Audit

Quality Area 1 – Educational Program and Practice

Children’s portfolios are on display for families and children to access

Building Waterfalls information on display for families

EYLF information is available for families

The routine/program is on display for families/visitors to see

Children are engaged and involved in the program

How are families communicated to about the program?

Quality Area 2 – Children’s Health and Safety

Handwashing Quick Reference Guide is on display

Visual hand-washing display is present in each bathroom area

MSDS on hand for all chemicals stored at the service

Children's health needs are supported - medical action plans are on display etc

How are permanent and relief staff made aware of children with medical needs?

Chemicals are out of reach of children and stored in locked cupboards when not in use as per Procedure SO:01.19
Cleaning and laundry

What is done if staff has their own products for use at the service e.g. Hand creams?

All chemicals storage cupboards are clearly signed

All cleaning materials are as per the C&K approved products list as per Quick Reference Guide SO:1.4.1A Approved Products

Opening and Closing checklists are completed dailyS

A cleaning checklist is kept for mid-day cleaning duties and completed each day

Cleaning products are not used in the direct vicinity of children as per Quick Reference Guide SO:1.4.2
Using Cleaning Products

There are appropriate food handling practices as per Procedure SO:01.20
Food and beverage

Fridge temperatures are checked and recorded daily

Children’s food is stored in the fridge in non-insulated food containers

Signage and action plans on display for children with allergies

Children are supervised at meal times and educators interact with children

How is healthy eating promoted at the service? Look at poster, newsletters, listen to discussions of educators

The meal tables are cleaned before and after meals as per Procedure SO:01.20
Food and beverage

Children and educators wash their hands before meal times and after toileting as per Procedure SO:01.3
Hand washing

Water is available to children at all times

How are children's needs for sleep or rest catered for?

Safe sleeping (SIDS) info is on display in cot rooms

How are families informed of safe sleeping practices by the service?

Sleep check chart is used for the 0 – 2 room. Babies are checked every 10 minutes by an educator as per Procedure SO:1.13
Safe Sleeping Rest & Relaxation

Children’s beds are stored appropriately and cleaned between users

Bottle register maintained

All babies bottles are clearly labelled and stored in the fridge

A mouthed toys container is kept and is inaccessible to children – items cleaned daily

All children and educators wear appropriate hats when outside

What process is used if a child forgets their hat?

Appropriate sun protection clothing is worn by children and educators as per Procedure SO:01.1
Sun care & protection

A daily sunscreen register is maintained
Procedure SO:01.1 Sun care & protection

First aid kits are stocked and signed appropriately as per Quick Reference Guide SO:1.8.5 First Aid Kits

First Aid & CPR signage is displayed indoors and outdoors

An opening and closing safety checklist for the outdoor environment is maintained

Broken equipment is disposed of and/or kept out of reach of children

Equipment maintenance schedule maintained

Equipment meets Australian Standards

Children are actively supervised at all times. Supervision plans are on display if necessary as per Procedure SO:1.24
Supervision

Toileting and Nappy Change QRG on display in all bathrooms

Procedure SO:1.2
Nappy changing & toileting procedure is adhered to at all times

Sign-in registers are maintained for all visitors and students as per Procedure SO:1.23
Student, volunteer and visitor

Excursions follow the Procedure SO:01.15
Excursions and documentation is kept on file

Cleaning cloths,mops and buckets are labelled appropriately for the specified area

Soiled clothing bucket is kept out of reach of children as per Quick Reference Guide SO:1.2.3
Soiled Clothing

How is soiled clothing communicated to families?

Children’s up to date immunisation records are taken upon enrolment and kept in children’s individual files as per Procedure SO:01.07
Infectious Diseases and Immunisation

How do children’s families keep the children’s immunisation information at the service, up to date.

Incident report forms are filled out when appropriate, signed by director then parents

Incident report forms kept filed confidentially until children are 25 years old

All staffs first aid training is up to date and certificates on file

How are staff made aware of serious incident reporting process?

Illness register maintained

Time Out Poster on display

Immunisation clinic information made available to families

How are families informed of an outbreak of a contagious disease?

All staff abide by the Procedure SO:01.08 Administration of medication

All medications are clearly labelled with a doctor’s label and stored appropriately

When was the last evacuation drill practiced?

Fire drill/Lockdown evaluation forms completed after each drill and kept on file

How do services notify families/visitors that a drill is taking place?

