CCS Workplace Inspection 2022/2023

• Audit Title:

• Name of Person(s) Inspecting:

• Audit Attended by:

• Conducted on:

  Date

• Prioritisation of Actions:
  
  High Priority: these actions should be completed within the next month where possible
  
  Medium Priority Action: these actions should be completed within the next 3 months as they are less serious than short term risks.
  
  Low Priority Action: these actions should be completed in the next 6 months and are of a less serious nature but still represent risks that need further action.

• The Health and safety department may request that the college department provide evidence for proof of compliance.

1. General Housekeeping

• 1.1 Are stairs in good condition, free from obstruction and slip hazards?

  Yes

  Advisory

  N/A

• 1.2 Are floors maintained in good condition and free from defects/trip hazards (e.g. torn carpet, damaged tiles, over polishing and potential slip hazards?)

  Yes

  Advisory

  N/A

• 1.3 Does all furniture appear to be in good condition and free from defects? (e.g. chairs, tables, book shelves etc)

  Yes

  Advisory

  N/A

• 1.4 Are wall mounted fixtures in good condition and secure? (e.g. shelving, display and white boards)

  Yes

  Advisory

  N/A

• 1.5 Do office staff have enough working space?

  Yes

  Advisory

  N/A

• 1.6 Do windows appear adequately maintained? Is glazing intact and filmed where needed. (see guidance on intranet) (e.g. visibility check for broken/cracked panes and dirty windows)

  Yes

  Advisory

  N/A

• 1.7 If fitted, are window restrictors in good condition and fully functional?

  Yes

  Advisory

  N/A

• 1.8 Is rubbish removed on a regular basis?

  Yes

  Advisory

  N/A

• 1.9 Are items stored safely in storage rooms? (e.g. is the floor clear, are heavy items stored at waist height etc)

  Yes

  Advisory

  N/A

• 1.10 Are all parts of the premises cleaned on a regular basis and maintained in a clean/tidy condition?

  Yes

  Advisory

  N/A

• 1.11 Do all work areas have working lights, sufficient lighting levels and are they maintained? (e.g. any complaints, no flickering?)

  Yes

  Advisory

  N/A

• 1.12 Do the walls and ceilings appear free from any significant amount of damp or mould?

  Yes

  Advisory

  N/A

• 1.13 Is the outside cladding/fabric of the building in good condition?

  Yes

  Advisory

  N/A

• 1.14 Are all high risk areas, such as boiler rooms, cleaning cupboards and electrical cupboards/panels secured to prevent unauthorised access?.

  Yes

  Advisory

  N/A

2. Fire Checks - These checks do not replace the more stringent weekly/monthly legal checks which are documented separately.

• 2.1 Are there designated fire wardens to cover the area?

  Yes

  Advisory

  N/A

• 2.2 Are corridors and fire routes kept clear and reasonably free from combustible items? (e.g. items on displays)

  Yes

  Advisory

  N/A

• 2.3 Are handrails on stairs of sound repair?

  Yes

  Advisory

  N/A

• 2.4 Are there sufficient fire exit signs?

  Yes

  Advisory

  N/A

• 2.5 Are fire extinguishers positioned safely, signed and inspected monthly/annually?

  Yes

  Advisory

  N/A

• 2.6 Do all call points (break glass units) appear clearly visible, signed and and inspected weekly/6 monthly?

  Yes

  Advisory

  N/A

• 2.7 Is the alarm audible from all areas?

  Yes

  Advisory

  N/A

• 2.8 Has there been a fire evacuation in the last term? If yes then please specify the date.

  Yes

  Advisory

  N/A

• 2.9 During the visit were all fire doors closed/or held open by automatic closing devices only? e.g. no wedges, boxes, other items (if no then query with responsible person the reason why)

  Yes

  Advisory

  N/A

• 2.10 Are fire door mechanisms in good working order? (do they shut, close, are they maintained?)

  Yes

  Advisory

  N/A

• 2.11 Are fire evacuation procedures posted at all exit points?

  Yes

  Advisory

  N/A

• 2.12 Are flammable storage lockers provided where flammable/hazardous substances are used/kept? (metal/fire proof cupboards should be provided to store paint/petrol/aerosols/gas bottles etc.)

  Yes

  Advisory

  N/A

• 2.13 Do all smoke/heat detectors appear free from obstruction and in working order?

  Yes

  Advisory

  N/A

• 2.14 Are facilities for people with disabilities appropriate? (e.g. ramps, lifts, hand rails)

  Yes

  Advisory

  N/A

• 2.15 Is the boiler room(s) kept clear and free from combustible items?

  Yes

  Advisory

  N/A

3. Welfare Arrangements

• 3.1 Are the welfare/toilet facilities adequately inspected, cleaned, ventilated and lit?

  Yes

  Advisory

  N/A

• 3.2 Is there a sufficient number of toilets and hand washing facilities?

