Colliers International - REMS Multi Site Inspection

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Site Type

• Is the site Commercial, Retail OR Industrial

  Select Commercial Retail Industrial

  • Commercial
  • Retail
  • Industrial

Security and Contractor Management

• 1. Are all restricted (plant) areas locked and hazard warning signage clearly displayed?

  Yes

  No

  N/A

• 2. Are the SASNZ, ControlPoint login instructions and contractor hazard register available?

  Yes

  No

  N/A

Fire Protection Systems

• Check fire alarm panel display and comment if there are any defects and consider if there are any areas to inspect due to system isolations.

• Is the green light on with no signs of defects?

  Yes

  No

  N/A

BWOF & Emergency Management

• 1. BWOF current and displayed?

  Yes

  No

  N/A

• 2. Is the emergency evacuation plan clearly displayed in all areas?

  Yes

  No

  N/A

• 3. Are ALL Fire Doors operational and exit paths clear?

  Yes

  No

  N/A

Electrical (Common area equipment only)

• 1. Are all electrical rooms in MSB and risers clear? (i.e. no stored items, rubbish)

  Yes

  No

  N/A

• 2. Are power points being used appropriately (i.e no multiboards, double adaptors, piggy backing etc)

  Yes

  No

  N/A

Hazardous Substances

• 1. Is the site clear of hazardous materials or dangerous goods on site? If present, are they stored correctly with MSDS available?

  Yes

  No

  N/A

Interior Environment (all common areas)

• 1. Are floors and surfaces in good condition?

  Yes

  No

  N/A

• 2. Are stairways and aisles kept clear and useable?

  Yes

  No

  N/A

• 3. Are lighting levels satisfactory?

  Yes

  No

  N/A

• 4. Is the general presentation and cleanliness satisfactory?

  Yes

  No

  N/A

• 5. Are toilets clean and adequately stocked with supplies?

  Yes

  No

  N/A

• 6. No leaks with the plumbing (pans running/dripping taps)?

  Yes

  No

  N/A

• 7. Is the directory board up to date?

  Yes

  No

  N/A

• 8. Are vacant areas clean and presentable?

  Yes

  No

  N/A

• 9. Are lifts clean, well lit and are the emergency phones operational?

  Yes

  No

  N/A

• 10. Are public facilities and large common areas (i.e food courts, etc) well presented?

  Yes

  No

  N/A

Exterior Environment

• 1. Are exterior walls and surfaces clean and in good repair?

  Yes

  No

  N/A

• 2. Are paths and external stairs in good condition?

  Yes

  No

  N/A

• 3. Is the car park clean, presentable, signage displayed and free from hazards?

  Yes

  No

  N/A

• 4. Are roller doors/auto doors/boom gates/dock levellers operational and not damaged?

  Yes

  No

  N/A

• 5. Is exterior/security lighting working?

  Yes

  No

  N/A

• 6. Are drains/grates clear of debris and rubbish?

  Yes

  No

  N/A

• 7. Are waste bins regularly emptied and area clean/tidy?

  Yes

  No

  N/A

• 8. Are fences/gates undamaged?

  Yes

  No

  N/A

• 9. Are landscaped areas well presented & free from rubbish?

  Yes

  No

  N/A

Roof

• 1. Is the roof access compliant and safe to use? i.e. does it comply with our roof access safety procedure? (Do not proceed if the answer is no).

  Yes

  No

  N/A

• 2. Is the roof area free from debris and trip hazards?

  Yes

  No

  N/A

• 3. Are the roofs/gutters clear and in good maintained condition?

  Yes

  No

  N/A

• 4. Are roof walkways and perimeter barriers in good condition?

  Yes

  No

  N/A

• 5. Is the site clear of access issues/fall hazards within the two meter proximity to the access hatch or roof mounted equipment?

  Yes

  No

  N/A

• Yes

  No

  N/A

Plant & Equipment

• 1. Are all access areas, ladders and stairways in good condition?

