Beechdean Group Health and Safety Audit Report - duplicate

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

1.0 - Previous inspection

• 1.1 - Has the last inspection been reviewed?

  Yes

  No

  N/A

• 1.2 - Are there no outstanding actions?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

2.0 - Health and Safety Systems

• 2.0 - Are correct HSE notices in place with the right information displayed?

  Yes

  No

  N/A

• 2.1 Are up to date policies available?

  Yes

  No

  N/A

• 2.2 - Are training records up to date?

  Yes

  No

  N/A

• 2.3 - Are risk assessments up to date or scheduled for review?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

3.0 - First Aid Facilities and Accident/Incident Reporting

• 3.1 - Are first aid dispensing boxes available, easily accessible and correctly stocked?

  Yes

  No

  N/A

• 3.2 - Are eyewash bottles available, easily accessible and correctly stocked?

  Yes

  No

  N/A

• 3.3 - Are first aid officers accessible?

  Yes

  No

  N/A

• 3.4 - Are correct emergency numbers displayed?

  Yes

  No

  N/A

• 3.5 - Are accidents/incidents recorded and reviewed?

  Yes

  No

  N/A

• 3.6 - Are any accident/incident remedial actions still not complete?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

4.0 - Fire Protection

• Principle legislation Regulatory Reform (Fire Safety) Order 2005

• 4.1 - Fire evacuation plan displayed and understood by all employees?

  Yes

  No

  N/A

• 4.2 - Fire Risk Assessment carried out and up to date?

  Yes

  No

  N/A

• 4.2.1 - Fire risks?

  Safe

  At Risk

  N/A

• 4.3 - Extinguishers in place, clearly marked for type of fire?

  Yes

  No

  N/A

• 4.4 - Extinguishers recently serviced and/or checked? (Check 12 monthly inspection tag)

  Yes

  No

  N/A

• 4.5 - Extinguishers clear of obstructions, clearly visible and mounted correctly?

  Yes

  No

  N/A

• 4.6 - Clear way marking for fire exits?

  Yes

  No

  N/A

• 4.7 - Exit doors easily opened from inside and in direction of travel?

  Yes

  No

  N/A

• 4.8 - If sliding doors (as in chillers, freezers etc) do these move easily and freely?

  Yes

  No

  N/A

• 4.9 - Exits clear of obstructions both inside and out?

  Yes

  No

  N/A

• 4.10 - Fire alarm system in place and functioning correctly?

  Yes

  No

  N/A

• 4.11 - Emergency lighting functional?

  Yes

  No

  N/A

• 4.12 - Fire drill carried out within the last 12 months?

  Yes

  No

  N/A

• 4.13 - Fire assembly point unobstructed, clearly sign posted and free from hazards?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

5.0 - General Lighting

• 5.1 - Good natural lighting?

  Yes

  No

  N/A

• 5.2 - Reflected light from walls & ceilings not causing glare to employees?

  Yes

  No

  N/A

• 5.3 - Artificial lighting functioning and fit for purpose?

  Yes

  No

  N/A

• 5.4 - Light fittings clean and in good condition?

  Yes

  No

  N/A

• 5.5 - Exterior lighting illuminating where needed?

  Yes

  No

  N/A

• 5.6 - Exterior lighting emergency back up in case of power failure?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

6.0 - Office Hazards

• 6.1 - Condition of filing cabinets?

  Safe

  At Risk

  N/A

• 6.2 - Condition of office chairs? (Five star bases.)

  Safe

  At Risk

  N/A

• 6.3 - Desks in good condition? (No damage.)

  Yes

  No

  N/A

• 6.4 - Screen Based Equipment positioned to reduce glare from windows etc?

  Yes

  No

  N/A

• 6.5 - Photocopiers positioned to avoid fumes?

  Yes

  No

  N/A

• 6.6 - Tasks designed to prevent Repetitive Strain Injury? (Breaks included)

  Yes

  No

  N/A

• 6.7 - Air conditioning systems in use and regularly maintained?

  Yes

  No

  N/A

• 6.8 - Stable non-slip floor coverings in good condition?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

7.0 - Building Safety

7.1 - Building Safety - Internal

• 7.1.1 - Floor surfaces and coverings even, undamaged and uncluttered?

  Yes

  No

  N/A

• 7.1.2 - Entry points and walkways kept clear?

  Yes

  No

  N/A

• 7.1.3 - Walkways adequately and clearly marked?

  Yes

  No

  N/A

• 7.1.4 - Intersections kept clear of boxes etc?

  Yes

  No

  N/A

• 7.1.5 - Stair and risers kept clear?

  Yes

  No

  N/A

• 7.1.6 - Are there no items stored under stairs that may result in a fire trap hazard?

