Adult Services - Sheltered Housing and Community Alarm Compliance Audit 2024 - duplicate

• Site

  Select
• Inspection Location
  Address

• Audit Date

  Date

• Audit undertaken by

• Service Manager on site

• Do you have Asbestos on site?

  Yes

  No

  N/A

• Are you aware of the locations of Asbestos containing Materials on site?

  Yes

  No

  N/A

• Does the Site have any historic Asbestos surveys on file?

  Yes

  No

• When was the most recent historic survey completed?

  Date

• What type of survey was it?

  Select Management Survey Refurbishment & Demolition Survey Annual Reinspection

  • Management Survey
  • Refurbishment & Demolition Survey
  • Annual Reinspection

• What overall risk rating was given to the site following this survey?

  Very Low

  Low

  Medium

  High

• Do you know if the site has an up to date Asbestos Management Plan (AMP) in place?

  Yes

  No

  N/A

• Have staff undertaken any asbestos awareness training?

  Yes

  No

• What type of training course has been undertaken?

  Select Asbestos Awareness Duty to Manage Asbestos

  • Asbestos Awareness
  • Duty to Manage Asbestos

• How was the course(s) delivered?

  Select e-Learning (self study) Face-to-face with trainer Webinar/remote learning with trainer

  • e-Learning (self study)
  • Face-to-face with trainer
  • Webinar/remote learning with trainer

• Who has completed the training?

• Do you have a copy on Site?

  Yes

  No

  N/A

• For more information on Asbestos and how to keep your site safe please visit https://www.hse.gov.uk/asbestos/introduction/index.htm

• Have staff undertaken any asbestos awareness training?

  Yes

  No

• What type of training course has been undertaken?

  Select Asbestos Awareness Duty to Manage Asbestos

  • Asbestos Awareness
  • Duty to Manage Asbestos

• How was the course(s) delivered?

  Select e-Learning (self study) Face-to-face with trainer Webinar/remote learning with trainer

  • e-Learning (self study)
  • Face-to-face with trainer
  • Webinar/remote learning with trainer

• Who has completed the training?

• Are you aware the AMP is to be shared with contractors undertaking work on your site?

  Yes

  No

  N/A

• Have staff undertaken any asbestos awareness training?

  Yes

  No

• What type of training course has been undertaken?

  Select Asbestos Awareness Duty to Manage Asbestos

  • Asbestos Awareness
  • Duty to Manage Asbestos

• How was the course(s) delivered?

  Select e-Learning (self study) Face-to-face with trainer Webinar/remote learning with trainer

  • e-Learning (self study)
  • Face-to-face with trainer
  • Webinar/remote learning with trainer

• Who has completed the training?

• Do you have a copy of your Electrical Installation Condition Report on site?

  Yes

  No

  N/A

• When was your last Electrical Installation Condition Report conducted?

  Date

• Please add report if applicable

• What was the outcome of the most recent EICR inspection?

  SATISFACTORY

  UNSATISFACTORY

• What type of fault(s) were identified within the installation?

  Select C1 - Danger Present. Risk of Injury. Immediate remedial action required C2 - Potentially dangerous – urgent remedial action required C3 - Improvement recommended (installation is compliant with the most current wiring regulations, but is not immediately dangerous) FI - Further investigation require to determine level of potential risk

  • C1 - Danger Present. Risk of Injury. Immediate remedial action required
  • C2 - Potentially dangerous – urgent remedial action required
  • C3 - Improvement recommended (installation is compliant with the most current wiring regulations, but is not immediately dangerous)
  • FI - Further investigation require to determine level of potential risk

• Please state how many C1's were identified

• Have you completed the required remedial actions to resolve the identified C1 and/or C2 fault(s)?

  Yes

  Currently in progress

  No

• Please provide commentary on why these remedials have not yet been actioned?

• C1 remedials should be actioned urgently as they present an immediate danger to people and property.
  
