Business Continuity Plan (BCP) Template

• Business Name

• Business Address

• Australian Business Number ABN

• Tax File Number

• Conducted on

  Date
• Location
  Address

Emergency Contacts

• Power of Attorney

  Yes

  No

• Name of Power of Attorney

• Company

• Contact Person

• Phone Number

• Email address

• Accountant

  Yes

  No

• Name of Accountant

• Company

• Contact Person

• Phone Number

• Email address

• Bank Manager

  Yes

  No

• Bank Name

• Contact Person

• Phone Number

• Email address

• Solicitor/Lawyer

  Yes

  No

• Name of Lawyer

• Company

• Contact Person

• Phone Number

• Email address

• Insurance Broker

  Yes

  No

• Name of Insurance Broker

• Company

• Contact Person

• Phone Number

• Email address

• Property/Strata/Building Management

  Yes

  No

• Name

• Company

• Contact Person

• Phone Number

• Email address

• Upload copy of lease agreement

  Media
Key Trades and Contacts

• Type of Trade

• Company

• Contact Person

• Phone Number

• Email address

Emergency Evacuation Planning and Training

• Do you have evacuation diagrams compliant to AS3745:2010 displayed throughout the building (noting it is a requirement to have these updated every five (5) years)

  Yes

  No

• Please ensure you engage an appropriately qualified contractor (licensed by the Fire Protection Association of Australia FPAA) to develop and implemented the evacuation plans

• Are external emergency assembly points clearly sign posted

  Yes

  No

• Ensure all assembly points are sign posted and these locations reflected on the evacuation diagrams throughout the building

• Area chief wardens and area wardens appropriately resourced, trained and identifiable

  Yes

  No

• Ensure all wardens are appointed, trained and identifiable (caps, tabbards etc)

• Are evacuation drills facilitated at least twice a year?

  Yes

  No

• Ensure regular (min. 6 monthly) drills are completed throughout the year

Back Up and Redundancies

• Are records backed up electronically?

  Select There are no procedures to back-up computer records. Site contact was unaware of computer records back-up procedure. The computer records are backed up daily onto an external hard-drive and left in the same office. The computer records are backed-up daily onto a USB memory stick which stays in the office. Financial records are emailed daily to the offsite accountant. The computer records are backed up daily onto an external hard-drive kept in the security safe on site. The computer records are backed up daily onto an external hard-drive kept inside a propriety fire rated computer media storage container on site. The computer records are backed up daily onto an external hard-drive that is taken offsite nightly with the same hard-drive returned the next morning. The computer records are backed up daily onto one of a number of external hard-drives that is taken offsite nightly with an alternative hard-drive returned on a rotating basis the next morning. The computer network server is linked continually on-line to the "Cloud" The computer records are backed up twice a week with a copy on-line to the “cloud” and a second copy onto an external hard-drive kept in the security safe on site. The computer network server is linked continually on-line to their head office who look after computer records back-up procedures. The computer network server is linked continually on-line to their head office who look after computer records back-up procedures which includes operating 2 mirror servers and daily offsite back-up of records. The SCADA process control system is backed up separately at the production area and engineering office. Not applicable, as property owner's risk only. Other, as detailed in Note below.

  • There are no procedures to back-up computer records.
  • Site contact was unaware of computer records back-up procedure.
  • The computer records are backed up daily onto an external hard-drive and left in the same office.
  • The computer records are backed-up daily onto a USB memory stick which stays in the office. Financial records are emailed daily to the offsite accountant.
  • The computer records are backed up daily onto an external hard-drive kept in the security safe on site.
  • The computer records are backed up daily onto an external hard-drive kept inside a propriety fire rated computer media storage container on site.
  • The computer records are backed up daily onto an external hard-drive that is taken offsite nightly with the same hard-drive returned the next morning.
  • The computer records are backed up daily onto one of a number of external hard-drives that is taken offsite nightly with an alternative hard-drive returned on a rotating basis the next morning.
  • The computer network server is linked continually on-line to the "Cloud"
  • The computer records are backed up twice a week with a copy on-line to the “cloud” and a second copy onto an external hard-drive kept in the security safe on site.
  • The computer network server is linked continually on-line to their head office who look after computer records back-up procedures.
  • The computer network server is linked continually on-line to their head office who look after computer records back-up procedures which includes operating 2 mirror servers and daily offsite back-up of records.
  • The SCADA process control system is backed up separately at the production area and engineering office.
  • Not applicable, as property owner's risk only.
  • Other, as detailed in Note below.

• Please consider a remote system of backing up key data required to operate your business

• Is there back up power sources to aid with power outages?

  Select No back-up power generator on site. There is no back-up power generator on site. A loss of power at site would interrupt operations and/or risk stock spoilage. There is no back-up power generator on site, however IT systems are provided with a UPS battery system. There is no back-up power generator on site, however a connection point has been installed for an external portable generator. Back-up power generation on site with capacity for emergency services only. Back-up power generation on site with capacity for critial operations only. Back-up power generation on site with capacity for 100% of operations load.

  • No back-up power generator on site.
  • There is no back-up power generator on site. A loss of power at site would interrupt operations and/or risk stock spoilage.
  • There is no back-up power generator on site, however IT systems are provided with a UPS battery system.
  • There is no back-up power generator on site, however a connection point has been installed for an external portable generator.
  • Back-up power generation on site with capacity for emergency services only.
  • Back-up power generation on site with capacity for critial operations only.
  • Back-up power generation on site with capacity for 100% of operations load.

• Do you have arrangements in place to meet customer orders in the event of a period of business interruption?

  Select We have not considered this as an option We have informal arrangements with similar business to be able to meet customer orders as an interim measure We have formal arrangements with similar business to be able to meet customer orders as an interim measure We have multiple production sites and could manage customer orders in the event of a period of business interruption We have multiple machines able to complete various aspects of the production operation

  • We have not considered this as an option
  • We have informal arrangements with similar business to be able to meet customer orders as an interim measure
  • We have formal arrangements with similar business to be able to meet customer orders as an interim measure
  • We have multiple production sites and could manage customer orders in the event of a period of business interruption
  • We have multiple machines able to complete various aspects of the production operation

• Please review your Business Continuity Plans and consider how you would continue to meet customer orders in the event of a period of business interruption

• Machinery breakdown and outages

  Select We have not considered this as an option We have informal arrangements with similar business to be able to meet customer orders as an interim measure We have formal arrangements with similar business to be able to meet customer orders as an interim measure We have multiple production sites and could manage customer orders in the event of a period of business interruption We have multiple machines able to complete various aspects of the production operation

  • We have not considered this as an option
  • We have informal arrangements with similar business to be able to meet customer orders as an interim measure
  • We have formal arrangements with similar business to be able to meet customer orders as an interim measure
  • We have multiple production sites and could manage customer orders in the event of a period of business interruption
  • We have multiple machines able to complete various aspects of the production operation

Natural Disaster Preparation

• What type of natural disaster is your business exposed to? Select as many that apply

  Select Severe Weather Event Bushfire Flood Storm water inundation

  • Severe Weather Event
  • Bushfire
  • Flood
  • Storm water inundation

• Have you recently had the roof and guttering inspected to ensure there are no leaks or blocked gutters?

  Yes

  No

• What was the date of the last inspection

  Date

• Have an appropriately licensed contractor visit your site and inspect the roof and guttering to your buildings

• Have you inspected the ground level drains to ensure water can adequately drain away in the event of a severe storm

  Yes

  No

• What was the date of the last inspection

  Date

• Have an appropriately licensed contractor visit your site and inspect the roof and guttering to your buildings

• Are there external areas that are weather exposed such as terraced areas or external hospitality areas?

  Yes

  No

• Have you taken steps to ensure all external fixtures, fittings and equipment is suited to the exposed environment and can be protected in the event of a severe weather event?

  Yes

  No

• Consider repositioning or replacing external fixtures, fittings and equipment and implementing appropriate procedures in the event of a severe weather event.

• When the bushfire is not imminent, take some time to prepare your business premises so it is less flammable and easier to defend. The smallest efforts could mean the difference between your building catching alight or not. Consider the following: cutting grass, trimming branches and keeping gutters clear of leaf litter to make a firebreak around your building, reducing the amount of flammable materials on your premises, installing hoses that can reach all parts of your property, installing hoses that can reach all parts of your property and While it might seem obvious now, when you’re in chaos preparing to evacuate these things won’t be front of mind!

• Yes

  No

• Do you have a plan to ensure all critical materials and equipment are above the flood water line in the event of a flood?

  Yes

  No

• Consider a plan to ensure you an elevate stock and equipment in the event of a flood

• Are storm water drains around your property free from obstruction and undergone inspections to ensure they will operate efficiently in the event of a flood?

  Yes

  No

• Schedule regular inspections of the storm water drains to ensure the water from flood events can run off from your property

• If needed do you have the materials to help protect your business if in a flood prone area such as ability to sand bag water ingress areas?

Roles & Responsibilities

• Add BCP committee members

Member

• Representative

• Role

• Contact details

• Description of responsibilities

• Full Name & Signature

  Sign