Contract Managers Health, Safety & Logistics Audit rev.2

• Client / Site

• Conducted on

  Date
• Location
  Address

• Personnel

• Contracts Manager

  Diederick Hesed Pienaar

  Laurynas Pakalnis

  Chris Stander

  Bernard Geldenhuys

  Heinrich Fick

• Copied to

Hoarding

• Built to specification

  Yes

  No

  N/A

• Hoarding licence displayed

  Yes

  No

  N/A

• Signage

  Yes

  No

  N/A

• Client branding presentable

  Yes

  No

  N/A

• Is the hoarding stable and secure

  Yes

  No

  N/A

• Maintenance and presentation

  Yes

  No

  N/A

Loading Bay / Zone

• Banksman for reversing deliveries

  Yes

  No

  N/A

• Vehicles separated from pedestrians / public

  Yes

  No

  N/A

• Fire point

  Yes

  No

  N/A

• Temp storage area

  Yes

  No

  N/A

• Clean and tidy

  Yes

  No

  N/A

• Adequate signage

  Yes

  No

  N/A

Site Access & Egress

• Clearly identified

  Yes

  No

  N/A

• Safe and secure

  Yes

  No

  N/A

• Sign in sheets / Access control report

  Yes

  No

  N/A

• Required signage

  Yes

  No

  N/A

• Clear of materials and hazards

  Yes

  No

  N/A

• As per Logistics and Fire drawings

  Yes

  No

  N/A

• Safe access to welfare and offices

  Yes

  No

  N/A

Welfare & Accommodation

• As required by law

  Yes

  No

  N/A

• As per Logistics plan

  Yes

  No

  N/A

• Segregated from work area

  Yes

  No

  N/A

Site Offices

• Clean and tidy

  Yes

  No

  N/A

• Statutory signage

  Yes

  No

  N/A

• Tea making area

  Yes

  No

  N/A

• Facilities monitoring form

  Yes

  No

  N/A

Drying Room

• Clean and tidy

  Yes

  No

  N/A

• Heating

  Yes

  No

  N/A

• Seating / hooks / lockers

  Yes

  No

  N/A

• Privacy

  Yes

  No

  N/A

• Facilities monitoring form

  Yes

  No

  N/A

Canteen

• Clean and tidy

  Yes

  No

  N/A

• Drinking water

  Yes

  No

  N/A

• Fridge, microwave, kettle

  Yes

  No

  N/A

• Seating

  Yes

  No

  N/A

• Separated from work area

  Yes

  No

  N/A

• Signage

  Yes

  No

  N/A

• Facilities monitoring form

  Yes

  No

  N/A

Site toilets

• Clean and tidy

  Yes

  No

  N/A

• Ladies toilet available

  Yes

  No

  N/A

• Warm water

  Yes

  No

  N/A

• Supplies (hand soap/paper)

  Yes

  No

  N/A

• Suitable for number of operatives

  Yes

  No

  N/A

• Mirror

  Yes

  No

  N/A

• Facilities monitoring form

  Yes

  No

  N/A

Waste Management - General Waste

• Bins and/or skips provided

  Yes

  No

  N/A

• Stored in bins

  Yes

  No

  N/A

• Segregation of waste

  Yes

  No

  N/A

• Disposed of on a regular basis

  Yes

  No

  N/A

Waste Management - Hazardous Waste

• Drums provided

  Yes

  No

  N/A

• Segregation of waste

  Yes

  No

  N/A

• Correct forms used

  Yes

  No

  N/A

• Certification for removal

  Yes

  No

  N/A

• Dry area allocated for hazardous materials

  Yes

  No

  N/A

COSHH Storage

• LPG stored in the lockable cage

  Yes

  No

  N/A

• Gas and O2 kept 3m apart in storage

  Yes

  No

  N/A

• Correct disposal of hazardous materials

  Yes

  No

  N/A

• Flammable liquids stored safely

  Yes

  No

  N/A

• Signs and fire points

  Yes

  No

  N/A

• Spill kit

  Yes

  No

  N/A

Environmental

• Dust Control

  Yes

  No

  N/A

• Water control

  Yes

  No

  N/A

• Noise control

  Yes

  No

  N/A

Housekeeping and Storage

• Clean and tidy

  Yes

  No

  N/A

• Good access to materials

  Yes

  No

  N/A

• Good access to work areas

  Yes

  No

  N/A

• Managed storage areas

  Yes

  No

  N/A

• Pallets used

  Yes

  No

  N/A

Signage

• Signs required by law

  Yes

  No

  N/A

• Directional signage

  Yes

  No

  N/A

• Information signage

  Yes

  No

  N/A

• Prohibitive signage

  Yes

  No

  N/A

• Hazard signage

  Yes

  No

  N/A

• Signs checked and updated weekly

  Yes

  No

  N/A

• Displayed level and clean

  Yes

  No

  N/A

• Damaged signs replaced

  Yes

  No

  N/A

Protection

• Disclaimer form signed

  Yes

  No

  N/A

• Pre-works picture survey

  Yes

  No

  N/A

• Correct choice of material

  Yes

  No

  N/A

• Quality of protection

  Yes

  No

  N/A

• Maintenance

  Yes

  No

  N/A

Temporary Electrics

• Cable management

  Yes

  No

  N/A

• Visual checks for damage

  Yes

  No

  N/A

• Electricity boards locked at all times

  Yes

  No

  N/A

• Faults reported to PC

  Yes

  No

  N/A

Lighting

• Emergency lighting

  Yes

  No

  N/A

• Temporary lighting

  Yes

  No

  N/A

• Faults reported to PC

  Yes

  No

  N/A

Working Platforms - Mobile Towers and Podiums

• Safe to use

  Yes

  No

  N/A

• Scaff tags available

  Yes

  No

  N/A

• Scaff tags updated every 7 days

  Yes

  No

  N/A

Working Platforms - Scaffold

• Safe to use

  Yes

  No

  N/A

• Scaff tags available

  Yes

  No

  N/A

• Scaff tags updated every 7 days

  Yes

  No

  N/A

Edge protection

• Safe to use

  Yes

  No

  N/A

• Checked weekly

  Yes

  No

  N/A

Trip Hazards

• Removed if possible

  Yes

  No

  N/A

• Highlight unrecoverable hazards

  Yes

  No

  N/A

• Signage displayed to identify it

  Yes

  No

  N/A

Plant and Machinery

• Safe use of plant and machinery

  Yes

  No

  N/A

• Operated by trained operatives only

  Yes

  No

  N/A

• Reporting issues or damages to PC

  Yes

  No

  N/A

• Lifting equipment checked and recorded

  Yes

  No

  N/A

• Safe use of abrasive wheels

  Yes

  No

  N/A

Site Radios - At delivery

• Correct number of items

  Yes

  No

  N/A

• Checked and record damages

  Yes

  No

  N/A

• Serial number allocated to each person

  Yes

  No

  N/A

• Weekly checks and reports

  Yes

  No

  N/A

Site Radios - At return

• Correct number of items

  Yes

  No

  N/A

• Checked and record damages

  Yes

  No

  N/A

• Issues reported to Contracts Manager

  Yes

  No

  N/A

PPE

• Required PPE worn by all operatives

  Yes

  No

  N/A

• PPE being worn correctly

  Yes

  No

  N/A

• Spare PPE for LL in site toolbox

  Yes

  No

  N/A

• Visitors PPE available and managed

  Yes

  No

  N/A

Delivery Management

• DMS used

  Yes

  No

  N/A

• Awareness of Logistics/Fire Plan

  Yes

  No

  N/A

• Booking deliveries

  Yes

  No

  N/A

• Management of deliveries

  Yes

  No

  N/A

• Daily reports produced

  Yes

  No

  N/A

Contra-charge System

• Daily C.A.R. notes and pictures

  Yes

  No

  N/A

• Actioned C.A.R.'s copied to client

  Yes

  No

  N/A

Fire Warden duties - Fire Points

• Location as per fire plan

  Yes

  No

  N/A

• Inspection date within 12 months

  Yes

  No

  N/A

• Bell or alarm in place

  Yes

  No

  N/A

• Signage Displayed

  Yes

  No

  N/A

• Correct number of fire points

  Yes

  No

  N/A

• Muster point (clearly identified)

  Yes

  No

  N/A

• Duties in case of emergency

  Yes

  No

  N/A

Fire Warden duties - Fire Exits

• Clear

  Yes

  No

  N/A

• Signage in place

  Yes

  No

  N/A

• Monitored at least 3 times a day

  Yes

  No

  N/A

Fire Warden duties - Smoke Detectors

• Isolations/Re-instatements

  Yes

  No

  N/A

• Covers

  Yes

  No

  N/A

• Designated smoking area

  Yes

  No

  N/A

First Aid

• First aid kit displayed for easy access

  Yes

  No

  N/A

• First aid kit refilled (weekly checks)

  Yes

  No

  N/A

• Reports must be done and issued to PC

  Yes

  No

  N/A

• Eye wash available

  Yes

  No

  N/A

Level of Knowledge

• Site daily activities

  Yes

  No

  N/A

• Risk management

  Yes

  No

  N/A

• Health & Safety issues

  Yes

  No

  N/A

Our presentation

• Hats and Hi-vis

  Yes

  No

  N/A

• Leaner t-shirts & sweatshirts

  Yes

  No

  N/A

• Cleanliness

  Yes

  No

  N/A

Paperwork - Site Inductions

• Register

  Yes

  No

  N/A

• Induction form made site specific

  Yes

  No

  N/A

• Forms completed by all employees

  Yes

  No

  N/A

• Copies issued to office

  Yes

  No

  N/A

Paperwork - MSRA

• All relevant MSRA issued to client

  Yes

  No

  N/A

• Register completed

  Yes

  No

  N/A

• Site specific

  Yes

  No

  N/A

• Relevant RA's attached

  Yes

  No

  N/A

• Relevant COSHH Assessments attached

  Yes

  No

  N/A

• Relevant Manual Handling Assessments attached

  Yes

  No

  N/A

• Lifting Plan

  Yes

  No

  N/A

• Signed by supervisor

  Yes

  No

  N/A

• Confirmation signed by relevant operatives

  Yes

  No

  N/A

• MSRA Approved

  Yes

  No

  N/A

• Additional RA's signed

  Yes

  No

  N/A

• Additional COSHH Assessments signed

  Yes

  No

  N/A

• Additional annexe approved

  Yes

  No

  N/A

• Additions register completed

  Yes

  No

  N/A

Paperwork - Noise assessments

• Noise assessments site specific

  Yes

  No

  N/A

• Signed by relevant employees

  Yes

  No

  N/A

• Issued to client

  Yes

  No

  N/A

Paperwork - Accident procedure

• Forms and procedure available

  Yes

  No

  N/A

• Accidents recorded and faxed

  Yes

  No

  N/A

• Records of accident issued to client

  Yes

  No

  N/A

• Accident procedure closed out

  Yes

  No

  N/A

Paperwork - Hand Arm Vibration (HAVS)

• HAVS Assessments site specific

  Yes

  No

  N/A

• Signed by relevant employees

  Yes

  No

  N/A

Paperwork - Training Certificates

• Matrix for training kept onsite

  Yes

  No

  N/A

• CSCS

  Yes

  No

  N/A

• Other certs

  Yes

  No

  N/A

• Matrix updated with certs from site

  Yes

  No

  N/A

Paperwork - H&S Auditing and inspections

• Supervisor's H&S Inspection (weekly)

  Yes

  No

  N/A

• Contract Manager's fortnightly

  Yes

  No

  N/A

• LL Actions for previous audits actioned

  Yes

  No

  N/A

• BMOS

  Yes

  No

  N/A

• YellowJacket used

  Yes

  No

  N/A

• 3rd party audit

  Yes

  No

  N/A

Paperwork - Permits

• Hot works permit

  Yes

  No

  N/A

• Use of steps permit

  Yes

  No

  N/A

• Other permits

  Yes

  No

  N/A

• Signed off at the end of the shift

  Yes

  No

  N/A

Paperwork - Toolbox Talks

• Register

  Yes

  No

  N/A

• Correct choice of toolbox talks

  Yes

  No

  N/A

• Signed by all employees

  Yes

  No

  N/A

• Carried out weekly

  Yes

  No

  N/A

• Issued to client

  Yes

  No

  N/A

Registers

• Small plant & tools

  Yes

  No

  N/A

• Electrical equipment

  Yes

  No

  N/A

• PAT testing (LLL) and hired equipment

  Yes

  No

  N/A

• Harness inspection

  Yes

  No

  N/A

• Mobile towers and podiums (weekly)

