BGC HSET Audit Report Template

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Organisation and Resource Management

• Does management lead by example in HSE leadership?

• Comments:

• Is TRISAFE displayed?

• Comments:

• Is TRISAFE promoted?

• Comments:

• Do staff have access to and know how to navigate the CMS on the company intranet?

• Comments:

• Do all site personnel have access to the BGC intranet?

• Comments:

• Are formal handovers conducted and effective?

• Comments:

• Does the site have a Corrective Action Register and is it up to date?

• Comments:

• Is the project Corrective Actions/HAZOB Register sent to Corporate Services each month?

• Comments:

• Have all NCR and AOC actions been closed out from the last HSE Audit?

• Comments:

• Are Supervisors conducting shift inspections as per legislative, contract or our requirements?

• Comments:

• Is the Corrective Action Register reviewed at management meetings at least monthly?

• Comments:

• Is the Corrective Actions Register reviewed at pre-start or toolbox meetings?

• Comments:

• Has the site/area Hazard Inspection been completed at least monthly?

• Comments:

• Are Safety Achiever targets set and in line with SAA criteria?

• Comments:

• Are Safety Achiever notice boards visible and up to date?

• Comments:

• Have actions and controls resulting from a significant or high incident been monitored for effectiveness?

• Comments:

• Have Legislation Update forms been reviewed to determine relevance to site?

• Comments:

• Has a register been established for Appointed Persons and is it current?

• Comments:

• Are copies of letter of appointment kept on the bgc system (I.e. DMS, H-drive or JDE)?

• Comments:

• Have all legal and other requirements been identified and referenced in the ORA document?

• Comments:

Risk Management

• Has an Operational Risk Assessment (ORA) been completed for the contract and/or 6 monthly reviews conducted?

• Comments:

• Have control measures identified in the Health Safety Risk Assessment section been implemented?

• Comments:

• Have control measures identified in the Aspects and Impacts table been implemented?

• Comments:

• Were appropriate personnel included in the ORA review?

• Comments:

• Have JHA's been developed where they have been identified in the ORA?

• Comments:

• Have site specific CMS work procedures been developed where they have been identified in the ORA?

• Comments:

• Are members of site management aware of the requirements of the Crisis Management Plan (CMP)?

• Comments:

• Has he Change Management process been implemented correctly?

• Comments:

Hazard Management

• Is the START SAFE - STAY SAFE process implemented and being used correctly?

• Comments:

• Is the START process being used correctly on the contract?

• Comments:

• Is the HAZOB/Near Miss process being used correctly on the contract?

• Comments:

• Has a JHA register been established for the site?

• Comments:

• Are JHA's completed to a satisfactory level?

• Comments:

• Have previous JHA's been reviewed for possible conversion to a work procedure?

• Comments:

• Do all chemicals on site have a MSDS?

• Comments:

• Is there a hazardous materials register in e MSDS file?

• Comments:

• Are MSDS files displayed in appropriate locations?

• Comments:

• Are hazardous material stored in accordance with appropriate standards? (gas bottle storage)

• Comments:

• Are hazardous material stored in accordance with appropriate standards? (bulk fuel and oil storage)

• Comments:

• Are hazardous material stored in accordance with appropriate standards? (hazardous goods storage)

• Comments:

• Are hazardous material stored in accordance with appropriate standards? (explosives magazine)

• Comments:

• If hazardous material training has been identified in the ORA, is it identified in the training needs analysis (TNA) and training matrix and has the training been conducted?

• Comments:

• Is the magazine licence in place and up to date?

• Comments:

• Is the fuel farm licence in place and up to date?

• Comments:

• Are only approved degreasers used?

• Comments:

• Are personnel on the project aware of the procedure when an incident occurs?

• Comments:

• Is management aware of requirements for Incident Notification and Investigation Reporting?

• Comments:

• Has all evidence and supporting documentation from investigation reports been attached via Cintellate?

• Comments:

• Have adequate actions and controls been put in place due to an incident report and have they been implemented?

• Comments:

• Has adequate action close out evidence from investigations been included in Cintellate?

• Comments:

• Have site personnel entered all incidents and investigation reports into the Cintellate database?

• Comments:

• Is there adequate coverage of trained First Aid personnel on site?

• Comments:

• Can First Aid personnel on the contract be identified?

• Comments:

• Is the First Aid room and/or facilities adequate?

• Comments:

• Are all First Aid rooms and/or facilities checked on a regular basis?

• Comments:

• Are management aware of and follow the Workers Compensation and Injury Rehabilitation procedures?

• Comments:

Fitness For Work

• Are drug and alcohol screenings conducted in accordance with the drug and alcohol testing work procedure?

• Comments:

• Are test failures managed properly?

• Comments:

• Have personnel conducting drug and alcohol testing suitably trained?

• Comments:

• Review the fatigue management plan for the contract?

• Comments:

Electrical Safety

• Is electrical testing and tagging up to date?

