CE10 FLS Annex1 COVID-19 Planning Checklist

• Reason for completing

  To Allow Works to Commence

• Contract/QQ/Task Order Number & Title

• Appointed Contractor

  Select GTR Contracts Ltd Scott Young & Sons Ltd AMD Contract Services

  • GTR Contracts Ltd
  • Scott Young & Sons Ltd
  • AMD Contract Services

• Conducted on

  Date

• Prepared by

  Bruce Hamilton MIAgrE MIQ MICE

  Colin McEwan

  Alex Adekambi

FLS - Covid19 Site Specific Planning Checklist (to be completed by all wishing to start works & go out to site)

• Contents (Select and completed all sections relevant to allow you to start works)

• Travelling to site

• Planning & constraints

• Emergency planning

• Site meetings

• Site access & egress

• Managing third party access

• Hand washing & toilet facilities

• Welfare facility arrangements

• Changing facilities and drying rooms

• Cleaning

• Procedure if someone falls ill

• Self-isolation

• Avoid close working

• Risk assessments

• Delivery/waste management

• Additional site arrangements

Site/location:

• Location/ Forest/Road Number Etc

  Craik

  Wauchope

  Tweed Valley

  Newcastleton

  Tinnisburn

• Facilities on-site (e.g. machinery, welfare units)

  Select Not yet as Work has not commenced Yes

  • Not yet as Work has not commenced
  • Yes

• Works Signage

  Select Not yet as Work has not commenced Yes

  • Not yet as Work has not commenced
  • Yes

• FLS Covid19 Signage

  Select Not yet as Work has not commenced Yes

  • Not yet as Work has not commenced
  • Yes

• Site manager/ FWM/ Site Safety CoOrdinator:

• Select Facilities on-site (e.g. machinery, welfare units)

  Select Excavators Tippers Grader Tractor & Roller Welfare Unit Mobile Welfare Van Portaloo Public Facilities Planning Stage - None at Present

  • Excavators
  • Tippers
  • Grader
  • Tractor & Roller
  • Welfare Unit
  • Mobile Welfare Van
  • Portaloo
  • Public Facilities
  • Planning Stage - None at Present

• Attach additional documents for site here (e.g. map/risk assessment etc.):

  Media

Travelling to Site

• When travelling to your workplace you will need to observe physical distancing (min. 2m or 6 feet apart from others) as far as is practical. The best way to do this is to use your own vehicle and avoid sharing with others. If you have difficulty maintaining this physical distancing, such as when using public transport, the Scottish Government has recommended the wearing of face coverings to help limit the spread of the virus.
  
  If there is no option but to share a vehicle with people who are not part of the same household, then guidance under Section 4.1 of ‘Working safely during coronavirus (COVID-19) in forestry’ must be followed.
  
  Site managers will need to consider the need for additional parking spaces on site, ensuring that roads and access are not blocked, and that parking does not cause any other H&S hazard.
  
  As more staff, contractors and visitors will be using their own vehicles, they will need to be given information about the condition of and other traffic on forest roads. The best approach when taking visitors onto site is to travel in convoy.
  

Planning & Constraints

• Do any planned OHPL outages need to be re-arranged?

  No

  Yes

• Do any line height checks need to be carried out?

  No

  Yes

• Do any local authority arrangements need to be made for road closures etc.?

  No

  Yes

• Do any coupe checks need to be revisted?

  No

  Yes

• Are there any licences that have expired? (e.g. for badgers/nesting birds, SEPA etc.)?

  No

  Yes

• Any local community engagement needing revisited? Planned closures needing revisited?

  No

  Yes

• Are there any fundamental changes to the site? (e.g. wind-blow, MOP constructions/modifications of site or trails, new MTB trails or desire lines?)

  No

  Yes

• Any other fundamental changes to the site? (e.g. seasonal changes, visitor use, environmental)?

