Audit Template for HV Assets Operated Under EDF Renewables Electrical and Mechanical Safety Rules

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

6.1 Switch rooms / Substations/ Compounds.

• Are all areas clean and tidy, is all equipment stored correctly?

  Good

  Fair

  Poor

  N/A

• Are all areas secure and locks in good condition?

  Yes

  No

  N/A

6.2 EDF Renewables UK Electrical and Mechanical Safety Rules - General Site Signage and Information

• Site Single Line Diagram. Check the latest revision on the document control system prior to the Audit. And check Is this the version displayed on site.

  Compliant

  Non-Compliant

  N/A

• Health and Safety at Work Act. Is there a copy of the Health and Safety at Work Act clearly displayed in the main Substation?

  Compliant

  Non-Compliant

  N/A

• Electricity at work Regulations. Is there a copy of the Electricity at work regulations clearly displayed in the main Substation?

  Compliant

  Non-Compliant

  N/A

• First Aid assistance poster. Is there a copy of the first aid electrical shock guidance clearly displayed in the main Substation?

  Compliant

  Non-Compliant

  N/A

• Status diagram. Is there a status diagram displayed in the main Substation or Control Room, if so does it reflect the status of the system?

  Compliant

  Non-Compliant

  N/A

• Is there a sign on the Substation with the current HV providers emergency contact details. Is it in good condition and legible?

  Good

  Fair

  Poor

  N/A

• Is there a ‘Danger of Death’ sign on the Substation door. Is it in good condition and legible?

  Good

  Fair

  Poor

  N/A

6.3 EDF Renewables UK Electrical and Mechanical Safety Rules - Authorisations

• Do the EDF Renewables UK personnel on site have the correct ‘in date’ authorisations for the activities they are doing. (Possibly need to contact the EDF Renewables Authorisations Officer)?

  Yes

  No

  N/A

• Do the HV Service Provider personnel on site have the correct ‘in date’ authorisations for the activities they are doing. (Possibly need to contact the EDF Renewables Authorisations Officer)?

  Yes

  No

  N/A

6.4 EDF Renewables UK Electrical and Mechanical Safety Rules - Permit for Work

• Does the Permit for Work have a unique number?

  Yes

  No

  N/A

• Is the Location of the work to be done clearly identified, It should also match the ID on the Work Order Card, the Method Statement , Risk Assessment and the site Single Line Diagram?

  Yes

  No

  N/A

• The ID on the Permit for Work should be the same as the ID on the Plant/Apparatus to be worked on. It should also match the ID on the Work Order Card, the Method Statement , Risk Assessment and the site Single Line Diagram?

  Yes

  No

  N/A

• Has a Key Safe key been issued with the Permit for Work. Where applicable is it identified on the Permit for Work with Key No. and Key Safe number?

  Yes

  No

  N/A

• Is the Key Safe secured with a Key Safe key. Does the Key Safe key number correspond with the key issued with the Permit for Work, has the Control Lock been locked on the key Safe and the Control Lock key removed?

  Yes

  No

  N/A

• Are the points of isolation applied for the work to be carried out clearly identified?

  Yes

  No

  N/A

• Are the points where Primary Earths are applied for the work to be carried out clearly identified?

  Yes

  No

  N/A

• Are the points of isolation locked, or fuses and links removed?

  Yes

  No

  N/A

• Are Caution notices displayed at all points of isolation?

  Yes

  No

  N/A

• Are all points of earthing secured with a padlock?

  Yes

  No

  N/A

• Are Caution notices displayed at all points of earthing?

  Yes

  No

  N/A

• Actions taken to avoid danger by draining venting purging and containment or dissipation of stored energy. Are the identified actions to be taken clear and unambiguous?

  Yes

  No

  N/A

• Are the identified Further Precautions clear and unambiguous?

  Yes

  No

  N/A

• The work to be carried out should be clearly defined and must be clear and unambiguous. The description should match the work to be done on the work order card, the Method Statement and Risk Assessment.

  Yes

  No

  N/A

• Is the Permit for Work signed, dated and timed by the Permit Issuer and is the name printed legibly?

  Yes

  No

  N/A

• Is the Permit for Work signed, dated and timed by the Permit recipient?

  Yes

  No

  N/A

• Have all working party members signed onto the Permit for Work?