  C2 remedials should be actioned a soon as possible to remove the potential risks identified during the inspection.

• Evidence of remedial completion provided during audit?

  Yes

  No

  N/A

• What evidence was presented?

• Please state how many C3's were identified

• C3 remedials are advisory notices, however we encourage you to follow the electrician's recommendations in order to maintain your electrical installation in a safe working condition. These works can be programmed in appropriately in a phased manner.

• Please state how many F1's were identified

• An FI code indicates that the electrician has found an issue, but that further work is required to establish the level of risk this issue presents in order for it to be correctly classified.
  
  Further investigative works should be undertaken as a priority in order to confirm the requirement for any necessary remedial works to be completed to maintain your electrical system in a safe condition.

• Do you have an electrical cupboard where you fuse boards are kept?

  Yes

  No

  N/A

• Where are your fuse boards/ fuse board located?

• Please add location

• Is the cupboard secured?

  Yes

  No

  N/A

• Is the cupboard clean and free from combustibles?

  Yes

  No

  N/A

• Do you have evidence of monthly Emergency Light Testing being conducted and a record of any faults?

  Yes

  No

  N/A

• Who completes the light testing?

• Please add media of most recent log

• Do you have any faults?

  Yes

  No

  N/A

• Have these been raised?

  Yes

  No

  N/A

• Is your Portable Appliance Testing up to date?

  Yes

  No

  N/A

• Do all appliances have 'PASSED' stickers attached?

  Yes

  No

  N/A

• How often are communal areas checked to ensure sockets are not overloaded and trailing cables are removed?

• Do you require any Training on managing electrical equipment?

  Yes

  No

  N/A

Fire Safety

• Do you have a copy of your Fire Risk Assessment (FRA)

  Yes

  No

  N/A

• When was this completed?

  Date

• Do you have any outstanding remedial works?

  Yes

  No

  N/A

• Have you completed the required remedial actions to resolve the identified risks?

  Yes

  Currently in progress

  No

• Please provide commentary on why these remedials have not yet been actioned?

• Evidence of remedial completion provided during audit?

  Yes

  No

  N/A

• What evidence was presented?

• Are ypu have any of the following levels of risk?

  Low

  Medium

  High

• Please state how many have been identified

• Please state how many have been identified

• Please state how many have been identified

• Are you completing and recording weekly Fire Tests?

  Yes

  No

  N/A

• Do you have a Fire Evacuation plan in place and noticeable?

  Yes

  No

  N/A

• Is your Fire Alarm system serviced 6 monthly by a competent person?

  Yes

  No

  N/A

• Do you conduct weekly Fire alarm tests within each residential flat?

  Yes

  No

  N/A

• Where are they stored?

• Have you got a record?

  Yes

  No

  N/A

• Do you have any Personal Emergency Evacuation Plans (PEEP )on site?

  Yes

  No

  N/A

• Are these stored securely on site?

  Yes

  No

  N/A

• Please check example

• Is example populated correctly?

  Yes

  No

  N/A

• Do all employees have Fire Extinguisher training?

  Yes

  No

  N/A

• Do all new employers complete Fire Safety training and a record kept?

  Yes

  No

  N/A

• Do you require Fire Safety Training?

  Yes

  No

  N/A

• Does the site have Gas/Oil-powered heating/hot water systems in communal areas?

  Yes

  No

• Please confirm the fuel source for the heating/hot water systems

  Gas

  Oil

• When was the last gas service and inspection carried out?

  Date

• Is the last gas service and inspection date less than 12months from the audit date?

  Yes

  No

• Is the next service and inspection booked in?

  Yes

  No

• What date is it booked in for?

  Date

• A new gas service and inspection must be booked in as soon as possible.

• Was the gas service and inspection certificate made available during the audit?

  Yes

  No

• Were any remedial actions identified by the engineer following the service and inspection?

  No

  Yes

• What remedial works were required? (provide a brief overview below)

• Have the remedial works been addressed?

