Audit

In Room Viewing Option
Take a picture of the room
Viewing devices

Is the monitor clean of dirt

What needs to be repaired or replaced

Is the monitor free of scratches

What needs to be repaired or replaced

Is the monitor free of defects

What needs to be repaired or replaced

Are the projector vents and filters clean

What is not allowing technician to complete task?

Did the projector filter time get reset

What is not allowing technician to complete task?

Screen Type:

Is this screen fully functioning, free of oil, marker, side tethers intact and not torn

What needs to be repaired or replaced

Is this screen fully functioning, free of oil, marker and not torn

What needs to be repaired or replaced

What is the image projected on

Functionality

Table top HDMI connection

Via HDMI when plugging the cable into the computer the system recognizes the source, powers on the system and displays the computer image on the screen

What needs to be repaired or replaced

With the HDMI connected when audio plays does it come out the in room speakers

What needs to be repaired or replaced

Table top VGA + audio connection

Via VGA when plugging the cable into the computer the system recognizes the source, powers on the system and displays the computer image on the screen

What needs to be repaired or replaced

With the VGA audio connected when audio plays does it come out the in room speakers

What needs to be repaired or replaced

Is there a desktop computer connected to the system

If this room has a desktop computer are you able to present with it through the system

What needs to be repaired or replaced

Audio Abilities

Is there a phone in the room

Can the room benefit from having one

Please open a service Work Order with ITTelecom and record Work Order number here

Is there an integrated system

Is the system able to dial out via touch panel

What needs to be repaired or replaced

What is the phone number or extension

Is there a wall phone

Can the room benefit from having one

Please open a service Work Order with ITTelecom and record Work Order number here

Is the phone working with dial tone and local call out

What is the phone number or extension

Please open a service Work Order with ITTelecom and record Work Order number here

Select date

Is there a table top phone

Is the phone working with dial tone and local call out

Is the phone working with dial tone and local call out

What is the phone number or extension

Can the room benefit from having one

Please open a service Work Order with ITTelecom and record Work Order number here

Select date

Are there microphones in this room

How many wireless microphones are in the room
How many ceiling microphones are in the room

Does each microphone work? If not, which one does not work

Touch Panel Status

Does this room have a touch panel

Type of Touch Panel

With this Crestron touch panel does it have the ability to make audio calls

Are you able to make an audio conference call to a long distance number:

In an audio call can you raise / lower / mute the incoming call while in the call

If this room is equipped with a tension screen do the touch panel screen up and down buttons work correctly

If this room has a touch panel can you turn on and off the display device with buttons on TP

Plug into an input in the room can you share your source to the screen

Have you checked all power sources: monitor power, POE power, and all connections

Is the touch panel connected to network and the source cable plugged into the codec

Is the touch panel dead

Have you checked the cables in the floor for cuts

Please contact company Video Conference Help Support

Cisco touch panel have the ability to make audio calls

Is the touch panel connected to network and connectors

Please put a ticket into Remedy

Touch panel raise / lower / mute work

Room Basics
Physical chairs around table

Does the room have a Flip Chart Easel

Does the Flip Chart Easel have at least 4 colors of markers

Did you leave a new pad of Flip Chart Paper

Does this room have a room scheduler outside the door

Can you schedule the room locally

Can this type of scheduler be used locally

Does the scheduler update in the network calendar

Is this scheduler on the network

What needs to be corrected to allow use

Extras

Does this room need a technology upgrade

What needs to be upgraded in the room

Did you have to do any repairs in this room

What repairs did you have to make

Is there anything we need to follow up with in the room

What do we need to follow up on

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.