Bolton School- Health & Safety Workplace Audit & Inspection- Primary Division

• Bolton School Primary Division audit

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Foundations Policies

• Are you aware of ladders should be registered and inspected by Estates?

  Yes

  No

  N/A

• Ladders can be damaged during use, handling, moving, and storage, which can render the ladder unsafe for use. It is therefore essential that a visual inspection is completed before use and a formal documented inspection is completed. The ladders should be on the Estates asset list for inspection purposes. It is advised to contact Estates and request the ladders are logged onto the asset list to ensure they are inspected

• Accident Report

  Yes

  No

  N/A

• Accident investigations are handled divisionally with support from Estates where required, RIDDORS are reported by the Estates department.

• Accident Procedure

  Yes

  No

  N/A

• Accident investigations are handled divisionally with support from Estates where required, RIDDORS are reported by the Estates department.

• Driving at Work Risk Questionnaire

  Yes

  No

  N/A

• Driving documentation should be submitted to personnel on an annual basis as per the requirements of the annual update, which is issued to all Foundation staff, ahead of each new school year.

• DSE Self-Assessment Questionnaire and Guidance

  Yes

  No

  N/A

• All employees must undertake a DSE assessment if they use DSE daily, as part of normal work, for continuous periods of an hour or more. The assessment does not need to be completed by workers who use DSE infrequently or only use it for a short time (less than an hour or more continuously) Any issues identified as a result of the answers within the assessment need to be communicated to the Line Manager for advice and guidance.
  The DSE assessment would be reviewed when:
  a new workstation is set up
  a new user starts work
  a change is made to an existing workstation or the way it's
  used
  users complain of pain or discomfort
  As part of an annual review
  

• Post-Employment Medical Questionnaire

  Yes

  No

  N/A

• The questionnaire should be completed by all new and existing employees to highlight any health conditions that may be caused or exaggerated by the work. Any issues identified on the questionnaire should be reported to their Line Manager for advice and guidance regarding any necessary steps.

• Manual Handling / Safe Lifting Guidance

  Yes

  No

  N/A

• The Manual Handling / Safe Lifting guidance explains principles of safe lifting practice. Employees should familiarise themselves with Bolton Schools manual handling guidance which explains the principles of safe lifting practices. It is noted all employees have access to the shared drive to access this information.

• Employee Manual Handling Risk Assessment

  Yes

  No

  N/A

• The Employee Manual Handling Risk Assessment is a specific manual handling assessment that consider the Task, Individual, Load and Environment. The blank manual handling template is located on the shared drive and if concerned there is an annual update in September which has the induction video for more guidance. The manual handling assessment should be completed for all departmental employees whose work activities involve significant, high risk manual handling.

• New & Expectant Mothers Risk Assessment

  Yes

  No

  N/A

• The risk assessment should be completed for any women employed by the company that notifies her employer that she is pregnant, has given birth within the last 6 months or is breastfeeding. Further support can be obtained from personnel.

• Risk Assessment being used and communicated to relevant employees?

  Yes

  No

  N/A

• The Risk Assessment should be used to record significant findings of risk assessments for all work equipment and processes. Risk assessments need to be undertaken, amended, signed off and communicated to all relevant staff. There is a risk assessment template located on the shared drive.

• Skin Disorder Questionnaire

  Yes

  No

  N/A

• The questionnaire should be completed by all new and existing employees who may suffer work-related skin problems due to exposure to substances hazardous to health such as irritants and sensitisers. Any issues identified on the questionnaire should be reported to their line manager for advice and guidance regarding any necessary steps.

• Safety Committee Meeting Minutes

  Yes

  No

  N/A

• Health and Safety meetings are held termly, and information is fed down to employees.

• Suppliers / Sub-Contractor Safety Questionnaire

  Yes

  No

  N/A

• The sub-Contractor Safety Questionnaire should be used as part of the assessment process of the competency of all subcontractors. All subcontractors employed by the foundation are usually arranged via Estates, however on the occasion where this is not the case, the policy must be followed to ensure the contractor is competent and the relevant information is obtained.

• Induction Training Record

  Yes

  No

  N/A

• The Induction Training Records are held with personnel.

• Employee Training Matrix

  Yes

  No

  N/A

• The form should be used to record all training undertaken by employees.

• Individual Employee Training Record

  Yes

  No

  N/A

• The form should be used to record training undertaken by the individual employees.

• Work Equipment Inspection Register

  Yes

  No

  N/A

• The Work Equipment Register should be used to identify all relevant equipment that needs to be regularly inspected either as part of an ongoing inspection regime or part of a legal requirement under PUWER/LOLER. The forms should be used to identify inspections as well as any remedial measures that may be required.

• H&S Workplace Inspection (including fingerguards, blind and curtain cords etc)

  Yes

  No

  N/A

• Inspections are a way of systematically checking that the working environment and procedures are meeting the required standards. An inspection should identify hazards and be the first step in introducing measures to improve conditions. An inspection should cover all aspects of the working environment, work methods and work conditions and this checklist will help to ensure that no potential problem is missed. The H&S Workplace Inspection form should be used to record monthly workplace inspections, list any areas of non-compliance and recommendations for improvement and record their completion.

• Opening and closing checklists

  Yes

  No

  N/A

• undefined

Health and Safety Documentation.

• Is the Department aware of the Foundations health and safety policy?<br>In order to comply with section 2 (3) of The Health and Safety at Work Act a comprehensive health and safety policy has been produced by The Foundation. The policy will remain under constant review and updates produced periodically to reflect changes in legislation or business practices etc.<br>

  Yes

  No

  N/A

• There is a Health and Safety policy in place which covers the Foundation and the statement of intent was signed xxx

• Is there sufficient Health and Safety documentation in place which is relevant to the Department and legislative guidance?