  Yes

  Currently in progress

  No

• Please provide evidence of the remedial works undertaken.

• Please provide details of works completed to date and proposed timescale to resolve any outstanding works.

• Please provide commentary on why remedial works have not yet been addressed, along with an anticipated timeline for when they will be completed.

• Please supply the gas service and inspection certificate to CHST@milton-keynes.gov.uk

• Do you have carbon dioxide detectors in communal areas?

  Yes

  No

  N/A

• Are they tested regularly and in working order?

  Yes

  No

  N/A

• Do you keep a record of this?

  Yes

  No

  N/A

• When was the last oil service and inspection carried out?

  Date

• Is the last oil service and inspection date less than 12months from the audit date?

  Yes

  No

• Is the next service and inspection booked in?

  Yes

  No

• What date is it booked in for?

  Date

• A new oil service and inspection must be booked in as soon as possible.

• Was the oil service and inspection certificate made available during the audit?

  Yes

  No

• Were any remedial actions identified by the engineer following the service and inspection?

  No

  Yes

• What remedial works were required? (provide a brief overview below)

• Have those remedial actions been resolved?

  Yes

  Currently in progress

  No

• Please provide evidence of the remedial works undertaken.

• Please provide details of works completed to date and proposed timescale to resolve any outstanding works.

• Please provide commentary on why remedial works have not yet been addressed, along with an anticipated timeline for when they will be completed.

• Please supply the oil service and inspection certificate to CHST@milton-keynes.gov.uk

• Do residents have their own boilers?

  Yes

  No

  N/A

• Are you aware of these being serviced?

  Yes

  No

  Unsure

• Please add details

• Do you know if residents that have Gas appliances have Carbon Monoxide meters in their porperty?

  Yes

  No

  Unsure

• Are they tested regularly and in working order?

  Yes

  No

  Unsure

• Do you keep a record of this?

  Yes

  No

  N/A

• Do you know if residents that have Gas appliances have Carbon Monoxide meters in their porperty?

  Yes

  No

  Unsure

• Are they tested regularly and in working order?

  Yes

  No

  Unsure

• Do you keep a record of this?

  Yes

  No

  N/A

• Do you know if residents that have Gas appliances have Carbon Monoxide meters in their porperty?

  Yes

  No

  Unsure

• Are they tested regularly and in working order?

  Yes

  No

  Unsure

• Do you keep a record of this?

  Yes

  No

  N/A

• Has a Legionella Risk Assessment (LRA)? (Undertaken by a competent external contractor within the last 36mths)

  Yes

  No

• When was the LRA undertaken?

  Date

• What overall risk rating was given to?

  Low

  Medium

  High

• Were any remedial actions required following the LRA?

  No

  Yes

• What remedial works were required? (provide a brief overview below)

• Have the remedial works been addressed?

  Yes

  Currently in progress

  No

• Please provide evidence of the remedial works undertaken.

• Please provide details of works completed to date and proposed timescale to resolve any outstanding works.

• Please provide commentary on why remedial works have not yet been addressed, along with an anticipated timeline for when they will be completed.

• Have any significant works been carried out on site since the LRA was initially completed?

  No

  Yes

• If any significant works have been/are due to be undertaken on site, an update to the LRA will be required once they have been completed to ensure that there has been no change to the risk profile originally given to the school.
  
  If the updated LRA identifies new remedial actions as a result of the works, these actions should be addressed as per the priority order indicated by the assessor.

• Have you updated your LRA following the completion of the works?

  Yes

  No

• What was the new risk rating given to the school following the works?

  Low

  Medium

  High

• Were any new remedial actions identified following the works?

  No

  Yes

• Please provide a brief overview of the new remedial actions below.

• Have these new remedials been addressed?

  Yes

  Currently in progress

  No

• Please provide evidence of the remedial works undertaken.

• Please provide details of works completed to date and proposed timescale to resolve any outstanding works.

• Please provide commentary on why remedial works have not yet been addressed, along with an anticipated timeline for when they will be completed.

