Title Page
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Conducted on
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Consultant
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LabourNet Branch
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Location
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Client
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Contact Person
Administrative & Legal Requirements
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Notice of inspection/outstanding improvement or contravention notices/exemption documents. Have you rectified or are free of contravention / safety violation issued by a DOL Inspector? (Section 29/30 , GAR 2/3)
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Company registered with Compensation Fund (COID Act)
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Latest Letter of Good Standing available
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Company Health and Safety Policy, statement of intent, prominently displayed (Section 7)
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CEO assignment of duties (Section 16.2)
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Line supervisor trained and appointed in writing (Section 8)
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OHS Inductions done. All employees informed of their duties, rights and responsibilities (Attendance Register)
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Competent person/s designated in writing with process flow diagram available where applicable, where sum of the power generated by machinery exceeds 1200kw (GMR2)
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Valid Electrical Certificate of Compliance (COC) available.
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Certification available for any additional installations and supply
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Health and Safety Representative elected and designated in writing (if more than 20 employees)
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Employer nominees designated in writing as members of the Health and Safety Committee (workplace – if more than 50, shops and offices if more than 100)
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Health and Safety Committee established and meeting once every 3 months. Agenda/Chairperson determined by committee (workplaces – if more than 50, shops and offices if more than 100)
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Health and Safety Committee meeting minutes available
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Health and Safety Representative training as agreed upon (Attendance Register / Certificate)
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Health and Safety Representative inspection report, where decided upon
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Incident reporting system implemented with relevant documents and designation of investigator
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Mandatary control documents (contractor agreements 37.2)
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Erection and installation certification procedure (Racking and Stacking systems) Where applicable
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Lifting machine operators trained i.e. block & tackle, hoist, crane, earthmoving machine (Attendance Register / Letter)
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Lift truck (750kg or more) and JIB crane (5 000kg or more) operator in possession of a valid certificate of training and license (Attendance Register / Certificates)
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Assessment to determine employee exposure to hazardous chemical substances thereafter at intervals not exceeding two years
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Hazardous Chemical Substances Supervisor appointed in writing and trained (if required)
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Information and instructions available for hazardous chemical substances bought or sold i.e. proper use, associated risks, conditions necessary, storage, emergency procedures, disposal, PPE (Material Safety Data Sheets – MSDS)
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List of Hazardous Chemical substances
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Occupational hygiene stress factors identified and employee exposure evaluated (Thermal, Lighting, Ventilation, Noise)
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Precautions taken in the form of engineering revision and/or issue of personal safety equipment
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Employee medical surveillance records (pre, periodic, post) – exposure to air borne particles / noise over 85DBA / hot and cold conditions/ HCS / PRDP transport /construction work / working at heights where required
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Notices and signs prominently displayed (all safety and emergency signage)
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External Inspections as prescribed plus additional checklists where applicable
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Basic emergency procedures in place (ERP)
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Evacuation Floor Plan displayed
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First aiders valid certificates (10 employees, thereafter workplaces 50 / shops and offices 100) (Attendance Register)
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First aid, emergency equipment (if more than 5 employees)
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Risk Assessment conducted and reviewed annually (hazard/risk/remedial action/control)
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Local authority by laws – complied with (flammable liquids / health certificate of acceptability / building occupancy / evacuation / pollution). Have you rectified or are free of contravention issued?
Premises & Operations Inspection
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Planned Maintenance Program in place (where applicable)
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Asbestos Register, Risk Assessment and Management Plan available (if applicable)
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Flammable liquids used and stored correctly- (GSR 4) and MSDS
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Ladders well maintained and used safely (GSR 13A)
Following in good condition?
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Roofing
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Walls and support columns
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Window condition (broken or cracked)
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Doorways and window frames
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Gutters and downpipes
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Floors
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Ramps
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Carpets
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Stairways
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Elevated platforms
Notices and signs prominently displayed (GSR 2B)
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Fire equipment (including fire alarms)
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Emergency routes and exits
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Assembly Point/s
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First aid equipment
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Electrical DB’s
Lighting provided as prescribed (ERW 3)
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Natural lighting adequate
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Artificial lighting adequate
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Fittings in good order
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Cabling in good order
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Switches in good order
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Outside security lighting adequate
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Ventilation adequate either natural or artificial (ERW 5)
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General housekeeping condition acceptable (ERW 6)
Parking and yard area’s in good condition?
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Neat, tidy and free of superfluous material
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Redundancy material stores in designated area
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Security fencing in good condition
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Surrounding premises in safe condition i.e. grass area, neighbouring activities
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Roadway and walkways in good state of repair
Scrap and refuse control
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Adequate bins provided
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Regular removal (Disposal Certificate available for applicable waste)
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Lids provided and used on bins
Facilities
Sanitation (FR 2)
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Toilets and washbasins provided
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Toilet paper, soap, hand dryer available
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Gender Signage outside toilets
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Proper ventilation
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Waste bins provided and cleared regularly
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Facilities kept clean
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Facilities in goods state of repair
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Deep cleaning carried out
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Windows glazed
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Lockers provided to all staff
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Canteen facilities available
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Drinking Water (FR 7) provided
Prohibitions (FR 6)
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Designated smoking area available and indicated
Stacking, Storage and Demarcation
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Floors demarcated in storage areas
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Demarcation under electrical switch gear and fire equipment in warehousing
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All switch gear demarcated with “Keep Clear” zones
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Fire equipment demarcated
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Fire equipment unobstructed and clear for access
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Stacking neat, stable and controlled in warehousing
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Stacks correctly erected (NB : remember maximum height – 3 x shortest base distance)
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Stacks bonded to prevent tumbling
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All stacks in authorized areas
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No unstable or hazardous stacks
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Stacks erected and broken down under supervision according to standards
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Stacking neat, stable and controlled in office areas
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Stacking on shelves neat and tidy
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No stacking on cupboard tops or in passage ways
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Offices and store rooms tidy
Fire Protection
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Emergency exits accessible and passageways clear
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Fire doors maintained
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Fire detection/alarm system available and in order (service certificates)
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Fire equipment provided and serviced
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Proper control and storage of combustible material and flammable liquids
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Fire Fighters trained and designated in writing
Machinery
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Safeguarding of machinery (GMR 3) Suitable for purpose used
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Operation of machinery (GMR 4) Persons operating machinery must be properly trained in use and informed of dangers
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Working on moving or electrically live machinery (GMR 5) Competent person must wear necessary Personal Safety Equipment with no loose clothing or hair
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Devices to start or stop machinery (GMR 6) Devices must be provided with emergency stop switch
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Lockout systems used during maintenance on isolated machinery
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Portable electrical equipment and tools approved and used properly (EMR 10)
COVID 19 Compliance
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Is the COVID-19 risk assessment valid and up to date?
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Is there a valid COVID-19 Policy
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Is there a appointed COVID-19 Compliance Officer
Unsafe activities and/or conditions
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No persons found working under the influence of alcohol (GSR 2A)
Signoff Sheet
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Additional Comments and Findings
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LabourNet OHS Consultant
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Contact Person