  Yes

  No

  N/A

• This includes policies such as safeguarding, lone working, trips and visits etc

• Are there suitable and sufficient risk assessments completed to assess the risks and work activities which are undertaken?

  Yes

  No

  N/A

• Is the organisations Public and Employers Liability insurance up to date?

  Yes

  No

  N/A

• Current Public and Employers Liability insurance certificates should be displayed in a prominent position.

• Is the HSE official poster 'Health and Safety law - what you should know' displayed?

  Yes

  No

  N/A

• Consideration should be given to displaying a copy of the 'Health and Safety law - what you should know' poster in all company locations.

• Are the following files or records kept on site and are they up to date?

• Electrical installation condition certificate (5 yearly or as recommended by the electrician)

  Yes

  No

  N/A

• Please ensure that an electrical inspection is completed to BS7671 standards and that certificate is retained as evidence of the inspection for audit purposes.

• Electrical PAT Testing Records

  Yes

  No

  N/A

• Ensure that a PAT register is developed and retained as evidence of the PAT being completed.

• Gas Safety Certificate (Annually)

  Yes

  No

  N/A

• It is recommended that all gas appliances (boilers, heaters, cookers etc.) are inspected annually by a competent contractor and certificate is kept as evidence for audit purposes. You should engage with a competent contractor who is Gas Safe registered to ensure this is completed.

• Legionella risk assessment, management control records and test certificates.

  Yes

  No

  N/A

• Is there a copy of the asbestos survey report and asbestos register on site?

  Yes

  No

  N/A

• UK health and safety legislation places responsibilities on landlords, employers, employees and the self-employed to reduce work related risks, and asbestos materials must be considered a potential risk. It is a legal requirement to have asbestos survey undertaken if you cannot confirm that asbestos is not inherent within the building. The Register of Asbestos containing materials needs to be used to record any asbestos materials within the buildings. The Register needs to be fully completed and any asbestos based materials monitored on a regular basis and at least on an annual basis. Spectra can assist with an asbestos survey

• Air-conditioning service certificate

  Yes

  No

  N/A

• LOLER certificates for lifting equipment (e.g. hoists, passenger lifts, stair lifts)

  Yes

  No

  N/A

• LOLER certificates for all lifting equipment should be collated and held in the office for audit purposes.

• Roller shutter/ electric gates service certificate

  Yes

  No

  N/A

• The roller shutter doors should be subjected to annual maintenance and inspection by a competent contractor.

• Other equipment inspections/ maintenance certificates

  Yes

  No

  N/A

• undefined

• Are there policies and procedures in place to reduce the hazards associated with Lone Working?

  Yes

  No

  N/A

• Lone working policy available on the shared drive which has been created by the Foundation.

• Have all relevant personnel received Manual Handling Training within the last 12 months?

  Yes

  No

  N/A

• Consideration should be given to the provision of manual handling training for all employees who engage in manual handling activities. If the manual handling task is low risk, the Foundations policy is that if the guidance has been read, the training is sufficient as the manual handling tasks are low risk.

Fire and Emergency Evacuation

• Is the department aware of the fire risks within the premises and the emergency evacuation procedures?

  Yes

  No

  N/A

• The fire risk assessment has been completed by Total Fire Group which is arranged via Estates. The last assessment was xx

• Is there an Emergency Evacuation Plan on display?

  Yes

  No

  N/A

• An emergency evacuation plan should be developed, implemented and communicated to all employees. The emergency evacuation plan should also be displayed in a prominent position throughout the premises.

• Are fire action Notices clearly displayed in appropriate locations?

  Yes

  No

  N/A

• It is recommended to display Fire Action notices / fire evacuation procedures at each exit and above all fire extinguishers.

• Are fire extinguishers visible and accessible?

  Yes

  No

  N/A

• It is recommended to engage with suitable competent supplier to ensure that appropriate fire fighting equipment is provided throughout the premises. Ensure that all fire extinguishers are either wall mounted or placed in purpose built units.

• Have the fire extinguishers been serviced within the last 12 months? (Note the date of the previous inspection)

  Yes

  No

  N/A

• It is recommended that all FFE is tested and inspected by a competent contractor at, as a minimum, at annual intervals.

• Do any members of staff or regular visitors require a personal emergency evacuation plan, have they been prepared?

  Yes

  No

  N/A

• undefined

• Is there a fire detection/ alarm system in place and is it routinely checked and tested?

  Yes

  No

  N/A

• The fire alarm and detection system should be subjected to annual testing / inspection / maintenance by a competent contractor to BS 5839-1:2017 standards.

• Is there emergency lighting in place and is it routinely checked and tested?

  Yes

  No

  N/A

• Ensure that emergency lighting is subjected to a regular testing and maintenance regime by a competent contractor in accordance with BS 5266 standards. (Due to the possibility of a power failure occurring immediately after a period of testing, all tests should, whenever practical, take place at times of absolute minimal occupancy and / or at times of minimal risk).

• Are fire exit routes and fire doors free from obstruction are they clearly identified with appropriate signage?

  Yes

  No

  N/A

• All obstruction should be removed from fire exits and exit routes with checks implemented to ensure that they remain free from obstruction at all times. All exits and exit routes should be identified with appropriate clear signage.

• Are fire doors kept closed and are free from defects and in good working order?

  Yes

  No

  N/A

• Consideration should be given to the implementation of routine documented checks of all fire doors and final exit doors.

• Are fire drills regularly carried out and how often?

  Yes

  No

  N/A

• Consideration should be given to undertake fire evacuation drills at least annually to ensure employees are familiar with the evacuation procedure and record /document details for audit purposes.

• If emergency evacuation equipment such as evac chair is utilised on the premises, have any staff been trained in their use?

