Assured Quality and Safety Ltd Regulatory Reform (Fire Safety) Order 2005, Fire Risk Assessment

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

GENERAL DETAILS

• Background
  
  The Regulatory Reform (Fire Safety) Order 2005 introduced a new approach towards fire safety risk assessment. The radical overhaul of fire safety by the Government resulted in over sixty sets of fire safety laws being consolidated into a single piece of Legislation.
  
  The Government's aim was to introduce a new, simpler fire safety regime for England, Scotland and Wales under which FIre Authorities could validate fire safety measures taken by an employer, owner or occupier in high risk premises.
  
  A new duty of care would be placed on the 'responsible person', who might be an employer in the case of a workplace, requiring them to provide and maintain adequate fire precautions. The responsible person would be required to carry out an assessment of the fire risks in the premises and ensure that hey meet satisfactory fire standards.

• Important Note:
  
  Although the Consultant has exercised all due diligence in the inspection of your premises and in the preparation of this report, there may be matters that were not taking place at the time of the visit or that occur and our Consultant was not informed of those matters. You should, therefore, carefully consider this report in its entirety to satisfy yourself that the main fire hazards and risks associated with your business have been covered.
  
  The purpose of this report is to provide an assessment of e risk to life from fire in these premises and, where appropriate, to make recommendations to ensure compliance with fire safety legislation.
  
  This report does not address the risk to property or business continuity from fire.
  
  The following is your risk assessment.
  
  The assessment must be reviewed/updated if circumstances change, new information becomes available that makes it no longer valid or the recommended additional control measures are implemented.
  
  Where your control measures were found to be adequate you must monitor and maintain those measures to ensure conditions do not deteriorate.
  
  In any event it should be reviewed annually.

• Contact details of responsible person

• Details of the competent person

• Date of previous fire risk assessment

  Date

• Suggested date for review

  Date

1 THE PREMISES

• 1.1 Occupancy type:

• 1.2 Floor area: (m2 per floor) (per building)

• 1.3 Floor area: (m2 total)

• 1.4 Brief details of construction per building:

• 1.5 Structural features likely to promote rapid spread of fire and smoke?

  Yes

  No

  N/A

2 THE OCCUPANTS

• 2.1 Maximum number of occupants:

• 2.2 Maximum number of occupants at any given time:

• 2.3 Maximum number of members of the public at one time:

• 2.4 Associated time/hours of occupation

3 OCCUPANTS ESPECIALLY AT RISK

• 3.1 Are children employed at the premises?

  Yes

  No

  N/A

• 3.2 Are there sleeping occupants?

  Yes

  No

  N/A

• 3.3 Are there disabled occupants?

  Yes

  No

  N/A

• 3.4 Are there any residential properties in or attached to the building?

  Yes

  No

  N/A

• 3.5 Are there persons in remote areas?

  Yes

  No

  N/A

• 3.6 Are there lone workers?

  Yes

  No

  N/A

• 3.7 Are there persons working in particularly hazardous areas or carrying out hazardous tasks?

  Yes

  No

  N/A

4 PREVIOUS LOSS EXPERIENCE

• 4.1 Is there any previous history of fire loss in the premises? (if yes give details)

  Yes

  No

  N/A

• Comments:

5 OTHER RELEVANT INFORMATION

• 5.1 Comments:

6 RELEVANT FIRE SAFETY LEGISLATION

• 6.1 The following fire safety legislation applies to these premises

• 6.2 The above legislation is enforced by:

• 6.3 Other legislation that makes significant requirements for fire precautions in these premises (other than Building Regulations 2010):

• 6.4 The legislation to which 6.3 makes reference is enforced by:

• 6.5 Comments

FIRE HAZARDS AND ELIMINATION OR CONTROL

7 ELECTRICAL SOURCES OF IGNITION

• 7.1 Is there a suitable policy about the use of personal electrical appliances?

  Yes

  No

  N/A

• 7.2 Quantify electrics per floor / building

• 7.3 Are reasonable measures taken to prevent fires of electrical origin?

  Yes

  No

  N/A

• 7.4 Is the fixed wiring installation periodically tested and inspected?

  Yes

  No

  N/A

• 7.5 Are portable appliances tested/inspected and records maintained?

  Yes

  No

  N/A

• 7.6 Are RCD's fitted?

  Yes

  No

  N/A

• 7.7 Is there a suitable limitation on the use of trailing leads and adapters?

  Yes

  No

  N/A

• 7.7 Is Luminous Discharge Lighting installed? (if yes does the installation meet with current standards)

  Yes

  No

  N/A

• 7.8 Comments and hazards observed

8 SMOKING

• 8.1 Are reasonable measures taken to prevent fires as a result of smoking?

