Information
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Document No.
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Conducted on
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Completed by:
Health & Safety Policy and Management procedures/arrangements
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Has the Health & safety policy been reviewed within the last three years
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Dated & Signed
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Layout covers : Statement of Intent - Organisation - Arrangements
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Roles & Responsibilities set out
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Avaiability
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Is there a management system in place to support, review & develop H&S policies/issues?
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Is there a system to ensure that all staff and volunteers are provided with relevant H&S information?
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Is there evidence for of the systems to support, review & develop H&S policies /issues?
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Are Governors involved with H&S policy and issues?
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Evidence of regular Governor inspection/tours?
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H&S standard Governor meeting agenda item?
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Evidence of Governor Safer Recruitment checks/training?
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Evidence of health & safety performance and standards measured locally
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Induction and Training
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Is H&S covered in the induction programme for all new staff & volunteers?
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Is the structured induction check list followed?
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Is there a completed up to date training needs analysis ?
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Has the analysis been developed into an active training plan?
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Is staff H&S training carried out and periodically reviewed?
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Have staff completed any relevant e-leaning modules?
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RISK ASSESSMENT & RISK MANAGMENT
Risk register
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Is there a comprehensive up to date risk register?
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Evidence of how risk assessments are reviewed
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Do the diary review dates match individual risk assessments
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Evidence of review within three years
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Is there a trained risk assessor at the premises and is the training within the last three years
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Is there evidence of training certification?
Do all risk assessments have the following:
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Hazards listed
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Those who could be harmed identified
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Required control measures
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Review dates
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Name & Signature of assessor
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Authorised signature & Completion date
Accident Recording Procedures
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Does the premises have an effective system for recording, reporting & investigating accidents?
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Evidence of use of online reporting system
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Evidence of use of local reporting book
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Evidence of accidents & reoccurring incidents being investigated and discussed at appropriate level ie SLT/H&S committee
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Is there a trained accident/incident investigator on site and refresher training in bring- up diary?
Administration of Medicines
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Evidence of up to date policy and procedures?
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Evidence of secure storage and administration of medication?
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Evidence of competence of the person administering the medication?
Child Protection Policy
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Evidence of current policy and procedures
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Is the Child Protection Officer nominated and published to staff?
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Evidence of provision of Child Protection procedures/training to staff
COSHH and COSHH Management - Do all COSHH Assessments have the following:
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Hazards listed
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Those who could be harmed identified
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Required control measures
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Correct safety data sheet attached/available?
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Review dates
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Name & Signature of assessor
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Authorised signature & Completion date
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Is there a trained COSHH assessor on site/available?
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Are all hazardous substances stored safely and securely (locked cupboard) with appropriate signage?
Display Screen Equipment (DSE)
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Is there a nominated and competent DSE assessor?
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Are self assessments carried out?
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Are all DSE users identified?
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Are work station assessments carried out and any necessary alteration/adjustments undertaken?
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Are work station assessments reviews carried out periodically?
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Are identified DSE users given the opportunity for eye tests?
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Are all employees who operate DSE provided with suitable information?
Fire & Emergency Arrangments
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Evidence of an up to date Fire Risk Assessment
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Evidence of an up to date Crisis Management Plan
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Evidence of a Fire Management Plan
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Evidence of Fire Emergency Evacuation Plan
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Arrangements for Visitors & Contractors?
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Are Personal Emergency Evacuation Plans (PEEP's) evidenced?
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Evidence of arrangements for the emergency services ie; site plans, Location of any emergency switches etc
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Are responsibilities and arrangements set out?
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Evidence of regular evacuation drills and associated debrief/feedback
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Evidence of adequate and suitable testing and maintenance ie weekly, monthly, contractor periodic to include emergency lighting, sprinkler systems, fire extinguishers etc.
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Evidence of induction and an active training program and associated records?
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Is there a trained Fire Safety co-ordinator?
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Are there trained, in date Fire Safety marshals and extinguisher users?
First Aid Provision
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Is there an in-date First Aid Policy?
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Accessible list of trained first aid persons
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Are training records available and refresher training dates in bring-up diary?
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Is a first aid needs analysis completed and acted upon?
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Is there an up to date record of first aid box/kit inspection?
Minibus Management
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Evidence of suitable and sufficient servicing and maintenance procedures
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Nominated person for the management of the minibuses?
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Evidence of suitable insurance and vehicle road tax provision
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Evidence of in date qualified drivers and refresher date details?
New & Expectant Mothers
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Evidence of policy/procedures in place for new & expectant mothers eg guidance, self assessment/risk assessment proforma
Off-site Visits
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Is there a fully trained nominated Off-site Visits co-ordinator?