• An updated LRA is required following any significant addition or alteration to the building.

• It is a requirement to commission a competent external contractor to undertake a comprehensive LRA for the site at intervals no greater than 36mths and to action any recommendations put forward by the assessor

• When was the last LRA undertaken?

  Date

• Are there any LOLER items on site?

  No

  Yes

• What LOLER items are on site?

  Select Ceiling Hoist System Mobile Hoist System Passenger Lift Stairlift Strops/Slings

  • Ceiling Hoist System
  • Mobile Hoist System
  • Passenger Lift
  • Stairlift
  • Strops/Slings

• Do all LOLER items on site have an in-date Thorough Inspection certificate? (Thorough Inspections must be completed every 6 months)

  Yes

  Partially

  No

• Please list which items do not currently have an in-date Thorough Inspection certificate? (Please list item type and serial number/item ID if available)

• Why have these inspections not yet been completed?

• Are the missing inspections booked in to be completed?

  Yes

  No

• When are they booked in to be completed?

  Date

• Thorough Inspections of lifting equipment used for personnel must be undertaken every 6 months. Ensure that you arrange for new inspections to be completed as a priority.

• When was the last inspection(s) undertaken?

  Date

• Thorough Inspections of lifting equipment used for personnel must be undertaken every 6 months. Ensure that you arrange for new inspections to be completed as a priority.

• When was the last inspection(s) undertaken?

  Date

• Were any remedial actions required following the inspection?

  No

  Yes

• What remedial works were required? (provide a brief overview below)

• Have the remedial works been addressed?

  Yes

  Currently in progress

  No

• Please provide evidence of the remedial works undertaken.

• Please provide details of works completed to date and proposed timescale to resolve any outstanding works.

• Please provide commentary on why remedial works have not yet been addressed, along with an anticipated timeline for when they will be completed.

• Do all LOLER items on site have an in-date Service certificate? (Servicing must be completed every 6 months)

  Yes

  Partially

  No

• Please list which items do not currently have an in-date Service certificate? (Please list item type and serial number/item ID if available)

• Why have these services not yet been completed?

• Are the missing services booked in to be completed?

  Yes

  No

• When are they booked in to be completed?

  Date

• Servicing of lifting equipment used for personnel must be undertaken every 6 months. This is in addition to having an Thorough Inspection completed. Ensure that you arrange for new services to be completed as a priority.

• When was the last service(s) undertaken?

  Date

• Servicing of lifting equipment used for personnel must be undertaken every 6 months. This is in addition to having an Thorough Inspection completed. Ensure that you arrange for new services to be completed as a priority.

• When was the last service(s) undertaken?

  Date

• Were any remedial actions required following the service?

  No

  Yes

• What remedial works were required? (provide a brief overview below)

• Have the remedial works been addressed?

  Yes

  Currently in progress

  No

• Please provide evidence of the remedial works undertaken.

• Please provide details of works completed to date and proposed timescale to resolve any outstanding works.

• Please provide commentary on why remedial works have not yet been addressed, along with an anticipated timeline for when they will be completed.

  Yes

  No

General Health & Safety Management

• Is there a generally good standard of housekeeping on site?

  Yes

  No

• Comments:

• Issues observed:

• Are resources and equipment stored safely and appropriately?

  Yes

  No

• Comments:

• Issues observed:

• Is the cleaner's cupboard tidy and well organised?

  Yes

  No

• Comments:

• Issues observed:

• Are COSHH items stored correctly and securely?

  Yes

  No

• Comments:

• Issues observed:

• Are COSHH assessments and Material Safety Data Sheets easily accessible for information?

  Yes

  No

• Comments:

• Issues observed:

• Is the plantroom(s) tidy and well organised?

  Yes

  No

• Comments:

• Issues observed:

Slips/Trips/Falls

• Are floors and floor coverings in good condition and free from damage and/or defects?

