Annual Building Inspection

Title Page

Site conducted
Conducted on
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Prepared by
Location
VUE Work Order Number

Building Exterior

Assess general condition of the site, look for a well maintained exterior, with no safety hazards. Pick up any stray litter/debris. Did you find any deficiency?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Inspect sidewalk and surface parking area for defects, snow pile issues, damage, patch potholes (cold patch), and re‐pin parking blocks, as needed. Did you find any deficiencies?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Is there a working lock on dumpster?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Is the dumpster area clean?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Are Shrubs, trees, planting beds, and lawn well manicured and maintained?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Does the overall building exterior appear in good condition, clean and well maintained?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Are there any exterior ceiling tiles damaged, missing, or stained?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Are all exterior lights (drive thru lights, lamp posts, entry way lighting) operational and clean of debri?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Are there any obstructions in front of light? Example trees, shrubs blocking the light?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Are photo cells operating correctly? Adjust timers if necessary (Seasonal changes)
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Is there a Flag Pole at this location?
Check operation of Flag Pole, Does it operate properly?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
is the flag torn, weathered or need of replacing?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Are Storm Drains Clear of debris and blockages?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Does Site have proper drainage?
Create an Action item and escalate to property manager provide detailed notes on all actions taken.
Are directional/instructional signs, operational, well maintained, are at correct height clearance and meet PNC standards?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Are gutters and downspouts clear of leaves and debris?
Create an Action item and Self generate work order and clear debris where safe to do so, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Does this site have a flat roof?
Clear leaves and debris from roof drains. Are roof drain guards present and serviceable?
Create an Action item and Self generate Work Order and replace guards, and escalate to property manager any out of scope items provide detailed notes on all actions taken.
What is the general condition of current roofing system?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Check functionality and waterproofing of exterior electrical outlets and covers. Did you find any deficiencies?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Are all outside water fixtures operational, nonleaking, secure, and waterproof?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.

Building Interior

Check all interior walls for minor damage, loose wall paper or baseboards. Did you find any deficiencies?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Are there any damaged interior ceiling tiles?
Replace all damaged celling tiles. Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Are all interior lighting fixtures, operational, and lenses clean of bugs?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken. (Limit height to 20 feet)
Date replacement lights, properly dispose of spent lamps and ballasts, and replace broken light lenses.
Are all lights illuminating with the same color? (No checkered board pattern)
Create an Action item and Self generate a work order and repair. Escalate any items out of scope to property manager. Provide detailed notes on actions taken.
Are all light switches, electrical outlets and cover plates in good condition?
Create an action item self generate a work order Replace damaged cover plates and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Are all faucets, toilet seats, plumbing fixtures, and P traps in kitchen, restrooms, and janitor rooms/closets clear, tightened, and operational?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Prime all plumbing traps with water
Is there an adequate supply of light bulbs and ballast on hand for interior and exterior lamps?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Is mechanical and utility rooms free of excessive clutter?
Create and action item and Self generate work order and unclutter mechanical/utility room if it will take longer than 4 hours to unclutter escalate to your supervisor. Provide detailed notes on actions taken.
Are all exhaust fans & HVAC return and supply grills clean of debri?
Create an Action item and Self generate a work order and repair. Escalate any items out of scope to property manager. Provide detailed notes on actions taken.
Check operation of all attic exhaust fans and heaters
Create an Action item and Self generate a work order and repair. Escalate any items out of scope to property manager. Provide detailed notes on actions taken.
Is there adequate amounts of ice melt?
Create an Action item and Self generate work order and replenish ice melt. Provide detailed notes on actions taken
is there a scoop present for spreading ice melt?
Create an action item and Self Generate work order and replace the missing scoop. Provide detailed notes on actions taken.
Is there 30 inches of clearance in front of electrical panels?
Create an action item and Self generate work order to create a 30 inch clearance or escalate to supervisor. Provide detailed notes on actions taken.
Please provide photo
Does backﬂow devices have proper inspection tags and not leaking?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Check operation of water heater, did you find any rust, active water leaks etc..?
Create an action item and Self generate work order and replace failing water heater or escalate to property manager provide detailed notes on actions taken.
Please provide photo of water heater data tag

ADA Checks

Are exterior vestibule doors operating correctly?
Create an action item and Self Generate work order troubleshoot and repair deficiencies escalate to property manager any out of scope items provide detailed notes on all actions taken.
Record exterior door closing speed from 90 degrees to 12 degrees is a minimum of 5 seconds. Is the door operating with in these parameters?
Create an action item and Self Generate work order adjust if the closers are adjustable, otherwise escalate to property manager. provide detailed notes on all actions taken.
Record exterior door opening force measurements only. Is opening force above 10 pounds (Florida above 8.5 pounds)?
Create action item and Notify property manager, make no adjustment at this time provide detailed notes on all actions taken.
Is there an Elevator at this site?
Ensure Inspection in not past due, the elevator is clear of obstacles, and emergency communication and lighting is operating correctly. Did you find any deficiencies?
Create an action item escalate to property manager all deficiencies found and provide detailed notes on all actions taken.
Record interior doors (second vestibule doors) closing speed from 90 degrees to 12 degrees. Is closing speed a minimum of 5 seconds? And is opening force a maximum of 5 pounds?
Create an Action item and Self generate work order and repair/adjust door closing speed if unable to adjust escalate/ NOTIFY property manager provide detailed notes on all actions taken.
Are there any Automated Entrance Doors ‐ measure and record closing speed time on both exterior and interior entrance doors in fully open position for 7 seconds. Make no adjustments. Provide detailed notes of all actions taken.
Measure and record closing speed time on all automated doors. Do doors stay OPEN a full 7 seconds before closing?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Inspect and test operation of door closers and hinges, and lubricate, adjust or replace as required. Periodically test/check emergency doors? Did you find any deficiencies?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.