  No

  Yes

Emergency Planning

• Discuss and agree emergency procedures

  Yes

  No

• Have lone working procedures been reviewed in line with FLS Guidance (If Lone Working)

  Select Yes, But no Lone Working on this Operation No Yes and Amended to Cover Covid-19

  • Yes, But no Lone Working on this Operation
  • No
  • Yes and Amended to Cover Covid-19

• Use the guidance in Annex 3 of the FISA (Working Safely during Covid19 in Forestry) to inform first aid risks assessments/arrangements

  Covered in Contractors RAMS

• Ensure sites have supplies of gloves, hand sanitizer, ample first aid supplies

  Covered in Contractors RAMS

Site Meetings

• Follow section 4.3 in FISA (Working Safely during Covid19 in Forestry) Avoid in-person meetings wherever possible.
  Consider alternative solutions to facilitate physical (social) distancing such as holding them outdoors. Make sure only the key people needed attend. The most important site meeting will usually be the Pre commencement meetings (PCM) which need to take place on site for higher risk work such as harvesting and those involving chainsaw operations. Prior to any site meeting the FWM you are expected to ask all required attendees the following questions: If any individual answers ‘yes’ to any of the
  questions above, they are expected not attend the site visit and follow current public health guidance. Hard-copy paperwork and signatures should not be exchanged on site; this can be done by email afterwards.

• have you had a dry, persistent cough within the last seven days?

  Select To Be Competed by each member of staff prior to starting works Received and on File

  • To Be Competed by each member of staff prior to starting works
  • Received and on File

• have you had a fever, however mild, within the last seven days?

  Select To Be Competed by each member of staff prior to starting works Received and on File

  • To Be Competed by each member of staff prior to starting works
  • Received and on File

• have you noticed a loss or change to your sense of smell or taste?

  Select To Be Competed by each member of staff prior to starting works Received and on File

  • To Be Competed by each member of staff prior to starting works
  • Received and on File

• have you been in close contact with anyone displaying symptoms, or anyone with a confirmed case of coronavirus within the last 14 days?

  Select To Be Competed by each member of staff prior to starting works Received and on File

  • To Be Competed by each member of staff prior to starting works
  • Received and on File

• are you in a high or moderate risk category? (Clinically Extremely Vulnerable are High Risk and must not attend site. Clinically Vulnerable are Moderate Risk and can attend site but must pay particular attention to distance and hygiene)

  Yes

  No

• Make sure only the key people attend the meeting

  Yes

  No

• Meetings/briefings are to be held in open areas or outside where possible

  Yes

  No

• Attendees must remain 2m apart from each other

  Yes

  No

• Where used, rooms will be well ventilated/windows opened to allow fresh air circulation

  Yes

  No

  N/A

• Documentation must be exchanged electronically prior to or after the meeting

  Yes

  No

• Additional comments/changes:

  Compliant with this section

  Not Compliant - See Comments

Site access and egress

• Additional hand cleaning facilities/sanitizer at entrance to site and welfare facilities

  Covered in Contractors RAMS

• Non-essential visitors will not be permitted on site

  Covered in Contractors RAMS

• Start times staggered to avoid start/end of day congestion

  Yes

  No

  N/A

• Shift patterns adjusted to avoid overlap of operators starting and finishing where possible

  Yes

  No

  N/A

• Physical distance markers (2m) placed in welfare facilities

  Yes

  No

  N/A

• Signage on machines and in welfare facilities asking to “wash or sanitise hands when entering and leaving”

  Yes

  No

• Monitoring of welfare facilities and machines to ensure guidance is being followed

  Covered in Contractors RAMS

• PCM meetings should only be attended by those essentially required to be there

  Yes

  No

• Additional comments/changes:

  Compliant with this section

  Not Compliant - See Comments

Managing third party access

• Follow general guidance on managing public access on forestry sites

  Covered in Contractors RAMS

• Will need to consider clearly visible signage to inform the public of work that is being performed, and to not access site to ensure physical distancing is not compromised

  Covered in Contractors RAMS

• Where visitors are required to site, follow point 5 above

  Yes

  No

• Make sure site guidance on physical distancing is communicated to site visitors BEFORE they arrive on site

  Covered in Contractors RAMS

• Limit numbers of visitors to the site to essential personnel only, and limit number of people within a specific area or building

  Covered in Contractors RAMS

• Plan essential services to avoid overlap or large numbers on site (e.g. fuel/urea deliveries, haulage, servicing/repairs etc.)

  Covered in Contractors RAMS

• Keep a record of all planned visitor where possible. Sign in Register. This may help with contact tracing if it is necessary -

  No

  Yes

• Ensure public notices are visible at entrances to site/welfare facilities etc

  Covered in Contractors RAMS

• Plan to reduce the frequency of deliveries where possible – where possible have single workers load/unload vehicles where possible. For teams/groups needing to unload, risk assess this and determine suitable controls (e.g. plant deliveries)

  Covered in Contractors RAMS

• Ensure transient workers/hauliers/delivery drivers have access to welfare facilities. Ensure they are provided with site safety rules prior to visiting site as far as possible

  Yes

  No

• Additional comments/changes:

  Compliant with this section

  Not Compliant - See Comments

Hand washing and toilet facilities

• Hand washing facilities provided in site welfare facilities, or with sanitisers in machines – monitor their use and promote cleaning of hands when entering and leaving site, and at regular intervals through the day

  Covered in Contractors RAMS

• Soap and fresh water is kept readily available and topped up where required

  Yes

  No

  N/A

• Hand sanitizer is provided where required and topped up where required

  Yes

  No

  N/A

• Provide sufficient bins lined with easily removable, leak-proof plastic bags for hand towels

  Yes

  No

  N/A

• Bins should be emptied daily, or when three quarters full to avoid overfilling. The collected bags must be closed tightly and disposed of in general waste

  Covered in Contractors RAMS

• Highlight to those on site (where applicable) locations of additional washing/sanitizing stations

  Yes

  No

  N/A

• Clear signage displayed in facilities reminding of need to wash hands for 20 seconds

  Yes

  No

  N/A

• Where applicable, limit number of people using toilet/rest facilities at one time to ensure physical distancing maintained

  Covered in Contractors RAMS

• Where applicable, physical distancing markers should be placed outside if anyone needs to queue for welfare facility

  Yes

  No

  N/A

• In larger welfare facilities, consider closing off urinals or basins to help maintain physical distancing

  Yes

  No

  N/A

• Plan and carry out an enhanced cleaning regime for toilet facilities, particularly door handles, locks, sinks, and the toilet flush – refer to Annex 4 in FISA Guide.

  Covered in Contractors RAMS

• Additional comments/changes:

  Compliant with this section

  Not Compliant - See Comments

Welfare facility arrangements

• Staff/contractors/visitors encouraged to stay on site once they have arrived and not use local shops through the day. Fresh drinking water should be available within the welfare facility

  Covered in Contractors RAMS

• Encourage consumption of food and beverage to welfare facilities only, reducing food waste and potential contamination (e.g. in machines)

  Select Yes No Working in Rural environment operator are used to eating at Machines and vehicles and rarely use welfare facilities.

  • Yes
  • No
  • Working in Rural environment operator are used to eating at Machines and vehicles and rarely use welfare facilities.

• If more than one operator on site, stagger break times to reduce congestion and contact within welfare facilities

  Covered in Contractors RAMS

• Hands should be washed/sanitized upon entering and when leaving welfare facilities

  Covered in Contractors RAMS

• Encourage workers to bring pre-prepared meals and refillable drinking bottles from home

  Covered in Contractors RAMS

• Workers must sit 2m apart from each other while eating and avoid all contact

  Covered in Contractors RAMS

• Only disposable crockery/utensils/cups etc. are to be used

  Yes

  No

  N/A

• Drinking water provided, and enhanced cleaning measures of the tap mechanism introduced

  Covered in Contractors RAMS

• All rubbish to be put straight into the bin, not left for someone else to clear up

  Covered in Contractors RAMS

• All areas used for eating must be thoroughly cleaned at the end of each use, including chairs and surfaces

  Covered in Contractors RAMS

• Regularly touched surfaces such as kettles, microwaves, fridges etc. will be regularly cleaned

  Covered in Contractors RAMS

• Outdoor communal areas marked to show physical distances, and numbers limited at any one time

  Yes

  No

  N/A

• Additional comments/changes:

  Compliant with this section

  Not Compliant - See Comments

Changing facilities & drying rooms

• Staggered start and finish times to reduce congestion and contact at all times

  Yes

  No

  N/A

• Hand cleaning facilities or sanitizer to be used prior to entering, and should be used by workers when leaving the area

  Covered in Contractors RAMS

• Enhanced cleaning of all facilities introduced throughout or at the end of each day

  Covered in Contractors RAMS

• to maintain a physical distance of 2m

  Covered in Contractors RAMS

• Based on the size of the area, the maximum number of people permitted at any one time will be

  Yes

  No

  N/A

• Additional rubbish bins provided, with regular removal and disposal of rubbish

  Covered in Contractors RAMS

• Additional comments/changes:

  Compliant with this section

  Not Compliant - See Comments

Cleaning

• With reference to Annex 4 in FISA Guide , follow enhanced cleaning procedures across the site, particularly in communal areas such as:

  Covered in Contractors RAMS

• Taps and washing facilities

  Safe

  At Risk

  N/A

• Toilet flushes and seats

  Safe

  At Risk

  N/A

• Door handles

  Safe

  At Risk

  N/A

• Hand rails

  Safe

  At Risk

  N/A

• Controls/switches

  Safe

  At Risk

  N/A

• Machinery and equipment controls

  Safe

  At Risk

  N/A

• Food preparation and eating surfaces

  Safe

  At Risk

  N/A

• Keyboards/photocopiers/other office equipment

  Safe

  At Risk

  N/A

• Rubbish collection and storage points should be increased and emptied regularly throughout and at the end of each day

  Covered in Contractors RAMS

• Arrangements in place to regularly clean the inside of vehicle and machinery cabs, and between use by different operators

  Covered in Contractors RAMS

• Is the Cleaning register available and up to date?

  No

  Yes

• Additional comments/changes:

  Compliant with this section

  Not Compliant - See Comments

Procedure if someone falls ill

• Decide the procedures to be followed if someone gets the symptoms of COVID -19 while at work (see FISA Working safely during Covid19 in Forestry )

  Covered in Contractors RAMS

• Additional comments/changes:

  Compliant with this section

  Not Compliant - See Comments

Self-isolation

• Ensure all staff are aware of the requirement to self-isolate and test and protect when necessary

  Covered in Contractors RAMS

• Additional comments/changes:

  Compliant with this section

  Not Compliant - See Comments

Avoid close working

• Identify areas where workers may come together, or be in larger numbers on site

  Covered in Contractors RAMS

• Non-essential physical work that requires close contact between workers should not be carried out

  Covered in Contractors RAMS

• Rearrange tasks to enable them to be done by one person where possible, or by maintaining physical distancing. Work requiring skin to skin contact must not be carried out

  Covered in Contractors RAMS

• Consider alternative or additional mechanical aids to reduce worker contact with each other

  Yes

  No

  N/A

• Minimise the frequency and time workers are within 2m of each other

  Covered in Contractors RAMS

• Minimise the number of workers involved in these tasks

  Yes

  No

  N/A

• Where possible use screens or barriers between workers where distancing cannot be achieved

  Yes

  No

  N/A

• Operatives should wash their hands frequently using soap and water for 20 seconds

  Covered in Contractors RAMS

• Reusable PPE should be thoroughly cleaned at appropriate intervals and not shared between workers

  Covered in Contractors RAMS

• Single use PPE should be disposed of immediately after use

  Covered in Contractors RAMS

• As much as possible, keep groups of workers together in small groups (pairs)

  Yes

  No

  N/A

• Additional comments/changes:

  Compliant with this section

  Not Compliant - See Comments

Risk Assessments

• Record significant points, decisions, and controls from this checklist on the site/work Risk Assessment template from the FLS Risk Assessment SOP. Focus on: What to do and How to do it and Who is doing it.

  Yes

  No

• Positioning of people on site to maintain 2m physical distancing

  Yes

  No

  N/A

• Provision of soap and water, or hand sanitizer to encourage frequent hand washing

  Yes

  No

• Enhanced cleaning and disinfecting of high contact items and areas in the workplace

  Covered in Contractors RAMS

• Additional comments/changes:

  Compliant with this section

  Not Compliant - See Comments

Delivery/waste management (fuel/urea/servicing/waste uplift etc.)

• All deliveries must be pre-booked with the contractor

  Covered in Contractors RAMS

• Drivers should remain in their vehicles where possible. If they are required to assist in unloading, they must wash or clean their hands before unloading goods or materials

  Covered in Contractors RAMS

• Proof of delivery/waste transfer notes should not be signed, but exchanged electronically where possible

  Covered in Contractors RAMS

• Physical distancing is to be exercised at all times during delivery

  Covered in Contractors RAMS

• Additional comments/changes/site arrangements, add any site specific arrangements here

  Compliant with this section

  Not Compliant - See Comments

• Bruce Hamilton MIAgrE MIQ MICE - Civil Engineer South Region (East)

  Sign