Quality Area 1 – Educational Program and Practice

  • Children’s portfolios are on display for families and children to access

  • Building Waterfalls information on display for families

  • EYLF information is available for families

  • The routine/program is on display for families/visitors to see

  • Children are engaged and involved in the program

  • How are families communicated to about the program?

Quality Area 2 – Children’s Health and Safety

  • Handwashing Quick Reference Guide is on display

  • Visual hand-washing display is present in each bathroom area

  • MSDS on hand for all chemicals stored at the service

  • Children's health needs are supported - medical action plans are on display etc

  • How are permanent and relief staff made aware of children with medical needs?

  • Chemicals are out of reach of children and stored in locked cupboards when not in use as per Procedure SO:01.19
    Cleaning and laundry

  • What is done if staff has their own products for use at the service e.g. Hand creams?

  • All chemicals storage cupboards are clearly signed

  • All cleaning materials are as per the C&K approved products list as per Quick Reference Guide SO:1.4.1A Approved Products

  • Opening and Closing checklists are completed dailyS

  • A cleaning checklist is kept for mid-day cleaning duties and completed each day

  • Cleaning products are not used in the direct vicinity of children as per Quick Reference Guide SO:1.4.2
    Using Cleaning Products

  • There are appropriate food handling practices as per Procedure SO:01.20
    Food and beverage

  • Fridge temperatures are checked and recorded daily

  • Children’s food is stored in the fridge in non-insulated food containers

  • Signage and action plans on display for children with allergies

  • Children are supervised at meal times and educators interact with children

  • How is healthy eating promoted at the service? Look at poster, newsletters, listen to discussions of educators

  • The meal tables are cleaned before and after meals as per Procedure SO:01.20
    Food and beverage

  • Children and educators wash their hands before meal times and after toileting as per Procedure SO:01.3
    Hand washing

  • Water is available to children at all times

  • How are children's needs for sleep or rest catered for?

  • Safe sleeping (SIDS) info is on display in cot rooms

  • How are families informed of safe sleeping practices by the service?

  • Sleep check chart is used for the 0 – 2 room. Babies are checked every 10 minutes by an educator as per Procedure SO:1.13
    Safe Sleeping Rest & Relaxation

  • Children’s beds are stored appropriately and cleaned between users

  • Bottle register maintained

  • All babies bottles are clearly labelled and stored in the fridge

  • A mouthed toys container is kept and is inaccessible to children – items cleaned daily

  • All children and educators wear appropriate hats when outside

  • What process is used if a child forgets their hat?

  • Appropriate sun protection clothing is worn by children and educators as per Procedure SO:01.1
    Sun care & protection

  • A daily sunscreen register is maintained
    Procedure SO:01.1 Sun care & protection

  • First aid kits are stocked and signed appropriately as per Quick Reference Guide SO:1.8.5 First Aid Kits

  • First Aid & CPR signage is displayed indoors and outdoors

  • An opening and closing safety checklist for the outdoor environment is maintained

  • Broken equipment is disposed of and/or kept out of reach of children

  • Equipment maintenance schedule maintained

  • Equipment meets Australian Standards

  • Children are actively supervised at all times. Supervision plans are on display if necessary as per Procedure SO:1.24

  • Toileting and Nappy Change QRG on display in all bathrooms

  • Procedure SO:1.2
    Nappy changing & toileting procedure is adhered to at all times

  • Sign-in registers are maintained for all visitors and students as per Procedure SO:1.23
    Student, volunteer and visitor

  • Excursions follow the Procedure SO:01.15
    Excursions and documentation is kept on file

  • Cleaning cloths,mops and buckets are labelled appropriately for the specified area

  • Soiled clothing bucket is kept out of reach of children as per Quick Reference Guide SO:1.2.3
    Soiled Clothing

  • How is soiled clothing communicated to families?

  • Children’s up to date immunisation records are taken upon enrolment and kept in children’s individual files as per Procedure SO:01.07
    Infectious Diseases and Immunisation

  • How do children’s families keep the children’s immunisation information at the service, up to date.

  • Incident report forms are filled out when appropriate, signed by director then parents

  • Incident report forms kept filed confidentially until children are 25 years old

  • All staffs first aid training is up to date and certificates on file

  • How are staff made aware of serious incident reporting process?

  • Illness register maintained

  • Time Out Poster on display

  • Immunisation clinic information made available to families

  • How are families informed of an outbreak of a contagious disease?

  • All staff abide by the Procedure SO:01.08 Administration of medication

  • All medications are clearly labelled with a doctor’s label and stored appropriately

  • When was the last evacuation drill practiced?

  • Fire drill/Lockdown evaluation forms completed after each drill and kept on file

  • How do services notify families/visitors that a drill is taking place?