  Yes

  No

  N/A

• Has the Permit for Work clearance section been filled in correctly, have any abnormalities or exceptions been identified on the document. Has it been signed, dated and timed by the Permit recipient?

  Yes

  No

  N/A

• Has the Permit for Work cancellation section been signed, dated and timed by the Permit issuer?

  Yes

  No

  N/A

• Has the transfer process for the Permit for Work been enacted, if so has it been followed as per the Safety Rules and have all sections been signed timed and dated?

  Yes

  No

  N/A

6.5 EDF Renewables UK Electrical and Mechanical Safety Rules – Sanction for Test

• Does the Sanction for Test have a unique number?

  Yes

  No

  N/A

• Is the Location of the work to be done clearly identified, It should also match the ID on the Work Order Card, the Method Statement , Risk Assessment and the site Single Line Diagram?

  Yes

  No

  N/A

• The ID on the Sanction for Test should be the same as the ID on the Plant / Apparatus to be tested. It should also match the ID on the Work Order Card, the Method Statement , Risk Assessment and the site Single Line Diagram?

  Yes

  No

  N/A

• Has a Key Safe key been issued with the Sanction for Test. Where applicable is it identified on the Sanction for Test with Key No. and Key Safe number?

  Yes

  No

  N/A

• Is the Key Safe secured with a Key Safe key. Does the Key Safe key number correspond with the key issued with the Sanction for Test, has the Control Lock been locked on the key Safe and the Control Lock key removed?

  Yes

  No

  N/A

• Are the points of isolation applied for the testing to be carried out clearly identified?

  Yes

  No

  N/A

• Are the points where Primary Earths are applied for the testing to be carried out clearly identified?

  Yes

  No

  N/A

• Are the points of isolation locked, or fuses and links removed?

  Yes

  No

  N/A

• Are Caution notices displayed at all points of isolation?

  Yes

  No

  N/A

• Are all points of earthing secured with a padlock?

  Yes

  No

  N/A

• Are Caution notices displayed at all points of earthing?

  Yes

  No

  N/A

• Actions taken to avoid danger by draining venting purging and containment or dissipation of stored energy. Are the identified actions to be taken clear and unambiguous?

  Yes

  No

  N/A

• Are the identified Further Precautions clear and unambiguous?

  Yes

  No

  N/A

• Are the Primary earthing devices which may be varied for testing clearly identified?

  Yes

  No

  N/A

• The testing to be carried out should be clearly defined and must be clear and unambiguous. The description should match the work to be done on the Work Order Card, the Method Statement and Risk Assessment?

  Yes

  No

  N/A

• Is the Sanction for Test signed, dated and timed by the Sanction Issuer and is the name printed legibly?

  Yes

  No

  N/A

• Is the Sanction for Test signed, dated and timed by the Sanction recipient?

  Yes

  No

  N/A

• Have all testing party members signed onto the Sanction for Test?

  Yes

  No

  N/A

• Has the Sanction for Test clearance section been filled in correctly, have any abnormalities or exceptions been identified. Has it been signed, dated and timed by the Sanction recipient?

  Yes

  No

  N/A

• Has the Sanction for Test cancellation section been signed, dated and timed by the Sanction issuer?

  Yes

  No

  N/A

6.6 EDF Renewables UK Electrical and Mechanical Safety Rules - Permit for Work Restoration of Motive Power (ROMP)

• Does the Permit for Work Restoration of Motive Power have a unique number?

  Yes

  No

  N/A

• Is the Location of the work to be done clearly identified, It should also match the ID on the Work Order Card, the Method Statement , Risk Assessment and the site Single Line Diagram?

  Yes

  No

  N/A

• The ID on the Permit for Work Restoration of Motive Power should be the same as the ID on the Plant / Apparatus to be tested. It should also match the ID on the Work Order Card, the Method Statement , Risk Assessment and the site Single Line Diagram?

  Yes

  No

  N/A

• Has a Key Safe key been issued with the Permit for Work Restoration of Motive Power . Where applicable is it identified on the Permit for Work Restoration of Motive Power with Key No. and Key Safe number?

  Yes

  No

  N/A

• Is the Key Safe secured with a Key Safe key. Does the Key Safe key number correspond with the key issued with the Permit for Work Restoration of Motive Power, has the Control Lock been locked on the key Safe and the Control Lock key removed?

  Yes

  No

  N/A

• Are the points of isolation applied for the work to be carried out clearly identified?

  Yes

  No

  N/A

• Are the points where Primary Earths are applied for the work to be carried out clearly identified?

  Yes

  No

  N/A

• Are the points of isolation locked, or fuses and links removed?

  Yes

  No

  N/A

• Are Caution notices displayed at all points of isolation?

  Yes

  No

  N/A

• Are all points of earthing secured with a padlock?

  Yes

  No

  N/A

• Are Caution notices displayed at all points of earthing?

  Yes

  No

  N/A

• Actions taken to avoid danger by draining venting purging and containment or dissipation of stored energy. Are the identified actions to be taken clear and unambiguous?

  Yes

  No

  N/A

• Are the identified Further Precautions clear and unambiguous?

  Yes

  No

  N/A

• Are the Precautions which can be varied clear and unambiguous.

  Yes

  No

  N/A

• Has an Approved Procedure been issued with the Permit for Work Restoration of Motive Power, has got the necessary approval has it been referenced on the document?

  Yes

  No

  N/A

• Have the Safety keys issued with the Permit for Work Restoration of Motive Power been clearly identified?

  Yes

  No

  N/A

• The work to be carried out should be clearly defined and must be clear and unambiguous. The description should match the work to be done on the work order card, the Method Statement and Risk Assessment?

  Yes

  No

  N/A

• Is the Permit for Work Restoration of Motive Power signed, dated and timed by the Sanction Issuer and is the name printed legibly?

  Yes

  No

  N/A

• Is the Permit for Work Restoration of Motive Power signed, dated and timed by the Permit recipient?

  Yes

  No

  N/A

• Have all testing party members signed onto the Permit for Work Restoration of Motive Power?

  Yes

  No

  N/A

• Has the Permit for Work Restoration of Motive Power clearance section been filled in correctly, have any abnormalities or exceptions been identified. Has it been signed, dated and timed by the Permit for Work Restoration of Motive Power recipient?

  Yes

  No

  N/A

• Has the Permit for Work Restoration of Motive Power cancellation section been signed, dated and timed by the Sanction issuer?

  Yes

  No

  N/A

• Has the transfer process for the Permit for Work Restoration of Motive Power been enacted, if so has it been followed as per the Safety Rules and have all sections been signed timed and dated?

  Yes

  No

  N/A

6.7 EDF Renewables UK Electrical and Mechanical Safety Rules – Limited Work Certificate

• Does the Limited Work Certificate have a Unique number?

  Yes

  No

  N/A

• Is the Location of the work to be done clearly identified, It should also match the ID on the Work Order Card, the Method Statement , Risk Assessment and the site Single Line Diagram?

  Yes

  No

  N/A

• The ID on the Limited Work Certificate should be the same as the ID for the area or on the Plant/Apparatus to be worked on. It should also match the ID on the Work Order Card, the Method Statement , Risk Assessment and the site Single Line Diagram?

  Yes

  No

  N/A

• The work to be carried out should be clearly defined and must be clear and unambiguous. The description should match the work to be done on the Work Order Card, the Method Statement and Risk Assessment?

  Yes

  No

  N/A

• Are the Limits of the Work/ Testing clear and unambiguous?

  Yes

  No

  N/A

• Are the identified Further Precautions clear and unambiguous?

  Yes

  No

  N/A

• Is the Limited Work Certificate signed, dated and timed by the Issuer and is the name printed legibly?

  Yes

  No

  N/A

• Is the Limited Work Certificate signed, dated and timed by the recipient?

  Yes

  No

  N/A

• Have all testing party members signed onto the Limited Work Certificate?

  Yes

  No

  N/A

• Has the Limited Work Certificate clearance section been filled in correctly, have any abnormalities or exceptions been identified. Has it been signed, dated and timed by the recipient?

  Yes

  No

  N/A

• Has the Limited Work Certificate cancellation section been signed, dated and timed by the issuer?

  Yes

  No

  N/A

6.8 EDF Renewables UK Electrical and Mechanical Safety Rules – Operation Isolation and Earthing Certificate

• Does the Operation Isolation and Earthing Certificate have a unique number?

  Yes

  No

  N/A

• Is the site Location clearly identified, It should also match the ID on the site Single Line Diagram?

  Yes

  No

  N/A

• Has the Isolation Request Section been filled in and Signed and Dated by the Requester?

  Yes

  No

  N/A

• Does the Point(s) of Isolation description match the Plant / Apparatus ID on the Single Line Diagram?

  Yes

  No

  N/A

• Has the isolation been confirmed and signed and dated by the Implementer?

  Yes

  No

  N/A

• Has the Earthing Request Section been filled in and Signed and Dated by the Requester?

  Yes

  No

  N/A

• Does the Point(s) of Earthing description match the Plant / Apparatus ID on the Single Line Diagram?

  Yes

  No

  N/A

• Has the Earthing been confirmed and signed and dated by the Implementer?

  Yes

  No

  N/A

• Are the points of isolation secured with a padlock, or fuses and links removed?

  Yes

  No

  N/A

• Are Caution notices displayed at all point of isolation?

  Yes

  No

  N/A

• Are the points of earthing locked?

  Yes

  No

  N/A

• Are Caution notices displayed at all point of earthing?

  Yes

  No

  N/A

• Is the Operation Isolation and Earthing Certificate signed, dated and timed by the Issuer and is the name printed legibly?

  Yes

  No

  N/A

• Is the Operation Isolation and Earthing Certificate. signed, dated and timed by the Requester and is the name printed legibly?

  Yes

  No

  N/A

• Have all the Safety Keys from the isolation and earthing been placed in a Key Safe and has a key safe been issued with the document?

  Yes

  No

  N/A

• Has the Operation Isolation and Earthing Certificate cancellation section been filled in correctly, Has it been signed, dated and timed by the Requester and Implementor?

  Yes

  No

  N/A

6.9 EDF Renewables UK Electrical and Mechanical Safety Rules – Setting People to Work

• Has the work appraisal form been filled in and signed by the Leader of the working party? (ER-H&S-FOR-0074 Work Appraisal Form)

  Yes

  No

  N/A

• Has a Pre Task Brief been carried out prior to the work commencing?

  Yes

  No

  N/A

• Has the Pre Task Brief form been completed? (ER-H&S-FOR-0075)

  Yes

  No

  N/A

• Has the Pre Task Brief form been signed by all the members of the working party? (ER-H&S-FOR-0075)

  Yes

  No

  N/A

• Has the Pre Task Brief form been signed by the supervisor of the working party? (ER-H&S-FOR-0075)

  Yes

  No

  N/A

• Has a POWRA been carried out prior to the work commencing? (ER-H&S-FOR-0076)

  Yes

  No

  N/A

• Has the POWRA form been completed? (ER-H&S-FOR-0076)

  Yes

  No

  N/A

• Has the POWRA form been signed by all the members of the working party? (ER-H&S-FOR-0076)

  Yes

  No

  N/A

• Has the POWRA form been signed by the supervisor of the working party? (ER-H&S-FOR-0076)

  Yes

  No

  N/A

• Have all the requirements of the ER-H&S Setting People to Work (SPTW) Procedure -PRO-0041 HV appendix 4 been addressed?

  Yes

  No

  N/A

6.10 EDF Renewables UK Electrical and Mechanical Safety Rules – Switching

• Has the Switching Schedule being used been submitted to the Area Manager prior to being implemented?

  Yes

  No

  N/A

• Does the Switching Schedule being used have a unique number as per SRP 02?

  Yes

  No

  N/A

• Does the Switching Schedule have an accurate description of the job?

  Yes

  No

  N/A

• Has the Switching Schedule been checked and countersigned by another SAP?

  Yes

  No

  N/A

• Has the Switching Schedule been filled in with Switching steps and method, and each step dated, numbered and initialled with completion time entered?

  Yes

  No

  N/A

• Do any abbreviations used comply with the Approved abbreviations in SRP 02?

  Yes

  No

  N/A

• Is each page of the switching schedule numbered?

  Yes

  No

  N/A

• Is there evidence of remote switching devices i.e. Pendant, DLOP, remote panels, SCADA being used?

  Yes

  No

  N/A

6.11 EDF Renewables UK Electrical and Mechanical Safety Rules – Risk Assessment and Method Statement

• Does the task on the method statement match the work to be done stated on the Safety Document (PFW, PFW ROMP, SFT, LWC)?

  Yes

  No

  N/A

• Does the Location of the work on the method statement match the Location on the Safety Document (PFW, PFW ROMP, SFT, LWC)?

  Yes

  No

  N/A

• Does the Plant / Apparatus ID on the Method Statement match the Plant / Apparatus ID on the Safety Document (PFW, PFW ROMP, SFT, LWC)?

  Yes

  No

  N/A

• Has the Method Statement been signed and dated?

  Yes

  No

  N/A

• Has the Method Statement been approved by the EDF Area Manager?

  Yes

  No

  N/A

• Does the task on the Risk Assessment match the work to be done stated on the Safety Document (PFW, PFW ROMP, SFT, LWC)?

  Yes

  No

  N/A

• Does the Location of the work on the Risk Assessment match the Location on the Safety Document (PFW, PFW ROMP, SFT, LOA)?

  Yes

  No

  N/A

• Does the Plant / Apparatus ID on the Method Statement match the Plant / Apparatus ID on the Safety Document (PFW, PFW ROMP, SFT, LOA)?

  Yes

  No

  N/A

• Has the Risk Assessment been signed and dated?

  Yes

  No

  N/A

• Has the Risk Assessment been approved by the EDF Area Manager?

  Yes

  No

  N/A

6.12 EDF Renewables UK Electrical and Mechanical Safety Rules- Application of Wind Turbine Safety Rules cross boundary isolation procedure

• Does the work to be done require a cross boundary isolation under the Wind Turbine Safety Rules? If so is a cross boundary isolation in place?

  Yes

  No

  N/A

• Does the Permit for Work or Sanction for Test refer to the cross boundary isolation as part of the isolation for the work to be done?

  Yes

  No

  N/A

• Is there an AWP in place? Is it the correct AWP (refer to WTSR support procedure No.7)?<br>

  Yes

  No

  N/A

• Is the Location and Wind Turbine No. correctly identified on the AWP?

  Yes

  No

  N/A

• Is the work / testing to be done section filled in correctly on the AWP?

  Yes

  No

  N/A

• Are all points of isolation filled in, signed and dated on the AWP?

  Yes

  No

  N/A

• Are the points of isolation locked and cautioned and have keys from the isolation been issued to the Senior Authorised Person by the Authorised Technician?

  Yes

  No

  N/A

• When in force is the AWP in safe custody as required in WTSR Support Procedure No. 10?

  Yes

  No

  N/A

• Has the AWP been cleared and cancelled?

  Yes

  No

  N/A

6.13 EDF Renewables UK Electrical and Mechanical Safety Rules – PPE and Test Equipment

• Are the minimum requirements for PPE for the Location met by all individuals of the working party?

  Yes

  No

  N/A

• Is arc flash clothing being worn as per site requirements. Is it the correct standard for the work being carried, check requirement prior to site visit?

  Yes

  No

  N/A

• Are insulated gloves being worn. If date stamped are they in date?

  Yes

  No

  N/A

• Are the insulated gloves Approved by EDF Renewables?

  Yes

  No

  N/A

• Is all test equipment calibrated and in date?

  Yes

  No

  N/A

• Are Calibration certificates available for all test equipment in use?

  Yes

  No

  N/A

• Is the HV tester and proving unit calibrated and in date?

  Yes

  No

  N/A

• Is a Calibration certificate available for the HV tester and proving unit?

  Yes

  No

  N/A

• Is there evidence of the HV tester and proving unit being used in the correct format (prove, test, prove)?

  Yes

  No

  N/A

• Is there a rescue hook available at the Location. Is it accessible and identified?

  Yes

  No

  N/A

6.14 EDF Renewables – Documentation and Safety Rules Equipment

• Is there a Key Safe on site, is it in good condition with all keys available and identified?

  Yes

  No

  N/A

• Are there sufficient Safety Locks and Caution Notices on site, are they stored securely?

  Yes

  No

  N/A

• Is there demarcation equipment on site, is it in good condition and stored securely?

  Yes

  No

  N/A

• Are there sufficient pads available on site, Are they stored securely?

  Yes

  No

  N/A

• Are cancelled documents filed and stored securely at the Location?

  Yes

  No

  N/A