Job descriptions in which the implementation of BSCI is included

Evidence of the qualifications of the person in charge of implementing BSCI

Employment contracts including those related to security personnel, cleaning and other services

Contract with any service provider including food services, transportation, agents

Worker contracts or agreements, including with recruitment agencies

Employment contracts and/or posters where workers’ rights and obligations are displayed

Valid inspection and insurance for machinery and vehicles

Purchase invoices of the PPEs bought by the auditee

Valid business license and all necessary official approvals to run operations

Official building certificate about safety and appropriateness for the industry

Valid certificates and environmental licenses

Evidence of a training calendar for workers and management

Documentary evidence of training given to workers, management and human resources (e.g. list of attendees with signatures)

Documentary evidence of trainer competence

Documentary evidence of workers training on occupational health and safety

Documentary evidence of workers’ qualifications for those who deal with dangerous machines, electrical installation and any other activity that requires specific training due to the high level of risk

Documentation of all trainings given to young workers

Communications and trainings to promote and reward integrity

Documentary evidence on production capacity planning

Evidence that the BSCI Code of Conduct and Terms of Implementation have been distributed to significant business partners

Signed BSCI Code of Conduct and relevant Terms of Implementation if farms are part of the scope of the audit

Evidence of business partners’ social performance (quarterly reports, audit reports, valid certificates)

Documentary evidence of the social policy and procedures to implement BSCI

Documentary evidence of the workers representative election

Documentary evidence of regularly scheduled workers meetings

Records of agreements with workers representatives

Documented working rules

Documentary evidence of grievances lodged/investigated (e.g. BSCI Template 8 filled in)

Collective Bargaining Agreement (if applicable)

Minutes or documents of meetings that led to the collective bargaining agreement (if applicable)

Recruitment and dismissal procedures and records

Documentary evidence on disciplinary procedures

Documentary evidence on disciplinary cases and the measures taken

Documentary evidence of workers’ performance assessments and procedures

Documentary evidence of legal deductions for goods and services

Documentation on legal minimum wages relevant for the sector

Pay slips for workers and documentary evidence of payments

Fair remuneration quick-scan completed (BSCI Template 5)

Personnel data files for all workers (including seasonal workers)

Documentary evidence of additional benefits (commercial insurance if applicable)

Documentary evidence of updated contributions to social insurance funds

Lists of wage ranges and calculations including for piece rate workers

Documentary evidence of the legal permanent exception covering the auditee’s industry

Working time records

Documented overtime procedure including agreements with workers

Documented records of accidents

Risk assessment for safe, healthy and hygienic working conditions

Action plan for safe, healthy and hygienic working conditions

Occupational health and safety regulations applicable for the industry

Documentary evidence of the election process of the health and safety committee

Minutes of the health and safety committee meetings

Age-verification procedure

Procedure to avoid child exploitation

Child labour remediation procedure

Risk assessment and related action plan with specific measures to protect young workers and young female workers

Young workers overview records

Young workers’ work cycle overview

Overview of subcontractors

Overview of apprenticeships granted in the company

Overview of seasonal workers

Environmental risk assessment

Map identification of water springs, rivers, lakes in the area of auditee activities

Documentary evidence of consumption, withdrawal, and disposal of chemicals (including Material Safety Data Sheets – MSDS)

Official inspections conducted to ensure building and equipment safety, including date of validity and corrective actions if any

Dangerous machines, including but not limited to lifts, electrical equipment, high-pressure equipment

Firefighting equipment (e.g. inspection tags on fire extinguishers)

Potable water at production facilities and dormitories

Health and safety for the facilities and dormitories including but not limited to temperature, noise level and lighting

Calculation of the necessary financial and personnel resources to comply with the minimum social and environmental requirements

Anti-corruption policy

Corruption risk assessment

Procedure for investigation and discouragement of unethical behaviour