  Yes

  No

  N/A

• Employees using the evacuation chair must be able to set them up, and in the event of an emergency, do so under pressure. They must know the chair balance points, how to check the person sitting in the chair is comfortable and secure, how to correctly position it on stairs and how to maintain the correct posture when using the chair. Initially, it is important that the selected staff undergo a training session with a qualified trainer who will cover; chair familiarisation, manual handling, chair use, transferring an evacuee from a wheelchair to an evacuation chair and then a practical assessment to test their knowledge.

• If an external fire escape staircase is installed on the premises, is it tested regularly (5-yearly) by a structural engineer?

  Yes

  No

  N/A

• The external fire escape staircase requires regular maintenance and structural inspection. It is recommended to ensure that a structural survey of the external fire escape stairs is completed by a structural engineer every 5 years. The external fire escape should be kept clean and free of rust, moss and slip hazards.

Laundry room

• Is the laundry room free from combustible materials?

  Yes

  No

  N/A

• Combustible materials must be removed

• Is there are fire detection installed within this room which can be heard throughout the nursery?

  Yes

  No

  N/A

• A fire detection system is advised to be implemented in high risk rooms

• Is the lint filter on the tumble dryer free from excessive fluff and part of an inspection regime?

  Yes

  No

  N/A

• Lint must be removed on a regular basis

• Is there an adequate fire door on the laundry room door?

  Yes

  No

  N/A

• Fire compartmentilsation is advised to be implemented

Control of Substances Hazardous to Health (COSHH)

• Have COSHH Assessments been carried out for potentially hazardous materials and substances being used on the site and are these communicated to employees and signed? For example, bodily fluid kits or spill kits?

  Yes

  No

  N/A

• Ensure that any substances that are hazardous are subjected to risk assessment and the assessments are made readily available for all employees. If the only chemicals are cleaning chemicals, it would be advised to contact Adam from Housekeeping and request the COSHH assessments and safety data sheets.

• Are material safety data sheets available to assist with COSHH assessments.

  Yes

  No

  N/A

• Please refer to MSDS when completing COSHH assessments and ensure that they are readily available.

• Substances stored securely and out of reach of pupils?

  Yes

  No

  N/A

• Consideration should be given to appropriate storage facilities for hazardous materials such as a secure fire rated cabinet / container.

First Aid Provisions.

• Are there First-Aiders and/or an appointed person on site to cover the school activities? (Including EFAW, FAW and pediatric first aid (up to 18 years old) with relevant certificates available?

  Yes

  No

  N/A

• Please ensure that there are suitably trained numbers of first aid personnel to cover holidays and absences. Please follow the link below for information regarding sufficient numbers of first aid personnel. http://www.hse.gov.uk/pubns/indg214.pdf

• Are their names and location displayed and known to staff?

  Yes

  No

  N/A

• Details of all first aid personnel should be displayed within the premises on notice boards.

• Is first aid box available, adequately stocked and are regular checks documented?

  Yes

  No

  N/A

• The first aid kits form part of the medical services checks which is completed by xxx

• Are medicines (where required) stored in a medicine fridge?

  Yes

  No

  N/A

• undefined

• Are allergies and dietary requirements accurately recorded and updated?

  Yes

  No

  N/A

• undefined

• How emergency medication such as an EpiPen/inhaler is stored

• undefined

• Are First aiders in early years paediatric first aid trained, including off site activities

  Yes

  No

  N/A

• undefined

• Is consent and medical consent obtained and what is the process for this

  Yes

  No

  N/A

• undefined

• Is adequate insurance in place to ensure it covers employees and non-employees (where first aid provision is intended to cover both, employers should check they have adequate insurance to cover activities of first aiders).

  Yes

  No

  N/A

• undefined

• Is there a process in place for notifying certain illnesses?

  Yes

  No

  N/A

• undefined

• Are allergies and dietary requirements accurately recorded and updated?

  Yes

  No

  N/A

• undefined

Classroom activities- Science

• Is there a Departmental Health and Safety policy in place?

  Yes

  No

  N/A

• Once the policy has been completed/updated, it would be advised to share this amongst employees to ensure they are aware of the updated documents.

• Are risk assessments in place for all activities that involve any hazard which departmental staff have access to?

  Yes

  No

  N/A

• undefined

• Are there student safety rules which are provided to students?

  Yes

  No

  N/A

• undefined

• Are emergency procedures in place?

  Yes

  No

  N/A

• undefined

• Are compressed air or pressure vessels subject to maintenance? (Autoclave)

  Yes

  No

  N/A

• undefined

• Other equipment inspections/ maintenance certificates such as bunsen burners?

  Yes

  No

  N/A

• undefined

• Are LEV systems such as fume cupboards subject to maintenance which is completed every 14 months?

  Yes

  No

  N/A

• undefined

• Is departmental training undertaken and reviewed reguarly?

  Yes

  No

  N/A

• Is departmental training undertaken and reviewed regularly?

• Are there policies and procedures in place to reduce the hazards associated with Lone Working?<br>

  Yes

  No

  N/A

• undefined

• Are chemicals labelled in line with CLP regulations?

  Yes

  No

  N/A

• The label must identify the reagent name, concentration and (unless teachers are very confident that the students will understand the risks from their instructions alone) some indication of the hazards. If you decide to include hazard classification information, use appropriate CLP pictograms and signal words (Danger or Warning). If you wish to include warnings, check the Hazcard for relevant points eg, ‘wear eye protection’ or ‘Do not inhale vapour’.

• Are any substances held which are flammable? If so, is there no more than 50 litres stored in small containers in a fire resisting cupboard or bin.

  Yes

  No

  N/A

• undefined

• Are flammable materials stored appropriately- steel cupboard specifically designed for the storage of highly flammable materials and no more than 50 litres held?

  Yes

  No

  N/A

• undefined

• Are chemicals which are used during a practical lesson within the label counted out and back in again?

  Yes

  No

  N/A

• undefined

• Is there a spillage procedure to ensure any chemicals used are cleaned up accordingly?<br>

  Yes

  No

  N/A

• undefined

• Are materials which are dissected from a reputable supplier?

