Inspection
Are the following documents complete, verified and compliant to keep an effective Social Management System?
Job descriptions in which the implementation of BSCI is included
Evidence of the qualifications of the person in charge of implementing BSCI
Employment contracts including those related to security personnel, cleaning and other services
Contract with any service provider including food services, transportation, agents
Worker contracts or agreements, including with recruitment agencies
Employment contracts and/or posters where workers’ rights and obligations are displayed
Valid inspection and insurance for machinery and vehicles
Purchase invoices of the PPEs bought by the auditee
Valid business license and all necessary official approvals to run operations
Official building certificate about safety and appropriateness for the industry
Valid certificates and environmental licenses
Evidence of a training calendar for workers and management
Documentary evidence of training given to workers, management and human resources (e.g. list of attendees with signatures)
Documentary evidence of trainer competence
Documentary evidence of workers training on occupational health and safety
Documentary evidence of workers’ qualifications for those who deal with dangerous machines, electrical installation and any other activity that requires specific training due to the high level of risk
Documentation of all trainings given to young workers
Communications and trainings to promote and reward integrity
Documentary evidence on production capacity planning
Evidence that the BSCI Code of Conduct and Terms of Implementation have been distributed to significant business partners
Signed BSCI Code of Conduct and relevant Terms of Implementation if farms are part of the scope of the audit
Evidence of business partners’ social performance (quarterly reports, audit reports, valid certificates)
Documentary evidence of the social policy and procedures to implement BSCI
Documentary evidence of the workers representative election
Documentary evidence of regularly scheduled workers meetings
Records of agreements with workers representatives
Documented working rules
Documentary evidence of grievances lodged/investigated (e.g. BSCI Template 8 filled in)
Collective Bargaining Agreement (if applicable)
Minutes or documents of meetings that led to the collective bargaining agreement (if applicable)
Recruitment and dismissal procedures and records
Documentary evidence on disciplinary procedures
Documentary evidence on disciplinary cases and the measures taken
Documentary evidence of workers’ performance assessments and procedures
Documentary evidence of legal deductions for goods and services
Documentation on legal minimum wages relevant for the sector
Pay slips for workers and documentary evidence of payments
Fair remuneration quick-scan completed (BSCI Template 5)
Personnel data files for all workers (including seasonal workers)
Documentary evidence of additional benefits (commercial insurance if applicable)
Documentary evidence of updated contributions to social insurance funds
Lists of wage ranges and calculations including for piece rate workers
Documentary evidence of the legal permanent exception covering the auditee’s industry
Working time records
Documented overtime procedure including agreements with workers
Documented records of accidents
Risk assessment for safe, healthy and hygienic working conditions
Action plan for safe, healthy and hygienic working conditions
Occupational health and safety regulations applicable for the industry
Documentary evidence of the election process of the health and safety committee
Minutes of the health and safety committee meetings
Age-verification procedure
Procedure to avoid child exploitation
Child labour remediation procedure
Risk assessment and related action plan with specific measures to protect young workers and young female workers
Young workers overview records
Young workers’ work cycle overview
Overview of subcontractors
Overview of apprenticeships granted in the company
Overview of seasonal workers
Environmental risk assessment
Map identification of water springs, rivers, lakes in the area of auditee activities
Documentary evidence of consumption, withdrawal, and disposal of chemicals (including Material Safety Data Sheets – MSDS)
Official inspections conducted to ensure building and equipment safety, including date of validity and corrective actions if any
Dangerous machines, including but not limited to lifts, electrical equipment, high-pressure equipment
Firefighting equipment (e.g. inspection tags on fire extinguishers)
Potable water at production facilities and dormitories
Health and safety for the facilities and dormitories including but not limited to temperature, noise level and lighting
Calculation of the necessary financial and personnel resources to comply with the minimum social and environmental requirements
Anti-corruption policy
Corruption risk assessment
Procedure for investigation and discouragement of unethical behaviour
Recommendations