Annual Workspace Health and Safety Audit v2

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

Working At Height

• Are all access routes to high risk areas kept secure/locked and access controlled by site management?

  Yes

  No

  N/A

• Are all personnel who will be working at height properly trained, and FM has shared RA with Facilities Management Technician and happy with their understanding?

  Yes

  No

  N/A

• Is the roof area free from debris and trip hazards?

  Yes

  No

  N/A

• Is a signed Health and Safety Policy (signed page) displayed on the office wall?

  Yes

  No

  N/A

• Is the poster "Health and Safety Law - What You Should Know" together with contact details for Head of Health and Safety on display?

  Yes

  No

  N/A

• Is a copy of the current Employers Liability insurance displayed?

  Yes

  No

  N/A

• Is there an accident record book on-site, stored securely and kept up to date?

  Yes

  No

  N/A

• Have Risk Assessments been undertaken for all relevant areas where there is the potential for significant risk, FM has shared RA with relevant persons on site?

  Good

  Fair

  Poor

  N/A

• Have any specific risks at site that are not covered by the General Site risk Assessment been identified and considered?

  Yes

  No

  N/A

• Has a risk assessment been undertaken for the FM duties, and has the risk assessment been shared and understood by FM Tech and Facilities Manager?

  Yes

  No

  N/A

• Is an Asbestos Survey/Register available for the site?

  Yes

  No

  N/A

• Are Site Staff familiar with the asbestos register and Asbestos Management Plan, and have a good understanding of where asbestos is present in the building?

  Good

  Fair

  Poor

  N/A

• Has a Water Hygiene Risk Assessment been carried out and reviewed in the last 12 Months?

  Yes

  No

  N/A

• Are the actions form the last quarterly water hygiene audit complete, if not are outstanding actions still within the allowed time frame to complete?

  Yes

  No

  N/A

• Has the domestic water system been reviewed and schematic amended accordingly?

  Yes

  No

  N/A

• Do any of the site staff use DSE daily, for an hour or more at a time, this does not apply to staff who use their computers infrequently or only use it for a short time?

  Yes

  No

• Have any required DSE assessments been undertaken and passed to the HR department?

  Yes

  No

  N/A

• Is the Permit to Work system being correctly used together with appropriate records?

  Good

  Fair

  Poor

  N/A

• Are the Permits to Work, stored for 3 years?

  Yes

  No

  N/A

• Can FM demonstrate that audit trails are up to date for 3 randomly picked statutory PPM jobs?

  Good

  Fair

  Poor

  N/A

• Has a Fire Risk Assessment (FRA) been carried out in the last 12 months ?

  Yes

  No

  N/A

• Have all the most recent FRA's actions and recommendations been acted upon?

  Good

  Fair

  Poor

  N/A

• Are Fire Action Notices in place and complete with the relevant information?

  Yes

  No

  N/A

• Is the fire plan (evacuation plan) in place and up to date?

  Yes

  No

  N/A

• Are fire escape routes clear and fire escape doors around the site unimpeded?

  Good

  Fair

  Poor

  N/A

• Are fire doors closed where not held by fire alarm linked door retainers?

  Good

  Fair

  Poor

  N/A

• What are the conditions of the fire compartments on site (fire doors, fire stopping etc.)?

  Good

  Fair

  Poor

  N/A

• Has a fire evacuation practice drill occurred in the last 6 months with any significant findings relayed to the customers?

  Yes

  No

  N/A

• Is a contracted Service Provider regularly testing and maintaining fire extinguishers?

  Yes

  No

  N/A

• Is a contracted FM Tech regularly testing and maintaining fire doors?

  Yes

  No

  N/A

• Is a contracted Service Provider regularly testing and maintaining the fire alarm system?

  Yes

  No

  N/A

• Is a contracted Service Provider regularly testing and maintaining the sprinkler system?

  Yes

  No

  N/A

• Is a contracted Service Provider regularly testing and maintaining the Emergency Lighting and Illuminated Fire Signs?

  Yes

  No

  N/A

• Are portable fire extinguishers marked with a location and identification marker?

  Yes

  No

  N/A

• Are any fixed fighting systems (e.g. catering extractions hoods) that Workspace manage being regularly tested and maintained?

  Yes

  No

  N/A

• Do all site staff have the appropriate PPE, suitable for the duties they undertake on site?

  Yes

  No

  N/A

• Are regular checks carried out to ensure PPE is in good condition and fit for purpose?

  Yes

  No

  N/A

• Are tools inventoried and checked periodically to ensure they are in good condition and fit for purpose?

  Yes

  No

  N/A

• Are site owned ladders and steps included in a register and inspected on a regular basis?

  Yes

  No

  N/A

• Are all Workspace ladders secured to prevent unauthorised use?

  Yes

  No

  N/A

• Is there a panic alarm on site with records of testing on ELogbooks?

  Yes

  No

  N/A

• Has the electrical fixed installation been subject to a satisfactory examination in the last 5 years?

  Yes

  No

  N/A

• Have any resulting remedials (CAT 1&2) from the most recent 5 year Fixed Wire Inspections been completed, and consideration given to CAT 3 recommendations?

  Good

  Fair

  Poor

  N/A

• Has the incumbent Service Provider regularly tested plug in electrical equipment (commonly refered to as PAT testing)?

  Yes

  No

  N/A

• Are power points in common areas (including Site office, FM workshop etc.) being used appropriately (i.e no multiboards, double adaptors, etc)?

  Good

  Fair

  Poor

  N/A

• Are any hazardous substances being stored correctly?

  Good

  Fair

  Poor

  N/A

• Are Manufacturers Safety Data Sheets (MSDS) and COSHH Assessments available for all hazardous substances being used and available for the user to refer to?

  Good

  Fair

  Poor

  N/A

• Are stock levels of hazardous materials reviewed for non hazardous alternatives and to amount of substances kept?

  Yes

  No

  N/A

• Is the FMT aware of how to use any hazardous materials required and have suitable PPE?

  Good

  Fair

  Poor

  N/A

• Are the lifts and escalators serviced frequently?

  Yes

  No

  N/A

• Are all lifts within 6 months of the last LOLER thorough inspection (or DOC if newly installed/refurbished)?

  Yes

  No

  N/A

• Are there any defects that have not been addressed within the specified time frame?

  Good

  Fair

  Poor

  N/A

• Building Maintenance, air conditioning, boilers and other related plant serviced regularly and functional?

  Yes

  No

  N/A

• Are ALL plant rooms neat and tidy, free from debris and trip hazards?

  Good

  Fair

  Poor

  N/A

• Does the car park ventilation system appear to be working correctly?

  Yes

  No

  N/A

• Is sites common area 'house keeping' of a good state, e.g plant rooms free of clutter, FMT room neat and tidy etc.?

  Good

  Fair

  Poor

  N/A

• Are external common areas paths and external stairs in good condition?

  Good

  Fair

  Poor

  N/A

• Are refuse disposal areas well presented & free from excessive rubbish and uncontrolled combustible/hazardous substances?

  Good

  Fair

  Poor

  N/A

• Are driveways and parking areas clear and free of hazards?

  Good

  Fair

  Poor

  N/A

• Are all access ladders and stairways, both internal and external, in good condition?

  Good

  Fair

  Poor

  N/A

• Where applicable, have customers signed the Fork Lift Declaration relating to rider operated lift trucks?

  Yes

  No

  N/A