  Yes

  No

  N/A

• 8.2 Is smoking prohibited in the building?

  Yes

  No

  N/A

• 8.3 Is smoking permitted in appropriate areas?

  Yes

  No

  N/A

• 8.4 Are there suitable arrangements made for those who wish to smoke?

  Yes

  No

  N/A

• 8.5 Is there absence of any evidence of breaches of smoking policy?

  Yes

  No

  N/A

• 8.6 Is the appropriate smoking prohibition notice displayed at the building's entrance?

  Yes

  No

  N/A

• 8.7 Comments and hazards observed

9 ARSON

• 9.1 Does the basic security against arson appear reasonable?

  Yes

  No

  N/A

• 9.2 Is there sufficient control of unnecessary fire load in close proximity to the building or available for ignition by outsiders?

  Yes

  No

  N/A

• 9.3 Comments and hazards observed

10 PORTABLE HEATERS AND HEATING INSTALLATIONS

• 10.1 If portable heaters are used, are the more hazardous types (radiant bars and LPG) avoided?

  Yes

  No

  N/A

• 10.2 If portable heaters are used are suitable measures taken to minimise the risk of ignition of combustible materials?

  Yes

  No

  N/A

• 10.3 Are fixed heating installations subject to regular maintenance?

  Yes

  No

  N/A

• 10.4 Comments and hazards observed

11 COOKING

• 11.1 Are reasonable measures taken to prevent cooking fires?

  Yes

  No

  N/A

• 11.2 Are filters changed and ductwork cleaned regularly?

  Yes

  No

  N/A

• 11.3 Overall evaluation of cooking equipment?

  Yes

  No

  N/A

• 11.4 Are suitable extinguishers available?

  Yes

  No

  N/A

• 11.5 Comments and hazards observed

12 LIGHTNING

• 12.1 Does the building have lightning protection system if required? (if yes has it been tested and are records of testing kept)

  Yes

  No

  N/A

• 12.2 Comments and hazards observed

13 HOUSEKEEPING

• 13.1 Packaging materials adequately controlled?

  Yes

  No

  N/A

• 13.2 Paper and card adequately controlled?

  Yes

  No

  N/A

• 13.3 Plastics, rubber and foam adequately controlled?

  Yes

  No

  N/A

• 13.4 Timber/wood adequately controlled?

  Yes

  No

  N/A

• 13.5 Waste materials adequately controlled?

  Yes

  No

  N/A

• 13.6 Combustible materials separated from ignition sources?

  Yes

  No

  N/A

• 13.7 Natural airflow does not pose an increased risk?

  Yes

  No

  N/A

• 13.8 Mechanical air conditioning / handling systems contain features to reduce risk?

  Yes

  No

  N/A

• 13.9 Is the standard of housekeeping adequate?

  Yes

  No

  N/A

• 13.10 Comments and hazards observed

14 HAZARDS INTRODUCED BY OUTSIDE CONTRACTORS AND BUILDING WORKS

• 14.1 Is there sufficient control over works by contractors (e.g. Permits to work & hot works permits)?

  Yes

  No

  N/A

• 14.2 Are there arrangements for the safe storage of gas bottles and others hazardous materials?

  Yes

  No

  N/A

• 14.3 Are fire safety conditions and instructions communicated to contractors?

  Yes

  No

  N/A

• 14.4 If there are in-house maintenance personnel, are suitable precautions taken during 'hot works' including use of 'hot works permits'?

  Yes

  No

  N/A

• 14.5 Comments and hazards observed

15 DANGEROUS SUBSTANCES AND ATMOSPHERES

• 15.1 Flammables adequately controlled?

  Yes

  No

  N/A

• 15.2 Flammable gases adequately controlled?

  Yes

  No

  N/A

• 15.3 Oxidising chemicals / oxygen cylinders / distribution systems adequately controlled?

  Yes

  No

  N/A

• 15.4 Flammable / explosive dust is adequately controlled?

  Yes

  No

  N/A

• 15.5 If required by the above, has a specific risk assessment been carried out, as required by the Dangerous Substances and Explosive Atmospheres Regulations 2002?

  Yes

  No

  N/A

• 15.6 Comments and hazards observed

16 OTHER SIGNIFICANT FACTORS THAT WARRANT CONSIDERATION INCLUDING PROCESS HAZARDS THAT IMPACT ON GENERAL FIRE PRECAUTIONS

• 16.1 Hazards

• 16.2 Comments

FIRE PROTECTION MEASURES

17 MEANS OF ESCAPE

• 17.1 Is the building provided with adequate means of escape in case of fire?

  Yes

  No

  N/A

• 17.2 Are there sufficient exits?

