Audit Details
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Site audited
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Site manager
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Conducted on
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Audited by
First impressions / Atmosphere
1. First Impressions
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1.1 Entrance
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1.2 Correct ambiance [ music suitable and music/noise levels acceptable ]
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1.3 Correct Temperature
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1.4 Smell
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1.5 Adequate lighting [ does the lighting match outside when you walk in or is there a big difference, are there two or more lights out]
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1.6 Menus, Boards, Labels and other marketing (printing) in good, clean condition
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1.7 Good handwriting displayed across and no spelling mistakes made
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1.8 Displays & Fridges are abundant for time of day
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1.9 All display and fridge products facing/pushed to the front and correctly labelled
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1.10 "BUSY MAKING MORE / FRESH OUT" signs available and in use
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1.11 Tables and chairs clean and in correct position
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1.12 Tables correctly set up for service [ condiments clean and organised ]
Cleanliness
2. Cleanliness
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1. All cleaning equipment CLEAN and in good condition
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2. Pest activity efficiently handled
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A. KITCHEN / PRODUCTION KITCHEN (Mark "No" if 3 or more points have been lost on average in this sections)
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B. STAFF AREAS (Mark "No" if 3 or more points have been lost on average in this sections)
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C. STORAGE AREAS (Mark "No" if 3 or more points have been lost on average in this sections)
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D. OFFICE (Mark "No" if 3 or more points have been lost on average in this sections)
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E. CUSTOMER AREAS (Mark "No" if 3 or more points have been lost on average in this sections)
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F. TILL COUNTERS (Mark "No" if 3 or more points have been lost on average in this sections)
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G. BARS (Mark "No" if 3 or more points have been lost on average in this sections)
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H. DELI & HOT COUNTERS (Mark "No" if 3 or more points have been lost on average in this sections)
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I. MOBILE UNITS (Mark "No" if 3 or more points have been lost on average in this sections)
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Aa. PRODUCTION KITCHEN
Production Kitchen
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Area:
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a.1 Fridges & Walk in fridges
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a.2 Equipment & utensils
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a.3 Benches
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a.4 Floor & Ceiling
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a.5 Walls, Doors & Windows
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a.6 Sinks and/or KP area
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a.7 Uniforms
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a.8 CAYG observed
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A. KITCHEN
Kitchen
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Area:
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a.1 Fridges & Walk in fridges
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a.2 Equipment
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a.3 Benches
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a.4 Floor & Ceiling
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a.5 Walls, Doors & Windows
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a.6 Sinks and/or KP area
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a.7 Uniforms
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a.8 CAYG observed
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B. STAFF ROOMS
Staff rooms
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Area:
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b.1 Lockers
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b.2 Other storage
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b.3 Benches & other furniture
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b.4 Floor & Ceiling
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b.5 Walls, Doors & Windows
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b.6 Toilets
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b.7 Uniforms and Laundry
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C. STORAGE ROOMS & AREAS [inc. cellars]
Storage rooms & areas [inc. cellars]
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Area:
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c.1 Shelving, cupboards & similar
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c.2 Floor & Ceiling
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c.3 Walls, Doors & Windows
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c.4 Uniforms and Laundry
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c.5 Stock
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D. OFFICE
Office
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Area:
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d.1 Desk & Chair
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d.2 Shelving units & files
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d.3 Floor & Ceiling
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d.4 Walls, Doors & Windows
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E. CUSTOMER AREAS
Customer Areas
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Area:
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e.0 Entrance [clean and well presented]
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e.1 Tables & Chairs
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e.2 Table condiments [sugar, s+p, ketchup,etc.] when applicable
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e.3 High chairs [clean and in good working condition]
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e.4 Condiments station
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e.5 Display Fridge[s]
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e.6 Cake and impulse displays [popcorn, crisps, sweets, etc.]
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e.7 Hostess Desk
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e.8 Waiters Stations
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e.9 Floor & Ceiling
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e.10 Walls, Doors & Windows
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e.11 [CF] CUSTOMERS TOILETS [clean, smelling fresh, refilled & in good order]
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e.12 CAYG observed
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F. TILLS COUNTERS
Tills Counter
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Area:
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f.1 Front Counter & Tills [inc. till drawers and lower decks]
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f.2 Back Counter, shelving and cupboards
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f.3 Cakes display
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f.4 Coffee machine, boiler and grinder
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f.5 China, cutlery and glassware clean, polished and not chipped
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f.6 Fridges, ice machines and other equipment
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f.7 Floor & Ceiling
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f.8 Walls, Doors & Windows
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f.9 Uniforms [clean and in good condition]
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f.10 CAYG observed
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G. BARS
Bar
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Area:
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g.1 Front counter and taps
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g.2 Bank counter, benches and cupboards
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g.3 Shelving units & displays
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g.4 Coffee machine, boiler and grinder
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g.5 China, cutlery and glassware clean, polished and not chipped
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g.6 Fridges, ice machines and other equipment
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g.7 Floor & Ceiling
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g.8 Walls, Doors & Windows
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g.9 Uniforms [clean and in good condition]
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g.10 CAYG observed
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H. DELI & HOT COUNTERS
Deli & Hot Counter
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Area:
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h.1 Deli fridge
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h.2 Hot counter [inc. clean working lamps]
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h.3 Back Counter, shelving and cupboards
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h.4 China and cutlery clean and not chipped
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h.5 Fridges and equipment
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h.6 Floor & Ceiling
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h.7 Walls, Doors & Windows
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h.8 Uniforms [clean and in good condition]
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h.9 CAYG observed
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I. MOBILE UNITS
[Barbecues, delivery trolleys, kiosk, vans...]
Mobile Unit
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Area:
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i.1 Counter, shelving and cupboards
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i.2 Fridges, equipment and utensils
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i.3 Floor & Ceiling
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i.4 Walls, Doors & Windows
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i.5 Uniforms [clean and in good condition]
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i.6 CAYG observed
Product & Availability
3. Product & Availability
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3.1 STOCK availability [deli fridges also included]
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3.1.1 Good stock levels in fridges [no excessive amounts]
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3.1.2 [CF] FIFO / Day Dots in place and no expired products [freshness]
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3.1.3 Good wrapping and labelling of ingredients
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3.1.4 [CF] Is the business complying with the company's Food Safety Policy [ 24hr from production ]
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3.2 AVAILABILITY
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Grab & Go AVAILABILITY
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3.2.1 Good availability through the day (average the following questions)
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a. Full availability of breakfast products open to 10.30 am
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b. Fridge display "top 5" 9 am - 4 pm
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c. Fridge display full selection 11 am - 2 pm
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d. Combinations available 11 am - 2 pm
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e. Hot Food available 12 pm - 2 pm
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3.2.2 All impulse displays abundant [cakes, crisps and popcorn] and fruit displays fully stocked and fresh
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Eat IN AVAILABILITY
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3.3.1 Breakfast, Lunch , Brunch & Dinner menus available as per restaurant timings<br>[ i.e. BFST 7.00 - 11.30, LUNCH 12.00 - 15.30, DIN 17.00 - 22.00 ]
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3.3.2 No 86 items in the menu [ points taken if more than 1 dish out ]
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3.3 PRODUCT
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3.3.1 Grab & Go
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PRODUCT (use a scale)
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Choose 3 PRODUCTS [ only products made on site not in Bermondsey ]
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1. Product Name
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Points achieved
- Appearance
- Quality of ingredients
- Correct ingredients
- Correct order
- Correct weights
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Photos
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2. Product Name
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Points achieved
- Appearance
- Quality of ingredients
- Correct ingredients
- Correct order
- Correct weights
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Photos
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3. Product Name
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Points achieved
- Appearance
- Quality of ingredients
- Correct ingredients
- Correct order
- Correct weights
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Photos
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Additional comments
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3.3.2 Eat IN
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- Choose 3 courses from different sections in the menu
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Guidelines
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○ Good dish presentation, looks like in the recipe card
○ Dish as described in the menu
○ Dish served on suitable crockery
○ Dish at the correct temperature
○ Are all ingredients fresh [no futile garnish] -
1. Product Name
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Points achieved
- Dish - presentation
- As described on menu
- Suitable Crockery
- Correct Temperature
- Fresh ingredients
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Photos
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Comments
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2. Product Name
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Points achieved
- Dish - presentation
- As described on menu
- Suitable Crockery
- Correct Temperature
- Fresh ingredients
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Photos
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Comments
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3. Product Name
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Points achieved
- Dish - presentation
- As described on menu
- Suitable Crockery
- Correct Temperature
- Fresh ingredients
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Photos
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Comments
Coffee
3b. COFFEE
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3b.1 Stopwatch available and in use [unless integrated in the machine]
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3b.2 Correct use of cloths
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3b.3 CAYG observed on the coffee machine and hourly cleaning done
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3b.4 Steam arm purged
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3b.5 Back flushing observed
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3b.6 Correct extraction of Flat White
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3b.7 Milk heated to 155ºC [thermometers only used for training purposes ]
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3b.8 All espresso used within 40 seconds [or discarded]
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3b.9 Delivers the 60 second experience from draw shut
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3b.10 Check the flow time once in EACH coffee machine in operation (rate based on the average score)
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Extraction time
Coffee Machine
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Flow time correct [ 23 seconds ±2 ]
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3b.11 Weights of drinks in range
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Guidelines
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Weights of drinks in range
Cappuccino 240 gr ±10
Latte, Hot Chocolates and Mocha 380 gr ±20 -
3b.12 Pulls 4 shots per minute
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3b.13 Tea jars closed when not in use and not excessive amount of teabags prepared before hand
Service Standards & Team Performance
4. Service Standards & Team Performance
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a. Buzz meeting in place
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Guidelines
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RESTAURANTS
Floor sections have been distributed among the team • upcoming bookings and events have been handover • specials and 86 items have been highlighted and any other relevant information has been discussed
SHOPS
Sections have been distributed • specials have been highlighted • any other relevant information has been discussed -
b. Allocation sheet in place [rota]
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c. Team member can tell 2 things discussed in buzz meeting
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d. [CF] Due Diligence books completed
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MANAGERS PERFORMANCE
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The Manager / supervisor is present on the floor during serving periods and at peak times
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The manager / supervisor engages with the customers
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TEAM PERFORMANCE
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Team speaking English at all times [except when assisting foreign customers]
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Everyone in position and on top of their sections
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. Dishes ready in 10 minutes on the Food Pass and collected by waiter within 45 secs<br>. Deli items are grilled and deliver to the customer within 3minutes
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Waiters anticipate needs [additional drinks, sauces, cutlery, bill...]
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No waiters gathering during service
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Grab & Go
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TILLS
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4.1.1 Customers prioritised on the till area
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4.1.2 Team provides 7 STEPS OF SERVICE<br>[ LOOK at me, SMILE at me, TALK to me, LISTEN to me, REMEMBER me, THANK me, INVITE me back ]
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4.1.3 Upsell techniques in use
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4.1.4 Repeat/confirmation of drink order to customer
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4.1.5 Drinks called to barista at the time of order
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4.1.6 Loyalty cards offered to every customer
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4.1.7 Receipt offered and change stated
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4.1.8 Cutlery given at tills [when applicable]
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4.1.9 Customer informed of where to wait for their missing items
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4.1.10 Everyone in the correct uniform
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DELI
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4.2.1 Customers prioritised on the deli area
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4.1.2 Team provides 7 STEPS OF SERVICE<br>[ LOOK at me, SMILE at me, TALK to me, LISTEN to me, REMEMBER me, THANK me, INVITE me back ]
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4.2.3 Upsell observed
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4.2.4 Customer informed of where to collect their missing items
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4.2.5 Grills set to 225ºC and timers set to 1.45 [grills only]
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4.2.6 Clean as you go [ gloves changed and utensils cleaned frequently ]
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4.2.7 Production does not interfere with breakfast and lunch services
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4.2.8 Everyone in the correct uniform
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PRODUCTION KITCHEN
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4.3.1 Correct recipe cards used
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4.3.2 Scales in use
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4.3.3 Production plan followed
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4.3.4 Correct uniform in use<br>[ plastic aprons, hairnets & blue gloves ]
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4.3.5 PPE worn and/or in use<br>[ knife gloves and safety shoes in use ]
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4.3.6 Hand washing observed
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4.3.7 Shopping list in use
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4.3.8 Bread and Pastries cooked until golden brown
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4.3.9 CAYG followed during production
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4.3.10 Planogram in place and fridges well organised
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4.3.11 Evidence of second production
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Eat IN
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TELEPHONE STANDARDS
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If no phone conversations observed, ask a member of the team the basics of how to answer a telephone call score the below questions accordingly
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4.4.1 The telephone is answered promptly (with in the first 4 rings)
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4.4.2 Polite and friendly greeting being<br>used
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4.4.3 Appropriate tone of voice used [smile<br>in the voice]
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4.4.4 Staff collects all relevant information:<br>- Date & time<br>- Number of Adults + children<br>- Special dietary and physical requirements<br>- Occassion/Purpose [i.e. birthday, anniversary, gathering, business meal]<br>- Name on the booking<br>- Contact number<br>- Recall if necessary
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4.4.5 Appropriate ending of call [warm and polite]
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TABLE SERVICE STANDARDS
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4.5.1. Customer acknowledge on arrival and signage guiding them on where to wait
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4.5.2 Menus, specials, current promotions and water offered when at the moment of seating the customer
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4.5.3 Order taken promptly
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4.5.4 Sides and others upsold
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4.5.5 Wine suggestions made
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4.5.6 Waiter shows knowledge on food and wine menu
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4.5.7 Table setting adjustments done before serving the order [i.e. spoon brought before serving soup]
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4.5.8 Waiter checks on table 2 minutes after placing starters/main
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4.5.9 Payment taken promptly & VAT receipt offered
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4.5.10 Customers are thanked for their visit and wished goodbye
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CORRECT HANDLE OF COMPLAINTS
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If no complains observed, ask a member of the team the basics on how to handle a complain detailed below and score accordingly
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4.6.1 LISTEN to the customer
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4.6.2 EMPATHISE with the customer
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4.6.3 APOLOGISE to the customer
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4.6.4 REACT to solve the problem
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4.6.5 NOTIFY [ to the manager and team ]
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4.6.6 Was the manager available to handle the situation?