  Yes

  Advisory

  N/A

• 3.3 Are there suitable provisions for staff to have lunch/rest breaks away from their work?

  Yes

  Advisory

  N/A

• 3.4 Is there adequate ventilation in all areas?

  Yes

  Advisory

  N/A

• 3.5 Can a reasonable room temperature be maintained?

  Yes

  Advisory

  N/A

• 3.6 Are fans/blinds/curtains provided to alleviate high temperatures?

  Yes

  Advisory

  N/A

• 3.7 Have drinking outlets been labelled? (if the College contains water tanks)

  Yes

  Advisory

  N/A

4. Electricity

• 4.1 Do all electrical cables, plugs, wiring visually appear intact, undamaged and safe to use? (e.g. no frayed/split/cut cables, damaged plugs etc)

  Yes

  Advisory

  N/A

• 4.2 Is the school clear of trailing leads and are all electrical cables safely routed to reduce fire/trip risks?

  Yes

  Advisory

  N/A

• 4.3 Is access to the electrical system restricted to authorised persons?

  Yes

  Advisory

  N/A

• 4.4 Are there electrical warning signs displayed in appropriate areas?

  Yes

  Advisory

  N/A

• 4.5 Are materials in electrical cupboards non flammable and stored in a safe manner?

  Yes

  Advisory

  N/A

• 4.6 Are PAT testing labels intact and in date?

  Yes

  Advisory

  N/A

5. Asbestos

• Have asbestos locations been labelled ? Small 'warning contains asbestos ' stickers.

  Yes

  No

  N/A

6. External Areas

• 6.1 Are paths, steps and play areas free from foreseeable slip/trip hazards?

  Yes

  Advisory

  N/A

• 6.2 Are manholes secured? Do external drains, pipes, gutters appear maintained and free from damage/blockage?

  Yes

  Advisory

  N/A

• 6.3 Are grass areas reasonably even and free of glass/debris etc.?

  Yes

  Advisory

  N/A

• 6.4 Do trees/branches appear safe?1

  Yes

  Advisory

  N/A

• 6.5 Do roof tiles look secure?

  Yes

  Advisory

  N/A

• 6.6 Is the roof appropriately restricted to prevent unauthorised persons gaining access?

  Yes

  Advisory

  N/A

• 6.7 Do all perimeter fences and gates appear maintained to an acceptable level?

  Yes

  Advisory

  N/A

• 6.8 Is Gym equipment in good condition and free from and defects, has it been serviced regularly.

  Yes

  Advisory

  N/A

• 6.9 Are traffic routes, warning signs and markings clear?

  Yes

  Advisory

  N/A

• 6.10 Where possible, is there segregation of vehicles and pedestrians?

  Yes

  Advisory

  N/A

• 6.11 Are there designated parking areas/parking bays?

  Yes

  Advisory

  N/A

• 6.12 Are there designated loading/unloading bays? (if applicable)

  Yes

  Advisory

  N/A

• 6.13 Are external bins suitably locked/physically secured to prevent arson?

  Yes

  Advisory

  N/A

7. Management

• 7.1 Will the results of this inspection be made available to staff for consultation?

  Yes

  Advisory

  N/A

• 7.2 Will the results of this inspection be discussed within the next health and safety Governors meeting?

  Yes

  Advisory

  N/A

• 7.3 Is there a date for the next health and safety meeting?

  Yes

  Advisory

  N/A

8. Working at Height

• 8.1 Are ladders, scaffold towers or 'kik-steps' available, stored securely and have an up to date green ladder tag/sticker to show when they were last checked/next to be checked?

  Yes

  Advisory

  N/A

• 8.2 Have staff had instruction/training on how to use ladders safely?

  Yes

  Advisory

  N/A

9. Machinery and Equipment

• 9.1 Does all machinery/equipment appear to be well maintained, managed and safe to use?

  Yes

  Advisory

  N/A

• 9.2 Where dangerous parts of machinery are present, do they appear adequately guarded?

  Yes

  Advisory

  N/A

• 9.3 Are gas cylinders/bottles stored safely? (e.g. cylinders should be stored upright and secured to prevent falling over)

  Yes

  Advisory

  N/A

10. Hazardous Substances

• 10.1 Where applicable are medicines/drugs/medical equipment kept in a secure area away from children?

  Yes

  Advisory

  N/A

• 10.2 Where applicable are suitable storage areas/receptacles provided for bodily fluid waste and sharps? (e.g. blood/soiled waste, needles etc)

  Yes

  Advisory

  N/A

• 10.3 Are hazardous chemicals stored correctly and the register updated?

  Yes

  Advisory

  N/A

11. Other Audits/Workplace Inspections

• 11.1 Where applicable has an Audit/Workplace Inspection been completed for a Gym, Workshops and/or Forensic Science Lab/Prep Room

  Yes

  Advisory

  N/A

• Additional Comments:

• School Leaders Signature:

• Date: