CoSS Health & Safety Audit (Internal)

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Health & Safety Management

Health & Safety Guide & Legal Obligations

• The School can produce a fully completed audit action plan from their previous SEPS audit.

  Yes

  No

  N/A

• The School can evidence that they have carried out their own internal audits/inspections (evidence of checklist being utilised)

  Yes

  No

  N/A

• Health and Safety Law Poster completed and displayed.

  Yes

  No

  N/A

• Health and Safety Statement of Intent signed by the Head of College & Employers Liability Insurance Certificate is displayed on H&S Notice board/in communal areas (both are the current years's versions).

  Yes

  No

  N/A

• Evidence of H&S info being cascaded to staff and are health and safety items regularly included in management meetings? (ie emails, teams channels, sharepoint)

  Yes

  No

  N/A

Risk Assessments

• Risk assessments are in place for all activities carried out, the most current versions, have been made site specific where required are signed and dated by the R/A owner, the approver and anyone undertaking the activity within the last 12 months. Is it suitable and sufficient? Ask for sample of 5 risk assessments ie 5 most highest risk activities carried out for example work from height, placement, foreign travel, work equipment, dse etc.

  Yes

  No

  N/A

• New & Expectant Mothers risk assessments have been completed & control measures implemented (Using the corresponding template). Reviewed monthly as a minimum.

  Yes

  No

  N/A

• Is all PPE identified in risk assessments being used correctly?

  Yes

  No

  N/A

• Has there been an assessment carried out for disabled access

  Yes

  No

  N/A

COSHH

• SDS are available for all hazardous substances that are used on-site

  Yes

  No

  N/A

• COSHH assessments are available for any substance hazardous to health used on-site. The COSHH register has been completed and any non-register hazardous substances have been assessed and added to the register.

  Yes

  No

  N/A

• Any areas containing hazardous substances are restricted against unauthorised access.

  Yes

  No

  N/A

• Suitable personal protective equipment is available at locations where hazardous substances are used/dispensed, in good condition & adequately stored and is being utilised correctly.

  Yes

  No

  N/A

Fire & Other Emergencies

• A site specific FRA has been completed and all required actions (if any) have been completed and signed off.

  Yes

  No

  N/A

• The fire alarm is tested weekly and records are in place

  Yes

  No

  N/A

• Records of monthly emergency light testing and annual discharge tests are recorded.

  Yes

  No

  N/A

• There are site specific written procedures for fire and other emergencies.

  Yes

  No

  N/A

• Site Specific procedures are in place for the evacuation of people with disabilities (PEEP)

  Yes

  No

  N/A

• Emergency evacuation drills are carried out with no greater than 6 months between each drill

  Yes

  No

  N/A

• The fire alarm has been serviced, either annually on full system or 50% of the system bi-annually with the report to evidence this. Any remedial work required by the service has been actioned.

  Yes

  No

  N/A

• Fire extinguishers in place, serviced within last 12 months, including appropriate fire fighting equipment in kitchen. Any extinguishers condemned on the last service have been replaced.

  Yes

  No

  N/A

Induction & Mandatory Records

• All staff members have completed a full H&S induction and the details are recorded and have been signed in all sections, including the HSO sign-off.

  Yes

  No

  N/A

• If a staff member has passed probation, all relevant modules must be complete. Any longstanding staff member has no lapsed modules.

  Yes

  No

  N/A

Staff Training

• The number of staff trained in first aid (please display as a percentage as well)

• The number of trained fire wardens (please display as a percentage as well)

• Have all staff who are managers / team leaders are aware their health and safety responsibilities? Who and their responsibilities?

  Yes

  No

  N/A

• Unit/School HSC or Head of Business Unit has the completed IOSH managing and working safely . If newly appointed they are booked on the next available course. Certificates are available to review.

  Yes

  No

  N/A

Accident/Incident & Near Miss Reporting

• Is responsibility for recording and investigation of incidents assigned to specific individuals within the Unit and is this clearly documented?

  Yes

  No

  N/A

• Have employees been advised of how to report hazards, accidents and health and safety concerns? Test a staff member and students where possible (ask multiple)

  Yes

  No

  N/A

• Have employees been advised of action to take in an emergency, including emergency number/ safezone?