  Yes

  No

  N/A

• undefined

• Is suitable PPE worn such as gloves, lab coats etc?

  Yes

  No

  N/A

• undefined

• Are scalpels disposed of appropriately and scissors cleaned after use?

  Yes

  No

  N/A

• undefined

• Are risk assessments in place for the microbiology practical work?

  Yes

  No

  N/A

• undefined

• Are COSHH assessments in place for the use of microbes?

  Yes

  No

  N/A

• undefined

• Are microbiological control measures in place to ensure the risk of infection from microbial practical work is low?

  Yes

  No

  N/A

• undefined

• Are microscopes calibrated annually?

  Yes

  No

  N/A

• undefined

• Are microscopes cleaned and checked with records kept?

  Yes

  No

  N/A

• Yes

  No

  N/A

PE

• How are pupils or visitors treated with medical conditions when playing fixtures at home or away?

  Yes

  No

  N/A

• undefined

• Is the swimming pools policy followed and pupils are aware of the health and safety rules of the swimming pool

  Yes

  No

  N/A

• undefined

• Is there a risk assessment in place for the swimming pool use?

  Yes

  No

  N/A

• undefined

• Is the swimming ability assessed and pupils adequately supported?

  Yes

  No

  N/A

• undefined

• Is there an emergency response for activities taken place outside away from first aid facilities?

  Yes

  No

  N/A

• undefined

• Are coaching staff not employed directly with Bolton school, requested to complete the relevant safety information, prior to commencing work or an activity?

  Yes

  No

  N/A

• undefined

• Is jewellery removed prior to the activity commencing?

  Yes

  No

  N/A

• undefined

• Are weather conditions taken into consideration such as extreme colds and sun?

  Yes

  No

  N/A

• undefined

• Safety information provided to pupils prior to lesson

  Yes

  No

  N/A

• undefined

• Are changing rooms of a clean and tidy state and in good repair?

  Yes

  No

  N/A

• undefined

• Is the appropriate sporting equipment provided and stored correctly?

  Yes

  No

  N/A

• undefined

Design and technology

• Are LEV systems subject to maintenance which is completed every 14 months?

  Yes

  No

  N/A

• undefined

• Is compressed air or pressure vessels subject to maintenance?

  Yes

  No

  N/A

• undefined

• Is equipment used as part of the classroom activity maintained?

  Yes

  No

  N/A

• undefined

• Is training regularly reviewed which is recommended by the D&T Association?

  Yes

  No

  N/A

• undefined

• Are eye wash stations available and sterile water in date?

  Yes

  No

  N/A

• undefined

• Are safety rules in place and communicated to pupils and any new employees?

  Yes

  No

  N/A

• undefined

• Are emergency electrical stops in place and tested (with records)?

  Yes

  No

  N/A

• undefined

• Is there RCD protection for socket outlets?

  Yes

  No

  N/A

• undefined

• Are suitable warning signs in place to indicate hazards such as guards over moving parts?

  Yes

  No

  N/A

• undefined

• Is there sufficient space around the fixed machines?

  Yes

  No

  N/A

• undefined

• Are stopping times checks on machines?

  Yes

  No

  N/A

• undefined

• When using heat treatments such as strip heater, vacuum former etc are there safety procedures in place and PPE worn?

  Yes

  No

  N/A

• undefined

• Is silver soldering undertaken? If so, are safety procedures in place and PPE worn to prevent unnecessary exposure?

  Yes

  No

  N/A

• undefined

• Is pewter casting conducted as an activity? what provisions are in place?

  Yes

  No

  N/A

• undefined

• Are blades/sharps stored in a sharps container or equally safe disposal?

  Yes

  No

  N/A

• undefined

• Is 3D printing undertaken? Does it have the CE mark? and is the room well ventilated when it is in operation such as an exposure control cabinet? Is it fixed in one place? Is there familiarity with the CLEAPS 3D printing in schools document due to filament combustion products presenting a risk when inhaled.

  Yes

  No

  N/A

• undefined

• Is health surveillance undertaken for employees? For example those soldering for more than once a week?

  Yes

  No

  N/A

• undefined

Art

• Are any substances held which are flammable? If so, is there no more than 50 litres stored in small containers in a fire resisting cupboard or bin.

  Yes

  No

  N/A

• undefined

• Is there an up to date stock list of chemicals used in the department, their amounts, location and hazards association?

  Yes

  No

  N/A

• If a maintained chemical stocklist has not been produced, it would be advised to produce one, or more, smaller lists to satisfy the demands of the DSEA (Dangerous Substances and Explosive Atmospheres) Regulations 2002, or the Regulatory Reform (Fire Safety) Order 2005. In addition, a central chemical stocklist could be given to the staff that provide first aid to avoid loss of time in an emergency. The chemicals stocklist will also support risk assessment procedures in the department. The outcomes of the risk assessment process - chemical hazards and the relevant control measures - are best noted on the department schemes of work.

• Are there eye wash stations available?

  Yes

  No

  N/A

• undefined

• Are work benches in the workshop and art studios suitable?

  Yes

  No

  N/A

• There should be sufficient circulation space around all work benches. A minimum of 750 mm of space around any work bench is needed. Adjacent work benches, therefore, need 1500 mm of space between them.

• Are areas around machinery safe and have working areas identified?

  Yes

  No

  N/A

• It is an advantage, but not a legal requirement, to mark safe working areas around each machine.

• Are emergency electrical stops in place? and records kept of testing?

  Yes

  No

  N/A

• undefined

• Are suitable warning signs in place to indicate hazards such as guards over moving parts?

  Yes

  No

  N/A

• undefined

• Are kilns installed in a safe manner with adequate ventilation, procedures for overnight firing, trained operators and regular servicing?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Are printing presses in good condition and pupils are supervised when operating the equipment?

  Yes

  No

  N/A

• undefined

• Are sewing machines maintained in a good working order and serviced every 12 months?

  Yes

  No

  N/A

• undefined

• Is there a safe procedure in place for the use of wax pots and are they stored securely?

  Yes

  No

  N/A

• undefined

• Are glue guns stored correctly, with the wire not being wrapped around the gun itself?

  Yes

  No

  N/A

• undefined

• Are safety rules in place and communicated to pupils and any new employees?

  Yes

  No

  N/A

• undefined

Trips, Visits and ECA

• The audit for trips, visits and ECA has been completed previously and satisfies the questions in this section.

Catering

• The audit for catering has been completed previously and satisfies the questions in this section. The visual inspection of the kitchen will be included within the workplace environment section.

Medical Services and First Aid

• The audit for medical services and first aid has previously been completed and satisfies the questions within this section.

Workplace environment

• Are the premises maintained in an efficient state and in good repair?

  Yes

  No

  N/A

• The workplace, and the equipment should be maintained in an efficient state, in efficient working order and in good repair. ‘Efficient’ in this context means efficient from the view of health, safety and welfare (not productivity or economy). If a potentially dangerous defect is discovered, the defect should be rectified immediately or steps should be taken to protect anyone who might be put at risk, for example by preventing access until the work can be carried out or the equipment replaced. Where the defect does not pose a danger but makes the equipment unsuitable for use, for example a sanitary convenience with a defective flushing mechanism, it may be taken out of service until it is repaired or replaced.

• Does the nursery overall look well kept and well maintained both inside and out?

  Yes

  No

  N/A

• undefined

• Are external grounds (e.g. carpark, pathways and access roads) in a good condition, free of potholes and other slip, trip and fall hazards?

  Yes

  No

  N/A

• Floor and traffic routes should be of sound construction and should have adequate strength and stability taking account of the loads placed on them and the traffic passing over them. Floors should not be overloaded. The surfaces of floors and traffic routes should be free from any hole, slope, or uneven or slippery surface which is likely to: • cause a person to slip, trip or fall • cause a person to drop or lose control of anything being lifted or carried • cause instability or loss of control of vehicles and/or their loads.

• Has a risk of falling trees and branches been assessed and tree survey conducted if necessary?

  Yes

  No

  N/A

• Landowners who have trees on any part of their land have a legal duty to ensure that those trees are safe. If the land is open to members of the public, it is especially important to make sure that the trees do not present a hazard to health and safety. A tree survey is the recognised way of obtaining objective information about trees on any parcel of land.

• Is the working environment clean and housekeeping in good order?

  Yes

  No

  N/A

• The workplace and working environment should be maintained to such a standard that it does not compromise the Health, Safety or Welfare of employees.

• Are appointed waste storage areas cleared regularly and are fire hazards managed in these areas?

  Yes

  No

  N/A

• • Flammable materials - make sure that all flammable waste materials (such as packaging and timber offcuts) are cleared away regularly to reduce fire risks. • Work areas - make clearing waste a priority for all trades. Check that everyone is aware of what is required that it is being done. • Skips - waste materials need storing safely before their removal from the site so make sure that you allow sufficient space for waste skips and bins etc. Plan where the skips can be positioned and how often they will need to be collected. • Waste within buildings - consider waste generated inside the building and whether you need to provide wheeled bins or chutes etc. to enable it to be brought out of the building safely.

• Are taps running, good water with sink traps?

  Yes

  No

  N/A

• Workrooms should have enough free space to allow people to get to and from workstations and to move within the room, with ease. The number of people who may work in any particular room at any one time will depend not only on the size of the room, but on the space taken up by furniture, fittings, equipment, and on the layout of the room.

• Are bench movement checks completed?

  Yes

  No

  N/A

• undefined

• Are gas taps checked?

  Yes

  No

  N/A

• undefined

• Are chemicals stored on secure shelving?

  Yes

  No

  N/A

• undefined

• When equipment is used with moving parts, are safety precautions taken?

  Yes

  No

  N/A

• undefined

• Are the location of emergency cut offs known and communicated to employees? Including electricity, water and gas?

  Yes

  No

  N/A

• undefined

• Are appointed waste storage areas cleared regularly and are fire hazards managed in these areas?

  Yes

  No

  N/A

• undefined

• Is a waste disposal contract in place for the disposal of waste materials which are hazardous?

  Yes

  No

  N/A

• undefined

• Are the technicians rooms and office space provide enough space for people to move around with ease?

  Yes

  No

  N/A

• undefined

• Are there fridge and freezers in the technicians room? Are they labelled appropriately?

  Yes

  No

  N/A

• Fridges/Freezers. These should be clearly marked as not to be used for food for human consumption.

• Is the working environment maintained at an appropriate temperature?

  Yes

  No

  N/A

• The temperature in workrooms should provide reasonable comfort without the need for special clothing. Where such a temperature is impractical because of hot or cold processes, all reasonable steps should be taken to achieve a temperature which is as close as possible to comfortable.

• Is there a facility for measuring/ controlling the temperature/ humidity of the work place e.g. Thermostat, air conditioning, heating system?

  Yes

  No

  N/A

• Thermometers should be available at a convenient distance from every part of the workplace to persons at work to enable temperatures to be measured throughout the workplace but need not be provided in each workroom.

• At the time of inspection did the workplace appear to be adequately lit?

  Yes

  No

  N/A

• Lighting should be sufficient to enable people to work, use facilities and move from place to place safely and without experiencing eye-strain. Stairs should be well lit in such a way that shadows are not cast over the main part of the treads. Where necessary, local lighting should be provided at individual workstations, and at places of particular risk such as pedestrian crossing points on vehicular traffic routes. Outdoor traffic routes used by pedestrians should be adequately lit during hours devoid of natural light.

• Are stores, stockpiles, supplies safely stacked?

  Yes

  No

  N/A

• • Storage areas - designate storage areas for plant, materials, waste, flammable substances e.g. foam plastics, flammable liquids and gases such as propane and hazardous substances e.g. pesticides and timber treatment chemicals • Pedestrian routes – do not allow storage to ‘spread’ in an uncontrolled manner on to footpaths and other walkways. Do not store materials where they obstruct access routes or where they could interfere with emergency escape • Flammable materials - will usually need to be stored away from other materials and protected from accidental ignition • Storage at height - if materials are stored at height eg on top of a container, make sure necessary guard rails are in place if people could fall when stacking or collecting materials or equipment • Tidiness - keep all storage areas tidy, whether in the main compound or on the site itself • Deliveries - plan deliveries to keep the amount of materials on site to a minimum.

• Are floors even and well maintained?

  Yes

  No

  N/A

• The surfaces of floors and traffic routes should be free from any hole, slope, or uneven or slippery surface which is likely to: • cause a person to slip, trip or fall • cause a person to drop or lose control of anything being lifted or carried • cause instability or loss of control of vehicles and/or their loads.

• Does the nursery have a supply of warning signs to alert people when floors are wet? Are these used consistently every time there is a spillage or when a floor is wet from being cleaned? Question 3 staff members selected at random about what they would do if there were a spillage or if a floor was mopped.

  Yes

  No

  N/A

• undefined

• Were there no signs of overloading on electrical power points observed at the time of the audit?

  Yes

  No

  N/A

• Regular inspections should be implemented to identify signs of dangerous or loose wiring such as: scorch marks, hot plugs and sockets, fuses that often blow, circuit breakers that trip for no obvious reasons and flickering lights. Don’t overload sockets - plugging too many electrical appliances into one socket can lead to overheating. An extension lead or adaptor will have a limit to how many amps it can take, so ensure not to overload them to reduce the risk of fire.

• Do the premises have toilet/welfare facilities that are readily accessible and are they in a clean and reasonable state?

  Yes

  No

  N/A

• Toilets should be suitable and sufficient, ventilated, lit and kept in a clean and orderly condition. Washing facilities must be provided so that workers can use them immediately after using the toilet or urinal, even if they are provided elsewhere.

• Are washing facilities clean and adequate for the number of staff/visitors?

  Yes

  No

  N/A

• General washing facilities must be suitable and sufficient, kept clean and orderly and with basins or sinks large enough for people to wash their face, hands and forearms. The facilities should include: • clean hot and cold, or warm, running water; • soap or other suitable means of cleaning; • towels or other suitable means of drying; and • showers where the nature of work is particularly dirty or there is a need to decontaminate.

• Where there is a risk of scalding (i.e. service is user is unable to determine temperature, is immobile or may deliberately scald,) thermostatically controlled mixing valves are fitted to all hot water outlets.

  Yes

  No

  N/A

• Engineering controls should be provided to ensure that water hotter than 44 °C is not discharged from outlets that may be accessible to vulnerable people and where there is the potential for whole-body immersion. Engineering controls can include: • thermostatic mixing valves (TMVs); • temperature-restricted, instant water heaters. TMVs should be located as close as possible to the outlet.

• Are thermostatically controlled mixing valves regularly maintained by a competent person?

  Yes

  No

  N/A

• TMV2s should all be subject to an annual functionality test. The BuildCert TMV2 scheme notes that it is a requirement to verify TMV2s against the original set temperature once a year by measuring the mixed water temperature at the outlet and cold-water supply isolation testing.

• Are guards fitted to radiators and/or pipework, where a risk of burns from hot surfaces has been identified?

  Yes

  No

  N/A

• Where a risk of burns is identified, then the employer should take action, such as: • ensuring that pipes and radiators are covered or that the surface temperatures of radiators, heaters and pipes is reduced to 43°C when the system is running at maximum output • ensuring that the surfaces of radiators, pipes and heaters have fitted guards around them to prevent contact • replacing radiators with low-surface temperature heat emitters, eg cool wall systems • locating sources of heat out of reach, eg at high level or under floors. Radiator temperatures should be regularly monitored. Priority should be given to those radiators where service users are most likely to sustain an injury, such as bedrooms and bathrooms.

• Are window restrictors fitted to windows where the risk assessment has identified vulnerable or at risk individuals?

  Yes

  No

  N/A

• Where assessment identifies that people using care services are at risk from falling from windows or balconies at a height likely to cause harm (e.g. above ground floor level), suitable precautions must be taken. Windows that are large enough to allow people to fall out should be restrained sufficiently to prevent such falls. The opening should be restricted to 100 mm or less. Window restrictors should only be able to be disengaged using a special tool or key. Access may need to be restricted to balconies that are not designed to prevent people who are at risk from climbing over.

• Have finger guards been installed to protect vulnerable individuals?

  Yes

  No

  N/A

• The following measures should be considered to help prevent finger-trapping incidents: • reduce or remove the need for people to gather near the doors; • ensure that essential equipment is not positioned adjacent to or immediately behind doors e.g. a paper towel dispenser; • give regular briefings to pupils and other vulnerable individuals on the dangers of finger trapping; • ensure that all staff aware of the hazard of door entrapments and their role in being vigilant and reporting defects and near miss incidents; • fit finger safety devices on doors that pose a risk; • consider risk factors when replacing or refurbishing doors.

• Is access to electrical cupboards, plant rooms or live high voltage equipment restricted to authorised people only?

  Yes

  No

  N/A

• Access to electrical cupboards, plant rooms or live high voltage equipment must be restricted at all times to prevent access by unauthorised personnel.

• Were stairs observed at the time of the audit in good condition?

  Yes

  No

  N/A

• Stairs should be in safe condition and be of suitable design and dimensions for their use, as set out in Building Regulations Approved Document K. You should ensure that they: • are well lit; • have handrails at an appropriate height that contrasts with the surroundings; • have good slip resistance properties, particularly at the leading edge; • have clearly marked edges; • are free from trip hazards or obstacles.

• Were ladders observed at the time of the audit in good condition?

  Yes

  No

  N/A

• All ladders and steps used must be given an identification number. The inspection report document needs to be used to record checks conducted on all ladders and steps on a 3-monthly basis. Any ladders or steps that do not meet the inspection criteria should be taken out of the service and replaced.

• Are controls in place to work at height safely?

  Yes

  No

  N/A

• Ensure that any working at height activities are subjected to risk assessment and the assessments are made readily available for all employees to read, understand and sign.

Play areas (indoor and outdoor)

• Are the play areas subject to regular inspections which have records retained?

  Yes

  No

  N/A

• undefined

• Do the toys and other play equipment appear to be stored, presented and cared for properly?

  Yes

  No

  N/A

• undefined

• Is all the equipment that is kept outdoors appear to be suitable for outdoor use?

  Yes

  No

  N/A

• undefined

• Does all the large outdoor equipment appear in good condition, clean and free from obvious defects?

  Yes

  No

  N/A

• undefined

• Does the outdoor play area look tidy, well maintained and inviting?

  Yes

  No

  N/A

• undefined

• Does the outdoor play area appear to be free from obvious hazards?

  Yes

  No

  N/A

• undefined

Door security and collection of children

• Are all doors leading out of children?s rooms, out of the nursery or into potentially hazardous areas (e.g. kitchen, storage rooms) fitted with a high handle or lock so that it would be impossible for a child to open the door without adult help?

  Yes

  No

  N/A

• undefined

• Are all doors leading into the nursery from outside kept securely locked from inside so that an unauthorised adult would be unable to gain entry to the nursery?

  Yes

  No

  N/A

• undefined

• Is it clear to staff who is authorised to collect each child and what should happen if someone else tries to collect a child? Question 3 staff members about 2 children each and compare their responses to the information recorded on Kindersoft.

  Yes

  No

  N/A

• undefined

• Is the ?Collection Record Sheet? system being used correctly? Check collection records for the last 2 weeks.

  Yes

  No

  N/A

• undefined

Safeguarding

• Is there an up to date safeguarding policy in place?

  Yes

  No

  N/A

• undefined

• Have the Nursery Manager and Deputy Manager both attended nominated person safeguarding training?

  Yes

  No

  N/A

• undefined

• Are staff aware of what the signs and symptoms of abuse may be and what they should do if they have any concerns or if a disclosure is made to them? Question 3 staff members selected at random.

  Yes

  No

  N/A

• undefined

• Are staffing ratios correct across the whole nursery at the time of the audit? (count the children and staff to make sure)

  Yes

  No

  N/A

• undefined

Choking and strangulation

• If mobiles are used on cots, are they high enough to be out of children?s reach even if they stand up? Are cots free from toys that hang across the cot?

  Yes

  No

  N/A

• undefined

• Are all blind/curtain cords well out of the reach of children?

  Yes

  No

  N/A

• undefined

• Do all the rooms used by children under the age of 3 appear to be free of choking hazards? Look around carefully and check items with a choke test tube if not sure. Examples of potentially dangerous items include coins, chalk, crayons, playdough, marbles, buttons, plastic wrapping/bags, pen/marker caps, marbles and any toys that are damaged or marked as unsuitable for children under the age of 3.

  Yes

  No

  N/A

• undefined

• Is food being prepared in such a way as to minimise the risk of choking? (e.g. cooked carrots in strips, soft fruit cut into small pieces, hard fruit/veg peeled and then grated or cooked, cheese spread or grated, meat minced or in thin strips, fish bones removed).

  Yes

  No

  N/A

• undefined

Personal Protective Equipment

• Is appropriate PPE provided free of charge?

  Yes

  No

  N/A

• undefined

• Was PPE observed in use during the inspection?

  Yes

  No

  N/A

• All staff should be reminded of their responsibility, and legal obligation, to comply with the companies Health and Safety rules.

Kitchen

• Is the service registered as a food business with the local authority? (Note the current food safety rating)

  Yes

  No

  N/A

• When you start a new food business or take over an existing business, you must register with your local authority. You should register at least 28 days before opening. If you’re already trading and have not registered, you need to do this as soon as possible. A food business is anyone preparing, cooking, storing, handling, distributing, supplying or selling food. Registration applies to food business like: • restaurants, cafes and take-aways • catering businesses run from home, mobile catering and temporary businesses • food stalls, food pop ups and food vans • distance selling, mail order and food delivery • companies involved with food distribution or supply that operate from an office should register - even if no food is kept at the premises If you operate more than one premises, you need to register each premises with the local authority where it’s located.

• Is an appropriate food safety management system in use - either the Hazard Analysis system in the Policy, Safer Food Better Business or a local scheme?

  Yes

  No

  N/A

• Food safety management is about complying with food hygiene and food standards. You must ensure that you have food safety management procedures in place. You also need to consider: • the suppliers you use • how you trace the food you buy, and the food you sell to other businesses • how you transport food You must put in place food safety management procedures based on the principles of Hazard Analysis and Critical Control Point (HACCP). HACCP is a system that helps you identify potential food hazards and introduce procedures to make sure those hazards are removed or reduced to an acceptable level. These procedures will help you produce and sell food that is safe to eat, providing you: • keep up to-date documents and records relating to your procedures • regularly review your procedures to ensure they reflect what you produce or how you work

• Is the SFBB pack up to date and are all required sections properly completed by the Cook and Nursery Manager?