  Yes

  No

  N/A

• 2. Are ALL plant rooms neat and tidy, free from debris and trip hazards?

  Yes

  No

  N/A

• 3. Does all equipment appear to be in good condition and working order?

  Yes

  No

  N/A

Workplace Safety

• 1. Is the site free of trip hazards?

  Yes

  No

  N/A

Tenancy Inspections

• Minimum of one tenancy per inspection. All areas of tenancy to be inspected at least once a year.

• Specify tenant name

• 1. Egress OK?

  Yes

  No

  N/A

• 2. Is the tenant staying within the leased premises?

  Yes

  No

  N/A

• 3. No impairment of life safety features?

  Yes

  No

  N/A

• 4. Emergency evacuation assembly areas plan available?

  Yes

  No

  N/A

• 5. Well lit and free from hazards?

  Yes

  No

  N/A

• 6. Air conditioning comfortable?

  Yes

  No

  N/A

General

• Please make note of any hazards not already identified in this report.

• Yes

  No

  N/A

Contractor Management

• 1. Are all restricted areas locked and signage clearly displayed?

  Yes

  No

  N/A

• 2. Is the contractor box locked and all relevant forms stocked?

  Yes

  No

  N/A

• 3. Are contractors using the contractor induction box?

  Yes

  No

  N/A

• 4. Are all contractors inducted and reviewed within past 12 months?

  Yes

  No

  N/A

• 5. Has the Hazard Awareness Chart been updated in the last 12 months?

  Yes

  No

  N/A

Fire Protection Systems

• 1. Is a Service Provider regularly testing and maintaining the following components to the relevant Service Agreement and appropriate State legislation:

• A - Fire extinguishers (R)

  Yes

  No

  N/A

• B - Fire Hose Reels (R)

  Yes

  No

  N/A

• C - Fire Doors

  Yes

  No

  N/A

• D - Fire Alarm System

  Yes

  No

  N/A

• E - Fire Sprinkler System

  Yes

  No

  N/A

• F - Early Warning Intercommunication System (EWIS)

  Yes

  No

  N/A

• G - Emergency Lighting & Exit Signs (R)

  Yes

  No

  N/A

• H - Hydrants

  Yes

  No

  N/A

• I - Smoke curtain(s)

  Yes

  No

  N/A

• 2. Has Flow test been done?

  Yes

  No

  N/A

• 3. Are Fire Cupboards (hose reel storage etc) free from stored materials and rubbish? (R)

  Yes

  No

  N/A

• 4. Are Portable Fire Extinguishers and Fire Hose Reels clearly signed? (R)

  Yes

  No

  N/A

• 5. Is access to fire cupboards unimpeded?

  Yes

  No

  N/A

Emergency Management

• 1. Is the emergency evacuation plan clearly displayed in all areas?

  Yes

  No

  N/A

• 2. Are ALL Fire Doors / Breakout panels operational?

  Yes

  No

  N/A

• 3. Are assembly areas allocated and understood?

  Yes

  No

  N/A

• 4. Has a practice drill occurred in the last six months?

  Yes

  No

  N/A

• 5. Are the means of escape paths and emergency exits clear?

  Yes

  No

  N/A

Electrical (Common area equipment only)

• 1. Has electrical equipment and Residual Current Devices been tested / tagged in last 12 months?

  Yes

  No

  N/A

• 2. Are power points being used appropriately (i.e no multiboards, double adaptors, etc)

  Yes

  No

  N/A

• 3. Has Distribution Board had thermal test done in last 12 months

  Yes

  No

  N/A

Hazardous Substances

• 1. Are there any hazardous materials or dangerous goods present on site?

  Yes

  No

  N/A

• 2. Is Hazmat register current?

  Yes

  No

  N/A

• 3. Are the materials or goods stored correctly?

