stocked with soap, paper towels, and toilet paper.

  Yes

  No

  N/A

• Do all toilets have a proper door and door locks in good condition?

  Yes

  No

  N/A

• Are washrooms are cleaned and in good condition? (evaluate paint as well along with cleanliness, soap availability, water availability, flooring etc.)

  Yes

  No

  N/A

• Access to basic health amenities such as first aid kits and essential medical supplies.

  Yes

  No

  N/A

• Sufficient and well-maintained parking spaces for employees.

  Yes

  No

  N/A

• Kitchenette or cafeteria with necessary appliances for food and beverage preparation.

  Yes

  No

  N/A

• Are there ample fans in the warehouse to cater to the need of employees?

  Yes

  No

  N/A

• Is there a proper and clean ablution area for the employees?

  Yes

  No

  N/A

• Are enough lockers are available & employee lockers in working condition?

  Yes

  No

  N/A

Emergency Lights

• Emergency Lights available and are fully functional at all times along with labeled for easy identification

  Yes

  No

  N/A

Pallet Jacks

• Pallet Jacks are in good condition , There are no sharp edges. All ball bolts and fasteners are in good condition and no signs of leakage

  Yes

  No

  N/A

• Wheels and paints are in good condition

  Yes

  No

  N/A

Delivery Trollies

• Wheels are in good condition and atleast two of the four wheels are equipped with a swivel lock to prevent movement for both trolley

  Yes

  No

  N/A

• Check for any visible signs of damage or deformation in the frame, paint and structure of the trolley

  Yes

  No

  N/A

• All the bolts and rivets are present and secure . Free of rust and/or corrosion and is in good structure with stability.

  Yes

  No

  N/A

Mobile Ladders & Delivery Trollies

• All exposed surfaces of mobile ladder and trollies are free from sharp edges, burns, or rust and corrosion

  Yes

  No

  N/A

• At least two of the four wheels are equipped with a swivel lock to prevent movement for both trolley and ladders

  Yes

  No

  N/A

• Mobile ladder steps & upper platform are equipped with guardrails and steps uniformly spaced

  Yes

  No

  N/A

• All the bolts and rivets are present and secure . Free of rust and/or corrosion and is in good structure with stability.

  Yes

  No

  N/A

Pest & Rodent & Birds Control

• Is the warehouse pigeon/bird free?

  Yes

  No

  N/A

• Is any cat, dog, snake etc. observed inside the facility.

  Yes

  No

  N/A

• Are all the egress points closed?

  Yes

  No

  N/A

• Are monthly performance reports received from the vendor for the cases reported and other details?

  Yes

  No

  N/A

Wooden pallets, plastic pallets

• Pallets are in good condition, standardized and fumigated. No pallet observed broken.

  Yes

  No

  N/A

• No Split edges, nails or other sharp objects are observed at pallets.

  Yes

  No

  N/A

• There is no contamination of water, oil or other products observed where the pallet is stored.

  Yes

  No

  N/A

• Pallets must be regularly inspected and cleaned to avoid potential infestation, cross-infestation and contamination.

  Yes

  No

  N/A

Waste Management

• Waste bins are in adequate condition(not damaged) and good for use

  Yes

  No

  N/A

• Waste is properly labeled and disposed of according to regulations.

  Yes

  No

  N/A

• Regular disposal of general waste is conducted to prevent unpleasant odors and hygiene issues.

  Yes

  No

  N/A

Temperature Control

• Temperature requirements are maintained. Temeprature is regularly monitor and record is available.

  Yes

  No

  N/A