  Yes

  No

  N/A

• 7.1.7 - Are stair rails in good condition?

  Yes

  No

  N/A

• 7.1.8 - Are doors and windows easy opening, safe to operate and in a good state of repair?

  Yes

  No

  N/A

• 7.1.9 - Furniture in sound condition?

  Yes

  No

  N/A

• 7.1.10 - Are there no repairs needed that may become unsafe if left?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

7.2 Building Safety - External

• 7.2.1 - Are footpaths in good condition?

  Yes

  No

  N/A

• 7.2.2 - Is there good traffic management with designated pedestrian walkways?

  Yes

  No

  N/A

• 7.2.3 - Entry points and walkways kept clear?

  Yes

  No

  N/A

• 7.2.4 - Loading area clean and tidy?

  Yes

  No

  N/A

• 7.2.5 - Are there no external trip hazards or obstacles that are unmarked or need otherwise resolving?

  Yes

  No

  N/A

• 7.2.6 - Are fragile roof signs in evidence around the vertical cladding and roofs?

  Yes

  No

  N/A

• 7.2.7 - Are there external repairs required that would otherwise become dangerous?

  Yes

  No

  N/A

• 7.2.8 - Is there an asbestos survey/review/assessment required? Have any of these surfaces suffered any damage?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

8.0 - Electrical Safety

• 8.0.1 - Are electrical mains supply cabinets and isolators in good order and unobstructed?

  Yes

  No

  N/A

• 8.1 - Safety switches installed?

  Yes

  No

  N/A

• 8.2 - Safety switches and circuits tested and checks recorded?

  Yes

  No

  N/A

• 8.3 - Extension leads used correctly if in use?

  Yes

  No

  N/A

• 8.4 - Portable equipment tested and tagged?

  Yes

  No

  N/A

• 8.5 - No broken plugs, sockets or switches?

  Yes

  No

  N/A

• 8.6 - No power leads across walkways?

  Yes

  No

  N/A

• 8.7 - No frayed or damaged leads?

  Yes

  No

  N/A

• 8.8 - No strained leads?

  Yes

  No

  N/A

• 8.9 - Portable power tools in good condition?

  Yes

  No

  N/A

• 8.10 - Where required are emergency shut-down procedures in place?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

9.0 - Maintenance work shop areas

• Maintenance workshop present?

• 9.1 - Clear of rubbish and with clear walk ways/evacuation route?

  Yes

  No

  N/A

• 9.2 - Tools not in use kept in place?

  Yes

  No

  N/A

• 9.3 - No damaged hand or power tools in use?

  Yes

  No

  N/A

• 9.4 - Sockets not overloaded and wire wool kept separate from battery storage and charging area?

  Yes

  No

  N/A

• 9.5 - Work height correct for the type of work and the employee?

  Yes

  No

  N/A

• 9.6 - Hazardous materials safely stored and gas cylinders secured?

  Yes

  No

  N/A

• 9.7 - Oily/polish/solvent rags and combustible refuse in covered metal containers?

  Yes

  No

  N/A

• 9.8 - PPE available?

  Yes

  No

  N/A

• 9.9 - Power tools safety checked?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

10.0 Ladders/working at height

• 10.1 - Are all ladders Industrial strength? (Non Household rated, check label.)

  Yes

  No

  N/A

• 10.2 - Are ladders in good condition?

  Yes

  No

  N/A

• 10.3 - If used for electrical work are they non conductive? (Wood or fibre glass.)

  Yes

  No

  N/A

• 10.4 - Used according to instructions?

  Yes

  No

  N/A

• 10.5 - For extension ladders are ropes, pulleys, locking mechanisms and treads in a good state of repair?

  Yes

  No

  N/A

• 10.6 - Are other working at height processes followed? If so, are safe systems of work followed and equipment in good order?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

11.0 - Rubbish Removal

• 11.1 - Bins located at suitable points around site?

  Yes

  No

  N/A

• 11.2 - Bins emptied regularly?

  Yes

  No

  N/A

• 11.3 - Compactor only used by trained staff?

  Yes

  No

  N/A

• 11.3.1 - Compactor electrically isolated or locked off at night to avoid misuse?

  Yes

  No

  N/A

• 11.4 - Are there no areas of accumulation or stockpiling of waste and/or redundant equipment in or adjacent to premises that could cause safety risks?

  Yes

  No

  N/A

• 11.5 - Are there procedures for bulk waste disposal and passage of refuse vehicles onto site?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

12.0 - Storage Design and Use

• 12.1 - Materials stored in ordered pallet rows, racks and bins wherever possible?

  Yes

  No

  N/A

• 12.2 - General condition of racks and pallets?

  Safe

  At Risk

  N/A

• 12.3 - Storage follows good warehouse practice? Are pallets well loaded, stacked on to racking safely?