  Yes

  No

  N/A

• 17.3 Are exits easily and immediately openable where necessary?

  Yes

  No

  N/A

• 17.4 Do fire exits open in the direction of travel where necessary?

  Yes

  No

  N/A

• 17.5 Have sliding or revolving doors been avoided as fire exits?

  Yes

  No

  N/A

• 17.6 Are there adequate means of securing exits?

  Yes

  No

  N/A

• 17.7 Are there reasonable distances of travel where there is a single direction of travel?

  Yes

  No

  N/A

• 17.8 Are there reasonable distances of travel where there are alternative means of escape?

  Yes

  No

  N/A

• 17.9 Are escape routes adequately protected?

  Yes

  No

  N/A

• 17.10 Are there suitable fire precautions for all inner rooms?

  Yes

  No

  N/A

• 17.11 Are escape routes unobstructed?

  Yes

  No

  N/A

• 17.12 Are there suitable means of escape for disabled occupants?

  Yes

  No

  N/A

• 17.13 Comments and deficiencies observed:

18 MEASURES TO LIMIT FIRE SPREAD AND DEVELOPMENT

• 18.1 Is there a sufficient standard of compartmentation and sub-compartmentation?

  Yes

  No

  N/A

• 18.2 Are linings that promote fire spread avoided as far as reasonably practicable?

  Yes

  No

  N/A

• 18.3 Fire Doors - Self closing, fit flush with door frame?

  Yes

  No

  N/A

• 18.4 Comments and deficiencies observed:

19 EMERGENCY ESCAPE LIGHTING

• 19.1 Is there a reasonable standard of escape lighting provided?

  Yes

  No

  N/A

• 19.2 Comments and deficiencies observed:

20 FIRE SAFETY SIGNS AND NOTICES

• 20.1 Are fire safety signs and notices suitable and sufficient?

  Yes

  No

  N/A

• 20.2 Fire Assembly Point?

  Yes

  No

  N/A

• 20.3 Comments and deficiencies observed:

21 MEANS OF GIVING WARNING IN CASE OF FIRE

• 21.1 Is a manually operated electrical fire alarm system provided?

  Yes

  No

  N/A

• 21.2 Is automatic fire detection provided?

  Yes

  No

  N/A

• 21.3 Extent of automatic fire detection generally appropriate for the occupancy and fire risk

  Yes

  No

  N/A

• 21.4 Is there remote transmission of alarm signals?

  Yes

  No

  N/A

• 21.5 Comments and deficiencies observed:

22 MANUAL FIRE EXTINGUISHING APPLIANCES

• 22.1 Is there suitable and sufficient provision of portable fire extinguishers?

  Yes

  No

  N/A

• 22.2 Are hose reels provided?

  Yes

  No

  N/A

• 22.3 Are fire blankets in place where needed?

  Yes

  No

  N/A

• 22.4 Site hydrants / risers accessible / serviced?

  Yes

  No

  N/A

• 22.5 Comments and deficiencies observed:

23 RELEVANT AUTOMATIC FIRE EXTINGUISHING SYSTEMS

• 23.1 Type of system:

• 23.2 Comments and observations:

24 OTHER RELEVANT FIXED SYSTEMS AND EQUIPMENT

• 24.1 Types of fixed systems

• 24.2 Comments and observations

• 24.3 Suitable provision of fire-fighters switch(es) for high voltage tube signs, etc?

  Yes

  No

  N/A

• 24.4 Comments and observations:

Part 4: MANAGEMENT OF FIRE SAFETY

25 PROCEDURES AND ARRANGEMENTS

• 25.1 Are there competent persons available to assist in implementing fire safety arrangements?

  Yes

  No

  N/A

• 25.2 Are appropriate fire procedures in place? (including arrangements for calling the fire service)

  Yes

  No

  N/A

• 25.3 Fire Emergency Plan in place and details recorded?

  Yes

  No

  N/A

• 25.4 Does the plan take account of other Fire Emergency Plans applicable in the building?

  Yes

  No

  N/A

• 25.5 Is the Fire Emergency Plan readily available for staff to read?

  Yes

  No

  N/A

• 25.6 Is the Fire Emergency Plan available to the enforcing authority?

  Yes

  No

  N/A

• 25.7 Are there persons nominated to respond to fire?

  Yes

  No

  N/A

• 25.7 Are persons nominated to assist with evacuation?

  Yes

  No

  N/A

• 25.8 Is there appropriate liaison with the fire service?

  Yes

  No

  N/A

• 25.9 Do routine in-house inspections of fire precautions take place?

  Yes

  No

  N/A

• 25.10 Comments and observations:

26 TRAINING AND DRILLS

• 26.1 Are staff given instruction on induction?