  Yes

  No

• Comments:

• Issues observed:

• Are transition surfaces between internal and external areas in good condition, level and free from damage and/or defects?

  Yes

  No

• Comments:

• Issues observed:

• Are staircases in good condition, clear of obstructions and free from damage and/or defects?

  Yes

  No

  N/A

• Comments:

• Issues observed:

• Are stair bannisters in good condition, securely fixed and free from damage and/or defects?

  Yes

  No

  N/A

• Comments:

• Issues observed:

First Aid

• Is there suitable and sufficient First Aid provision on site?

  Yes

  No

• What First Aid provision is in place?

  Select Appointed Person Emergency First Aid First Aid at Work Paediatric First Aid Specialist Medical Assistance Training (e.g. administering medication/tracheostomy care/tube feeding etc.)

  • Appointed Person
  • Emergency First Aid
  • First Aid at Work
  • Paediatric First Aid
  • Specialist Medical Assistance Training (e.g. administering medication/tracheostomy care/tube feeding etc.)

• Are staff First Aid qualifications still in-date and valid?

  Yes

  No

• Issues Observed:

• Comments:

• Is there suitable and sufficient First Aid accommodation in place with access to hot and cold running water and located near to toilet facilities?

  Yes

  No

• Comments:

• Issues Observed:

• Are there suitable and sufficient First Aid kits on site?

  Yes

  No

• Issues Observed:

• Comments:

• Are the contents of the First Aid kits in date?

  Yes

  No

• Issues Observed:

• Comments:

Fire Risk

• Are all escape routes and exits kept clear and free from obstructions?

  Yes

  No

• Comments:

• Issues Observed:

• Are all final exit doors clear, free from obstructions and unlocked?

  Yes

  No

• Comments:

• Issues Observed:

• Are all internal doors marked as fire doors kept closed?

  Yes

  No

• Comments:

• Are they held open using an appropriate quick release mechanism (Doorgard™ or magnetic hold-open)?

  Yes

  No

• Comments:

• Issues Observed:

• Internal fire door sets should be kept closed at all times unless held open with an approved quick-release mechanism linked to the activation of the fire alarm such as a Doorgard™ or a magnetic hold open. Fire doors MUST NOT be propped open using door stops, boxes, fire extinguishers or similar.

• Do the Fire Doors have the following;

  Select Damaged or no signage Damaged hinges Damaged or missing screws/fixings Damaged seals Damaged handles and/or panic hardware Damaged glass issues with closing in a controlled manner more than 4mm gaps between door and frame Other No visible damage Correct documents

  • Damaged or no signage
  • Damaged hinges
  • Damaged or missing screws/fixings
  • Damaged seals
  • Damaged handles and/or panic hardware
  • Damaged glass
  • issues with closing in a controlled manner
  • more than 4mm gaps between door and frame
  • Other
  • No visible damage
  • Correct documents

• Is the main electrical distribution cupboard secured and free from combustible/flammable materials?

  Yes

  No

• Comments:

• Issues Observed:

  Yes

  No

• The main distribution cupboard should be kept clear at all times and should not be used for storage.

• Are the secondary distribution boards around the school kept clear of combustible/flammable materials?

  Yes

  No

• Comments:

• Issues Observed:

• A minimum stand-off distance of 750mm should be maintained around all distribution boards. Combustible/flammable materials should not be stored near distribution boards where possible. If it is not possible to relocate combustible/flammable materials the quantities should be reduced and the 750mm stand-off strictly enforced.

• Is the main plant room secured and free from combustible/flammable materials?

  Yes

  No

• Comments:

• Issues Observed:

• The main plant room should be kept clear at all times and should not be used for storage.

• Do you have any combustibles in communal areas? please select all that apply

  Select Uncovered notice boards Scooters Trailing chargers Rugs Other (please describe in note section) N/A

  • Uncovered notice boards
  • Scooters
  • Trailing chargers
  • Rugs
  • Other (please describe in note section)
  • N/A

• Are site staff aware of the location of the main gas shut-off valve?

