Business Requirements Document Template

• Business Requirements Document No.

• Completed on

  Date

• Prepared by

• Can you please provide me with an overview of your department’s key functions or the processes that you perform?

• Do you currently have any existing operational reports which help you manage this team?

  Yes

  No

  N/A

If yes:

• Are you able to tell us about your most important reports?

• Which systems produce your reports for you?

• How often do you receive these reports?

• Are you able to share some examples of these reports with me/us?

If no:

• Tell us about some of your reporting requirements.

• What would you really like to see produced as a report? Why?

• Discuss the content, frequency, audience and layout of the report at a high level.

• What are the biggest challenges in your role?

• Who are the key business resources involved with this business process?

• Who do you think is impacted (positive and negative) by the project and how?

• What other changes are happening within the organization that may impact this project?

• If you were able to provide me with your top 3 business requirements for this project, what would they be?

• Why is this requirement important to your business function / group / team?

• How will this requirement help the business become more efficient?

• What will this requirement enable your team to do differently or better?

• How does this business requirement add value to your team and the entire organization?

• What would happen if we don't change the way things are done today?

• What will happen to the business if we choose to not implement this requirement?

• What are the key business data requirements to capture and store for future use?

Current

• Can you perhaps tell me/us more about [process XYZ]

• How would you describe the process?

• What is the purpose of this process?

• What business objective does this process satisfy?

• What triggers this process to start?

• Who is responsible to perform this process?

• How does this process work today?

• What is the end result or output of this process?

Ideal

• Which areas of this process can be improved?

• Why is this a problem area?

• What do you believe will help address this problem?

• What else do you think can help address this problem?

• What ideas do you and your teammates talk about as ways to improve the process?

• Is there a system that supports this process today?

  Yes

  No

  N/A

If there is a system:

• Are you able to refer us to where we can find the user guide for this system?

• Are you able to provide us with some screenshots from this system?

  Media

• Are you able to show us how this system works?

  Yes

  No

  N/A

• Name and signature of stakeholder:

  Sign

• Name and signature of business analyst:

  Sign