Children’s portfolios are on display for families and children to access
Building Waterfalls information on display for families
EYLF information is available for families
The routine/program is on display for families/visitors to see
Children are engaged and involved in the program
How are families communicated to about the program?
Handwashing Quick Reference Guide is on display
Visual hand-washing display is present in each bathroom area
MSDS on hand for all chemicals stored at the service
Children's health needs are supported - medical action plans are on display etc
How are permanent and relief staff made aware of children with medical needs?
Chemicals are out of reach of children and stored in locked cupboards when not in use as per Procedure SO:01.19
Cleaning and laundry
What is done if staff has their own products for use at the service e.g. Hand creams?
All chemicals storage cupboards are clearly signed
All cleaning materials are as per the C&K approved products list as per Quick Reference Guide SO:1.4.1A Approved Products
Opening and Closing checklists are completed dailyS
A cleaning checklist is kept for mid-day cleaning duties and completed each day
Cleaning products are not used in the direct vicinity of children as per Quick Reference Guide SO:1.4.2
Using Cleaning Products
There are appropriate food handling practices as per Procedure SO:01.20
Food and beverage
Fridge temperatures are checked and recorded daily
Children’s food is stored in the fridge in non-insulated food containers
Signage and action plans on display for children with allergies
Children are supervised at meal times and educators interact with children
How is healthy eating promoted at the service? Look at poster, newsletters, listen to discussions of educators
The meal tables are cleaned before and after meals as per Procedure SO:01.20
Food and beverage
Children and educators wash their hands before meal times and after toileting as per Procedure SO:01.3
Water is available to children at all times
How are children's needs for sleep or rest catered for?
Safe sleeping (SIDS) info is on display in cot rooms
How are families informed of safe sleeping practices by the service?
Sleep check chart is used for the 0 – 2 room. Babies are checked every 10 minutes by an educator as per Procedure SO:1.13
Safe Sleeping Rest & Relaxation
Children’s beds are stored appropriately and cleaned between users
Bottle register maintained
All babies bottles are clearly labelled and stored in the fridge
A mouthed toys container is kept and is inaccessible to children – items cleaned daily
All children and educators wear appropriate hats when outside
What process is used if a child forgets their hat?
Appropriate sun protection clothing is worn by children and educators as per Procedure SO:01.1
Sun care & protection
A daily sunscreen register is maintained
Procedure SO:01.1 Sun care & protection
First aid kits are stocked and signed appropriately as per Quick Reference Guide SO:1.8.5 First Aid Kits
First Aid & CPR signage is displayed indoors and outdoors
An opening and closing safety checklist for the outdoor environment is maintained
Broken equipment is disposed of and/or kept out of reach of children
Equipment maintenance schedule maintained
Equipment meets Australian Standards
Children are actively supervised at all times. Supervision plans are on display if necessary as per Procedure SO:1.24
Toileting and Nappy Change QRG on display in all bathrooms
Nappy changing & toileting procedure is adhered to at all times
Sign-in registers are maintained for all visitors and students as per Procedure SO:1.23
Student, volunteer and visitor
Excursions follow the Procedure SO:01.15
Excursions and documentation is kept on file
Cleaning cloths,mops and buckets are labelled appropriately for the specified area
Soiled clothing bucket is kept out of reach of children as per Quick Reference Guide SO:1.2.3
How is soiled clothing communicated to families?
Children’s up to date immunisation records are taken upon enrolment and kept in children’s individual files as per Procedure SO:01.07
Infectious Diseases and Immunisation
How do children’s families keep the children’s immunisation information at the service, up to date.
Incident report forms are filled out when appropriate, signed by director then parents
Incident report forms kept filed confidentially until children are 25 years old
All staffs first aid training is up to date and certificates on file
How are staff made aware of serious incident reporting process?
Illness register maintained
Time Out Poster on display
Immunisation clinic information made available to families
How are families informed of an outbreak of a contagious disease?
All staff abide by the Procedure SO:01.08 Administration of medication
All medications are clearly labelled with a doctor’s label and stored appropriately
When was the last evacuation drill practiced?
Fire drill/Lockdown evaluation forms completed after each drill and kept on file
How do services notify families/visitors that a drill is taking place?
