Colliers International Retail Sites Inspection Checklist

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• NOTES: (R) Random sampling check. Include dates of service where possible.

CONTRACTOR MANAGEMENT

• 1. Are all restricted areas locked and signage clearly displayed?

  Yes

  No

  N/A

• 2. Is there a contractor lockbox onsite?

  Yes

  No

  N/A

• 3. Is the contractor box locked and all relevant forms stocked?

  Yes

  No

  N/A

• 4. Are contractors using the contractor induction box?

  Yes

  No

  N/A

• 5. Are all contractors signing in on every site visit?

  Yes

  No

  N/A

• 7. Has the Hazard Awareness Chart been updated in the last 12 months?

  Yes

  No

  N/A

• 6. Are all contractors inducted and reviewed every 12 months?

  Yes

  No

  N/A

FIRE PROTECTION SYSTEMS

• 1. Is a Service Provider regularly testing and maintaining the following components to the relevant Service Agreement and appropriate State legislation:
  

• A - Fire extinguishers (R)

  Yes

  No

  N/A

• B - Fire Hose Reels (R)

  Yes

  No

  N/A

• C - Fire Doors

  Yes

  No

  N/A

• D - Fire Alarm System

  Yes

  No

  N/A

• E - Fire Sprinkler System

  Yes

  No

  N/A

• Is there a sprinkler block plan on site

  Yes

  No

  N/A

• F – Hydrants

  Yes

  No

  N/A

• Is there a block plan on site

  Yes

  No

  N/A

• G - Early Warning Intercommunication System (EWIS)<br>

  Yes

  No

  N/A

• H - Emergency Lighting & Exit Signs (R)

  Yes

  No

  N/A

• 2. Has Flow test been done?

  Yes

  No

  N/A

• 3. Are Fire Cupboards (hose reel storage etc) free from stored materials and rubbish? (R)<br>

  Yes

  No

  N/A

• 4. Are Portable Fire Extinguishers and Fire Hose Reels clearly signed? (R)<br>

  Yes

  No

  N/A

EMERGENCY MANAGEMENT

• 1. Is the emergency evacuation plan clearly displayed in all areas?

  Yes

  No

  N/A

• 2. Are ALL Fire Doors / Breakout panels operational?

  Yes

  No

  N/A

• 3. Are assembly areas allocated and understood?

  Yes

  No

  N/A

• 4. Has a practice drill occurred in the last six months?

  Yes

  No

  N/A

• When was the last Warden training conducted? (6 monthly)

• 5. Are the means of escape paths and emergency exits clear?

  Yes

  No

  N/A

ELECTRICAL (COMMON AREA EQUIPMENT ONLY)

• 1. Has electrical equipment and Residual Current Devices been tested / tagged in last 12 months?

  Yes

  No

  N/A

• 2. Are power points being used appropriately (i.e no multiboards, double adaptors, etc)

  Yes

  No

  N/A

• 3. Has Distribution Board had thermal test done in last 12 months

  Yes

  No

  N/A

HAZARDOUS SUBSTANCES

• 1. Are there any hazardous materials or dangerous goods present on site?

  Yes

  No

  N/A

• 2. Is Hazmat register current?

  Yes

  No

  N/A

• 3. Are the materials or goods stored correctly?

  Yes

  No

  N/A

• 4. Are Material Safety Data Sheets (MSDS) available for all dangerous goods?<br>

  Yes

  No

  N/A

• Is a copy of the MSDS held at the Fire Panel for QFRS?<br>

  Yes

  No

  N/A

• 5. Is there asbestos on site.

  Yes

  No

• Is the register up to date.

  Yes

  No

  N/A

• Sighted Register

  Sign

• Photo evidence (as required)

  Media

• 6. Is a spill kit on site and is it complete?

  Yes

  No

  N/A

FIRST AID

• 1. Is a first aid kit supplied?

  Yes

  No

  N/A

• 2. Has the first aid kit been audited in the last year?

  Yes

  No

  N/A

• 3. Are all injuries reported and recorded in a book or form?

  Yes

  No

  N/A

• 4. When first aid equipment is used is it recorded?

  Yes

  No

  N/A

• 5. Is a sharps kit available?

  Yes

  No

  N/A

INTERIOR ENVIRONMENT

• 1. Is there a shared common area?

  Yes

  No

  N/A

• 2. Are stairways and aisles kept clear and useable?

  Yes

  No

  N/A

• 3. Are lighting levels satisfactory?

  Yes

  No

  N/A

• 4. Is the general presentation and cleanliness satisfactory e.g. Ceilings, high glass, furniture?

  Yes

  No

  N/A

• 5. Are toilets clean and adequately stocked with supplies?

  Yes

  No

  N/A

• 6. Are the kitchen/tea rooms clean?

  Yes

  No

  N/A

• 7. Is air conditioning within operational limits?

  Yes

  No

  N/A

• 8. Is the directory board up to date?

  Yes

  No

  N/A

• 9. Are vacant areas clean and presentable?

  Yes

  No

  N/A

• 10. Are lifts clean, well lit and are the emergency phones operational? (R)

  Yes

  No

  N/A

• 11. Are public facilities and large common areas (i.e food courts, etc) well presented?

  Yes

  No

  N/A

• 12. Are floors and surfaces in good condition?

  Yes

  No

  N/A

• 13. Has the area had a slip test in the last 12 months?

  Yes

  No

  N/A

EXTERIOR ENVIRONMENT

• 1. Are exterior walls and surfaces clean and in good repair?

  Yes

  No

  N/A

• 2. Are paths and external stairs in good condition?

  Yes

  No

  N/A

• 3. Are parking areas tidy and bollards/speed humps undamaged?<br>

  Yes

  No

  N/A

• 4. Is the line marking & signage adequate in the car park area?

  Yes

  No

  N/A

• 5. Are driveways clear and free of hazards?

  Yes

  No

  N/A

• 6. Are roller doors / boom gates / dock levellers operational / undamaged?

  Yes

  No

  N/A

• 7. Is exterior / security lighting working?

  Yes

  No

  N/A

• 8. Are drains / grates clear of rubbish?

  Yes

  No

  N/A

• 9. Are waste bins regularly emptied and area clean / tidy?

  Yes

  No

  N/A

• 10. Are fences / gates undamaged?

  Yes

  No

  N/A

• 11. Are landscaped areas well presented & free from rubbish?<br>

  Yes

  No

  N/A

PLANT & EQUIPMENT

• 1. Are all access ladders and stairways in good condition?

  Yes

  No

  N/A

• 2. Are the lifts and escalators serviced frequently?

  Yes

  No

  N/A

• 3. Does the car park ventilation system appear to be working correctly?

  Yes

  No

  N/A

• 4. Are ALL plant rooms neat and tidy, free from debris and trip hazards?

  Yes

  No

  N/A

ROOF

• 1.Is roof access restricted and is permit system in place?

  Yes

  No

  N/A

• 2. Is the roof area free from debris and trip hazards?

  Yes

  No

  N/A

• 3. Are gutters clear and in good condition? (R)

  Yes

  No

  N/A

• 4. Are roof walkways and perimeter barriers in good condition?

  Yes

  No

  N/A

• 5. Are there Anchor points on the roof?

  Yes

  No

  N/A

• Are these anchor points rated?

  Yes

  No

  N/A

• Have these anchor points been tested in the last 12 months?

  Yes

  No

  N/A

ENVIRONMENTAL

• 1. Have Thermostatic Mixing Valves been serviced (Annual)

  Yes

  No

  N/A

• 2. Has the back flow device been tested?

  Yes

  No

  N/A

• 3. Are grease traps serviced as per regulations?

  Yes

  No

  N/A

• 4. Are all pumps operational and regularly serviced?

  Yes

  No

  N/A

WORKPLACE SAFETY

• 1. Are there any confined spaces areas on site?

  Yes

  No

  N/A

SECURITY SYSTEM & ACCESS CONTROL

• 1. Is there a secure access control system to the premises?

  Yes

  No

  N/A

• 2. Is there a service & maintenance agreement in place?

  Yes

  No

  N/A

• 3. Is there a record of all cards and keys on site?

  Yes

  No

  N/A

• 4. Is there a CCTV system in the building?

  Yes

  No

  N/A

• 5. Is there an ongoing service & maintenance agreement in place?

  Yes

  No

  N/A

DISABILITY ACCESS & COMPLIANCE

• 1. Is the site access compliant?

  Yes

  No

  N/A

• 2. Are there disabled access ramps to the entrance

  Yes

  No

  N/A

• 3. Do the lifts have braille & voice?

  Yes

  No

  N/A

• 4. Are there tactile indicators on paths and before/after stairs?

  Yes

  No

  N/A

• 5. Are there disabled access amenities on site?

  Yes

  No

  N/A

COOLING TOWERS

• 1. Does the site have cooling Towers

  Yes

  No

  N/A

• 2. Is there a contract in place for the chemical treatment

  Yes

  No

  N/A

• 3. Are records readily available for auditing purposes

  Yes

  No

  N/A

GENERAL COMMENT