  • Fire evacuation plans on display throughout the service

  • Fire exits kept clear

  • An emergency bag is maintained

  • Fire and Emergency Folder kept on site and maintained as per Quick Reference Guide SO:1.18.1
    Fire and Emergency

  • Emergency numbers are clearly displayed near each phone - Fire, Ambulance, Police, Poisons Info Line, Hospital

  • WHS Policy on display

  • Service has a WHS representative who conducts the quarterly audits

  • Six monthly WHS checklist completed

  • Service tidy and clean and staff are vigilant in maintaining this

  • Risk assessment forms kept on file (waterplay, woodwork, excursions, animals, any other hazard identified at the service)

  • The environment is appropriately challenging for the particular age group and safety precautions are maintained eg. Mats for heights over 50cm

  • Staff/Committee have completed Child Protection Training

  • Staff are aware of their obligations in regards to Child Protection

Quality Area 3 – Physical Environment

  • Photograph the entrance to the service

  • The environment is warm and welcoming

  • How are children and families and staff made to feel as though they belong at the service?

  • Director’s office is clean, tidy and organised with all relevant documents filed and stored appropriately

  • The director has a time management plan to achieve all tasks and priorities

  • The service is free from clutter

  • Gardens and lawns are maintained

  • Sustainable practices such as air-conditioners turned off when outside are practiced

  • Natural elements are apparent throughout the service

  • How are children’s and families input gained in regards to changes to the environment?

  • Each room/unit is organised, clean and tidy

  • Displays are well maintained, displayed well and of interest

  • There is adequate ventilation and natural light

  • Photograph areas where maintenance is required

Quality Area 4 – Staffing Arrangements

  • Does each staff member have a Professional Development plan and goals in place for the coming year?

  • Roster is on display for families

  • Educational Leader information is on display and written consent on file

  • Ratio’s adhered to at all times

  • Staff sign in and out each day

  • Signage displayed regarding staffing e.g. When staff are away

  • Casual staff records include:

  • C&K Staff handbook available for staff

  • The NQF staff checklist is on each staff member's file and complete and includes:

  • Staff meeting minutes are kept on file and are available for all staff

  • ECA Code of Ethics on display

  • Educator library resources are on display in the staff room

  • Discuss the process of attaining relief staff

  • Staff provide families with feedback regarding their child’s day – both written and verbal

  • Staff are professionally dressed and communicate professionally with each other, children and families

  • Are educator qualification requirements met?

  • Yearly staff appraisals including Professional Development Plan for staff

  • Discuss how the staff are kept informed of policy changes and witness evidence of this

Quality Area 5 – Relationships with Children

  • Staff abide by Procedure SO:4.8
    Guiding Children’s Behaviour

  • Interactions with children are warm and responsive

  • Children’s day is communicated to families both verbally and written

  • How do children feel as though they belong and are a part of the service?

Quality Area 6 – Collaborative partnerships with Families and Communities

  • An orientation process and checklist is conducted for each family and kept on file

  • Newsletters sent to families at least once per month

  • Local directory of services is displayed

  • Parent Library/Display maintained

  • Community information available for families

  • Feedback box etc. is available for families

  • Waiting list information available for new families

  • Waiting list spreadsheet maintained

  • Interactions are warm and communicative

  • Family events and fundraising ventures are undertaken to foster a sense of community

  • Community partnerships are maintained e.g. Schools, libraries etc.

  • Policies and procedures made available to families

  • How is input into C&K Policies sort?

  • How does the director communicate policy changes to families and staff to ensure they have been read and understood?

  • C&K Family Handbook on display

  • Parents are welcomed at all times of the program – open door policy

  • Discuss links to the community that the service has?

Quality Area 7 – Leadership and Service Management

  • Services ACECAQ or NCAC profile/ or 'Not Yet Assessed' signs on display

  • Statement of Fee's is on display for families and visitors to see

  • Enrolment book for each child is completed and kept in individual files:
    - Filled out completely
    - Signed by the parent
    - Birth certificate copied
    - Immunisation record on file
    - Fee payment agreement signed

  • KPP approval certificate is on display

  • Health Care Cards on file for all holders and checked at each visit

  • Target aged children enrolled in kindy group – LDC

  • Proof of birth kept in children's files and checked at each visit

  • Rolls marked daily

  • Individual service guide

  • Service profile on display

  • Certified Supervisor poster in day-to-day charge is on display in absence of Nominated Supervisor

  • Service Approval displayed

  • Provider Approval certificate displayed

  • Philosophy and goals on display

  • Staff photo’s displayed

  • Copies of the National Regulations, Act, Staying Healthy in Childcare, National Quality Standards are made available for staff to access at all times

  • Compliance History Log book accessible

  • Sign-in and out sheets for each room/unit

  • Children’s and staffs files stored confidentially

  • Grievance procedure on display

  • Family grievance are documented on a complaints register

  • QIP made available to staff and families

  • Service QIP is up to date - provide comments

  • Public Liability Insurance certificate on file

  • ACECQA reports are submitted according to the procedure and followed-up on

  • How is continuity of care maintained in the service?

  • Service archives are well maintained

  • Inventory of centre equipment maintained

  • What additional support does the director/committee need at this time?

  • Discuss the service's marketing plan.

  • How does the service collaborate with community?

Documents included/sent with the audit sent to services


Approval Signatures required

  • Director Approval

  • BOC Approval

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