Fire evacuation plans on display throughout the service

Fire exits kept clear

An emergency bag is maintained

Fire and Emergency Folder kept on site and maintained as per Quick Reference Guide SO:1.18.1
Fire and Emergency

Emergency numbers are clearly displayed near each phone - Fire, Ambulance, Police, Poisons Info Line, Hospital

WHS Policy on display

Service has a WHS representative who conducts the quarterly audits

Six monthly WHS checklist completed

Service tidy and clean and staff are vigilant in maintaining this

Risk assessment forms kept on file (waterplay, woodwork, excursions, animals, any other hazard identified at the service)

The environment is appropriately challenging for the particular age group and safety precautions are maintained eg. Mats for heights over 50cm

Staff/Committee have completed Child Protection Training

Staff are aware of their obligations in regards to Child Protection

Quality Area 3 – Physical Environment
Photograph the entrance to the service

The environment is warm and welcoming

How are children and families and staff made to feel as though they belong at the service?

Director’s office is clean, tidy and organised with all relevant documents filed and stored appropriately

The director has a time management plan to achieve all tasks and priorities

The service is free from clutter

Gardens and lawns are maintained

Sustainable practices such as air-conditioners turned off when outside are practiced

Natural elements are apparent throughout the service

How are children’s and families input gained in regards to changes to the environment?

Each room/unit is organised, clean and tidy

Displays are well maintained, displayed well and of interest

There is adequate ventilation and natural light

Photograph areas where maintenance is required
Quality Area 4 – Staffing Arrangements

Does each staff member have a Professional Development plan and goals in place for the coming year?

Roster is on display for families

Educational Leader information is on display and written consent on file

Ratio’s adhered to at all times

Staff sign in and out each day

Signage displayed regarding staffing e.g. When staff are away

Casual staff records include:

C&K Staff handbook available for staff

The NQF staff checklist is on each staff member's file and complete and includes:

Staff meeting minutes are kept on file and are available for all staff

ECA Code of Ethics on display

Educator library resources are on display in the staff room

Discuss the process of attaining relief staff

Staff provide families with feedback regarding their child’s day – both written and verbal

Staff are professionally dressed and communicate professionally with each other, children and families

Are educator qualification requirements met?

Yearly staff appraisals including Professional Development Plan for staff

Discuss how the staff are kept informed of policy changes and witness evidence of this

Quality Area 5 – Relationships with Children

Staff abide by Procedure SO:4.8
Guiding Children’s Behaviour

Interactions with children are warm and responsive

Children’s day is communicated to families both verbally and written

How do children feel as though they belong and are a part of the service?

Quality Area 6 – Collaborative partnerships with Families and Communities

An orientation process and checklist is conducted for each family and kept on file

Newsletters sent to families at least once per month

Local directory of services is displayed

Parent Library/Display maintained

Community information available for families

Feedback box etc. is available for families

Waiting list information available for new families

Waiting list spreadsheet maintained

Interactions are warm and communicative

Family events and fundraising ventures are undertaken to foster a sense of community

Community partnerships are maintained e.g. Schools, libraries etc.

Policies and procedures made available to families

How is input into C&K Policies sort?

How does the director communicate policy changes to families and staff to ensure they have been read and understood?

C&K Family Handbook on display

Parents are welcomed at all times of the program – open door policy

Discuss links to the community that the service has?

Quality Area 7 – Leadership and Service Management

Services ACECAQ or NCAC profile/ or 'Not Yet Assessed' signs on display

Statement of Fee's is on display for families and visitors to see

Enrolment book for each child is completed and kept in individual files:
- Filled out completely
- Signed by the parent
- Birth certificate copied
- Immunisation record on file
- Fee payment agreement signed

KPP approval certificate is on display

Health Care Cards on file for all holders and checked at each visit

Target aged children enrolled in kindy group – LDC

Proof of birth kept in children's files and checked at each visit

Rolls marked daily

Individual service guide

Service profile on display

Certified Supervisor poster in day-to-day charge is on display in absence of Nominated Supervisor

Service Approval displayed

Provider Approval certificate displayed

Philosophy and goals on display

Staff photo’s displayed

Copies of the National Regulations, Act, Staying Healthy in Childcare, National Quality Standards are made available for staff to access at all times

Compliance History Log book accessible

Sign-in and out sheets for each room/unit

Children’s and staffs files stored confidentially

Grievance procedure on display

Family grievance are documented on a complaints register

QIP made available to staff and families

Service QIP is up to date - provide comments

Public Liability Insurance certificate on file

ACECQA reports are submitted according to the procedure and followed-up on

How is continuity of care maintained in the service?

Service archives are well maintained

Inventory of centre equipment maintained

What additional support does the director/committee need at this time?

Discuss the service's marketing plan.

How does the service collaborate with community?

Documents included/sent with the audit sent to services

Approval

Approval Signatures required
Director Approval
BOC Approval
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.