• Comments:

• Does the contract have an up to date electrical inspection register?

• Comments:

• Are electrical cords/leads being used appropriately?

• Comments:

• Have all electrical installations and/or alterations been carried out by a suitable qualified electrican?

• Comments:

Emergency Management

• Does the contract have a site specific emergency response plan?

• Comments:

• Does the site emergency response plan include requirements for cyclones?

• Comments:

• Are relevant components of the plan communicated to the workforce?

• Comments:

• Do personnel know the contract emergency procedures?

• Comments:

• Is the emergency response plan tested at least every six months using the emergency drill report?

• Comments:

• Has a debrief been completed for emergency drills and have corrective actions been identified and put on the correct actions register?

• Comments:

• Are muster points in place and adequately sign posted?

• Comments:

• Are roles and responsibilities identified in the contract emergency response plan and training provided?

• Comments:

• Is portable fire fighting equipment current and in working condition?

• Comments:

• Are there emergency contact details listed in critical areas?

• Comments:

Health Management

• Are controls in place for employee's health issues identified in the ORA?

• Comments:

• Is health monitoring conducted for health hazards either by BGC or the client?

• Comments:

• Has health surveillance been conducted where required?

• Comments:

• Have smoking or non-smoking area been identified and are personnel compliant?

• Comments:

• Have potable and non potable water locations been identified?

• Comments:

• Are MoveSmart posters displayed in prominent positions?

• Comments:

• Are cab sheets in all SME?

• Comments:

• Are pre-shift exercises conducted where applicable?

• Comments:

• Are management involved involved in promoting and actively participating in MoveSmart?

• Comments:

HSE Communications

• Are Pre-Shift Information Meetings being conducted at the beginning of each shift?

• Comments:

• Are Tool-Box meetings being held at least monthly?

• Comments:

• Is the agenda for Pre-Shift Information and Tool-Box meetings followed as set out in the appropriate form?

• Comments:

• Does the site have a HSE notice board?

• Comments:

• Are Return to Site meetings held as required?

• Comments:

• If required have Health and Safety Representatives been elected?

• Comments:

• Is there a list of Health and Safety Representatives available on site?

• Comments:

• Have elected Health and Safety Representatives had the prescribed training within 3 months of being elected?

• Comments:

• Are minutes from the Safety Steering Committee communicated to all employees?

• Comments:

• Have Significant Incident Alerts been reviewed since contract start up and the sign off sent to Corporate Services?

• Comments:

• Are the site statistics communicated and reviews with all employees on a monthly basis?

• Comments:

HSE Issue Resolution

• Are personnel aware of the HSE issue resolution process?

• Comments:

Working At Height

• Are registers maintained for working at height equipment?

• Comments:

• For fall arrest equipment: Does working at height equipment comply?

• Comments:

• For Ladders: Does working at height equipment comply?

• Comments:

• For Work Platforms/Mancages: Does working at height equipment comply?

• Comments:

• For Portable Stands: Does working at height equipment comply?

• Comments:

• For Scaffolding: Does working at height equipment comply?

• Comments:

• Are controls in place for working at height issues which have been identified in the ORA?

• Comments:

• If Working at Heights training is identified, is it in the Training Needs Analysis, has it been included in the Training Matrix and been conducted?

• Comments:

Manual Handling

• Are controls in place for manual handling issues on this site that have been identified in the ORA?

• Comments:

Work Permits

• For Hot Works: are work permit systems identified in the ORA compliant with the Work Permit Standard?

• Comments:

• For Mancage work cranes: are work permit systems identified in the ORA compliant with the Work Permit Standard?

• Comments:

• For Remote Area Work: are work permit systems identified in the ORA compliant with the Work Permit Standard?

• Comments:

• For Confined Spaces: are work permit systems identified in the ORA compliant with the Work Permit Standard?

• Comments:

• For Excavations: are work permit systems identified in the ORA compliant with the Work Permit Standard?

• Comments:

• For Walkways, Gridmesh and Handrail removal: are work permit systems identified in the ORA compliant with the Work Permit Standard?

• Comments:

• For High Voltage work: are work permit systems identified in the ORA compliant with the Work Permit Standard?

• Comments:

• Are registers maintained for permits?

• Comments:

• Are personnel trained in the requirements for Isolation and Tagging?

• Comments:

• Are personnel using the Isolation and Tagging procedure correctly?

• Comments:

• Are Confined Spaces identified, listed in register and suitably labelled?

• Comments:

Personal Protective Equipment

• Are registers maintained for all PPE distributed to personnel?

• Comments:

• Is protective clothing worn as per the contract requirements?

• Comments:

• Is PPE being used in the correct manner?

• Comments:

• Is PPE being used in a serviceable condition?

• Comments:

Workplace Safety and Behaviour

• Are buildings and facilities in a good condition?

• Comments:

• Does all safe signage comply with company and/or Australian Standards?