  Yes

  No

  N/A

• All Accidents, Incidents and Near Misses are investigated appropriately and documented

  Yes

  No

  N/A

• All accident, incident & near miss report forms are filed for easy access and reference by the Responsible Person

  Yes

  No

  N/A

• Is there evidence that appropriate follow up on recommended corrective action is taking place as a result of incidents?

  Yes

  No

  N/A

• Risk assessments are reviewed as a result of investigations into accidents to ensure control measures were in place with amendments to the risk assessment if necessary. All reviewed risk assessments must be signed.

  Yes

  No

  N/A

Statutory Inspection ??

• Boiler & Kitchen gas inspections have been undertaken and relevant documents available to evidence this. Any remedial work required by the inspection is being actioned.

  Yes

  No

  N/A

• Electrical Installation Condition Reports (EICR) are undertaken. Either full system every 5 years or 20% annually and inspection report is available to evidence this. Any C1 and C2 requirements from the inspection have been actioned.

  Yes

  No

  N/A

• Portable Appliance Testing (PAT) has been carried out on all portable electrical equipment and the corresponding report is available. Any items that failed their test have been taken out of action and/or repaired and this can be evidenced.

  Yes

  No

  N/A

• All lifting equipment has been inspected and tested and relevant documents to evidence this are available. Any equipment that failed has been taken out of use or repaired. Other H&S related defects are being actioned.

  Yes

  No

  N/A

• All relevant pressure systems have been inspected and tested and relevant documents to evidence this are available. Any remedial work required by the inspection is being actioned. (autoclaves, compressed air systems, commercial grade coffee machines etc.)

  Yes

  No

  N/A

• All passenger lifts have been inspected and tested and relevant documents to evidence this are available. Any equipment that failed has been taken out of use or repaired. Other H&S related defects are being actioned.

  Yes

  No

  N/A

Inspection and Audits

• Do you have a mechanism for ensuring that corrective actions are not left outstanding from one inspection to another?

  Yes

  No

  N/A

• Has action been taken to address any deficiencies found during the regular testing of items such as fume cupboards, safety cabinets, local exhaust ventilation (LEV), autoclaves and lifting gear

  Yes

  No

  N/A

• Are procedures established and maintained to monitor all activities, to ensure ongoing effectiveness of controls systems and to measure H&S performance on a regular basis?

  Yes

  No

  N/A

Hazard Identification

Unit Environment

• Slip hazards evident: Adverse weather conditions not actioned, leaking equipment not reported, wet floor sign not used, slip hazard in kitchens/bathrooms. No moss build up on stairs/walkways

  Safe

  At Risk

  N/A

• Trips hazards evident: Trailing cables, uneven floors, lifted paving, obstructions noted, stairs in poor condition

  Safe

  At Risk

  N/A

• Fall hazards evident: Working at height in unsafe manner, access equipment including ladders not restricted against unauthorised access or stored and used unsafely; edge protection to prevent falling if working at height.

  Safe

  At Risk

  N/A

• Glazing: Full length glass partitions, reception gates and any glazing doors or areas that go between areas have suitable insignia present to identify the glass.

  Safe

  At Risk

  N/A

• Lighting: There is sufficient and suitable lighting provided throughout to facilitate safe movement and identification of hazards.

  Safe

  At Risk

  N/A

• Noise: There is no equipment, machinery or task that is creating consistent, or intermittent noise that may expose students/staff to high db level or create a nuisance.

  Safe

  At Risk

  N/A

Manual Handling

• Poor lifting techniques observed/defective lifting equipment noted.

  Safe

  At Risk

  N/A

• Un-safe storage of stock (includes CO2 cylinders, stacking of chairs and computing equipment, advertising boards/A frames, heavy items stored at height etc.)

  Safe

  At Risk

  N/A

Machinery/Equipment, Electrical and Gas

• Machinery/equipment is correctly sited/unobstructed and fully guarded (where required).

  Yes

  No

  N/A

• No untrained/unauthorised person is operating machinery/equipment.

  Yes

  No

  N/A

• Equipment/tools are in good condition and being used for their intended purposes. Defective equipment controlled. Work equipment is of commercial grade and has been purchased by the unit/school/college.

  Yes

  No

  N/A

• Emergency stop buttons are unobstructed and their function denoted.