  Yes

  No

  N/A

• 4. Are Material Safety Data Sheets (MSDS) available for all dangerous goods?

  Yes

  No

  N/A

• 5. Is there asbestos on site and is the register up to date?

  Yes

  No

  N/A

• 6. Is a spill kit on site and is it complete?

  Yes

  No

  N/A

First Aid. (Applies to manned properties only)

• 1. Is a first aid kit supplied?

  Yes

  No

  N/A

• 2. Has the first aid kit been audited in the last year?

  Yes

  No

  N/A

• 3. Are all injuries reported and recorded in a book or form?

  Yes

  No

  N/A

• 4. When first aid equipment is used is it recorded?

  Yes

  No

  N/A

• 5. Is a sharps kit available?

  Yes

  No

  N/A

Interior Environment

• 1. Are floors and surfaces in good condition?

  Yes

  No

  N/A

• 2. Are stairways and aisles kept clear and useable?

  Yes

  No

  N/A

• 3. Are lighting levels satisfactory?

  Yes

  No

  N/A

• 4. Is the general presentation and cleanliness satisfactory e.g. Ceilings, high glass, furniture?

  Yes

  No

  N/A

• 5. Are toilets clean and adequately stocked with supplies (Men's, Women's, Disabled)?

  Yes

  No

  N/A

• 6. Are the kitchen/tea rooms clean?

  Yes

  No

  N/A

• 7. Is air conditioning within operational limits?

  Yes

  No

  N/A

• 8. Is the directory board up to date?

  Yes

  No

  N/A

• 9. Are vacant areas clean and presentable?

  Yes

  No

  N/A

• 10. Are lifts clean, well lit and are the emergency phones operational? (R)

  Yes

  No

  N/A

• 11. Are public facilities and large common areas (i.e food courts, etc) well presented?

  Yes

  No

  N/A

• 12. Is CCTV operational?

  Yes

  No

  N/A

• 13. Are shop fronts clean / presentable?

  Yes

  No

  N/A

• 14. Are signs in good condition / current?

  Yes

  No

  N/A

• 15. Are ceilings and high glass areas presentable?

  Yes

  No

  N/A

• 16. Are furniture items in good condition?

  Yes

  No

  N/A

• 17. Are mall tiles clean and in good condition?

  Yes

  No

  N/A

• 18. Are bins / planters clean and in good condition?

  Yes

  No

  N/A

• 19. Are storerooms tidy and secure?

  Yes

  No

  N/A

Exterior Environment

• 1. Are exterior walls and surfaces clean and in good repair?

  Yes

  No

  N/A

• 2. Are paths and external stairs in good condition?

  Yes

  No

  N/A

• 6. Are roller doors / boom gates / dock levellers operational / undamaged?

  Yes

  No

  N/A

• 7. Is exterior / security lighting working?

  Yes

  No

  N/A

• 8. Are drains / grates clear of rubbish?

  Yes

  No

  N/A

• 9. Are waste bins regularly emptied and area clean / tidy?

  Yes

  No

  N/A

• 10. Are fences / gates undamaged?

  Yes

  No

  N/A

• 11. Are landscaped areas well presented & free from rubbish?

  Yes

  No

  N/A

Car Park

• 1. Is car park surface in good condition?

  Yes

  No

  N/A

• 2. Are parking areas tidy and bollards/speed humps undamaged?

  Yes

  No

  N/A

• 3. Is the line marking & signage adequate in the car park area?

  Yes

  No

  N/A

• 4. Are driveways clear and free of hazards?

  Yes

  No

  N/A

• 5. Is external signage current and in good condition?

  Yes

  No

  N/A

• 6. Is car park lighting sufficient and timers working?

  Yes

  No

  N/A

Plant & Equipment

• 1. Are all access ladders and stairways in good condition?

  Yes

  No

  N/A

• 2. Are the lifts and escalators serviced frequently?

  Yes

  No

  N/A

• 3. Are the Building Maintenance Units (BMU's) serviced regularly?

  Yes

  No

  N/A

• 4. Does the car park ventilation system appear to be working correctly?

  Yes

  No

  N/A

• 5. Are ALL plant rooms neat and tidy, free from debris and trip hazards?

  Yes

  No

  N/A

• 6. Is there evidence that chillers / cooling towers are regularly serviced?

  Yes

  No

  N/A

• 7. Is water testing regularly tested and are results available?

  Yes

  No

  N/A

Roof

• 1. Is the roof area free from debris and trip hazards?

  Yes

  No

  N/A

• 2. Are gutters clear and in good condition? (R)

  Yes

  No

  N/A

• 3. Are roof walkways and perimeter barriers in good condition?

  Yes

  No

  N/A

Environmental

• 1. Has the back flow device been tested?

  Yes

  No

  N/A

• 2. Are grease traps serviced as per regulations?

  Yes

  No

  N/A

• 3. Are sump pumps operational and regularly serviced?

  Yes

  No

  N/A

Workplace safety

• 1. Are there any confined spaces areas on site?

  Yes

  No

  N/A

• 2. Are there any trip hazards apparent?

  Yes

  No

  N/A

General Comment

• Please make a note of any issues not already identified in this report.

Introduction/Entry

• Occupancy Permit located in entry

  Yes

  No

  N/A

• Is the BWoF located in entry?

  Yes

  No

  N/A

• Is the site safety (OH&S) folder on site?

  Yes

  No

  N/A

• Are contractors using the sign in/out section and using the Colliers Permits?

  Yes

  No

  N/A

Fire Protection Systems

• 1. Is a Service Provider regularly testing and maintaining the following components to the relevant Service Agreement and appropriate State legislation:

• A - Portable Fire Extinguishers/Hose Reels/Hydrants

  Yes

  No

  N/A

• Photo of Date Stamp

  Media

• 2. Are Fire Cupboards (fire hose reel storage, etc) clean and free from stored materials and rubbish?

  Yes

  No

  N/A

• 3. Are Portable Fire Extinguishers and Fire Hose Reels marked with a location and identification marker?

  Yes

  No

  N/A

• C - Fire Doors

  Yes

  No

  N/A

• D - Fire Alarm System

  Yes

  No

  N/A

• E - Fire Sprinkler System

  Yes

  No

  N/A

• Is there a Block Plan for the sprinkler system located near pumps?

  Yes

  No

  N/A

• Are the fire sprinkler system log books on site and current?

  Yes

  No

  N/A

• Date of last service?

  Date

• F - Early Warning Intercommunication System (EWIS)

  Yes

  No

  N/A

• G - Emergency Lighting & Exit Signs

  Yes

  No

  N/A

Emergency Management

• Is the emergency evacuation plan clearly displayed in all areas?

  Yes

  No

  N/A

• Is the manual for Emergency Evacuation Procedures on site and viewed?

  Yes

  No

  N/A

• Are assembly areas allocated and understood?

  Yes

  No

  N/A

• When was the last practice drill carried out?

  Yes

  No

  N/A

• Are the means of escape paths and emergency exits clear?

  Yes

  No

  N/A

Electrical (Common area equipment only)

• Has the Thermographic Test of the switchboards been completed, and report viewed with no repairs?

  Yes

  No

  N/A

Hazardous Substances

• Are there any hazardous materials or dangerous goods present on site?

  Yes

  No

  N/A

• Are forklift gas bottles stored in a cage neatly?

  Yes

  No

  N/A

• Is there any signes of bulk fuel storage on site (over 450ltrs)?

  Yes

  No

  N/A

• Are the materials or goods stored correctly?

  Yes

  No

  N/A

• Are Material Safety Data Sheets (MSDS) available for all dangerous goods?

  Yes

  No

  N/A

• Are there any Under Ground Storage Tanks located on site?