Fire evacuation plans on display throughout the service
Fire exits kept clear
An emergency bag is maintained
Fire and Emergency Folder kept on site and maintained as per Quick Reference Guide SO:1.18.1
Fire and Emergency
Emergency numbers are clearly displayed near each phone - Fire, Ambulance, Police, Poisons Info Line, Hospital
WHS Policy on display
Service has a WHS representative who conducts the quarterly audits
Six monthly WHS checklist completed
Service tidy and clean and staff are vigilant in maintaining this
Risk assessment forms kept on file (waterplay, woodwork, excursions, animals, any other hazard identified at the service)
The environment is appropriately challenging for the particular age group and safety precautions are maintained eg. Mats for heights over 50cm
Staff/Committee have completed Child Protection Training
Staff are aware of their obligations in regards to Child Protection
The environment is warm and welcoming
How are children and families and staff made to feel as though they belong at the service?
Director’s office is clean, tidy and organised with all relevant documents filed and stored appropriately
The director has a time management plan to achieve all tasks and priorities
The service is free from clutter
Gardens and lawns are maintained
Sustainable practices such as air-conditioners turned off when outside are practiced
Natural elements are apparent throughout the service
How are children’s and families input gained in regards to changes to the environment?
Each room/unit is organised, clean and tidy
Displays are well maintained, displayed well and of interest
There is adequate ventilation and natural light
Does each staff member have a Professional Development plan and goals in place for the coming year?
Roster is on display for families
Educational Leader information is on display and written consent on file
Ratio’s adhered to at all times
Staff sign in and out each day
Signage displayed regarding staffing e.g. When staff are away
- Blue Card
- Orientation checklist
- Driver's licence
C&K Staff handbook available for staff
- First Aid Certificates
- Blue Cards
- Teacher Registration
- Certified Supervisor Certificates
- Orientation checklists for each staff member
- Probation forms for each staff member
- Performance Reviews
- PD Training Records
- Performance concerns documented
Staff meeting minutes are kept on file and are available for all staff
ECA Code of Ethics on display
Educator library resources are on display in the staff room
Discuss the process of attaining relief staff
Staff provide families with feedback regarding their child’s day – both written and verbal
Staff are professionally dressed and communicate professionally with each other, children and families
Are educator qualification requirements met?
Yearly staff appraisals including Professional Development Plan for staff
Discuss how the staff are kept informed of policy changes and witness evidence of this
Staff abide by Procedure SO:4.8
Guiding Children’s Behaviour
Interactions with children are warm and responsive
Children’s day is communicated to families both verbally and written
How do children feel as though they belong and are a part of the service?
An orientation process and checklist is conducted for each family and kept on file
Newsletters sent to families at least once per month
Local directory of services is displayed
Parent Library/Display maintained
Community information available for families
Feedback box etc. is available for families
Waiting list information available for new families
Waiting list spreadsheet maintained
Interactions are warm and communicative
Family events and fundraising ventures are undertaken to foster a sense of community
Community partnerships are maintained e.g. Schools, libraries etc.
Policies and procedures made available to families
How is input into C&K Policies sort?
How does the director communicate policy changes to families and staff to ensure they have been read and understood?
C&K Family Handbook on display
Parents are welcomed at all times of the program – open door policy
Discuss links to the community that the service has?
Services ACECAQ or NCAC profile/ or 'Not Yet Assessed' signs on display
Statement of Fee's is on display for families and visitors to see
Enrolment book for each child is completed and kept in individual files:
- Filled out completely
- Signed by the parent
- Birth certificate copied
- Immunisation record on file
- Fee payment agreement signed
KPP approval certificate is on display
Health Care Cards on file for all holders and checked at each visit
Target aged children enrolled in kindy group – LDC
Proof of birth kept in children's files and checked at each visit
Rolls marked daily
Individual service guide
Service profile on display
Certified Supervisor poster in day-to-day charge is on display in absence of Nominated Supervisor
Service Approval displayed
Provider Approval certificate displayed
Philosophy and goals on display
Staff photo’s displayed
Copies of the National Regulations, Act, Staying Healthy in Childcare, National Quality Standards are made available for staff to access at all times
Compliance History Log book accessible
Sign-in and out sheets for each room/unit
Children’s and staffs files stored confidentially
Grievance procedure on display
Family grievance are documented on a complaints register
QIP made available to staff and families
Service QIP is up to date - provide comments
Public Liability Insurance certificate on file
ACECQA reports are submitted according to the procedure and followed-up on
How is continuity of care maintained in the service?
Service archives are well maintained
Inventory of centre equipment maintained
What additional support does the director/committee need at this time?
Discuss the service's marketing plan.
How does the service collaborate with community?