The Responsible Person for fire safety

  • Name of the Responsible Person (RP), Management Representative or Landlord

  • Contact details of responsible person

1 The Building

  • Number of Floors

  • Access & Egress Routes

  • Brief details of construction: Wall Windows Roof Escape Routes Adjacent Property Risk

  • Occupancy type: Sleeping Accommodation ISBN: 978 185112817 4

2 The occupants

  • Number of individual apartments or flats

3 Occupants at special risk

  • Are sleeping persons present at the premises?

  • Are physically disabled occupants catered for? If so, what measures are in place such as ramps, disabled lift or care line alert system?

  • Are there occupants in remote areas?

4 Previous Fire loss experience

  • Is there any previous history of fire loss in the premises? (if yes, give details)

  • Is there a Fire & Rescue Service alteration notice in force? (if yes give date of issue and details)

  • Is there a Fire & Rescue Service enforcement notice either informal, verbal or written in force? (if yes give date of issue, name of Fire Officer and date of when work is to be completed by)

  • Is there a Fire & Rescue Service prohibition notice in force? (if yes give date of issue and details)

5 Other relevant background

  • Is there suitable route(s) of escape from upper floors, including internal and external stairs?

  • Are there external areas such as a designated refuse area, a car park or garages?

  • Number of individual apartments or flats accessed (if any)?

  • Is there a risk of fire transfer to or from properties attached or in close proximity to the building?

6 Electrical sources of ignition

  • Is the fixed wiring installation periodically tested and inspected and inspected?

  • Are reasonable measures taken to prevent fires of electrical origin?

  • Are portable appliances tested/inspected within common areas?

  • Is there a suitable restriction of access to electrical cupboards and fuse boards in common areas?

  • Is all electrical equipment tested and records on site?

  • Is there exposed wiring present?

  • Is there a suitable limitation on the use of trailing leads and adapters in common areas?

7 Smoking

  • Is the appropriate smoking prohibition notice displayed at the building's entrance?

  • Are reasonable measures taken to prevent fires as a result of smoking?

  • Is smoking prohibited in the building?

  • Is smoking prohibited in appropriate areas?

  • Are there suitable arrangements made for those who wish to smoke?

  • Is there any evidence of breaches of smoking policy?

8 Arson

  • Does the basic security against arson appear reasonable?

  • Is access and egress controlled to the common areas such as lock and key, key fob or number combination panel?

  • Are refuse areas segregated and controlled?

  • Is there sufficient control of unnecessary fire load in close proximity to the building or available for ignition by outsiders?

9 Portable heaters and heating installation

  • Is the use of portable heaters avoided as far as reasonably practicable?

  • If portable heaters are used, are the more hazardous types (radiant bars and LPG) avoided?

  • If portable heaters are used are suitable measures taken to minimise the risk of ignition of combustible materials?

  • Are fixed heating installations subject to regular maintenance?

10 Cooking facilities

  • Are reasonable measures taken to prevent cooking fires?

  • Are filters changed and ductwork cleaned regularly?

  • Within the common kitchen are cookers free from grease and burnt on food residue?

  • Are cooker seals in good condition?

  • Are suitable extinguishers and a fire blanket available?

  • Are electrical appliances sufficient distances from sources of water?

11 Lightning

  • Does the building have lightning protection system if required?

12 Other significant ignition sources that warrant consideration

  • List other ignition sources:

13 Housekeeping

  • Is the standard of housekeeping adequate within common areas, including refuse locations?

  • Are combustible materials separated from ignition sources?

  • Is the unnecessary accumulation of combustibles and waste avoided?

  • Is there appropriate storage of hazardous materials?

  • Are combustible materials stored appropriately?

14 Hazards introduced by contractors and building works

  • Is there sufficient control over works by contractors by the RP or Landlord? (e.g. Permits to work & hot works permits)

  • Is there a signing in procedure alongside control over works by contractors by the RP or Landlord (e.g. Permits to work, RAM's, Insurances & hot works permits)?

  • Are there arrangements for the safe storage of gas bottles and others hazardous materials on site, or are they removed daily?

  • Are fire safety conditions and instructions communicated to contractors with signatures of understanding retained?

15 Dangerous Substances

  • Are dangerous substances present on the premises? If so, is there a COSHH management system in place?

  • Has the risk to relevant persons been adequately eliminated or reduced?

16 Means of escape

  • Is the building provided with adequate means of escape in case of fire?

  • Are there sufficient exits?

  • Are exits easily and immediately openable where necessary?

  • Do fire exits open in the direction of travel where necessary?

  • Are sliding or revolving doors avoided as fire exits?

  • Are there adequate means of securing exits?

  • Are there reasonable distances of travel where there is a single direction of travel?

  • Are there reasonable distances of travel where there are alternative means of escape?

  • Are escape routes adequately protected?

  • Are there suitable fire precautions for common areas?

  • Are escape routes unobstructed?

  • Are there suitable means of escape for disabled occupants including mechanical evacuation, refuge points or "stay put" policy?

17 Measures to limit fire spread and development.

  • Is there a sufficient standard of compartmentation and sub-compartmentation?

  • Are linings that promote fire spread avoided as far as reasonably practicable where visible?

  • Are fuse boards protected by flame retardant covers, such as Bakelite?

18 Escape lighting

  • Is there a reasonable standard of escape lighting provided internally?

  • Is Emergency Luminous Discharge Lighting installed such as green exit illuminated directional signage? (if yes, does the installation meet with current standards)

  • Is there a reasonable standard of escape lighting provided externally to final fire exits and to assembly area if applicable?

19 Fire safety signs and notices

  • Are fire safety signs and notices suitable and sufficient?

  • Is the assembly area signed, if required?

20 Means of giving warning in the event of fire

  • Is a manually operated electrical fire alarm system provided?

  • Is automatic fire detection provided?

  • Is there remote transmission of alarm signal? If so, who is the monitoring company?

  • Is the fire alarm system suitable and sufficient, including fire rated cable?

  • Is there a suitable and sufficient schematic plan of the fire alarm zones present?

21 Manual fire extinguishing appliances if applicable

  • Are hose reels provided?

  • Is there suitable and sufficient provision of portable fire extinguishers?

  • Are portable fire extinguisher configurations replicated on each elevation?

22 Relevant automatic fire extinguishing systems such as sprinklers or suppression systems

  • Type of system:

  • Comments and observations:

23 Facilities, equipment and devices for the protection of Fire-Fighters such as smoke vents, fire shutters and extraction systems

  • Types of facilities:

  • Comments and observations:


  • Person responsible for fire safety:

24 Procedures and arrangements

  • Are service cupboards, mains feeds, COSHH cupboards and shut offs signed appropriately?

  • Are there competent persons available to assist in implementing fire safety arrangements?

  • Is there a Fire Emergency Plan in place and details recorded?

  • Does the plan take into account other Fire Emergency Plans applicable in the building?

  • Is the Fire Emergency Plan readily available for occupants to read?

  • Is the Fire Emergency Plan available to the enforcing authority?

  • Do routine in-house inspections of fire precautions take place and if so are they documented in a Fire Safety Log Book (FSLB)?

25 Training and drills

  • Are residents given instruction upon occupation and are the instructions fixed within common areas and individual accommodation (if access is available to confirm)?

26 Testing and maintenance

  • Are fire doors with magnetic door closers and magnetic locks regularly serviced?

  • Are fire doors well maintained including; fire rated glass, beading, hinges, self-return brackets and signage?

  • Is there weekly testing and six monthly servicing of the fire detection and alarm system?

  • Is there monthly testing and annual testing of the emergency lighting?

  • Do fire doors close neatly into their rebates, with no doors found wedged open?

  • Is there annual maintenance and testing of fire extinguishing equipment?

  • Is there 11 monthly servicing of the lightning protection system ?

  • Is there six monthly and annual testing of wet/dry risers?

  • Is there appropriate servicing and testing of sprinkler or suppression installations?

  • Is there routine inspection and maintenance of fire doors and final exit doors?

  • Other relevant inspection and test

PART 3: Records

  • Is there a suitable and sufficient Fire Safety Log Book (FSLB) present?

  • Are there records of fire alarm tests?

  • Are there records of emergency lighting tests?

  • Are there records of maintenance and testing of other fire protection systems?


  • Are slips, trips and falls appropriately managed (e.g. steps, slopes, ramps, etc)?

  • Is there an Asbestos Management Plan in place? If so, is information conveyed to contractors?

  • Are hand rails in good condition?

  • Is there a Legionella Management Plan in place (COSHH, MHSWR & L8 ACOP)?

  • Is COSHH suitably managed (RA, MSDS, Storage)?

  • Are lift rooms secured and maintained (signage, housekeeping, LOLER)?

  • Is the standard communal lighting free from defects? (clean, bulbs present and operational, free from blind spots, etc)

  • Is vehicle movement and traffic segregation well managed? (car parks, pedestrian segregation, turning circle for F&RS appliances)

  • Are refuse areas well managed? (not overloaded, free from Is COSHH items, suitably secure and segregated)

  • Are gardens well maintained? (walk ways clear, free from tools, gardening equipment, waste or other site specific hazards)?

  • Is Control of Contractors well managed? (vetting, competency, insurances, risk assessments, method statements, etc)

  • Is security well managed? (CCTV, Security Operatives, Intruder Alarms, Outbuildings, Access & Egress, Security Lighting)?

  • Is access and egress suitable and sufficient? (including for disabled persons)

  • Is there a system present for the reporting of notifiable injuries (RIDDOR)?

  • Is there suitable and sufficient signage fitted both internally and externally? (Plant rooms, hazards, lifts, escape, etc)

  • Miscellaneous


  • Item 1

  • Recommendations

  • Action taken and date

  • Item 2

  • Recommendations

  • Action

  • Item 3

  • Recommendations

  • Action taken and date

  • Item 4

  • Recommendations

  • Action taken and date

  • Item 5

  • Recommendations

  • Action taken and date


Risk Items

  • Item 1

  • Recommendations

  • Action taken and date

  • Item 2

  • Recommendations

  • Action taken and date

  • Item 3

  • Recommendations

  • Action taken and date

  • Item 4

  • Recommendations

  • Action taken and date

  • Item 5

  • Recommendations

  • Action taken and date

  • Item 6

  • Recommendations

  • Action taken and date

  • Item 7

  • Recommendations

  • Action taken and date

  • Item 8

  • Recommendations

  • Action taken and date

  • Item 9

  • Recommendations

  • Action taken and date

  • Item 10

  • Recommendations

  • Action taken and date

  • Item 11

  • Recommendations

  • Action taken and date


  • UKFRAS Fire Risk Assessors signature of completion

  • RP or Landlords Representative acknowledgement (if present)

  • UKFRAS Office Audit signature of completion


  • Add media

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