Amber SHEF Audit on Housing Properties V2

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Part 1: FIRE GENERAL INFORMATION

The Responsible Person for fire safety

• Name of the Responsible Person (RP), Management Representative or Landlord

• Contact details of responsible person

1 The Building

• Number of Floors

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• Access & Egress Routes

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• Brief details of construction: Wall Windows Roof Escape Routes Adjacent Property Risk

• Occupancy type: Sleeping Accommodation ISBN: 978 185112817 4

2 The occupants

• Number of individual apartments or flats

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

3 Occupants at special risk

• Are sleeping persons present at the premises?

  Yes

  No

• Are physically disabled occupants catered for? If so, what measures are in place such as ramps, disabled lift or care line alert system?

  Yes

  No

  N/A

• Are there occupants in remote areas?

  Yes

  No

4 Previous Fire loss experience

• Is there any previous history of fire loss in the premises? (if yes, give details)

  Yes

  No

• Is there a Fire & Rescue Service alteration notice in force? (if yes give date of issue and details)

  Yes

  No

• Is there a Fire & Rescue Service enforcement notice either informal, verbal or written in force? (if yes give date of issue, name of Fire Officer and date of when work is to be completed by)

  Yes

  No

• Is there a Fire & Rescue Service prohibition notice in force? (if yes give date of issue and details)

  Yes

  No

5 Other relevant background

• Is there suitable route(s) of escape from upper floors, including internal and external stairs?

  Yes

  No

  N/A

• Are there external areas such as a designated refuse area, a car park or garages?

  Yes

  No

  N/A

• Number of individual apartments or flats accessed (if any)?

• Is there a risk of fire transfer to or from properties attached or in close proximity to the building?

  Yes

  No

6 Electrical sources of ignition

• Is the fixed wiring installation periodically tested and inspected and inspected?

  Yes

  No

  N/A

• Are reasonable measures taken to prevent fires of electrical origin?

  Yes

  No

  N/A

• Are portable appliances tested/inspected within common areas?

  Yes

  No

  N/A

• Is there a suitable restriction of access to electrical cupboards and fuse boards in common areas?

  Yes

  No

  N/A

• Is all electrical equipment tested and records on site?

  Yes

  No

  N/A

• Is there exposed wiring present?

  Yes

  No

  N/A

• Is there a suitable limitation on the use of trailing leads and adapters in common areas?

  Yes

  No

  N/A

7 Smoking

• Is the appropriate smoking prohibition notice displayed at the building's entrance?

  Yes

  No

  N/A

• Are reasonable measures taken to prevent fires as a result of smoking?

  Yes

  No

  N/A

• Is smoking prohibited in the building?

  Yes

  No

  N/A

• Is smoking prohibited in appropriate areas?

  Yes

  No

  N/A

• Are there suitable arrangements made for those who wish to smoke?

  Yes

  No

  N/A

• Is there any evidence of breaches of smoking policy?

  Yes

  No

8 Arson

• Does the basic security against arson appear reasonable?

  Yes

  No

  N/A

• Is access and egress controlled to the common areas such as lock and key, key fob or number combination panel?

  Yes

  No

  N/A

• Are refuse areas segregated and controlled?

  Yes

  No

  N/A

• Is there sufficient control of unnecessary fire load in close proximity to the building or available for ignition by outsiders?

  Yes

  No

  N/A

9 Portable heaters and heating installation

• Is the use of portable heaters avoided as far as reasonably practicable?

  Yes

  No

  N/A

• If portable heaters are used, are the more hazardous types (radiant bars and LPG) avoided?

  Yes

  No

  N/A

• If portable heaters are used are suitable measures taken to minimise the risk of ignition of combustible materials?

  Yes

  No

  N/A

• Are fixed heating installations subject to regular maintenance?

  Yes

  No

  N/A

10 Cooking facilities

• Are reasonable measures taken to prevent cooking fires?

  Yes

  No

  N/A

• Are filters changed and ductwork cleaned regularly?

  Yes

  No

  N/A

• Within the common kitchen are cookers free from grease and burnt on food residue?

  Yes

  No

  N/A

• Are cooker seals in good condition?

  Yes

  No

  N/A

• Are suitable extinguishers and a fire blanket available?

  Yes

  No

  N/A

• Are electrical appliances sufficient distances from sources of water?

  Yes

  No

  N/A

11 Lightning

• Does the building have lightning protection system if required?

  Yes

  No

  N/A

12 Other significant ignition sources that warrant consideration

• List other ignition sources:

13 Housekeeping

• Is the standard of housekeeping adequate within common areas, including refuse locations?

  Yes

  No

  N/A

• Are combustible materials separated from ignition sources?

  Yes

  No

  N/A

• Is the unnecessary accumulation of combustibles and waste avoided?

  Yes

  No

  N/A

• Is there appropriate storage of hazardous materials?