• Comments:

• Is adequate lighting provided where required?

• Comments:

• Are housekeeping conditions acceptable?

• Comments:

Vehicles

• Does the site have a traffic management plan in place?

• Comments:

• Is the traffic management plan applied across the contract?

• Comments:

• Are employees drivers licenses current and checked every 6 months?

• Comments:

Goods Transport and Handling

• Does the site have a designated loading/unloading area?

• Comments:

• Do subcontract transport companies comply with requirements of the standard and site specific requirements?

• Comments:

• Have risk assessments/JHA been used for more equipment loading/unloading?

• Comments:

Environmental Management

• Is an Environmental Aspects and Impacts table available and current?

• Comments:

• Are specified environmental monitoring and control procedures in place if applicable?

• Comments:

• Have site environmental incidents been managed satisfactorily?

• Comments:

• Are recycling programs implemented?

• Comments:

• Are environmental management issues discussed at Pre-Shift Information/Toolbox meetings?

• Comments:

• Is non re-usable sate disposed of off-site by licenced disposal companies?

• Comments:

• For Oil: are all ate materials adequately stored as per site and regulatory requirements?

• Comments:

• For Oil Filters: are all ate materials adequately stored as per site and regulatory requirements?

• Comments:

• For Other Oily Wastes: are all ate materials adequately stored as per site and regulatory requirements?

• Comments:

• For Grease: are all ate materials adequately stored as per site and regulatory requirements?

• Comments:

• For Coolant: are all ate materials adequately stored as per site and regulatory requirements?

• Comments:

• For Batteries: are all ate materials adequately stored as per site and regulatory requirements?

• Comments:

• For Tyres: are all ate materials adequately stored as per site and regulatory requirements?

• Comments:

• For Scrap Metal: are all ate materials adequately stored as per site and regulatory requirements?

• Comments:

• For Non-Hazardous Waste: are all ate materials adequately stored as per site and regulatory requirements?

• Comments:

• For Sewage: are all ate materials adequately stored as per site and regulatory requirements?

• Comments:

• Does the machine wash down facility have an operating procedure and is it complied with?

• Comments:

Training

• For Emails/Scans/JDE: Are ongoing training records completed and signed off as required, being scanned through on a weekly basis?

• Comments:

• For Record Completion and Sign Off: Are ongoing training records completed and signed off as required, being scanned through on a weekly basis?

• Comments:

• For Record Hard Copy: Are ongoing training records completed and signed off as required, being scanned through on a weekly basis?

• Comments:

• Does the site specific induction cover only the project specific requirements?

• Comments:

• Are all visitors given an induction to the project using the visitors induction form?

• Comments:

• For General Induction: do all personnel receive the appropriate induction?

• Comments:

• For Staff/HSET Induction: do all personnel receive the appropriate induction?

• Comments:

• For Subcontractors: do all personnel receive the appropriate induction?

• Comments:

• For Short Term Workers: do all personnel receive the appropriate induction?

• Comments:

• Has the supervisor completed the TRISAFE/Charter commitments form with each new starter?

• Comments:

• Has the Training Matrix been updated to reflect contract specific requirements?

• Comments:

• Has the Monthly Contract Training Summary been submitted to the training administrator in Hazelmere by the 5th of the month?

• Comments:

• For Frontline Management trainees: have all required employees completed/been scheduled to attend the required internal programs within the specified time frame?

• Comments:

• For TIPS & Tricks: have all required employees completed/been scheduled to attend the required internal programs within the specified time frame?

• Comments:

• For BGC Management Introduction: have all required employees completed/been scheduled to attend the required internal programs within the specified time frame?

• Comments:

• For Incident Investigation: have all required employees completed/been scheduled to attend the required internal programs within the specified time frame?

• Comments:

• For Questamon: have all required employees completed/been scheduled to attend the required internal programs within the specified time frame?

• Comments:

• For One Team 101: have all required employees completed/been scheduled to attend the required internal programs within the specified time frame?

• Comments:

• For Production: do all personnel hold current competences or high risk licenses for the equipment that they are required to operate?

• Comments:

• For Maintenance: do all personnel hold current competences or high risk licenses for the equipment that they are required to operate? (Confirm in JDE for 4 employees)

• Comments:

• For Drill and Blast: do all personnel hold current competences or high risk licenses for the equipment that they are required to operate? (Confirm in JDE for 4 employees)

• Comments:

• For Trades: do all personnel hold current competences or high risk licenses for the equipment that they are required to operate? (Confirm in JDE for 4 employees)

• Comments:

• Check Daily Training Records for 4 employees to check: are the required minimum training hours being completed for each trainee before being deemed competent?

• Comments:

• Check 2 assessments signed by the site assessor to check: do trainers/assessors hold current competences for each equipment/trade they are assessing?

• Comments:

• Have the competences of site trainers/assessors been forwarded for inclusion in the WAST register?

• Comments: