Bournemouth University - PGB TV and Film Production

• Building/Site Location

• Manager/Responsible person

• Faculty

• Conducted on

  Date

• Prepared by

Risk Assessments

• 1.0 Are there risk assessments for all of the work activities staff <br> undertake

  Yes

  No

  N/A

• A risk assessment is required for all work activities under the Management of Health and Safety at Work Regulations and BU policy on risk assessment

• 1.1 Are those risk assessments reviewed regularly, when processes <br> change or incidents occur.

  Yes

  No

  N/A

• 1.2 Have staff been made aware of the risk assessments and <br> seen them

  Yes

  No

  N/A

• All staff and where relevant students need to be made aware and have sight of risk assessments for the work activities they are undertaking. As required by the Management f Health and Safety at Work Regulations

• 1.3 Can staff easily access the risk assessments

  Yes

  No

  N/A

• 1.4 Have manual handling assessments been undertaken

  Yes

  No

  N/A

• All manual handling activities should have a risk assessment. As required by the Manual Handling Regulations and BU policy.

• 1.5 Have noise assessments been carried out

  Yes

  No

  N/A

• If people have to shout to be heard above noisy equipment. There is a good chance the noise is above 85 decibels. Therefore a noise risk assessment with be required to meet the Noise at Work Regulations

• 1.6 Are productions risk assessed, including location <br> productions

  Yes

  No

  N/A

• All productions are required to be risk assessed to meet the requirements of the Management at Work Regulations

• 1.7 Have working at height risk assessments been carried out

  Yes

  No

  N/A

• All work at height must be risk assessed to meet the requirements of the Working at Height Regulations to ensure the safety of staff and students.

• 1.8 Have staff undertaken DSE assessments

  Yes

  No

  N/A

• All staff who undertake computer work are required to undertake a DSE risk assessment, using the following link https://home.ideagen.com/?q=https%3a%2f%2fapp.workrite.co.uk&pn=ideagenworkrite&iid=&t=WorkRite

• 1.9 Are pregnant and nursing mothers risk assessments carried <br> out. For those staff who are pregnant.

  Yes

  No

  N/A

• Once staff inform you they are pregnant, you are legally required to under take a risk assessment to assess the risk to the unborn child from the work activity.

• 1.9.1 Have off site or location risk assessments been undertake

  Yes

  No

  N/A

• Under the Management of Health and Safety at Work Regulations all work activities are required to risk assessed.

Staff/Students

• 2.0 Are staff and students inducted onto site/the department

  Yes

  No

  N/A

• 2.1 Have staff seen and understood the BU Health and Safety <br> Policy

  Yes

  No

  N/A

• 2.2 Are staff/students shown or taken through safe systems of <br> work

  Yes

  No

  N/A

• 2.3 Are staff and students informed of the accident/incident <br> reporting

  Yes

  No

  N/A

• 2.4 Have personal evacuation plans and disability needs been <br> assessed where required. With records kept

  Yes

  No

  N/A

• Under the Equality Act and the Management of Health and Safety At Work Regulations and BU Policy. Disabled staff need to be assessed for needs and have an evacuation plan in place. To ensure they can be safely evacuated from the building.

COSHH

• 3.0 Do you use hazardous products

  Yes

  No

  N/A

• 3.1 Have COSHH assessments been undertaken for all <br> hazardous products

  Yes

  No

  N/A

• Under the Control of Hazardous Substances regulations and BU policy you are required to assess the risks from the use of Hazardous products.

• 3.2 Do staff have easy access to the COSHH assessments

  Yes

  No

  N/A

• 3.3 Are the COSHH assessments in date i.e reviewed within the <br> last 12 months

  Yes

  No

  N/A

• 3.4 Are the substances stored in containers that clearly identify <br> what the substance is<br>

  Yes

  No

  N/A

• 3.5 Are staff provided with PPE as required by the COSHH <br> assessment

  Yes

  No

  N/A

• 3.6 Are substances stored in a well ventilated area

  Yes

  No

  N/A

• 3.7 Are substances securely stored under lock and key

  Yes

  No

  N/A

• 3.8 Are spillage kits available

  Yes

  No

  N/A

Stage, stage storage area and production suits

• 4.0 Are all walkways and passage's kept clear

  Yes

  No

  N/A

• 4.1 Are walkways free from tripping hazards

  Yes

  No

  N/A

• 4.2 Are escape and fire exits kept clear at all times

  Yes

  No

  N/A

• 4.3 Are items stored safely on racking systems

  Yes

  No

  N/A

• 4.4 Are racking systems secured to the building to prevent <br> falling, where they are tall, narrow or likely to knocked

