BSCI Compliance Checklist

• Site

• Date and Time of Inspection

  Date

• Prepared by (Full Name)

• Location
  Address

• Are the following documents complete, verified and compliant to keep an effective Social Management System?

CERTIFICATES AND CONTRACTS

• Job descriptions in which the implementation of BSCI is included

  Yes

  No

  N/A

• Evidence of the qualifications of the person in charge of implementing BSCI

  Yes

  No

  N/A

• Employment contracts including those related to security personnel, cleaning and other services

  Yes

  No

  N/A

• Contract with any service provider including food services, transportation, agents

  Yes

  No

  N/A

• Worker contracts or agreements, including with recruitment agencies

  Yes

  No

  N/A

• Employment contracts and/or posters where workers’ rights and obligations are displayed

  Yes

  No

  N/A

• Valid inspection and insurance for machinery and vehicles

  Yes

  No

  N/A

• Purchase invoices of the PPEs bought by the auditee

  Yes

  No

  N/A

• Valid business license and all necessary official approvals to run operations

  Yes

  No

  N/A

• Official building certificate about safety and appropriateness for the industry

  Yes

  No

  N/A

• Valid certificates and environmental licenses

  Yes

  No

  N/A

TRAINING

• Evidence of a training calendar for workers and management

  Yes

  No

  N/A

• Documentary evidence of training given to workers, management and human resources (e.g. list of attendees with signatures)

  Yes

  No

  N/A

• Documentary evidence of trainer competence

  Yes

  No

  N/A

• Documentary evidence of workers training on occupational health and safety

  Yes

  No

  N/A

• Documentary evidence of workers’ qualifications for those who deal with dangerous machines, electrical installation and any other activity that requires specific training due to the high level of risk

  Yes

  No

  N/A

• Documentation of all trainings given to young workers

  Yes

  No

  N/A

• Communications and trainings to promote and reward integrity

  Yes

  No

  N/A

RECORDS AND REPORTS

• Documentary evidence on production capacity planning

  Yes

  No

  N/A

• Evidence that the BSCI Code of Conduct and Terms of Implementation have been distributed to significant business partners

  Yes

  No

  N/A

• Signed BSCI Code of Conduct and relevant Terms of Implementation if farms are part of the scope of the audit

  Yes

  No

  N/A

• Evidence of business partners’ social performance (quarterly reports, audit reports, valid certificates)

  Yes

  No

  N/A

• Documentary evidence of the social policy and procedures to implement BSCI

  Yes

  No

  N/A

• Documentary evidence of the workers representative election

  Yes

  No

  N/A

• Documentary evidence of regularly scheduled workers meetings

  Yes

  No

  N/A

• Records of agreements with workers representatives

  Yes

  No

  N/A

• Documented working rules

  Yes

  No

  N/A

• Documentary evidence of grievances lodged/investigated (e.g. BSCI Template 8 filled in)

  Yes

  No

  N/A

• Collective Bargaining Agreement (if applicable)

  Yes

  No

  N/A

• Minutes or documents of meetings that led to the collective bargaining agreement (if applicable)

  Yes

  No

  N/A

• Recruitment and dismissal procedures and records

  Yes

  No

  N/A

• Documentary evidence on disciplinary procedures

  Yes

  No

  N/A

• Documentary evidence on disciplinary cases and the measures taken

  Yes

  No

  N/A

• Documentary evidence of workers’ performance assessments and procedures

  Yes

  No

  N/A

• Documentary evidence of legal deductions for goods and services

  Yes

  No

  N/A

• Documentation on legal minimum wages relevant for the sector

  Yes

  No

  N/A

• Pay slips for workers and documentary evidence of payments

  Yes

  No

  N/A

• Fair remuneration quick-scan completed (BSCI Template 5)

  Yes

  No

  N/A

• Personnel data files for all workers (including seasonal workers)

  Yes

  No

  N/A

• Documentary evidence of additional benefits (commercial insurance if applicable)

  Yes

  No

  N/A

• Documentary evidence of updated contributions to social insurance funds

  Yes

  No

  N/A

• Lists of wage ranges and calculations including for piece rate workers

  Yes

  No

  N/A

• Documentary evidence of the legal permanent exception covering the auditee’s industry

  Yes

  No

  N/A

• Working time records

  Yes

  No

  N/A

• Documented overtime procedure including agreements with workers

  Yes

  No

  N/A

• Documented records of accidents

  Yes

  No

  N/A

• Risk assessment for safe, healthy and hygienic working conditions

  Yes

  No

  N/A

• Action plan for safe, healthy and hygienic working conditions

  Yes

  No

  N/A

• Occupational health and safety regulations applicable for the industry

  Yes

  No

  N/A

• Documentary evidence of the election process of the health and safety committee

  Yes

  No

  N/A

• Minutes of the health and safety committee meetings

  Yes

  No

  N/A

• Age-verification procedure

  Yes

  No

  N/A

• Procedure to avoid child exploitation

  Yes

  No

  N/A

• Child labour remediation procedure

  Yes

  No

  N/A

• Risk assessment and related action plan with specific measures to protect young workers and young female workers

  Yes

  No

  N/A

• Young workers overview records

  Yes

  No

  N/A

• Young workers’ work cycle overview

  Yes

  No

  N/A

• Overview of subcontractors

  Yes

  No

  N/A

• Overview of apprenticeships granted in the company

  Yes

  No

  N/A

• Overview of seasonal workers

  Yes

  No

  N/A

• Environmental risk assessment

  Yes

  No

  N/A

• Map identification of water springs, rivers, lakes in the area of auditee activities

  Yes

  No

  N/A

• Documentary evidence of consumption, withdrawal, and disposal of chemicals (including Material Safety Data Sheets – MSDS)

  Yes

  No

  N/A

• Official inspections conducted to ensure building and equipment safety, including date of validity and corrective actions if any

  Yes

  No

  N/A

INSPECTION REPORTS, MAINTENANCE RECORDS, OPERATING AND SAFETY INSTRUCTIONS FOR:

• Dangerous machines, including but not limited to lifts, electrical equipment, high-pressure equipment

  Yes

  No

  N/A

• Firefighting equipment (e.g. inspection tags on fire extinguishers)

  Yes

  No

  N/A

• Potable water at production facilities and dormitories

  Yes

  No

  N/A

• Health and safety for the facilities and dormitories including but not limited to temperature, noise level and lighting

  Yes

  No

  N/A

• Calculation of the necessary financial and personnel resources to comply with the minimum social and environmental requirements

  Yes

  No

  N/A

• Anti-corruption policy

  Yes

  No

  N/A

• Corruption risk assessment

  Yes

  No

  N/A

• Procedure for investigation and discouragement of unethical behaviour

  Yes

  No

  N/A

Completion

• Recommendations

• Auditor Full Name and Signature

  Sign