AH0003-Supplier Operational Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Please ensure that there will be an area, with internet connection, available for the auditor(s) to work in. Kindly notify the auditor of any Safety Equipment requirements / induction training of the Facility being visited.

• AVK Holdings Southern Africa (Pty) Ltd and its member companies consisting of :Premier Valves (Pty) Ltd, PV Engineering (Pty) Ltd, Cementation Engineering (Pty) Ltd, AVK SA (Pty) Ltd and AVK Manufacturing SA (Pty) Ltd will be referred to as "the organization" in this document.
  
  This document is used for the evaluation of the capabilities and management system of potential or current supplier of the organization to ISO9001:2015, P.E.D 2014/68/EU and API Q1 Section 4.6 requirements.
  
  This Audit does not convey source approval or assurance of commercial business.
  
  Contents of this audit will be kept confidential.
  
  CONFIDENTIALITY AGREEMENT:
  This document may contain confidential information and is considered proprietary information. Use of this document is covered by the corporate agreement regarding confidentiality and intellectual property.
  This document is not to be shared with third parties or with employees outside of normal business conduct without prior management approval.
  

• Attendance Register . Please add details as required below:

Attendee:

• Sign Here

  Sign

• Position in Company

• Email Address:

• Minutes Of Meeting:

• Photo of outside of facility with indication of factory identification

  Media

• Indicate whether the Facility is:

  Select Manufacturer Distributor Agent Distributing Manufacturer

  • Manufacturer
  • Distributor
  • Agent
  • Distributing Manufacturer

• Please indicate other if no selection can be made above:

• Company Trading Name:

• Company Registered Name:

• Form of entity

  Select CC Pty Ltd Trust Limited Sole Proprietor Partnership

  • CC
  • Pty Ltd
  • Trust
  • Limited
  • Sole Proprietor
  • Partnership

• What is the company turnover per year (excluding vat) ? (See currency below)

• Currency:

  Select ZAR EURO USD DK CNY HKD

  • ZAR
  • EURO
  • USD
  • DK
  • CNY
  • HKD

• Total Number of Employees:

• Number of Production Staff

• Number of Staff directly responsible for Quality:

• Number of working shifts

• Total m2 of the Facility ( Administration, Storage, Warehousing, Production)

• Total area available for production facilities only:

• Contact Details of person responsible for Quality related issues:

• Languages

• Common Customers

• Largest Customer

• Largest Customer % of Sales

• Payment Terms

  Select Payment before delivery 30 Days 60 days 90 days 120 days Open for discussion

  • Payment before delivery
  • 30 Days
  • 60 days
  • 90 days
  • 120 days
  • Open for discussion

• Early payment discount program?

  Yes

  No

  Not Applicable

• Days paid in advance / % Discount

• Please refer to detailed sheet of valves offered by the Supplier - this is not applicable for suppliers that is acting as an agent.
  The following will be required to comply to the P.E.D and API requirements :
  * Catalogs of the range of valves supplied
  * General Arrangement Drawings
  * Technical Data Sheet
  * Operating and Maintenance Manuals
  
  At deliveries:
  * Material and Pressure Test Certificates
  

• Was the product list compiled and supplied?

  Yes

  No

  Not Applicable

• Comments:

• Are Manufacturing or assembly process done at site?

  Yes

  No

• Are there a detailed equipment list available?

  Yes

  No

• Development and Technical Competency

  Select CAD Software CAM Software Solid works Software None

  • CAD Software
  • CAM Software
  • Solid works Software
  • None

• Other/Comments:

• Number of Corrective Actions Completed in the past year

• Number of Customer Rejections the past year

• Current External Quality Yield ( Parts Rejected by Customer / Total Parts Shipped)

• Comments:

• Type of Manufacturing Process:

  Select Batch Production Series Production Project Driven 6 Sigma Continuous Improvement Lean Manufacturing Methodology practised

  • Batch Production
  • Series Production
  • Project Driven
  • 6 Sigma Continuous Improvement
  • Lean Manufacturing Methodology practised

• Comments

• Rating System:
  0 = No System or Unknown
  1 = Deficiency in current system
  2 = Satisfactory System in place
  3 = Robust System in place
  Add supporting data by tapping the attachment icon where applicable
  
  It is suggested that a Factory tour to be arranged in order to give the Auditor(s) a general overview of the facility before conducting the rest of the questionnaire

Management Responsibility:

• Is the organization certified by a recognized agency to recognized international standards in an applicable environment? <br>Add photo(s) of certifications

  Yes

  No

  N/A

• Quality Culture is visible, objectives and responsibilities is clearly stated, widely communicated, measured and understood throughout the company; and is this regularly reviewed at scheduled management meetings?

  Yes

  No

  N/A

• Are Metrics in place to drive and maintain quality improvements, measure delivery performances, customer communication and training/competency of staff?

  Yes

  No

  N/A

Purchasing:

• Is there a formal supplier rating/evaluation program in use when making sourcing decisions?

  Yes

  No

  N/A

• Are all purchased material requirements adequately specified and enforced?

  Yes

  No

  N/A

• Are there adequate controls in place to ensure that supplied materials conform to specifications?

  Yes

  No

  N/A

• Are conforming material certification required and verified for all strategic materials used in production? ( Material and test certs)

  Yes

  No

  N/A

• Are all raw material adequately identified and stored to avoid deterioration ?

  Yes

  No

  N/A

Operations / Product realization

• Production Facilities Available:

• Are there an in-house testing facility relating to supplied item e.g material testing and pressure testing?

  Safe

  At Risk

  N/A

• What type of machining capabilities exist? Details

  Yes

  No

  N/A

• Any non-destructive testing capabilities? Details.

  Yes

  No

  N/A

• Is there any outsourced processes used in the production ? If yes details and how is it controlled?

  Yes

  No

  N/A

• Does any type of assembly facilities exits ( Manual/Automated/Production line/Other)? Details

  Yes

  No

  N/A

• Does any corrosion protection facility exist and what type of corrosion protection is used? Details

  Yes

  No

  N/A

Corrective - and Preventative Actions

• Are copies of the purchasing contracts, drawings and specifications available at receiving area and production areas where applicable to ensure that the correct product are delivered at the correct specification/requirement?

  Yes

  No

  N/A

• Materials are inspected according to written procedures and verified prior to release to production or to the customer? <br>(Receiving , warehousing and dispatch)

  Yes

  No

  N/A

• Are there a formal system in place to prevent use of items suspected or non-conforming until disposition by a qualified,designated person ? (Quarantine areas available, identification and release)

  Yes

  No

  N/A

• Is product identification and handling of non-conforming products adequately defined and documented to avoid any shipment(s) of defective product to the customer? Details

  Yes

  No

  N/A

• Do a formal system exist to handle Customer complaints? details.

  Yes

  No

  N/A

• Where Corrective measures been implemented, is the effects verified and monitored to ensure that the desired goals are being met? Details.

  Yes

  No

  N/A

• Does any warranty agreement exist - details?

  Yes

  No

  N/A

• Audit Completed on site:

  Date

• Additional Closing Comments:

Auditors

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