  Yes

  No

  N/A

• 4.5 Are lighting cables properly tied back to the lighting rig, to <br> prevent entanglement. When the rig is being moved up and <br> down.<br>

  Yes

  No

  N/A

• 4.6 Are items that are bolted to the lighting rig, have secondary <br> safety systems to prevent falls

  Yes

  No

  N/A

• 4.7 Are lasers used

  Yes

  No

  N/A

• 4.8 Are smoke machines used

  Yes

  No

  N/A

• 4.9 If smoke machines are used are staff/students trained and <br> competent to use them

  Yes

  No

  N/A

• Under the Provision and Use of Work Equipment Regulations its a legal requirement to ensure users of equipment are trained and competent to use equipment.

• 4.9.1 If lasers are used are staff trained and competent to use <br> them and undertake the calculations for use

  Yes

  No

  N/A

• Under the Provision and Use of Work Equipment Regulations its a legal requirement to ensure users of equipment are trained and competent to do so.

• 4.9.2 Is equipment loaned out to students

  Yes

  No

  N/A

• 4.9.3 If equipment is loan out are checks made that students <br> know how to use it, or they are trained to do so

  Yes

  No

  N/A

• 4.9.4 Is equipment inspected and checked on return so it is safe <br> for use next time

  Yes

  No

  N/A

• 4.9.5 Is there a full asset register for all equipment that is loaned <br> out

  Yes

  No

  N/A

• 4.9.6 Do use and charge lithium ion batteries

  Yes

  No

  N/A

• 4.9.7 Do you have charging procedures, charging bags or <br> charging cabinets as per BU policy

  Yes

  No

  N/A

Lifting Equipment

• 5.0 Do you have lifting equipment

  Yes

  No

  N/A

• 5.1 Does lifting equipment have a safe working limit marked <br> on it

  Yes

  No

  N/A

• 5.2 Are staff trained to use lifting equipment

  Yes

  No

  N/A

• 5.3 Is lifting equipment inspected and tested in accordance <br> with LOLA Regulations

  Yes

  No

  N/A

• Lifting equipment is required inspected and tested every 6 months if used to lift people, or 12 months if used to just lift things.

VEHICLES

• 6.0 Are BU vehicles used

  Yes

  No

  N/A

• 6.1 Do staff or students use their own vehicles to drive to <br> locations or for BU buissiness

  Yes

  No

  N/A

• 6.2 Are BU Vehicles checked/ daily / weekly / monthly

  Yes

  No

  N/A

• 6.3 Are private vehicles used for BU related activities where mileage allowance for the activity being undertaken so as to comply with the BU Driving policy

• 6.4 Where used do BU vehicles have first aid kits

  Yes

  No

  N/A

• 6.5 Where BU vehicles are used are they maintained in line with <br> manufactures recommendations<br>

  Yes

  No

  N/A

• 6.6 Where staff use there own vehicles for BU work activities. <br> Do managers undertaker insurance and licence checks in <br> line with BU policy.

  Yes

  No

  N/A

Personal Protective Equipment

• 7.0 Have risk assessments identified the need for PPE

  Yes

  No

  N/A

• Under the Personal Protective Equipment Regulations you are required to assess the need for PPE.

• 7.1 If PPE is provided are expiry dates for PPE checked and <br> records kept

  Yes

  No

  N/A

Work Equipment

• 8.0 Is work equipment in good state of repair

  Yes

  No

  N/A

• 8.1 Is work equipment inspected and tested inline with PUWER <br> with records kept

  Yes

  No

  N/A

• Under the Provision and Use of Work Equipment Regulations. Work equipment is required to be inspected and tested with records kept. To ensure it is safe for use.