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Evidence of policy/procedures/risk assessments for off-site visits
Physical Intervention Policy/Violent incidents
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Evidence of current policy and procedures
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Evidence of provision of information
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Are procedures shared during induction?
Stress management
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Evidence of procedures for addressing stress management and procedures shared with staff
BUILDING operation and SITE safety issues
Building/Site Inspections
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Building inspections both internal and external
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External inspections of the perimeter fence, gates, pathways, fields etc.
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Evidence of termly/monthly/weekly/daily inspections
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Evidence of action taken on findings of inspections
Cleaning Activities
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Evidence of suitable selection of cleaning contractor including H&S policy, induction training, risk assessments, method statements, past safety performance,emergency procedures, monitoring arrangements, permits to work, site storage as appropriate.
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Evidence of competence of in-house hygiene staff
Contractor Management
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Evidence of suitable selection of contractors including H&S policy, induction training, risk assessments, method statements, past safety performance,emergency procedures, monitoring arrangements, permits to work, site storage as appropriate.
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Evidence of appropriate DBS clearance for all contractors requiring to work unacompanied
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Evidence of Pre-contract meetings as appropriate
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Evidence of shared information in particular pertaining to H&S
Clinical, Hazardous and general waste disposal
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Evidence of waste disposal policy and appropriate management and collection arrangements
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Evidence of appropriate waste disposal licences in place
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Evidence of appropriate waste disposal collection
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Evidence of appropriate certification for waste disposal/collection
Design Technology including Art
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Evidence of appropriate Risk Assessments and effective use of CLEAPSS
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Competence of Design Technology staff
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Evidence of Workshop equipment inspection/maintenance records
Food Technology
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Evidence of appropriate Risk Assessments and effective use of CLEAPSS
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Competence of Food Technology staff
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Cleaning schedule for food technology areas
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Inspection schedule for food technology areas
General Risk Assessments
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Adverse Weather
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Classroom - General
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Classroom activity where appropriate eg Drama activity etc
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Glazing
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Lone workers
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Site security
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Slips, trips and falls
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Traffic on Site
Legionella management
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Is there a suitable management system in place for legionella management?
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Evidence of correct operation of the system ie contractor signed work log
Lettings & School Hiring Arrangments
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Evidence of in date hiring/letting agreement and T&C's
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Evidence of suitable insurance
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Evidence of appropriate sharing and co-operation pertaining to H&S and associated information
Main Kitchens
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Evidence of suitable selection of catering contractor including H&S policy, induction training, risk assessments, method statements, past safety performance,emergency procedures, monitoring arrangements, site storage as appropriate.
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Evidence of a suitable comprehensive maintenance contract
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Evidence of suitable and sufficient record keeping of temperatures etc
Mechanical & Electrical
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Evidence of suitable selection of M&E contractor including H&S policy, induction training, risk assessments, method statements, past safety performance,emergency procedures, monitoring arrangements, permits to work, site storage as appropriate.
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Evidence of a suitable comprehensive M&E contract
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Evidence that the contract is being fulfilled and all inspection/test and certification is conducted
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Evidence of a suitable reporting system for defects etc.
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Evidence of periodic auditing and review of the M&E contract and its undertaking
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Evidence of periodic electrical inspection and test of the fixed instillation including lightning protection systems if applicable
Moving & Handling
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Evidence of moving and handling risk assessments for significant risk
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Evidence of moving and handling training
Physical Education (PE)
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Effective use of a suitable and recognised guide to Safety in Physical Education and Sport
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Suitable and sufficient risk assessments completed and shared with staff etc.
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Evidence of appropriate maintenance and inspection
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Evidence of suitable and sufficient storage with appropriate 'housekeeping' of the same
Portable Appliance Testing (PAT)
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Evidence of a suitable and sufficient system for undertaking PAT and maintaining associated records
Science
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Evidence of a suitable and sufficient Risk Assessments and effective use of CLEAPSS
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Code of Practice/procedures for the use of Ionising Radiation and associated record keeping
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Code of Practice/procedures for the use of Non-Ionising Radiation and associated record keeping
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Competence of Radiation Officer
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Suitable and sufficient provision and use of a perpetration room and chemical store
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Records of test and inspection for fume cabinets, autoclaves, gas taps etc
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Competence of Science Technicians
Systems for Work at Height
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Evidence of Work at Height risk assessments
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Evidence of Work at Height training
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Evidence of inspection/maintenance of all access equipment
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Evidence of Work at Height training
Visitors
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Evidence of visitor sign
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Evidence of visitor DBS clearance etc
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Evidence of visitor provision of H&S information