  Yes

  No

  N/A

• 12.4 - Storage designed to minimise lifting problems?

  Yes

  No

  N/A

• 12.5 - Condition of flooring?

  Safe

  At Risk

  N/A

• 12.6 - Floors around racking clear of rubbish/debris or loose materials?

  Yes

  No

  N/A

• 12.7 - Are exclusion zones marked and are these obeyed?

  Yes

  No

  N/A

• 12.8 - Are non-palletised items stored safely and securely?

  Yes

  No

  N/A

• 12.9 - Condition of pallet trucks and type used?

  Safe

  At Risk

  N/A

• 12.10 - Mezzanine gates controlled and procedures in place for safe operations?

  Yes

  No

  N/A

• 12.11 - Are there no repairs required that would otherwise become dangerous?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

13.0 - Fork lift checks

• Principal Legislation Lifting Operations & Lifting Equipment Regulations 1998 (LOLER)

• 13.1 - Statutory LOLER certification current? e.g. 6 or 12 monthly certification

  Yes

  No

  N/A

• 13.2 - Fork lift serviced and checks carried out on daily/weekly basis?

  Yes

  No

  N/A

• 13.3 - Fork lift procedures in place and only driven by currently trained person?

  Yes

  No

  N/A

• 13.4 - Is any other equipment requiring inspection under LOLER (e.g. lifting slings, safety cages etc) and if so what is it's condition?

  Safe

  At Risk

  N/A

• What actions are required by whom and when for resolution?

  Yes

  No

  N/A

14.0 - Chemical Safety

• Principal Legislation The Control of Substances Hazardous to Health Regulations 2002 (COSHH)

• 14.1 - COSHH or Hazardous Substance Register complete and available?

  Yes

  No

  N/A

• 14.2 - Material Safety Data Sheets available for all chemicals?

  Yes

  No

  N/A

• 14.3 - Risk assessments completed for hazardous substances?

  Yes

  No

  N/A

• 14.4 - All containers labelled correctly?

  Yes

  No

  N/A

• 14.5 - Unused substances disposed of in a safe, controlled manner?

  Yes

  No

  N/A

• 14.6.1 - Is there safe bulk storage and control of fuel oil and diesel on site?

  Yes

  No

  N/A

• 14.6.2 - Is there safe bulk storage for other chemicals on site? e.g. Bulk containers or IBCs

  Yes

  No

  N/A

• 14.7 - If applicable are other special storage conditions followed? e.g. cool storage for low flash-point chemicals or degradable items

  Yes

  No

  N/A

• 14.8 - Workers trained in the use of hazardous substances, including dealing with spillages?

  Yes

  No

  N/A

• 14.9 - If required is PPE available?

  Yes

  No

  N/A

• 14.10 - Is adequate ventilation provided?

  Yes

  No

  N/A

• 14.11 - Are eye washes and/or emergency showers easily accessed?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

15.0 - Machines

• Principal Legislation Provision & Use of Work Equipment Regulations 1998 (PUWER)

• Are machines used on site apart from lifting equipment?

• 15.1 - Are they kept clean?

  Yes

  No

  N/A

• 15.2 - Are the floors around the machines kept clean?

  Yes

  No

  N/A

• 15.3 - Guards in good condition and interlocks in place?

  Safe

  At Risk

  N/A

• 15.4 - Starting and stopping devices within easy reach of operator?

  Yes

  No

  N/A

• 15.4.1 - Are warning indicators and signs placed at relevant points?

  Yes

  No

  N/A

• 15.5 - Waste removed and stored safely?

  Yes

  No

  N/A

• 15.6 - Drip pans/storage bins on floor to catch spillage and/or waste?

  Yes

  No

  N/A

• 15.7 - Adequate work space?

  Yes

  No

  N/A

• 15.8 - Is lighting adequate?

  Yes

  No

  N/A

• 15.9 - Noise levels controlled?

  Yes

  No

  N/A

• 15.10 - No bending or stooping required?

  Yes

  No

  N/A

• 15.11 - Operators trained/inducted into the operation of the machines?

  Yes

  No

  N/A

• 15.12 - Is the training recorded?

  Yes

  No

  N/A

• 15.13 - Do operators comply with the training?

  Yes

  No

  N/A

• 15.14 - Are lockout procedures implemented and followed?

  Yes

  No

  N/A

• 15.15 - Are gas bottles stored, transported and secured correctly?

  Yes

  No

  N/A

• 15.16 - Are pressure relief/regulating valves checked/calibrated? (e.g. Homogeniser)

  Yes

  No

  N/A

• 15.17 - Are there no items requiring repair that would otherwise become dangerous?