• 8.2 Where required are guards fitted to work equipment

  Yes

  No

  N/A

• 8.3 Are there interlocks and do they work

  Yes

  No

  N/A

• 8.4 When purchasing new or used equipment is there a <br> process to ensure it is safe and fit for purpose

  Yes

  No

  N/A

• Yes

  No

  N/A

WORKING AT HEIGHT

• 9.0 Are scaffolds used

  Yes

  No

  N/A

• 9.1 Are trained and competent staff or contractors used to erect <br> scaffolds

  Yes

  No

  N/A

• 9.2 Are scaffolds inspected and tagged by a competent person <br> as required the Working at Height Regulations

  Yes

  No

  N/A

• Scaffolds are required to be inspected prior to use by a competent person and on a weekly bases

• 9.3 Are Ladders used

  Yes

  No

  N/A

• 9.4 Do Ladders have ladder tags which are in date

  Yes

  No

  N/A

• 9.5 Are harness and lines used

  Yes

  No

  N/A

• 9.6 Have harness and lines been inspected and tested by a competent person and records kept

  Select Yes No N/A

  • Yes
  • No
  • N/A

• 9.7 Are mobile towers used

  Yes

  No

  N/A

• 9.8 Are staff trained to erect, use and inspect mobile towers. <br> In line with the Working at Height Regulations

  Yes

  No

  N/A

• 9.9 Are mobile work platforms used

  Yes

  No

  N/A

• 9.9.1 Are mobile work platforms inspected and tested as <br> required by LOLA AND PUWER every 6 months

  Yes

  No

  N/A

• 9.9.2 Are staff trained and compitant to use mobile work <br> platforms

  Yes

  No

  N/A

Fire

• 10.0 Are suitable fire extinguishers provided

  Yes

  No

  N/A

• 10.1 Is there a fire alarm

  Yes

  No

  N/A

• 9.2 Is the fire evacuation procedure posted above all the call <br> points

  Yes

  No

  N/A

• 9.3 Is the fire alarm tested weekly

  Yes

  No

  N/A

• 9.4 Are fire escapes kept clear at all times

  Yes

  No

  N/A

• 9.5 Are staff and students informed of the evacuation <br> procedures

  Yes

  No

  N/A

• 9.6 Is electrical equipment and production suits turn off when <br> not in use<br>

  Yes

  No

  N/A

Electrical

• 10.0 Is electrical equipment inspected at tested inline with BU <br> policy

  Yes

  No

  N/A

• Under the Provision and Use of Work Equipment and Electrical Equipment regulations. Equipment is required to be inspected and tested, to ensure it is safe for use. And to meet BU policy

Training

• 11.0 Do you have a training matrix identifying all the required <br> training, which identifies mandatory training and when <br> refresher training is due.

  Yes

  No

  N/A

• Under the Health and Safety at Work Act and associated Health and Safety Legislation. All staff are required to be trained and competent for their role and any equipment they use.

• 11.1 Are staff trained on new pieces of equipment

  Yes

  No

  N/A

• 11.2 Are staff trained in the safe setting of lighting and sound <br> rigs including the use of secondary bonding

  Yes

  No

  N/A

• 11.4 Do managers receive health and safety training

  Yes

  No

  N/A

• 11.5 Do staff who undertake risk assessments, have training in <br> how to write them

  Yes

  No

  N/A

• 11.6 Are students given training and induction on the studios. <br> Including safe working practices

  Yes

  No

  N/A

• 11.7 Are staff who work on electrical systems or IT systems <br> such as the production desks. Trained and competent

  Yes

  No

  N/A

Contractors

• 12.0 Do you engage contractors

  Yes

  No

  N/A

• 12.1 If contractors are used are they checked for competency <br> inline with BU policy

  Yes

  No

  N/A

• 12.2 Are contractors RAMS checked by a competent person <br> before work starts where required.

  Yes

  No

  N/A

• 12.2 Are contractors inducted to site including fire and evacuation and accident/incident reporting

  Date

• Yes

  No

  N/A

WELFARE

• 13.0 Do staff have a rest area

  Yes

  No

  N/A

• 13.1 Is the rest area clean, well ventilated with heating

  Yes

  No

  N/A

• 13.2 Do staff have access to hot and cold water

  Yes

  No

  N/A

• 13.3 Do staff have the ability to warm food and have hot <br> drinks

  Yes

  No

  N/A

• 13.4 Is a fridge provided

  Yes

  No

  N/A

• 13.5 Is the fridge clean

  Yes

  No

  N/A

• 13.6 Is furniture clean and free from defects

  Yes

  No

  N/A

• 13.7 Is there a first aid kit

  Yes

  No

  N/A

COMPLETION

• Notes

• From the activities witnessed at time of inspection inspectors are to list any issues noted/observed that have not been captured in this audit report for all applicable areas:
  
  

• Persons present during the Audit

• Corrective Actions assigned to for resolution/management

• Additional persons report sent to

• Auditors Name and Signature

  Sign

• Audit report completion date/time

  Date

• Audit approved by Name and Signature

  Sign