ALEKS - GENERAL, COMMON AND OFFICE AREAS INSPECTION CHECKLIST

• Conducted on

  Date

• Prepared by

• Location
  Address

Inspection Team:

• Supervisor:

• Location / Room No.:

• Inspection Date:

  Date

• Current Capacity

• Vacant/ Hot Desk Capacity

• Expansion Capacity

• Comments – Capacity and Functionality

• NB: Boxes to be ticked as items are sighted (✓) or not present (🗴), or otherwise NA indicates the item is not applicable to this area

  Yes

  No

  N/A

• Question

  Yes

  No

  N/A

• Corrective Actions

• Responsible Person

• Target Completion Date

  Date

General facilities

• Is the temperature and airflow in the area adequate?

  Yes

  No

  N/A

• Are photocopiers/printers located away from personal workstations?

  Yes

  No

  N/A

• Are there any sources of excessive noise?

  Yes

  No

  N/A

• Housekeeping

  Yes

  No

  N/A

• Is the area tidy and well kept?

  Yes

  No

  N/A

• Are items safely stored so they are not at risk of falling off or causing injury?

  Yes

  No

  N/A

• Is the floor free of trip hazards?

  Yes

  No

  N/A

• Is furniture in good repair?

  Yes

  No

  N/A

• Are filing cabinets/desk drawers closed when not in use?

  Yes

  No

  N/A

Floors, Aisles, Stairs and Landings

• Do floors have even surfaces (no cracks or holes)?

  Yes

  No

  N/A

• Are stairs in good condition (no worn or broken treads)?

  Yes

  No

  N/A

• Are handrails in good condition?

  Yes

  No

  N/A

• Are non-skid strips in good condition?

  Yes

  No

  N/A

• Are landings clear of obstructions?

  Yes

  No

  N/A

Emergency Procedures

• Are emergency numbers and procedures clearly displayed?

  Yes

  No

  N/A

• Are appropriate fire extinguishers visible and easy to access?

  Yes

  No

  N/A

• Have fire extinguishers been inspected/tagged within the last 6 months?

  Yes

  No

  N/A

• Are fire extinguishers free from obstruction?

  Yes

  No

  N/A

• Are emergency exit stairs adequately lit?

  Yes

  No

  N/A

• Are exit signs in place and illuminated?

  Yes

  No

  N/A

• Are exit doors marked and clearly visible?

  Yes

  No

  N/A

• Can exit doors be opened from inside?

  Yes

  No

  N/A

• Are exit corridors clear of obstructions (including outside of the building)?

  Yes

  No

  N/A

First Aid

• Are cabinets and contents clean, orderly and properly stocked?

  Yes

  No

  N/A

• Are First Aid kits accessible and the first aid officers identified?

  Yes

  No

  N/A

• Do staff know the location of the first aid kits?

  Yes

  No

  N/A

Electrical

• Are electrical items tested (not required for Non Hostile areas), tagged and in date?

  Yes

  No

  N/A

• Are all power outlets and switches in good condition (not broken) and tagged out if faulty?

  Yes

  No

  N/A

• Are extension leads / power boards used as designed (Ensure no temporary or makeshift leads/power boards, double adaptors, piggyback plugs, overloading)?

  Yes

  No

  N/A

• Do power boards have overload protection and individual switched outlets?

  Yes

  No

  N/A

• Are electrical items free from damage and unlikely to be exposed to water?

  Yes

  No

  N/A

• Do portable heaters have time switches and are electrical appliances in a safe working area?

  Yes

  No

  N/A

• Are leads/cords kept clear of walkways and tucked away tidily under desks?

  Yes

  No

  N/A

Manual Handling

• Are frequently used items within easy access between knee and shoulder?

  Yes

  No

  N/A

• Are heavy items stored at waist height?

  Yes

  No

  N/A

• Are step ladders or stools used to access items stored on high shelves?

  Yes

  No

  N/A

• Are trolleys available and used to transport items?

  Yes

  No

  N/A

• Are repetitive actions minimised and rest breaks taken?

  Yes

  No

  N/A

• Is a risk assessment made when furniture or offices must be moved and are the risks from manual handling controlled as far as possible?

  Yes

  No

  N/A

• Lighting

  Yes

  No

  N/A

• Is there adequate lighting for the work being carried out?

  Yes

  No

  N/A

• Is glare and reflection controlled to acceptable levels?

  Yes

  No

  N/A

• Is the area’s lighting steady (no flickering light)?

  Yes

  No

  N/A

Ergonomics

• Is the workstation set up correctly? (Has it been assessed and are staff aware of the ?)

  Yes

  No

  N/A

• Is space under the desk clear to allow leg room and symmetrical posture to access workspace on the desk?

  Yes

  No

  N/A

• Is there sufficient desk space for large documents, completed work or writing?

  Yes

  No

  N/A

Kitchen

• Is fridge clean and operational?

  Yes

  No

  N/A

• Is microwave position at suitable height, clean and operational?

  Yes

  No

  N/A

• Is oven/stove clean and operational?

  Yes

  No

  N/A

• Is equipment secured?

  Yes

  No

  N/A

• Is the area free from pests or evidence thereof?

  Yes

  No

  N/A

Laundry

• Is electrical equipment tested and tagged and current?

  Yes

  No

  N/A

• Is ventilation adequate?

  Yes

  No

  N/A

• Is lighting adequate?

  Yes

  No

  N/A

• Is the floor/area free from water?

  Yes

  No

  N/A

Hazardous Materials/Chemicals (e.g. Cleaning and Printing)

• Are chemicals stored and handled according to the Material Safety Data Sheets (MSDS) or manufacturers instructions?

  Yes

  No

  N/A

• Are flammable (including LPGs on BBQs), explosive, toxic and asphyxiant gases stored outside?

  Yes

  No

  N/A

• Are BBQs stored, maintained and cleaned appropriately?

  Yes

  No

  N/A

• Is there a responsible person allocated to ensure 12.2 and 12.3?

  Yes

  No

  N/A

• Other Comments :

• Inspected by (print name)

• Signature

  Sign

• Date

  Date