CATEGORY 7 & 9 CONTRACTOR EVALUATION - duplicate

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

General Information

• Was there a site induction carried out?

  Yes

  No

  N/A

• Did you sign into a visitors book?

  Yes

  No

  N/A

Disclaimer

• You agree that you have the authority to answer these questions here today on behalf of (Company). By agreeing to this, (Company) will be required under the contract to meet the outcomes disclosed when answering these questions.
  These answers will be used in forth coming evaluations to support any future tender submissions and the NSWRFS will be able to use the information collected during these evaluations to aid the NSWRFS in future evaluations.

• What is your name:

• You authorise the NSWRFS to use this information collected today for future evaluations.

  Select Yes No

  • Yes
  • No

• Select date

  Date

Insurances

• Does your company have a Public Liability Policy?

  Yes

  No

  N/A

• Value?

• Expiry Date

• Does your company have a Products Liability Policy?

  Yes

  No

  N/A

• Value?

• Expiry Date

Subcontractors

• If successful, does your company have Subcontractors that provide any goods and or services towards the build?

  Yes

  No

  N/A

• If YES, what is provided by this subcontractor?

• As part of the WH&S legalisation, have you recently carried out an audit on your subcontractors?

  Yes

  No

  N/A

• If Yes, when was this last completed?

• Select date

  Date

• Do you have a recent copy of your subcontractors Insurance information? (Workers Compensation Insurance, Public liability Insurance etc.)

  Yes

  No

  N/A

Safety

• Do you make available Material Safety Data Sheets to your employees?

  Yes

  No

  N/A

• Does your company have a WH&S committee

  Yes

  No

  N/A

• If Yes, how regularly does the committee meet?

  Monthly

  Quarterley

  Half Yearly

  Yearly

• How many people are there on the committee?

  1

  2

  3

  4

  5 or more

• What's the ratio between employees and management?

  1

  2

  3

  4

  5 or more

• Does your company have a near miss/accident register?

  Yes

  No

  N/A

Quality Systems

• Does your have have a quality system in place?

  Yes

  No

  N/A

• What are you certified too?

  ISO: 9001:2000

  Other

• When was the last time the quality system reviewed?

  Recently

  Last month

  With in last six months

• Does your company maintain an issue Log?

  Recently

  Last month

  With in last six months

Build Capacity

• In clause 4.18.3, you nominated that you had the ability to build both category 7&9 tankers for the NSW Rural Fire Service. Has anything changed since you submitted the tender and do you still have the ability to build the numbers nominated in your response.

  Yes

  No

  N/A

Compliance with proposed agreement

• Do you agree to be bound by all the conditions contained in the Deed of Agreement of the RFT?

  Yes

  No

  N/A

• Do you agree to comply with the minimum insurance requirements as contained within the Deed of Agreement?

  Yes

  No

  N/A

Free In Aid Items

• The NSWRFS provides the contractor FIA items. Please explain to the committee, how your company would go about handling these items starting at receipt.

• The contractor SHALL have controls in place to ensure the FIA items are stored in a secure location away from other customers items? Please explain how you would go about ensuring the RFS are segregated away from other clients items.

  Yes

  No

  N/A

• If an item arrives and it appears to have damage, please explain how your company would handle this?

Management

• You SHALL have a system in place ensuring that the production meets all regulatory requirements, product specifications, and applicable RFS expectations. Please explain to the committee how you will achieve this and continue to achieve this into the future.

Change Notification

• The Contractor must immediately notify the NSWRFS if any of the following occurs,<br><br>1) An issue is found with the specifications. (At no stage are you, the contractor to make changes to the specification unless you have written authority from the NSWRFS)<br>2) if there is an issue with FIA items, i.e. deficient in delivery, damage to product etc.<br><br>Do you on behalf of the company agree?

  Yes

  No

  N/A

• Approved changes to specifications SHALL be properly documented by way of the use of a CCN (Contract Change Note) before any changes or modifications are carried out.<br><br>Do you on behalf of the company agree?

  Yes

  No

  N/A

Hold/Rework/Release

• The contractor SHALL have in place documented procedures and controls to prevent the inadvertent shipment of a non conforming product. What do you have in place?

• If a non conforming product was discovered, how would your company handle this?

• Does your company have a documented management plan demonstrating that those employees administering "holds" have been properly trained and that all other employees show an understanding of the methods and principals of the policy.

• Select Yes No

  • Yes
  • No

Statement of Requirements

• Does your company agree with Part F NSWRFS Statement of Requirements.<br><br>Drawings clause 1

  Yes

  No

  N/A

• Does your company agree with Part F NSWRFS Statement of Requirements.<br><br>Websites clause 2

  Yes

  No

  N/A

• Does your company agree with Part F NSWRFS Statement of Requirements.<br><br>Delivery clause 3

  Yes

  No

  N/A

• Does your company agree with Part F NSWRFS Statement of Requirements.<br><br>The Agreement clause 4

  Yes

  No

  N/A

• Does your company agree with Part F NSWRFS Statement of Requirements.<br><br>Payments and Invoicing clause 5

  Yes

  No

  N/A

• Does your company agree with Part F NSWRFS Statement of Requirements.<br><br>Insurances clause 6

  Yes

  No

  N/A

• Does your company agree with Part F NSWRFS Statement of Requirements.<br><br>Quality clause 7

  Yes

  No

  N/A

• Does your company agree with Part F NSWRFS Statement of Requirements.<br><br>Subcontractors clause 8

  Yes

  No

  N/A

• Does your company agree with Part F NSWRFS Statement of Requirements.<br><br>Warranty clause 9

  Yes

  No

  N/A

• Does your company agree with Part F NSWRFS Statement of Requirements.<br><br>Compliance Inspections & Certification clause 10

  Yes

  No

  N/A

• Does your company agree with Part F NSWRFS Statement of Requirements.<br><br>Compliance with Legalisation clause 11

  Yes

  No

  N/A

• Does your company agree with Part F NSWRFS Statement of Requirements.<br><br>Indemnity clause 12

  Yes

  No

  N/A

Performance Management

Operational

• KPI #1 Delivery In Full On Time<br><br>Monthly<br><br>To ensure that orders are processed and delivered to the customer within the agreed time frame - as per tendered time frames. <br>( Benchmark 97%)<br><br>Is this achievable?

  Yes

  No

  Maybe

• KPI # 2<br><br>Monthly<br><br>To ensure that all invoices are accurate at time of issue.<br>( Benchmark 98%)<br><br>Is this achievable?

  Yes

  No

  Maybe

Management / Reporting

• KPI # 3<br><br>Annually and as required.<br><br>To ensure that the vendor provides all relevant updates on Contractors Insurance, WH&S Policy, Subcontractor lists and Business Continuity Plans<br>( Benchmark 100%)<br><br>Is this achievable?

  Yes

  No

  Maybe

• KPI # 4<br><br>Monthly<br><br>To ensure that all performance reporting is delivered on time and in full on the agreed date.<br>( Benchmark 100%)<br><br>Is this achievable?

  Yes

  No

  Maybe

• KPI # 5<br><br>Quarterly<br><br>To ensure that an issues log is fully maintained and all action items are completed and implemented within the agreed time frames.<br>( Benchmark 100%)<br><br>Is this achievable?

  Yes

  No

  Maybe

General Business

• Is there anything you would like to add?

  Yes

  No

  N/A

• John Hacking Contracts Officer NSW Rural Fire Service

  Sign

• Select date

  Date