Title Page

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location

Health & Safety

  • Please take a photograph of the front of the building

  • Is the health & safety policy statement displayed, signed and dated?

  • Are employees aware of the contents and their individual responsibilities in the health & safety policy statement?

  • Is there a health & safety law poster displayed in the workplace and completed with correct information?

  • Is there a copy of the current employers’ liability certificate available for inspection?

  • Is there a health and safety notice board displaying an up to date list of:

  • Evacuation route?

  • Fire marshals?

  • Fire bell test?

  • First aiders (with contact numbers)

  • AED trained staff (with contact numbers)?

  • Evac chair trained personnel? (With contact numbers)

Contractors/Visitors

  • Do arrangements exist to ensure that contractors are inducted and controlled in the building?

  • Is evidence available?

  • Do arrangements exist to ensure that contractors are aware of the company’s health and safety policy and safe systems of work relevant to the performance of their work?

  • Is evidence available?

  • Are visitors inducted into, and controlled around the building?

  • Is there evidence available?

  • Do arrangements exist for hosting visitors?

  • Is there evidence available?

  • Please note any other observations in relation to Health and Safety.

Asbestos Management

  • Has the building got an asbestos survey?

  • Is there an asbestos register in place?

  • Please note any other observations in relation to asbestos

Risk Assessment / Training

  • Has a suitable and sufficient general workplace risk assessment been undertaken for the premises?

  • Is the risk assessment regularly reviewed to take into account changes in working practice?

  • Is evidence available of a pregnant workers assessment?

  • Is evidence available of a lone worker assessment?

  • Is evidence available of a young worker assessment?

  • Is evidence available of an event assessment?

  • Is evidence available of a DSE assessment?

  • Is evidence available of a Manual Handling assessment?

  • Have all employees received local induction training?

  • Is the local induction training documented?

  • Is all health and safety training provided by a fully competent person?

  • Have all people managers received health and safety for managers’ training?

  • Are there sufficient trained fire marshals’ for the building?

  • Are there sufficient trained first aid staff?

  • Are there sufficient trained AED staff?

  • Are there sufficient trained evacuation chair operators?

  • Please note any other observations.

Fire Control

  • Is there an up to date Fire risk assessment for the building?

  • Have all the actions been carried out?

  • Is emergency lighting tested?

  • Are all fire doors kept closed?

  • Are all fire doors damage free?

  • Are fire extinguishers in place and signed?

  • Are fire extinguishers within service date?

  • Are all fire and emergency exits signs in place?

  • Has there been a full fire evacuation of the building in the last 12 months?

  • Are all fire exits clear of obstructions?

  • Is there evidence of the fire bell being tested weekly from call points in rotation?

  • Please note any other observations regarding fire control.

First Aid / Accident Reporting

  • Is there sufficient trained first aid staff for the building covering the opening hours?<br>(ratio 1-50)

  • Are first aid kits adequately stocked and in date?

  • Are first aid records kept?

  • Is staff aware of the accident/incident reporting process?

  • Are AED’s in situ in the building?

  • Are the AED batteries in date?

Electrical Safety

  • Are all plugs and sockets free from damage?

  • Are all leads free from damage or fraying?

  • Are all fixed wiring installations inspected on a regular basis by a qualified and competent person?

  • Is there evidence of up to date PAT testing on all electrical items?

  • Are all extension leads in trunking or secured? (free from trailing and trip hazard?)

  • Are ITEC rooms tidy?

  • Please note any other observations regarding electrical safety

Walkways, Stairs and Housekeeping

  • Are floor areas clean, dry and free from slip/trip hazards?

  • Are coats/bags stored correctly?

  • Are desks clean and rubbish free?

  • Are work areas clear of rubbish?

  • Are bins clean to a suitable standard? (not overflowing)

  • Is the office space generally clutter free?

  • Are stairs/handrails in good condition?

  • Are stairwells free from stored items?

  • Are walkways clear of obstructions?

  • Are items stored correctly?

  • Are library steps (with handrail) available to reach high areas?

  • Please note any other observations

Chemicals

  • Are all flammable substances stored correctly in a fire proof cabinet?

  • Does the building have showers?

  • Are there suitable water testing procedures in place?

  • Are there Legionella tests undertaken?

  • Have risk assessments been completed by the on-site contractors?

  • Are they up to date and available for inspection?

  • Is there access to MSDS for all chemicals used on site (cleaners)?

  • Have the MSDS been reviewed?

  • Please note any other observations around chemicals

Plant/Work Equipment

  • Are all passenger lifts serviced and maintained?

  • Is all work equipment identified, in good condition and suitable for use?

  • In plant room (if applicable) are all switches labelled?

  • Please note any other observations in regards to plant or work equipment

Office Safety

  • Are staff aware of the eye test policy?

  • Do all blinds close and work effectively?

  • Are workstation layouts suitable?

  • Is lighting adequate for work tasks?

  • Are light fittings in good condition?

  • Is air conditioning maintained?

  • Is furniture appropriate and sound?

  • Is there adequate ventilation?

Storage

  • Are materials stored so they will not fall?

  • Are materials stored so that good manual handling practices can be applied?

  • Are storage racks/cupboards in sound condition, not over-loaded?

  • Are racks free from projection, sharp edges?

  • Are incompatible hazard substances segregated?

  • Please note any other observations regarding storage

Welfare Matters

  • Are toilets/washrooms clean?

  • Are kitchens/breakout areas clean?

  • Is drinking water available?

  • Please note any other observations regarding welfare matters

Any Other Issues

  • Please use this space to note any other issues or observations noted as part of the health and safety survey

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