  Yes

  No

  N/A

• Food safety management is about complying with food hygiene and food standards. You must ensure that you have food safety management procedures in place. You also need to consider: • the suppliers you use • how you trace the food you buy, and the food you sell to other businesses • how you transport food You must put in place food safety management procedures based on the principles of Hazard Analysis and Critical Control Point (HACCP). HACCP is a system that helps you identify potential food hazards and introduce procedures to make sure those hazards are removed or reduced to an acceptable level. These procedures will help you produce and sell food that is safe to eat, providing you: • keep up to-date documents and records relating to your procedures • regularly review your procedures to ensure they reflect what you produce or how you work

• Is the kitchen in good overall condition and free of damaged/excessively worn surfaces that are difficult to keep clean?

  Yes

  No

  N/A

• undefined

• Are staff trained in basic food hygiene practices?

  Yes

  No

  N/A

• The Food Hygiene Regulations 2006 require that the proprietor of a food business shall ensure that food handlers engaged in the food business are supervised and instructed and/or trained in food hygiene matters “commensurate with their work activities.” Therefore, any staff member handling food - whether open or packaged and including drinks and ice - should receive supervision / instruction / training to a level suitable for their role.

• Are fridges and freezers kept clean and is waste stuff removed?

  Yes

  No

  N/A

• To maintain your refrigerator, you need to keep it clean. It's advised that either weekly or biweekly you clean the interior. This includes removing all items and scrubbing down the shelves and sides. If there are drawers or other items that can be removed, take these out and soak them to get them clean.

• Are the fridge and freezer temperatures taken and recorded in appropriate intervals suitable for the service?

  Yes

  No

  N/A

• Temperatures must be monitored at each critical stage of the food operations. A digital temperature probe is required and ideally disinfectant probe wipes should be used for cleaning the probe to avoid contamination

• Are food probes/ thermometers calibrated and cleaned after use? Is evidence available?

  Yes

  No

  N/A

• It is essential to know that your probe is working properly, so you can rely on its readings, and it should check it regularly. The manufacturer’s instructions should include details of how often a probe needs to be checked and how to tell if it is accurate. A simple way to check a digital probe is to put it in iced water and boiling water: • The readings in iced water should be between -1°C and 1°C. • The readings in boiling water should be between 99°C and 101°C. If the reading is outside this range, you should replace your probe or return it to the manufacturer to be calibrated.

• Are the best before dates checked regularly and is stock rotation in use?

  Yes

  No

  N/A

• Regularly rotate stock and throw away any food that has passed its ‘use by’ date or is clearly unfit to eat e.g. mouldy. Check ‘use by’ dates every day as part of your closing checks. Put products with the earlier dates at the front of displays, so that older stock is sold first. This helps to avoid waste. • Train your staff in stock control and make sure they know in what order to display foods and where to put food if it is removed from sale. • Check regularly that stock control is being carried out effectively. • Record stock checks in the diary.

• Is cooked and raw food stored and prepared separately?

  Yes

  No

  N/A

• Cross contamination is the spread of bacteria around your kitchen, from food to surfaces and from surfaces to food and can be a major cause of food poisoning. There are stages to be aware of cross-contaminating food, for example when preparing and storing food; • Wash hands thoroughly after touching raw foods and before handling ready-to-eat foods • Don't wash meat before cooking it. It won’t get rid of the harmful germs and you could splash germs onto other things. • Keep raw foods and ready-to-eat foods separate during storage and preparation • Don’t use the same chopping board for raw foods (such as raw meat and vegetables) and ready-to-eat food without washing the board thoroughly in between uses • Store raw foods away from ready-to-eat foods • Don't let raw meat drip onto other food – keep all meat, poultry, fish and shellfish in sealed containers at the bottom of your fridge.

• Has a cleaning schedule been written for the kitchen or food prep areas and is evidence of regular monitoring available?

  Yes

  No

  N/A

• Operators need to establish effective cleaning and disinfection routines. Cleaning schedules will demonstrate when and how cleaning is to be carried out. A cleaning checklist will help to make sure that no area or piece of equipment is missed and can be used to record problems and action taken.

• Does the extraction system receive regular cleaning (annual deep clean for large commercial units)?

  Yes

  No

  N/A

• The frequency of kitchen extract ductwork cleaning all depends on the number of hours per day the kitchen is operational. All kitchen extract systems require cleaning on a minimum of an annual clean, but the continuous use, fast food, high grease contaminated extract systems may require a monthly deep clean to remove the fire risk. Heavy use 12- 16 hours per day -3 monthly Medium use 6-12 hours per day -6mmonthly light use 2-6 hours per day -12 monthly

• Is there provision for pest control?

  Yes

  No

  N/A

• Pests (insects, rodents, birds, as well as domestic animals) entering or infesting food establishments are a potential source of microbiological and physical hazards. Poorly executed pest control programmes and careless storage and use of pesticides may also result in chemical hazards. Procedures and the provision for pest control are required to prevent or minimise the risk of such hazards causing illness or injury to consumers.

• Can the gas supply be safely isolated in the event of an emergency (e.g. automatic cut-off devices)?

  Yes

  No

  N/A

• An emergency isolation valve (EIV) must be fitted in the gas supply. It should be accessible by all staff. An emergency stop button/control must be fitted if the EIV is not readily accessible. A notice must be displayed next to the EIV or Emergency Control button. All catering staff who use the gas equipment should be trained in its proper use and how to carry out visual checks for obvious faults.

• Are arrangements in place regarding allergen information provision for the food prepared/ served on the premises?

  Yes

  No

  N/A

• Food business operators in the retail and catering sector are required to provide allergen information and follow labelling rules as set out in food law (Opens in a new window). This means that food business operators must: • provide allergen information to the consumer for both prepacked and non-prepacked food and drink • handle and manage food allergens effectively in food preparation. Food businesses must make sure that staff receive training on allergens.

Audit Risk Level

• Risk rating for this Audit.

  Red

  Amber

  Green

Corrective Actions

• undefined

Implementation Plan

Sign offccffff

• I confirm I have had the contents of this audit report explained to me.

• Manager

  Sign

• Person conducting this Audit.

  Sign

• Audit concluded at:

  Date