  Yes

  No

  N/A

• Are combustible materials stored appropriately?

  Yes

  No

  N/A

14 Hazards introduced by contractors and building works

• Is there sufficient control over works by contractors by the RP or Landlord? (e.g. Permits to work & hot works permits)

  Yes

  No

  N/A

• Is there a signing in procedure alongside control over works by contractors by the RP or Landlord (e.g. Permits to work, RAM's, Insurances & hot works permits)?

  Yes

  No

  N/A

• Are there arrangements for the safe storage of gas bottles and others hazardous materials on site, or are they removed daily?

  Yes

  No

  N/A

• Are fire safety conditions and instructions communicated to contractors with signatures of understanding retained?

  Yes

  No

  N/A

15 Dangerous Substances

• Are dangerous substances present on the premises? If so, is there a COSHH management system in place?

  Yes

  No

• Has the risk to relevant persons been adequately eliminated or reduced?

  Yes

  No

  N/A

16 Means of escape

• Is the building provided with adequate means of escape in case of fire?

  Yes

  No

  N/A

• Are there sufficient exits?

  Yes

  No

  N/A

• Are exits easily and immediately openable where necessary?

  Yes

  No

  N/A

• Do fire exits open in the direction of travel where necessary?

  Yes

  No

  N/A

• Are sliding or revolving doors avoided as fire exits?

  Yes

  No

  N/A

• Are there adequate means of securing exits?

  Yes

  No

  N/A

• Are there reasonable distances of travel where there is a single direction of travel?

  Yes

  No

  N/A

• Are there reasonable distances of travel where there are alternative means of escape?

  Yes

  No

  N/A

• Are escape routes adequately protected?

  Yes

  No

  N/A

• Are there suitable fire precautions for common areas?

  Yes

  No

  N/A

• Are escape routes unobstructed?

  Yes

  No

  N/A

• Are there suitable means of escape for disabled occupants including mechanical evacuation, refuge points or "stay put" policy?

  Yes

  No

  N/A

17 Measures to limit fire spread and development.

• Is there a sufficient standard of compartmentation and sub-compartmentation?

  Yes

  No

  N/A

• Are linings that promote fire spread avoided as far as reasonably practicable where visible?

  Yes

  No

  N/A

• Are fuse boards protected by flame retardant covers, such as Bakelite?

  Yes

  No

  N/A

18 Escape lighting

• Is there a reasonable standard of escape lighting provided internally?

  Yes

  No

  N/A

• Is Emergency Luminous Discharge Lighting installed such as green exit illuminated directional signage? (if yes, does the installation meet with current standards)

  Yes

  No

  N/A

• Is there a reasonable standard of escape lighting provided externally to final fire exits and to assembly area if applicable?

  Yes

  No

  N/A

19 Fire safety signs and notices

• Are fire safety signs and notices suitable and sufficient?

  Yes

  No

  N/A

• Is the assembly area signed, if required?

  Yes

  No

  N/A

20 Means of giving warning in the event of fire

• Is a manually operated electrical fire alarm system provided?

  Yes

  No

  N/A

• Is automatic fire detection provided?

  Yes

  No

  N/A

• Is there remote transmission of alarm signal? If so, who is the monitoring company?

  Yes

  No

  N/A

• Is the fire alarm system suitable and sufficient, including fire rated cable?

  Yes

  No

  N/A

• Is there a suitable and sufficient schematic plan of the fire alarm zones present?

  Yes

  No

  N/A

21 Manual fire extinguishing appliances if applicable

• Are hose reels provided?

  Yes

  No

  N/A

• Is there suitable and sufficient provision of portable fire extinguishers?

  Yes

  No

  N/A

• Are portable fire extinguisher configurations replicated on each elevation?

  Yes

  No

  N/A

22 Relevant automatic fire extinguishing systems such as sprinklers or suppression systems

• Type of system:

• Comments and observations:

23 Facilities, equipment and devices for the protection of Fire-Fighters such as smoke vents, fire shutters and extraction systems

• Types of facilities:

• Comments and observations:

PART 2: MANAGEMENT OF FIRE SAFETY

• Person responsible for fire safety:

24 Procedures and arrangements

• Are service cupboards, mains feeds, COSHH cupboards and shut offs signed appropriately?

  Yes

  No

  N/A

• Are there competent persons available to assist in implementing fire safety arrangements?

  Yes

  No

  N/A

• Is there a Fire Emergency Plan in place and details recorded?

  Yes

  No

  N/A

• Does the plan take into account other Fire Emergency Plans applicable in the building?

  Yes

  No

  N/A

• Is the Fire Emergency Plan readily available for occupants to read?

  Yes

  No

  N/A

• Is the Fire Emergency Plan available to the enforcing authority?

  Yes

  No

  N/A

• Do routine in-house inspections of fire precautions take place and if so are they documented in a Fire Safety Log Book (FSLB)?