  Yes

  No

  N/A

• 15.18 - Are there no visible issues with processing equipment (e.g. milk silos, homogeniser, maturation tanks, holding vessels, water tank, freezers, feeders, conveyors etc) that need to otherwise be raised?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

16.0 - Freezers and chillers

• Are walk in freezers or chillers used on site?

• 16.1 - Are workers trained in safe access, use, ice hazards and emergency procedures?

  Yes

  No

  N/A

• 16.2 - Is no there a risk of being shut in or trapped, including within a separate section of the freezer?

  Yes

  No

  N/A

• 16.3 - Is there a lone worker policy or "buddy system" in place and being used?

  Yes

  No

  N/A

• 16.4 - Is PPE available?<br>

  Yes

  No

  N/A

• 16.5 - Is the door easy to operate both externally and internally?

  Yes

  No

  N/A

• 16.6 - Do all doors have an over ride function from the inside and is it easy to operate?

  Yes

  No

  N/A

• 16.7 - Is there an alarm system available and functional?

  Yes

  No

  N/A

• 16.8 - Are operators trained in removing/reducing ice build up?

  Yes

  No

  N/A

• 16.9 - Are walk ways clear and free of obstructions?

  Yes

  No

  N/A

• 16.10 - Do stored items, including high racked items look stable and secure?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

17.0 - Plant Services Equipment (Boilers, Compressors, refrigeration plant, water tower etc)

• Is plant or services machinery on site?

• 17.1 - Is there a current maintenance and management system in place for the cooling tower ensuring compliance?

  Yes

  No

  N/A

• 17.1.1 - Is it compliant?

  Yes

  No

  N/A

• 17.1.2 - Are there any visible issue with the cooling tower?

  Yes

  No

  N/A

• 17.2 - Is there a current maintenance and management system in place for the air compressor(s)? Has the receiving vessel and PRV been checked/certified?

  Yes

  No

  N/A

• 17.2.1 - Are there any visible issue with the air compressor(s)?

  Yes

  No

  N/A

• 17.3 - Is there a current maintenance and management system in place for the boiler system?

  Yes

  No

  N/A

• 17.3.1 - Are there any visible issues with the boiler system?

  Yes

  No

  N/A

• 17.4 - Is there a current maintenance and management system in place for the chiller systems?

  Yes

  No

  N/A

• 17.4.1 - Are there any visible issues with the chiller systems?

  Yes

  No

  N/A

• 17.5 - Is there a current maintenance and management system in place for the back up generator?

  Yes

  No

  N/A

• 17.5.1 - Are there any visible issues with the back up generator?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

18.0 - Noise

• 18.1 - Are there any areas which require noise assessments or are inherently noisy?

  Yes

  No

  N/A

• 18.1.1 - Are signs placed to warn of noise levels and mandatory wearing of ear protection?

  Yes

  No

  N/A

• 18.1.2 - Is hearing protection freely available where required?

  Yes

  No

  N/A

19.0 - Vibration

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

• 19.1 - Are there any activities which require vibration monitoring assessments?

  Yes

  No

  N/A

20.0 - Dust and particulates

• 20.1 - Are there any areas which require assessing for dust and particulate measurement?

  Yes

  No

  N/A

• 20.1.1 - Is local exhaust ventilation available in such areas?

  Yes

  No

  N/A

• 20.1.2 - Are dust masks freely available in such areas?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

21.0 - PPE (Personal Protective Equipment)

• 21.1 - Is this freely available for areas where a need has been determined? Summarise the areas in text box below.

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

22.0 - Manual Handling

• 22.1 Are there any areas which require a manual handling assessment?

  Yes

  No

  N/A

• 22.1.1 - Are there any manual handling aids available for this area?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

23.0 - Asbestos management

• Principal Legislation The Control of Asbestos Regulations 2012

• 23.1 - Is there an asbestos register for the buildings?

  Yes

  No

  N/A

• 23.1 - Is an asbestos survey required?

• 23.2 - Is the register up to date?

  Yes

  No

  N/A

• 23.3 - Have all operatives who need asbestos awareness training had the training?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

24.0 Legionella risks

• 24.1 - Does the building have showers and other water points that require flushing?

  Safe

  At Risk

  N/A

• 24.2 - Is there a management regime and is this followed?

  Yes

  No

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

25.0 - Kitchen and canteen facilities

• 25.1 - Issues affecting kitchen/canteen/recreational facilities.

  Safe

  At Risk

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

26.0 - Toilet areas

• 26.1 Issues affecting toilet areas

  Safe

  At Risk

  N/A

• What actions are required by whom and when for resolution?

  Safe

  At Risk

  N/A

Sign Off

• Any other comments before sign off?

  Safe

  At Risk

  N/A

• On site representative

  Sign

• Auditor's signature

  Sign