  Yes

  No

• Are the locations of the mains electrical, gas and water shut-offs marked on a site drawing for the Emergency Services?

  Yes

  No

• This information should be easily accessible and ready to hand over to the Emergency Services in the case of an incident on site.

General Health & Safety Management

• Is there a generally good standard of housekeeping on site?

  Yes

  No

• Comments:

• Issues Observed:

• Is waste managed and stored appropriately?

  Yes

  No

• Comments:

• Issues Observed:

• Is the site secure, with gates and fencing in good condition with no obvious signs of damage or defects?

  Yes

  No

• Comments:

• Issues Observed:

• Do the structures on site appear to be in good condition with no obvious signs of damage or defects?

  Yes

  No

• Comments:

• Issues Observed:

Slips/Trips/Falls

• Do the paths and access routes around the site appear to be in good condition with no obvious signs of damage or defects?

  Yes

  No

• Comments:

• Issues Observed:

• Are the path/access route transitions between hardstanding and landscaped areas secure, free from obstructions and on the same level?

  Yes

  No

• Comments:

• Issues Observed:

• Are vehicle access roads on site in good condition with no obvious signs of damage or defects?

  Yes

  No

• Comments:

• Issues Observed:

• Are playground surfaces in good condition with no obvious signs of damage or defects?

  Yes

  No

• Comments:

• Issues Observed:

• Is there suitable and sufficient external lighting on site?

  Yes

  No

• Comments:

• Issues Observed:

• Are there suitable and sufficient stocks of salt/grit on site for de-icing paths and access routes?

  Select Yes No N/A - Audit undertaken in spring/summer

  • Yes
  • No
  • N/A - Audit undertaken in spring/summer

• Comments:

• Issues Observed:

Pedestrian & Vehicle Interactions

• Is there a clear segregation between pedestrians and vehicles on site?

  Yes

  No

• Comments:

• Issues Observed:

• Is there suitable and sufficient signage warning pedestrians and drivers of each other?

  Yes

  No

• Comments:

• Issues Observed:

• Are there suitable and sufficient road crossing arrangements on site and near public entrances?

  Yes

  No

• Comments:

• Issues Observed:

• Does the school employ a Schools Crossing Patrol?

  Yes

  No

Landscaping

• Are paths and access routes clear of overhanging plants and shrubs?

  Yes

  No

• Comments:

• Issues Observed:

• Is leaf-fall onto paths and access routes being managed appropriately?

  Select Yes No N/A - Audit undertaken during spring/summer

  • Yes
  • No
  • N/A - Audit undertaken during spring/summer

• Comments:

• Issues Observed:

• Are there any exposed roots along paths and access routes that may cause a trip hazard?

  No

  Yes

• Comments:

• Issues Observed:

• Are there any branches overhanging any roof areas of the structures?

  No

  Yes

• Comments:

• Issues Observed:

• Do you have an external Scooter store?

  Yes

  No

  N/A

• Where are Scooters stored?

• Please provide details

• Scooter storage state; please select what applies

  Select Not Clean Obstacles in walk ways Overloaded sockets Not Secured Fire Hazards present Inadequate lighting other

  • Not Clean
  • Obstacles in walk ways
  • Overloaded sockets
  • Not Secured
  • Fire Hazards present
  • Inadequate lighting
  • other

• Are you aware of the risks associated with Scooters being left and being charged in communal areas?

  Yes

  No

  N/A

• Are there any Scooters being left and being charged in communal areas now?

  Yes

  No

  N/A

• Are there any scooters being left and being charged in communal areas now?

  Yes

  No

  N/A

• Are communal areas free from obstacles that could cause harm?

  Yes

  No

  N/A

• please provide details in notes

• Are you aware of what Planned Preventative maintenance works are being completed on your site?

  Yes

  No

  Unsure

• Comments & Findings

• Date and time of approval

  Date

• Approver's signature

  Sign