  Yes

  No

  N/A

• Does the site generate emissions to the atmosphere?

  Yes

  No

  N/A

• Are there any signs of waste (liquids) discharging into drains?

  Yes

  No

  N/A

Property Risk Audits

• Has an OH&S Risk Audit been completed at the property?

  Yes

  No

  N/A

• Has any High Risk matters been completed?

  Yes

  No

  N/A

• Has an Asbestos Audit for the property been carried out?

  Yes

  No

  N/A

• If required, is an Asbestos Management Plan in place & operational?

  Yes

  No

  N/A

• Has an Confined Space Audit (and register) for the property been carried out?

  Yes

  No

  N/A

• Has an Plant Risk Audit (and register) for the property been carried out?

  Yes

  No

  N/A

Interior Environment

• 1. Are floors and surfaces in good condition? (Slips & Trips)

  Yes

  No

  N/A

• 2. Warehouse floors: construction joints repairs? Or Caulking required?

  Yes

  No

  N/A

• 3. Any impact damage to bollards/columns?

  Yes

  No

  N/A

• 4. Are stairways and aisles kept clear and useable?

  Yes

  No

  N/A

• 5. Are lighting levels satisfactory?

  Yes

  No

  N/A

• 6. Is the general presentation and cleanliness satisfactory?

  Yes

  No

  N/A

• 7. Are the common area kitchen/tea rooms clean?

  Yes

  No

  N/A

• 8. Is the line marking & signage adequate in the car park area?

  Yes

  No

  N/A

• 9. Are vacant areas clean and presentable?

  Yes

  No

  N/A

• 10. Are public facilities and large common areas (i.e food courts, etc) well presented?

  Yes

  No

  N/A

• 11. Any Ceiling Tiles damaged?

  Yes

  No

  N/A

• Yes

  No

  N/A

Exterior Environment

• 1. Are exterior walls, windows, gutters and surfaces clean and in good repair?

  Yes

  No

  N/A

• 2. Are paths and external stairs in good condition?

  Yes

  No

  N/A

• 3. Are parking areas clean & tidy?

  Yes

  No

  N/A

• 4. Are driveways clear and free of hazards?

  Yes

  No

  N/A

• 5. Are landscaped areas well presented & free from rubbish?

  Yes

  No

  N/A

• 6. Are all Roller Doors in working order and no visible damage?

  Yes

  No

  N/A

• 7. Are all Dock Levellers in working order and no visible damage?

  Yes

  No

  N/A

• 8. Any damaged bollards & fences/gates damaged?

  Yes

  No

  N/A

• 9. Are there any wooden pallets stored up against any buildings? If so ask tenants to relocate away from the buildings?

  Yes

  No

  N/A

General

• 1. Are all restricted access areas locked?

  Yes

  No

  N/A

Plant & Equipment

• 1. Are all access ladders and stairways in good condition?

  Yes

  No

  N/A

• 2. If required, are the roof anchor points/lines been maintained?

  Yes

  No

  N/A

• 3. Does the car park/storage ventilation system appear to be working correctly?

  Yes

  No

  N/A

• 4. Are ALL plant rooms neat and tidy, free from debris and trip hazards?

  Yes

  No

  N/A

• 5. Is the roof area free from debris and trip hazards?

  Yes

  No

  N/A

• 6. Mechanical: Cooling Tower(s) registered?

  Yes

  No

  N/A

• 7. Are the Sump Pump(s) been serviced in the past 12 months?

  Yes

  No

  N/A

• 8. Has the back flow device been tested?

  Yes

  No

  N/A

Other Hazards

• Please make a note of any hazards not already identified in this report.

General Comment

• Is the Lease Expiring shortly? Tenant comments on long term plan?

  Yes

  No

  N/A

• Comment on the typical volume levels of tenants stock from previous inspection?

• Any security breaches, accidents occurred since last inspection?