Conference Room Equipment Checklist

• Prepared by

• Company Name

• Conducted on

  Date
• Location
  Address

Equipment

• Confirm availability and functionality of the following items.

• SMART Board

  Yes

  No

  N/A

• Polycom Speakers/Micrphones

  Yes

  No

  N/A

• Screens for projectors

  Yes

  No

  N/A

• Digital Visual Projector

  Yes

  No

  N/A

• Computer/Chrome Box

  Yes

  No

  N/A

• Keyboard and Mouse

  Yes

  No

  N/A

• Video Conferencing System

  Yes

  No

  N/A

• Auxiliary equipment such as laser pointers

  Yes

  No

  N/A

• Adequate lighting

  Yes

  No

  N/A

Facilities and Contingency

• Computer connections working?

  Yes

  No

  N/A

• Room has working wifi?

  Yes

  No

  N/A

• Electrical power is sufficient?

  Yes

  No

  N/A

• Built-in sound system is working?

  Yes

  No

  N/A

• Is the room sound-proof?

  Yes

  No

  N/A

• Is the ceiling height adequate for projectors?

  Yes

  No

  N/A

• Is remote light control capability available?

  Yes

  No

  N/A

• Can windows be covered with shades, blinds, or curtains?

  Yes

  No

  N/A

• Can additional equipment be provided if needed?

  Yes

  No

  N/A

• Is there available support in case of equipment malfunction?

  Yes

  No

  N/A

• Is security provided to ensure that equipment does not go missing or is stolen?

  Yes

  No

  N/A

• Does the office have an alarm system, CCTV surveillance, and a fire alarm?

  Yes

  No

  N/A

• Is there a designated person responsible for lost, stolen, or damaged equipment? (State who)

  Yes

  No

  N/A

• Can the meeting room be accessed prior to the meeting for setup?

  Yes

  No

  N/A

Sign-off

• Full name and signature of meeting organizer

  Sign