  Yes

  No

  N/A

• Fire point checklist (weekly)

  Yes

  No

  N/A

• Weekly hoist inspection

  Yes

  No

  N/A

• Beam hoist load check

  Yes

  No

  N/A

• Lifting equipment and accessories

  Yes

  No

  N/A

• Mobile crane and HIAB checklist

  Yes

  No

  N/A

• Forklift inspection

  Yes

  No

  N/A

Waste Paperwork

• LL Waste and Delivery Notes

  Yes

  No

  N/A

• Waste Notes and Certs

  Yes

  No

  N/A

• Waste Monitoring Audit completed

  Yes

  No

  N/A

Plant and Equipment Paperwork

• Toolbox Register

  Yes

  No

  N/A

• Spare Key for the office

  Yes

  No

  N/A

• Toolkit Number

  Yes

  No

  N/A

• Toolkit Number corresponds with toolkit log

  Yes

  No

  N/A

• Security of all plant and equipment

  Yes

  No

  N/A

• Maintenance

  Yes

  No

  N/A

• Plant requisition forms

  Yes

  No

  N/A

Plant and Equipment Paperwork - At Delivery

• Correct no. of items

  Yes

  No

  N/A

• Checked and recorded any damages

  Yes

  No

  N/A

Plant and Equipment Paperwork - At Return

• Correct no. of items

  Yes

  No

  N/A

• Checked and recorded any damages

  Yes

  No

  N/A

• Issues reported to Contracts Manager

  Yes

  No

  N/A

Plant and Equipment Paperwork - Hire and Off-hire Log

• Issued to client weekly

  Yes

  No

  N/A

• Cross-checked with hire log

  Yes

  No

  N/A

• Hire to Sale items

  Yes

  No

  N/A

Pay Awareness

• Basic hours

  Yes

  No

  N/A

• Overtime hours

  Yes

  No

  N/A

• Pay rate

  Yes

  No

  N/A

• V&G system

  Yes

  No

  N/A

• PAYE and CIS

  Yes

  No

  N/A

• Info available

  Yes

  No

  N/A

Paperwork - Staff

• Copies of ID

  Yes

  No

  N/A

• Passport and visas

  Yes

  No

  N/A

• NI Numbers

  Yes

  No

  N/A

• Supervisor CV and photo on record

  Yes

  No

  N/A

Paperwork - Timesheets

• Problems with timesheets sorted

  Yes

  No

  N/A

• Unsigned timesheets

  Yes

  No

  N/A

Paperwork - Allocation Sheets

• Up to date

  Yes

  No

  N/A

• In detail

  Yes

  No

  N/A

• Issued to client weekly

  Yes

  No

  N/A

Complaints system

• Awareness

  Yes

  No

  N/A

• Process

  Yes

  No

  N/A

Logistics Manager's actions

• Reported accidents (copy required)

  Yes

  No

  N/A

• HSEQ plan

  Yes

  No

  N/A

• Actions from previous Audits revisited

  Yes

  No

  N/A

• Valuation meeting with FM and CM

  Yes

  No

  N/A

• Feedback forms

  Yes

  No

  N/A

• Info RE: operatives onsite from client

  Yes

  No

  N/A

• LL contact details (as per contacts list)

  Yes

  No

  N/A

• Completion date

  Yes

  No

  N/A

• Walk-round with Ganger

  Yes

  No

  N/A

• LL Security Procedure

  Yes

  No

  N/A

ADDITIONAL COMMENTS

• Comments:

OBSERVATIONS TO BE REPORTED ON YELLOWJACKET

• List the observation exactly as it should be reported on Yellow Jacket. Good Practice is now known as 'satisfactory observations', issues are now known as 'unsatisfactory observations'. An unsatisfactory observation requires an action to be allocated to the relevant subcontractor and a responsible person within that organisation to be selected.
  Please list a location for the issue (eg: loading bay, level 4 lift lobby, etc) within the summary.

• Add an observation

Observation

• Summary

• Good Practice

• Action

• Subcontractor Responsible

• Employee the action should be allocated too (employed by above subcontractor)

• Contract Manager's Signature

  Sign

• Supervisor's Signature

  Sign