  Yes

  No

  N/A

25 Training and drills

• Are residents given instruction upon occupation and are the instructions fixed within common areas and individual accommodation (if access is available to confirm)?

  Yes

  No

  N/A

26 Testing and maintenance

• Are fire doors with magnetic door closers and magnetic locks regularly serviced?

  Yes

  No

  N/A

• Are fire doors well maintained including; fire rated glass, beading, hinges, self-return brackets and signage?

  Safe

  At Risk

  N/A

• Is there weekly testing and six monthly servicing of the fire detection and alarm system?

  Yes

  No

  N/A

• Is there monthly testing and annual testing of the emergency lighting?

  Yes

  No

  N/A

• Do fire doors close neatly into their rebates, with no doors found wedged open?

  Yes

  No

  N/A

• Is there annual maintenance and testing of fire extinguishing equipment?

  Yes

  No

  N/A

• Is there 11 monthly servicing of the lightning protection system ?

  Yes

  No

  N/A

• Is there six monthly and annual testing of wet/dry risers?

  Yes

  No

  N/A

• Is there appropriate servicing and testing of sprinkler or suppression installations?

  Yes

  No

  N/A

• Is there routine inspection and maintenance of fire doors and final exit doors?

  Yes

  No

  N/A

• Other relevant inspection and test

PART 3: Records

• Is there a suitable and sufficient Fire Safety Log Book (FSLB) present?

  Yes

  No

  N/A

• Are there records of fire alarm tests?

  Yes

  No

  N/A

• Are there records of emergency lighting tests?

  Yes

  No

  N/A

• Are there records of maintenance and testing of other fire protection systems?

  Yes

  No

  N/A

Part 4: GENERAL HEALTH AND SAFETY

• Are slips, trips and falls appropriately managed (e.g. steps, slopes, ramps, etc)?

  Yes

  No

  N/A

• Is there an Asbestos Management Plan in place? If so, is information conveyed to contractors?

  Yes

  No

  N/A

• Are hand rails in good condition?

  Yes

  No

  N/A

• Is there a Legionella Management Plan in place (COSHH, MHSWR & L8 ACOP)?

  Yes

  No

  N/A

• Is COSHH suitably managed (RA, MSDS, Storage)?

  Yes

  No

  N/A

• Are lift rooms secured and maintained (signage, housekeeping, LOLER)?

  Yes

  No

  N/A

• Is the standard communal lighting free from defects? (clean, bulbs present and operational, free from blind spots, etc)

  Yes

  No

  N/A

• Is vehicle movement and traffic segregation well managed? (car parks, pedestrian segregation, turning circle for F&RS appliances)

  Yes

  No

  N/A

• Are refuse areas well managed? (not overloaded, free from Is COSHH items, suitably secure and segregated)

  Yes

  No

  N/A

• Are gardens well maintained? (walk ways clear, free from tools, gardening equipment, waste or other site specific hazards)?

  Yes

  No

  N/A

• Is Control of Contractors well managed? (vetting, competency, insurances, risk assessments, method statements, etc)

  Yes

  No

  N/A

• Is security well managed? (CCTV, Security Operatives, Intruder Alarms, Outbuildings, Access & Egress, Security Lighting)?

  Yes

  No

  N/A

• Is access and egress suitable and sufficient? (including for disabled persons)

  Yes

  No

  N/A

• Is there a system present for the reporting of notifiable injuries (RIDDOR)?

  Yes

  No

  N/A

• Is there suitable and sufficient signage fitted both internally and externally? (Plant rooms, hazards, lifts, escape, etc)

  Yes

  No

  N/A

• Miscellaneous

  Yes

  No

  N/A

Part 5: HEALTH & SAFETY FINDINGS AND RECOMMENDATIONS

• Item 1

• Recommendations

• Action taken and date

• Item 2

• Recommendations

• Action

• Item 3

• Recommendations

• Action taken and date

• Item 4

• Recommendations

• Action taken and date

• Item 5

• Recommendations

• Action taken and date

Part 6: FIRE SAFETY FINDINGS AND RECOMMENDATIONS

Risk Items

• Item 1

• Recommendations

• Action taken and date

• Item 2

• Recommendations

• Action taken and date

• Item 3

• Recommendations

• Action taken and date

• Item 4

• Recommendations

• Action taken and date

• Item 5

• Recommendations

• Action taken and date

• Item 6

• Recommendations

• Action taken and date

• Item 7

• Recommendations

• Action taken and date

• Item 8

• Recommendations

• Action taken and date

• Item 9

• Recommendations

• Action taken and date

• Item 10

• Recommendations

• Action taken and date

• Item 11

• Recommendations

• Action taken and date

Re-Assessment

• UKFRAS Fire Risk Assessors signature of completion

  Sign

• RP or Landlords Representative acknowledgement (if present)

  Sign

• UKFRAS Office Audit signature of completion

  Sign

Photographs

• Add media

  Media