Knowledge ○ Effective Training
5. Knowledge ○ Effective Training
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5.1 Knowledge on GRAB & GO (Average the results of questions A,B,C and D and/or ask an extra question if necessary)
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A. Knowledge question GRILL
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B. Knowledge question DELI
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C. Knowledge question HOT FOOD
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D. Knowledge question TILL
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5.2 Knowledge on EAT IN (B&K, Museum restaurants, public spaces...) (Average the scores of the below A,B and C questions)
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A. Knowledge on DRINKS
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B. Knowledge on MENU
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C. Knowledge question TILL
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5.3 Knowledge question KITCHEN and/or PRODUCTION KITCHEN
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5.4 Knowledge question Food Hygiene and Health & Safety
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5.5 Knowledge question COFFEE
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5.6 RIDDOR understood by GM
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5.7 HACCP understood by GM
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5.8 Knowledge question 7 STEPS OF SERVICE<br>[ LOOK at me, SMILE at me, TALK to me, LISTEN to me, REMEMBER me, THANK me, INVITE me back ]
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Guidelines
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Here are some ideas of what you could be asking per section
GRILL
- Temperature settings for the grill
- Time settings for the grill
- Sauces available in breakfast range
DELI
- Turkey portion
- How often do we empty the bins?
- What does CAYG mean?
HOT FOOD
-What time does the food needs to be kept at
- Ask for the quantities of ingredients and cross-check with recipe card
TILLS
- Forgeries pen
- Benugo staff discounts
- Benugo rewards cards and how we process them
PRODUCTION KITCHEN
- Jewellery policy
- Day dot policy
- Cooking temperatures
MENU
- Can waiter tell you what is in a dish from the menu
- Can the waiter suggest a wine to go with each dish
- Can the waiter tell you the specials of the day and description of them?
COFFEE
- Extraction time for latte
- Grams in a regular coffee basket
- Grams contained in a decaff sachet
- Types of milk available
- Colours in the coffee machine cloths and their use
- Maximum times that we can keep coffee in the 2 chambers of the grinder
FOOD HYGIENE AND HEALT & SAFETY
- Sickenss policy
- Cooking times
- Danger zone
- 2/4 hour rule
- Accidents policy
- Fire evacuation meeting point
RIDDOR understood by GM
- What it is? [These Regulations require employers, the self-employed and those in control of premises to
report specified workplace incidents].
- What does it stand for? [Reporting of Injuries, Diseases and Dangerous Occurrences Regulations]
- What time frame do we have to avoid a RIDDOR? 7 days
HACCP understood by GM
- What does it stand for? [Hazard Analysis Critical Control Points]
- What is it about? [HACCP is a system that helps food businesses look at how they handle food and
introduces procedures to make sure the food produced is safe to eat].
7 Steps of service
LOOK at me / SMILE at me / TALK to me / LISTEN to me / THANK me / REMEMBER me / INVITE me back
Customers Feedback
6. Customer Feedback
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This question applies to all sites with a TripAdvisor profile independently of which operation area they belong to.
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TripAdvisor [ if available]
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6.1 Current score on TripAdvisor
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6.2 TripAdvisor comments replied by management [all 'average', 'poor' and 'terrible' comments]
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Photos
Safety Matters
7. Safety Matters
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Observations & Recommendations
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Photos
Summary & Comments
SUMMARY & COMMENTS
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Previous Audit Score
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Current Audit Score
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Summary comments:
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External Auditor's signature: