Title Page
-
Site conducted
- Brentwood Branch
- Manchester Branch
- Head Office & Nottingham Branch
- Bristol Branch
- Livingston Branch
-
Conducted on
-
Prepared by
-
Location
-
Relevant Colleagues Present
Section 1.0 - Fire/Emergency Precautions
-
1.1 - Fire Notices & Evacuation Plan - displayed around the premises.
-
1.2 - Fire Fighting Equipment - present and evidence that the equipment has been inspected within the last 12 months.
-
1.3 - Fire Alarms - evidence that the fire alarm call points have been checked in the last 7 days, usually Wednesday morning 11:00am.
-
1.4 - Fire Exits - clearly marked and clear of obstructions.
-
1.5 - Fire Drill - full fire drill has been completed within the last 12 months and this has been recorded for future reference.
-
1.6 - Fire Signage - all emergency exits highlighted.
-
1.7 - Fire Warden/Marshall - evidence that Omega colleagues have been trained on fire safety.
-
1.8 - Emergency Lighting - evidence that the emergency lighting has been checked in the last 7 days, usually Wednesday morning 11:00am and there has been a full annual rundown recorded within the last 12 months.
-
1.9 - Flammable Materials - rubbish and waste is disposed of correctly and pallets etc. are not stored outside adjacent to the building.
-
1.10 - Housekeeping - emergency walkways are clear of obstructions and when required, claearly marked out.
-
1.11 - Fire Safety Coordinator - branch colleagues are aware who the Company fire safety coordinator and responsible person are.
-
1.12 - Hot Works - any hot works such as FurseWelding have addequate fire control measures in place.
2.0 - First Aid Procedures/Accident Reporting
-
2.1 - Full First Aider - available and present with in date training.
-
2.2 - First Aid Appointed Person(s) - available and present with in date training.
-
2.3 - First Aid Box(es) - available and in date.
-
2.4 - Eyes Wash (bottles or capsules) - available and in date.
-
2.5 - Accident Report - evidence that all branch/department injury accidents have been reported
-
2.6 - Damage Reports - evidence that all damage to services, plant and equipment have been reported
-
2.7 - Defibrillator - if there is a defibrillator presents is the inspection in date so batteries and pads etc. have been checked.
3.0 - Installations & Equipment
-
3.1 - 5 Yearly Electrical Inspection - electrical installation condition report available and no outstanding C1 and/or C2 observations outstanding.
-
3.2 - Mechanical - fork lift truck and pallet truck(s) LOLER certificates available and in date.
-
3.3 - Gas Safety - gas safety certificate available and dated within the last 12 months.
-
3.4 - Legionella - is there evidence of water temperature checks and shower head cleaning, weekly/monthly, respectively.
-
3.5 - Fire system - is there evidence of annual maintenance on fire safety systems which are dated within the last 12 months.
-
3.6 - Security system - is there evidence of annual maintenance on building security systems which are dated within the last 12 months.
-
3.7 - CCTV - if CCTV is present, this must be working and cameras lenses must be clean.
-
3.8 - Air Conditioning - is there evidence of annual maintenance on the air conditioning and is the F-Gas register available.
-
3.9 - Water Cooler - is there evidence of annual maintenance on the branches water cooler.
-
3.10 - Asbestos - is a copy of the Asbestos survey report available and has any ACMs been checked within the last 12 months, a record of the check must be available for future reference.
-
3.11 - Stores Racking - has the branches store's racking been inspected with in the last 6 months and is someone within the branch SEMA approved to carry out these inspections.
-
What is the non conformance?
- No inspection had been completed in the last 6 months
- No Colleague was SEMA trained to inspect the branches store's racking
- The inspection was confirmed but there was no recorded evidence of this for future reference.
4.0 - Display Screen Equipment
-
4.1 - DSE Risk Assessment Questionnaire - have all relevant colleagues completed a DSE RA within the last 2 years.
-
4.2 - Work Station - are office colleagues work areas free from trip and fire risk hazards (no excessive paper stored on desks)
5.0 - Noticeboards
-
5.1 - Policy statements - are the latest SHEQ policy statements displayed.
-
5.2 - Insurance Certificate - is the Company certificate displayed and dated within the last 12 months.
-
5.3 - First Aiders - is the branch/department first aiders poster displayed and up to date.
-
5.4 - Mental Health First Aider - is the branch/department mental health first aider poster displayed and up to date.
-
5.5 - First Wardens - is the branch/department fire warden poster displayed and up to date.
-
5.6 - HSE Information - is there relevant/current HSE information displayed, e.g. LFEs, Hazard ID poster and safety performance poster etc.
-
5.7 - Safety Posters - are safety notices displayed including external information
-
5.8 - HASAWA 1974 Poster - is this displayed highlighting all relevant safety colleagues.
6.0 - Statutory & Other Records
-
6.1 - Accident Reporting - has all the relevant information been recorded for any events on the Company electronic database, currently SID.
-
6.2 - PUWER Inspections - is the branch/department PUWER inspection register in date and showing that all equipment has had a thorough inspection within the last 6 months.
-
6.3 - Calibration - is the branch/department calibration register in date and showing that all equipment has been inspected/tested within the last 12 months.
-
6.4 - Vehicle Inspections - can the branch/department evidence that all their site based colleagues vehicles have been inspected for damage and road worthiness in the last 3 months, e.g. tyre treads, lighting, glass, and windscreen water etc.
7.0 - Welfare Facilities
-
7.1 - Sanitary - are the toilets clean and is toilet paper available.
-
7.2 - Washing - is soap available and a means to dry hands.
-
7.3 - Showers - are the showers and the cubicles clean.
-
7.4 - Kitchenette - are the microwave(s) and fridge(s) clean
8.0 - Environment
-
8.1 - Lighting - is the lighting lux levels adequate and are the lights working correctly
-
8.2 - Office Temperature - are colleagues generally happy with the temperature of the offices.
-
8.3 - Dust - is the stores area free from excessive dust from Marconite etc.
-
8.4 - Gas - is bottled gas(es) stored correctly in locked cages and located 10m away from the stored oxygen cages.
-
8.5 - Housekeeping - are the premises free from slip, trip & fall hazards.
-
8.6 - Cleanliness - are the offices generally clean from dust etc. are the cleaners doing a good job.
-
8.7 - General Maintenance - are the walls, ceilings, windows and shutter/external doors in good condition.
-
8.8 - Floor Coverings - are the floor tiles etc. fixed down and in good condition.
-
8.9 - Substances - are only small amounts of substances stored in the premises and are they stored in a well ventilated area.
-
8.10 - Waste - is the Company waste transfer note in date and is the branch segregating waste to help reduce the Company's impact on the environment, e.g. recycling and reusing packaging where possible.
-
8.11 - Were the branch recording their ESG data monthly (electricity, gas, water, waste statistics)
9.0 - Space
-
9.1 - Work Areas - are work areas free from hazards e.g. slip, trip, fall, manual handling and fire risks.
-
9.2 - Storage - is the risk of manual handling injuries being control, e.g. heavier materials stored at low level in the stores area where physical movement is required.
-
9.3 - Access/Egress - are the paths and carparks free from hazards.
10.0 - Premises Generally
-
10.1 - Internal - is the premises generally in good condition.
-
10.2 - External - are the premises genrally in good condition, e.g. cladding, roof and windows etc.
-
10.3 - Structure - are all external buildings/cabins etc. in good condition.
-
10.4 - Parking - are the parking bays adequately marked up and are colleagues parking correctly.
-
10.5 - Pedestrians - is the risk to the public adequately controlled e.g. leaves/rubish cleared from pedestrian walkways to prevent slip and fall hazards.
-
10.6 - Security - are external fences in good condition and are CCTV and fragile roof signs displayed.
-
10.7 - Roof Access - where fixed ladders are in place, are they in good condition, do they display an inspection certificate and have they been inspected within the last 12 months.
11.0 - Training & Competency
-
11.1 - Records & Certification - is the branches training records all up to date on the Company training register.
12.0 - Stores Area (Additional Risk)
-
12.1 - Safe Access/Egress - are the stores floors clear from trip, slip and fall hazards.
-
12.2 - Steps/Ladders - is the ladder/step ladder inspection register up to date and does all present equipment display an inspection sticker/label.
-
12.3 - Shelving - are the shelves overload and has the racking been thoroughly inspected within the last 12 months.
-
12.4 - Handling - are material stored correctly to help prevent manual handling risks and have all relevant colleagues had manual handling training.
-
12.5 - Signage - is adequate signage displayed when entering the stores, e.g. FLT risk and minimum PPE (gloves and safety footwear when loading/unloading vehicles.
-
12.6 - Smoking - are colleagues smoking away from entrances/windows and are cigarette bins being emptied by smokers.
-
12.7 - Fork Lift truck - is the FLT being stored correctly, e.g. forks on the ground and key not stored in the machine. When witnessed being driven, is the seatbelt being worn by the competent driver and have they had FLT refresher training within the last 3 years.
13.0 - Substances
-
13.1 - Are all substances adequately stored, e.g. gases caged, AdBlue barrel bunded and solvents well ventilated etc.
-
13.2 - Recorded Amounts - are no excessive amounts of substances stored at the premises, e.g. LPG must be less than 70kg.
-
13.3 - Solvents/Powders - are these substances well away from sources of ignition and kept dry to help prevent issues on site.
14.0 - Plant & Equipment
-
14.1 - Electrical Equipment - is the branches PA Testing register up to date for equipment located on the Company vehicles and in the Offices (site equipment must be tested at least every 6 months and office based equipment every 2 years.
-
14.2 - Fork Lift Truck - has the FLT had its weekly inspection by one of the branches competent drivers and has this inspection been recorded for future reference.
-
14.3 - Platforms - have all Company owned podiums or scaffolds been inspected within the last 6 months and are they recorded on the PUWER register.
-
14.4 - Man Anchors - have all branch Man Anchors been inspected within the last 6 months and are they recorded on the PUWER register.
Audit Acknowledgement
-
Branch/Department Representative's Signature
-
Auditor's Signature
-
Select date