  Yes

  No

  N/A

• 26.2 Do staff receive periodic refresher training at suitable intervals?

  Yes

  No

  N/A

• 26.3 Are staff with special responsibilities given appropriate training?

  Yes

  No

  N/A

• 26.4 Are fire drills carried out at appropriate intervals?

  Yes

  No

  N/A

• 26.5 Comments and observations:

27 TESTING AND MAINTENANCE

• 27.1 Is the workplace adequately maintained?

  Yes

  No

  N/A

• 27.2 Is there weekly testing and periodic servicing of the fire detection and alarm system?

  Yes

  No

  N/A

• 27.3 Is there monthly, six-monthly and annual testing of the emergency lighting?

  Yes

  No

  N/A

• 27.4 Is there annual maintenance and testing of fire extinguishing equipment?

  Yes

  No

  N/A

• 27.5 Is there annual inspection and test of the lightning protection system?

  Yes

  No

  N/A

• 27.6 Is there six monthly and annual testing of wet/dry risers?

  Yes

  No

  N/A

• 27.7 Is there weekly testing and periodic inspection of sprinkler installations?

  Yes

  No

  N/A

• 27.8 Is there routine checks of fire doors and final exit doors?

  Yes

  No

  N/A

• 27.9 Other relevant inspection and test

• 27.10 Comments and observations:

28 RECORDS

• 28.1 Are there records of fire drills?

  Yes

  No

  N/A

• 28.2 Are there records of fire training?

  Yes

  No

  N/A

• 28.3 Are there records of fire alarm tests?

  Yes

  No

  N/A

• 28.4 Are there records of emergency lighting tests?

  Yes

  No

  N/A

• 28.5 Are there records of maintenance and testing of other fire protection systems?

  Yes

  No

  N/A

Part 5: RISK ASSESSMENT AND RECOMMENDATIONS

• The following simple fire risk level estimator is based on a commonly used health and safety risk level estimator
  
  

  

• Taking into account the fire prevention measures observed at the time of the risk assessment, it is considered that e hazard of fire (likelihood of fire) at these premises is:

  High

  Medium

  Low

• LOW: Usually low likelihood of fire as a result of negligible potential sources of ignition
  
  MEDIUM: Normal fire hazards (e.g. Potential ignition sources) for this type of occupancy, with fire hazards generally subject to appropriate controls (other than minor shortcomings).
  
  HIGH: Lack of adequate controls applied to one or more significant fire hazards, such as result in significant increase in likelihood of fire.

• Taking into account the nature of the premises and the occupants, as well as the fire protection and procedural arrangements observed at the time of the fire risk assessment, it is considered that the consequences for life safety in the event of fire would be:

  High

  Medium

  Low

• In this context, a definition of the above terms is as follows:
  
  SLIGHT HARM: Outbreak of fire unlikely to result in serious injury or death of any occupant (other than an occupant sleeping in a room in which a fire occurs).
  
  MODERATE HARM: Outbreak of fire could foreseeably result in injury (including serious injury) of one or more occupants, but is unlikely to involve multiple fatalities.
  
  EXTREME HARM: Significant potential for serious injury or death of one or more occupants.

• Accordingly, it is considered that the risk to life a these premises is:

  Trivial

  Tolerable

  Moderate

  Substantial

  Intolerable

• Comments:

• A suitable risk-based control plan should involve effort and urgency that is proportional to risk. The following risk based control plan that has been advocated for general health and safety risks:
  
  RISK LEVEL
  
  TRIVIAL: No action is required and no detailed records need to be kept
  
  TOLERABLE: No major additional fire precautions required. However, there might be a need for reasonably practicable improvements that involve minor or limited cost.
  
  MODERATE: It is essential that efforts are made to reduce the risk. Risk reduction measures, which should take cost into account, should be implemented within a defined period. Where moderate risk is associated with consequences that constitute extreme harm, further assessment might be required to establish more precisely the likelihood of harm as a basis for determining the priority for improved control measures.
  
  SUBSTANTIAL: Considerable resources might have to allocated to reduce the risk. If the premises are unoccupied, it should be occupied until the risk has been reduced. If the premises are occupied, urgent action should be taken.
  
  (Note that, although the purpose of this section is to place the fire risk in context, the above approach to fire risk assessment is subjective and for guidance only. All hazards and deficiencies identified in this report should only be addressed by implementing all reccomendations contained in the following action plan. The fire risk assessment should be reviewed regularly.)

ACTION PLAN

• It is considered that the following recommendations should be implemented in order to reduce fire risk to, or maintain, at the following level

  TRIVIAL

  TOLERABLE

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