  Yes

  No

  N/A

• Electrical wiring and fixed plug sockets are in a good condition.

  Yes

  No

  N/A

• Portable appliance plugs and cables are in good condition. Extension leads are not plugged into other extension leads to increase length. Appliances used on extension leads do not exceed the extension lead's rated load.

  Yes

  No

  N/A

• Are staff aware of PAT standard (prohibited items, own electrical items)?

  Yes

  No

  N/A

• Electrical equipment is not being used in an inappropriate manner.

  Yes

  No

  N/A

• Alarm within all passenger lifts are functioning.

  Yes

  No

  N/A

• Gas isolation valves are signed & have unobstructed access (yellow lever on main gas supply, should be identified). Meter compounds/areas must be free from combustibles.

  Yes

  No

  N/A

First Aid & AED

• Nearest Automated External Defibrillator (AED) in place, operational, pads in date and rescue ready.

  Yes

  No

  N/A

• First Aid boxes are in communal areas and are accessible and visible and are also in higher risk ares such as labs, gym hall & are the contents meet current standards and are in date.

  Yes

  No

  N/A

• Eye wash station are position anywhere where chemicals are dispensed and are in date.

  Yes

  No

  N/A

• SafeZone Alarm response test (ask security to carry out test and ask them to advise on the number of responses in that for the unit area)???????????

  Reponse under 60 seconds

  Reponse over 60 seconds

Specific Risk Focus

Fire Safety

• Fire alarm panel is fully operational (not showing any faults or disablement). Zone plan is next to the panel to denote which areas each zone relates to.

  Yes

  No

  N/A

• Fire escape doors & escape routes unblocked (including external fire escape stairs). Internal fire doors not propped open, close fully and are in good condition.

  Yes

  No

  N/A

• Combustible materials are not stored close to comms towers, boilers, distribution boards etc. presenting a significant risk of fire.

  Yes

  No

  N/A

• Fire safety signage clearly identifies every fire exit, route to fire assembly point, fire action signs and fire assembly point.

  Yes

  No

  N/A

• Ceiling tiles are in place where appropriate; No missing or dislodged ceiling tiles. Ceilings complete to prevent the movement of smoke and heat within the building in event of fire.

  Yes

  No

  N/A

• The unit does not operate any washing machines or tumble dryers unless specific authorisation has been given and adequate risk control measures are in place such as the FireTrace fire suppression system.

  Yes

  No

  N/A

• There are no other significant fire hazards - Portable electric/halogen heaters, missing smoke/fire detection.

  Yes

  No

  N/A

Contractors

• Facilities staff on duty are aware of procedures for managing contractors. There is no ambiguity in answers given. Any contractors appointed without consultation with estates are not doing work to the building fabric.

  Yes

  No

  N/A

• Risk assessment and method statement are in place for all and any contractor works being undertaken

  Yes

  No

  N/A

• All contractors sign in and out correctly.

  Yes

  No

  N/A

Plant Rooms

• Are all chemicals are stored in accordance with COSHH assesments

  Yes

  No

  N/A

• There is a suitable means of raising alarm in an emergency within the plant room (assistance alarm or fire alarm).

  Yes

  No

  N/A

• There are means to deal with chemical spillages within the plant room and SSW available with this kit.

  Yes

  No

  N/A

• Access to the plant rooms/lift motor rooms/high voltage electrical installations is restricted to authorised persons (including plant rooms i.e. locked) at all times.

  Yes

  No

  N/A

• Are electric shock posters and rubberised matting in place by any distribution boards over 230v.

  Yes

  No

  N/A

Work Equipment

• Work Equipment in good state of repair and is safe.

  Yes

  No

  N/A

• Work area is tidy with no accumulation of items left on the floor.

  Yes

  No

  N/A

• Manufacturers safety signs and notices in place on equipment and in good condition.

  Yes

  No

  N/A

• Only equipment that has been procured from a nominated supplier may be used.

  Yes

  No

  N/A

• Work areas are tidy and equipment stored appropriately.

  Yes

  No

  N/A

• Large, fixed equipment/items that are required to be secured to the floor as per the manufacturer's instructions is fully secured.

  Yes

  No

  N/A

• All equipment guarding is in place, where it was installed with guarding.

  Yes

  No

  N/A